RP032-26 Page 1

August 26, 2026

REQUEST FOR PROPOSAL

RP032-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified service providers to for the Provision of an Independent Assessment of Video Surveillance Software and Hardware for the Department of Information Technology Services.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:50 PM local time on Monday, September 28th, at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened, and only names of submitting service providers will be read at 3:00 PM. Please use the link found here to join, or by dialing 1-323-676-6170. Access Code is: 313 030 55#. Apparent bid results will be available the following business day on our website.

Questions regarding proposals should be directed to Bethany White, Purchasing Associate II at Bethany.White@GwinnettCounty.com or by calling 770-822-5149 no later than 3:00 PM on Thursday, September 17th. Proposals are legal and binding upon the proposer when submitted. One unbound single-sided original, five

(5) copies, and one (1) digital copy on a flash drive should be submitted.

Successful services providers will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate based on disability in the admission or access to its programs or activities.

Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program, or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center 770-822-8165.

The written proposals supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals to waive technicalities and to make an award deemed in its best interest.

Award notification will be posted after the award on the County website, www.GwinnettCounty.com, and service providers submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Bethany White Purchasing Associate II

The following pages should be returned with your proposal: Service Provider Information, Page 18 Contractor Affidavit, Page 19 Code of Ethics Affidavit, Page 20 https://teams.microsoft.com/meet/226073031178422?p=ZQ8izRqXSpZ9giw7ds mailto:Bethany.White@GwinnettCounty.com http://www.gwinnettcounty.com/

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INTRODUCTION

The intent of this Request for Proposal (RFP) is for the Gwinnett County Government, located in Gwinnett County, Georgia to obtain proposals from service providers for an independent assessment of the existing video surveillance ecosystem (software and hardware) for the Department of Information Technology Services.

Gwinnett County invites qualified service providers to submit proposals that include all engineering specifications, site surveys, and other deliverables outlined in this solicitation. The assessment is expected to apply to all County facilities that currently have video surveillance and for those that may not currently have cameras. Currently the Internet Protocol (IP) video camera system includes over 3,100 leased and County-owned cameras, and hundreds of supporting recorders and network components across approximately 100 locations. The resulting assessment will be used for internal planning, budgeting, and other decisions. As the assessment is expected to be independent of any future purchase or upgrade decisions with the proposing service provider it should focus on the system performance, risk mitigations for the County, and supportability of the recommended system design.

The County intends to award a contract for this RFP to one (1) service provider. There are no expressed or implied obligations for the County to reimburse responding service providers for any expenses incurred in preparing proposals in response to this solicitation. The full cost of proposal preparation and interview presentation (if required) is to be borne by the proposing service provider. Proposals must be signed in ink by a company official who has the authority to commit company resources

The RFP and the successful proposal will become part of a written contract between the County and the proposing service provider. The contract shall be on forms supplied by the County. A sample contract has been included for review by the proposer’s legal counsel.

Finally, all proposed solutions must comply with the following document, or the proposal response will be deemed non-responsive and not scored by the County.

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BACKGROUND AND CURRENT ENVIRONMENT

This Section of the RFP provides background on Gwinnett County, the current Internet Protocol (IP) video camera system in operation in the current environment, as well as the planned future environment.

County Background

Gwinnett County, Georgia is a suburban county, located approximately 30 miles northeast of Atlanta, Georgia. The County has an estimated population of approximately 1,020,157. Currently, the County has a total of 6,105 authorized positions, including appointed and elected officials.

The governing authority of the County consists of a five-person Board of Commissioners, including a full-time chairman elected at large and four Commissioners elected on a district basis. The County operates under the County Administrator form of management and has thirteen operating departments. The County Administrator reports directly to the Board and oversees the activities of the appointed County department heads. In addition, the County Administrator's Office also acts as a liaison for the Board with other elected officials.

Gwinnett County government provides a wide array of services to its residents including "traditional" county government functions such as construction and maintenance of roads and court-related activities, as well as municipal functions such as police, fire, recreation, emergency services and water/waste services.

Gwinnett Department of Information Technology Services

The Department of Information Technology Services (DoITS) is made up of over 200 business and technology professionals that deliver innovations and services to all County departments. DoITS is responsible for providing support and delivery of technology solutions and innovations throughout the Gwinnett County Government. This includes the technology that supports the current IP video camera system.

Gwinnett Department of Information Technology Architecture and Environment

The County’s network is managed by the County Department of Information Technology Services. The network supports all County departments, including the Board of Commissioners. The County’s existing network topology consists of a logical layer operating over a physical layer. The logical layer is firewalled between members and operates in a restrictive manner, allowing only approved connectivity. The physical layer uses a hub-and-spoke architecture with links provided by Gwinnett County-owned fiber, as well as metered connections from a network vendor.

The County Network Core consists of two primary sites: the Gwinnett County Justice and Administration Center (GJAC) and the Gwinnett County Police Department (GCPD) Annex, each with dual high-speed connections. The remote nodes have redundant connections to the Core. The County has established a data replication failover to the Alternate 9-1-1 Center at the Bay Creek District Office to support Public Safety CAD applications.

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Gwinnett Department of Information Technology IP Camera System

The County operates a production-ready, enterprise-class video security and communications environment supported through a Managed Services Program (MSP). This environment provides centralized management, monitoring, and support for video surveillance, intercom, and paging systems, and is designed for continuous 24/7/365 operation with proactive monitoring, intelligent alerting, and rapid escalation to minimize service disruption. Equipment types and their quantities in the existing network are reflected in the following chart.

Equipment Components Quantities Fixed Cameras 3378 PTZ Cameras 79 Network PoE Switches 316 View Station 152 Standalone NVR 144 Video Wall 4 Wireless AP 29 Intercoms 90

UPS 10

Hyper-Converged 3 Node Cluster 6

Table 2 – Current Video Camera System

The County’s infrastructure integrates multiple industry-leading platforms—Avigilon, Axis Communications, Commend Intercom, 2N Intercom, PLC Integration, and Galaxy Integration Systems— within a unified Video Management System (VMS) and Physical Security Information Management (PSIM) framework. Key capabilities include:

• Centralized device management across multiple County facilities.

• High-availability architecture with redundant servers, scalable video storage, and support for virtualized infrastructure.

• Advanced analytics and event management enabling automated incident detection, composite event creation, and event-triggered actions such as PTZ camera movements and remote video wall updates.

• Active Directory integration for role-based authentication and group-based user access rights.

• Comprehensive audit logging of system activity, including user sessions, video access, and evidence exports, with advanced querying and reporting tools.

• Multi-channel monitoring via dedicated control center video walls, client workstations, secure web access, and mobile applications.

The County’s current MSP delivers comprehensive services that include proactive monitoring, formal escalation procedures, disaster recovery planning, and hardware lifecycle management. Devices— including cameras, network switches, and servers—are refreshed every 5-7 years to maintain compliance with industry standards (Open Network Video Interface (ONVIF), ONVIF Profile Streaming, Physical Security Image Alliance (PSIA)) and internal IT requirements for bandwidth, security, and data protection.

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SCOPE OF SERVICES

In scope

The scope of the proposed assessment services include:

• Provide an updated inventory of all video camera system technology including the locations of all existing hardware and software, including updated site maps.

• Identify and specify all unnecessary, redundant, or underutilized video cameras.

• Provide recommendations and justifications for update/replacement versus removal of existing cameras.

• Provide updated site maps and identify the optimal, most cost‑effective locations for camera placement to ensure maximum coverage and operational benefit

• Identify coverage gaps and areas where additional cameras are recommended along with justifications for those recommendations.

• Evaluate the County’s current video support and maintenance practices.

• Provide recommendations for improving the County’s current video support and maintenance practices.

• Provide suggested alternatives to the existing video surveillance technology in use, to include novel solutions for replacement technology or non-technology options.

• Provide a proposed implementation plan and estimated budgetary cost estimate to achieve the recommendations outlined in the assessment.

Out of scope

Not included in the scope of the proposal is the purchase and implementation of new hardware and software related to the Video Camera System. Such additional services are not immediately anticipated but could be the scope of a future solicitation.

Component systems

The County expects the service provider to provide all the components necessary for a robust assessment that meets all the specifications included in this solicitation.

As outlined in this proposal, the County’s desire and expectation is that the proposed solution, including any subcontractor applications, partners, and others delivering elements of the solution will be best-of-breed and highly configurable. Gwinnett County anticipates selecting a service provider based on which proposing service provider meets the optimal number of requirements at the best value for the County.

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PROPOSAL REQUIREMENTS

The service provider is to make a written proposal that presents an understanding of the work to be performed. The proposal is to demonstrate and provide evidence that the service provider has the capabilities, professional expertise, and experience to provide the necessary services as described in this solicitation. The service provider is to ensure that all information required herein is submitted with the proposal. An authorized representative of the service provider shall sign the proposal. All information provided is to be verifiable by documentation and demonstration requested by Gwinnett County.

Service providers are encouraged to submit clear and concise responses, and excessive length or extraneous information is discouraged. To help us evaluate and select a service provider, please address the specific issues requested in this solicitation. Submission of excessive “boiler plate” information, is discouraged.

Proposers should not submit website links in lieu of written responses. Website links and any information contained within may not be reviewed or considered by Gwinnett County.

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PROPOSAL EVALUATION PROCESS

The County’s evaluation process will use the criteria outlined below to identify the solution that best meets the County’s business and operational needs, is offered at the best value, and is submitted by a service provider with expertise and a proven implementation track record for delivering successful systems. The County reserves the right to reject any or all proposals, in whole or in part, to negotiate changes in the scope of services and to waive any technicalities as deemed in its best interest.

For any sections that have required questions to answer, please label the question with the corresponding number, re-state the question, and then answer it.

Selection Criteria

Selection of the successful service provider will be based upon submission of proposals meeting the selection criteria. Proposal evaluations will be based on assigned evaluation points using the following minimum selection criteria.

Responsiveness

Responsiveness: The service provider’s ability to follow the proposal preparation instructions outlined in this solicitation including the failure to return required pages, missing signatures, missing documents, etc.

I. This section of the proposal response should be identified as “SECTION 1 – RESPONSIVENESS” and include the items listed below in the order indicated below.

a. Cover Sheet, first page of the proposal response, to include the following at a minimum:

i. Request for Proposal Number and Name.

ii. The company submitting the proposal response (service provider).

iii. Date of Submission.

iv. Point of Contact (service provider).

b. Table of Contents that includes all major response headings and page numbers. Note:

all pages in the proposal response should be uniquely numbered.

c. Cover Letter/Executive Summary, to meet the following at a minimum:

i. On company letterhead.

ii. Signed by a person with the corporate authority to enter into any contract which results from the proposal.

d. Executive Summary, to meet the following at a minimum:

i. Overview of service provider company and all partners that make up the proposed solution.

ii. List of products/modules that make up the complete proposed solution.

e. Acknowledgement that service provider has reviewed and understands Background and Current Environment.

Experience & Qualifications

The service provider and all partners that make up the proposed solution will use the response to this section to share information related to their experience and qualifications that will be used to evaluate their ability and willingness to provide the proposed solution in the manner required by Gwinnett County. The service provider is encouraged to provide any additional information to help supplement their response provided it is directly related to this subject and not marketing or sale material or content.

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Experience: (Past performance) Experience as evidenced in the response. This includes, but is not limited to, experience providing similar services to similar jurisdictions.

Qualifications: (Ability to provide the solution) Specific information on the service provider’s resources and ability to deliver the required services, providing specific approach/plans (implementation, collection, analysis, reporting) to be used to perform the services. Background on the service provider such as the number of years in business and past major projects completed.

This section of the proposal response should be identified as “SECTION 2 – EXPERIENCE & QUALIFICATIONS OF THE COMPANY” and include the items listed below in the order indicated below.

Identification information

The service provider must submit an independent proposal for the video assessment.

• Q2.1. Identify the prime service provider information and explain if there are any subcontractors, partners, and parties that are part of the proposed solution. This should include the information listed below at a minimum.

a. Service provider’s full legal company name.

b. Service provider’s organizational structure (individual, partnership, or corporation; private or public; profit or non-profit).

c. Service provider’s headquarters location address (must be US-based).

d. Service provider’s location address that will be directly responsible for delivery of the proposed solution.

• Q2.2. Identify the other key contacts within the service provider’s organization: such as contacts for technical clarifications, contract negotiations, etc. This should include the information listed below at a minimum.

a. Person(s)’ full name(s).

b. Person(s)’ title(s).

c. Person(s)’ location(s) (city, state).

d. Person(s)’ phone number(s).

e. Person(s)’ email addresses.

Past performance information

The service provider and all partners that make up the proposed solution will use the response to this section to share information related to their experience and qualifications that will be used to evaluate their ability and willingness to provide the proposed solution in the manner required by Gwinnett County. The service provider is encouraged to provide any additional information to help supplement their response provided it is directly related to this subject and not marketing or sale material or content.

• Q2.3. Provide a summary of the service provider’s company history. This should include the information listed below at a minimum.

a. Dates of inception to present.

b. Timelines associated with all acquisitions and changes.

• Q2.4. Provide the following information regarding the service provider’s size.

a. The total number of full-time employees. (Include a breakdown of how many at the location serving this project and how many elsewhere.)

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b. The total number of locations. (Include a breakdown of US versus non-US.)

• Q2.5. If the service provider or any of the proposed sub-contractors had a contract terminated for default during the past three (3) years, this fact is to be disclosed along with the service provider’s position on the matter(s). If the service provider has experienced no such terminations for default in the past, indicate as such.

• Q2.6. Has the service provider’s company ever been party to a buy-out, merger, or company acquisition? If so, explain.

• Q2.7. Has the service provider’s or any service provider employee ever been named in litigation and/or arbitration related to the service provider’s products, services, or for any security breaches? If so, explain.

• Q2.8. Are there any current or past lawsuits against the service provider’s company by current or former clients?

• Q2.9. How many US government agencies with more than 3,000 employees and 500,000 residents have used the service provider to conduct an engineering assessment of video cameras that include recommendations for replacement, retention, and augmentation of the video camera system?

Service Description

Service Description: Specific information provided by the service provider to the scope, services, and artifacts that will be provided as part of the video assessment engagement.

While The County reserves the right to award the services in part and in total, the service provider is required to propose and describe a complete solution that meets all the criteria outlined in this proposal.

Current State of Video Camera System

This section of the proposal response should be identified as “SECTION 3 – SERVICE DESCRIPTION – CURRENT STATE” and include the items listed below in the order indicated below.

The County currently has some site maps and inventory information, however a validation and updated set of artifacts and information is needed to understand the current state of the video camera system. The video camera system includes all equipment types identified in Table 2 – Current Video Camera System (above in section 2.4). All information collected and compiled (including artifacts) are to remain the sole ownership of the County.

Fulfilling the requirements for this solution component includes the requirements listed below as well as complete and accurate responses to each of the following questions:

• Provide a complete set of site maps and survey results of all current sites of video camera systems on County properties and those the County deems part of the scope of this engagement.

Q3.1. Describe the approach that will be used to develop and provide an electronic inventory of all components of the current video camera system assessment. Include

RP032-26 Page 10 descriptions of the steps and timeline to provide that inventory and what information will be included in the inventory artifacts.

Q3.2. Describe the site maps that will be prepared and delivered as part of the current video camera system assessment. Include a sample of the artifacts, what format they will be delivered in and how County stakeholders will be able to own and modify those site maps to keep them evergreen.

Q3.2.1. Describe any information that will be required for the current state to be documented as part of the assessment. For example, what access is expected to sites.

Q3.2.2. The County expects the following components are part of each site survey included in the current state video camera system assessment. Confirm which components will be included and describe additional components that will be provided by the service provider as part of the current video camera system assessment.

o Existing security camera locations o Proposed camera locations o Interior and exterior coverage areas o Entry and exit points o Parking lots and perimeter areas o Blind spots and high-risk zones o Lighting conditions o Camera mounting surfaces o Network closets and equipment rooms o Power and cabling requirements o Photos, notes, and recommendations o Storage of video camera footage (location, amount, retention)

Q3.3. Describe how the artifacts of the assessment and data collected and compiled will be secured and transferred to the County during and after the assessment such that no data (maps, inventory, etc.) remain with the service provider at the conclusion of the engagement.

Future State of Video Camera System and Recommendations

This section of the proposal response should be identified as “SECTION 4 – SERVICE DESCRIPTION – FUTURE STATE” and include the items listed below in the order indicated below.

Fulfilling the requirements for this solution component includes the requirements listed below as well as complete and accurate responses to each of the following questions:

• Identify and specify all unnecessary, redundant, underutilized or outdated video cameras.

• Provide updated site maps that reflects the recommended location and type of cameras at each location.

• Provide recommendations and justifications on replacement versus removal of existing cameras

• Identify coverage gaps and areas where additional cameras are recommended along with justifications for those recommendations.

• Verify and/or add missing End-of-Service (EOS) dates for existing devices and provide operational risk of continued use beyond EOS.

• Provide suggested alternatives to the existing video surveillance technology in use, to include novel solutions for replacement technology or non-technology options.

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Q4.1. Describe what will be included in the final deliverables of the assessment.

Specifically, what information will be provided regarding unnecessary, redundant, underutilized or outdated video cameras. What type of graphics (i.e. site maps) will be provided to represent the future state? Provide a sample of the data elements that will be included in the future state such as counts by camera type, location, wiring, etc.

Q4.2. Describe how the proposed service will identify which areas are at higher risk and need than others? What criteria will be used? What type of scale will be applied to help prioritize future implementation and investments in camera technology?

Q4.3. Describe how the proposed service will evaluate the cost effectiveness of recommended changes to the existing camera topology.

Q4.4. Describe what logic and criteria will be applied to determine recommendations of replacement, upgrades, removals, etc. What type of artifact or report will be provided to articulate the justifications and recommended actions?

Q4.5. Describe how the assessment will help the County right-size or adjust their current storage and retention of video from the Video Camera System.

Q4.6. Describe what alternative types of replacement solutions might be included in the replacement recommendations in addition to one-for-one type replacements such as Flock, Ring and other non-IP surveillance options. This may include non-technical options.

Maintenance & Support Recommendations for Video Camera System

This section of the proposal response should be identified as “SECTION 5 – SERVICE DESCRIPTION – MAINTENANCE & SUPPORT” and include the items listed below in the order indicated below.

Fulfilling the requirements for this solution component includes the requirements listed below as well as complete and accurate responses to each of the following questions:

• Evaluate the County’s current video support and maintenance practices.

• Provide recommendations for improving the County’s current video support and maintenance practices.

• Provide any Artificial Intelligence or other technology types the County should consider to maximize the supportability and maintenance of the video camera system.

• Provide best practices or industry standards to inform future refresh schedules for the camera system and its components.

Q5.1. Describe what will be done as part of the proposed assessment to evaluate the current support and maintenance practices related to the current video camera system.

What information will be provided as part of the resulting evaluation? What information will the County need to provide to facilitate that assessment?

Q5.2. Describe what supporting documentation will be provided to describe how the County compares to best practices for video camera systems at other local Governments of the same size and complexity as Gwinnett County.

Q5.3. Describe to what extent the proposed assessment will include the following information:

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• Interface requirements to other systems

• Network requirements for bandwidth, connectivity, etc.

• Additional onsite and/or offsite servers

Proposed Improvement Implementation Plan

This section of the proposal response should be identified as “SECTION 6 – SERVICE DESCRIPTION – IMPROVEMENT PLAN” and include the items listed below in the order indicated below.

Fulfilling the requirements for this solution component includes the requirements listed below as well as complete and accurate responses to each of the following questions:

• Provide a proposed implementation plan and estimated budgetary cost estimate to achieve the recommendations outlined in the assessment.

o Both timeline and budget should include implementation by year with associated cost, as well as budgetary cost to support the recommended improvements.

Note: Providing this information in no way obligates the County to purchase the recommended technology from any service provider or on any recommended timeline.

Q6.1. Describe the information that will be included in the assessment related to an implementation plan for the recommended improvements.

Q6.1.1. Specifically identify milestone deliverables through the life of the project that should include, at a minimum:

• Site-survey results

• Draft findings

Timely analysis of significant gaps in the usage of video camera system equipment components

Q6.1.2. What type of budgetary information will be provided as part of the proposed engagement and assessment?

Engagement Requirements

Respond to each of the following questions related to the proposed engagement and resulting assessment.

Q6.2. Given the number of locations and requirements of the assessment outcomes, what is the anticipated time expected to complete the assessment? What assumptions are made when committing to that timeline? Note: The County expects the engagement and delivery of results to take no more than 6 months.

Q6.3. Given the number of locations and requirements of the assessment outcomes, what is the anticipated manpower (hours) expected from County employees to support the engagement? What assumptions are made when committing to that timeline?

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Q6.4. Provide a stakeholder plan that identifies the framework for collecting data, scheduling site-visits, County-provided documentation requirements, reporting results, and obtaining departmental-level sign off on outcomes of data collections and analysis.

References

References: The quality of references and their feedback will be taken as further indication as to the service provider’s ability to provide, implement, and support the solution they are proposing to Gwinnett.

This section of the proposal response should be identified as “SECTION 7 – REFERENCES” and include the items listed below in the order indicated below.

Please complete and return the enclosed references sheet to complete this section. The County will gather feedback from each reference as part of the evaluation process. It is the responsibility of the service provider to verify that the contact information provided is accurate.

Each service provider is to provide a minimum of three (3) references for engagements that meet the following criteria:

− Successful delivery of an engineering video assessment for a local or state government or agency.

− Engagement(s) has been completed within the past five (5) years.

− The reference(s) are for organizations of the same size and complexity as

Gwinnett County, or larger.

Pricing

Pricing: Solution pricing will not be the sole deciding factor in the selection process, but will be considered as part of the evaluation process. All pricing should be included in Attachment A – Pricing Response Workbook (attached separately). This is to be submitted in a separate sealed envelope.

This section of the proposal response should be identified as “SECTION 8 – PRICING” and include the items listed below in the order indicated below.

This section details the pricing elements for the proposed System. It includes response to several interrogatory questions and the submission of the pricing for the full proposed solution that should be submitted using the Attachment A – Pricing Response Workbook. This should be submitted in a separate sealed envelope.

Please Note: In addition, Gwinnett County expects implementation and managed services costs associated with the proposed solution to be priced on project-based milestones, not hourly rates.

The specific pricing milestones will be mutually agreed upon during contract negotiations and execution stages with the selected service provider.

The County is tax-exempt. No additional charges, e.g., transportation, container packing, installation, training, out-of-pocket expenses, will be allowed unless so specified. The service provider must complete all applicable price worksheets, indicating on each worksheet any assumptions/clarifications for the specific pricing.

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The completed pricing sheet in printed and electronic format should be returned in a separate sealed envelope from the rest of the proposal response material.

Optional Interview and Presentation

Optional Interview and Presentation:

At the County’s discretion, interviews and presentations prior to making a final selection may be required. The presentation will follow a County-structured format. Interviews and corresponding presentations will be conducted via an online collaboration environment specified by the County.

The service provider’s response to oral questions will be considered an indicator of the robustness of the proposed engagement and resulting assessment and the service provider’s ability to meet the requirements manner that is seamless and consistent with the County’s vision, processes, and timelines.

Selection process

CRITERIA POINTS

Part I

I. Responsiveness 5 II. Experience & Qualifications (includes Q2.1 – Q2.9) 15 III. Service Description – Current State (includes Q3.1 – Q3.3) 20 IV. Service Description – Future State (includes Q4.1 – Q4.6) 20 V. Service Description – Maintenance & Support (includes Q5.1 – Q5.3) 15 VI. Service Description – Improvement Plan (includes Q6.1 – Q6.4) 15 VII. References 10

Sub-Total Points 100 Part II

VIII. Pricing (To be submitted in separate, sealed envelope.) 15 Sub-Total Points 115

Part III IX. Optional Interview 15

Total Points 130

Basis of Short-Listing / Selection

Part I – Initially, proposals will be evaluated based on their relative responsiveness to the criteria described above and will be scored based on the point values as shown. Please note that references, and subsequent reference checks, are a required component of Part I scoring.

Part II – Service providers may be short-listed for further consideration. The Proposal Fee Schedules of the short-listed service providers from Part I will be opened, reviewed, and scored with the lowest cost receiving the most points and the other service providers receiving proportional points based on the differences in proposal costs.

Part III – At the County’s discretion, or as deemed in the County’s best interest, service providers may be short-listed a second time for the interview and oral presentation of the proposed engagement.

At this time, the County may request further information, explanations, clarifications, presentations, interviews, or meetings with some or all the remaining service providers.

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If interviews/demonstrations are necessary for selection, details on the scoring criteria for interviews will be provided along with notification of the scheduled interview.

All interviews and demonstration sessions will be the sole responsibility of the proposing service providers and at no cost to the County.

If an agreement with the highest-ranked service provider cannot be reached, the County may then negotiate with the second-ranked service provider and so on until a satisfactory agreement has been reached.

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FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM

COMMODITY LISTING.

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Buyer Initials: BW

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

SERVICE PROVIDER NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

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FAILURE TO RETURN THIS PAGE AS PART OF BID DOCUMENT MAY RESULT IN REJECTION OF BID

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN THE REJECTION OF PROPOSAL

Service Provider Information Page

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Proposers" and all documents referred to therein. Offers and agrees, if this Proposal is accepted by the Board of Commissioners within one hundred twenty (120) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule.

Legal Business Name

(If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

Email address

RP032-26 Provision of an Independent Assessment of Video Surveillance Software and Hardware - Page 19

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration

Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

RP032-26 Provision of an Independent Assessment of Video Surveillance Software and Hardware - Page 20

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED PRIOR TO

EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

REV. 11.17.2011

**SAMPLE CONTRACT**

ONE-TIME SERVICE PROVIDER CONTRACT

RP032-26 Provision of an Independent Assessment of Video Surveillance Software and Hardware

This CONTRACT made and entered into by and between Gwinnett County, Georgia (Party of the First Part, hereinafter called the "County"), and, ___________________________(Party of the Second Part, hereinafter called the "Service Provider").

NOW THEREFORE, for and in consideration of the mutual promises and obligations contained herein and under the conditions hereinafter set forth, the parties do hereby agree as follows:

1. TERM:

This contract shall commence ____(insert date)_____________ and be in effect for ______ consecutive calendar days.

2. ATTACHMENTS:

This Contract shall consist of the Service Provider's bid/proposal and all Invitations to Bid/Proposals including all drawings, specifications, price lists, Instructions to Bidders, General Conditions, Special Provisions, Detailed Specifications, addenda, and change orders issued after execution of the Contract (hereinafter collectively referred to as the "Bid"), which are specifically incorporated herein by reference (Exhibit A). In the event of a conflict between the County's contract documents and the Service Provider’s bid/proposal, the County's contract documents shall control.

3. PERFORMANCE:

Service Provider agrees to furnish all skill and labor of every description necessary to carry out and complete in good, firm and substantial, workmanlike manner, the work specified, in strict conformity with the Bid.

4. PRICE:

As full compensation for the performance of this Contract, the County shall pay the Service Provider for the actual quantity of work performed, which shall in no event exceed $ . The fees for the work to be performed under this Contract shall be charged to the County in accordance with the rate schedule referenced in the Bid Proposal (Exhibit A). The County agrees to pay the Service Provider following receipt by the County of a detailed invoice, reflecting the actual work performed by the Service Provider.

5. INDEMNIFICATION AND HOLD HARMLESS:

Service Provider agrees to protect, defend, indemnify, and hold harmless the COUNTY, its commissioners, officers, agents and employees from and against any and all liability, damages, claims, suits, liens, and judgments, for whatever nature, including claims for contribution and/or indemnification, for injuries to or death of any person or persons, or damage to the property or other rights of any person or persons to the extent arising out of and attributed to the negligent acts, errors, or omissions of the Service Provider.

Service Provider's obligation to protect, defend, indemnify, and hold harmless, as set forth hereinabove shall include any matter arising out of any patent, trademark, copyright, or service mark, or any actual or alleged unfair competition disparagement of product or service, or other business tort of any type whatsoever, or any actual or alleged violation of trade regulations.

Service Provider further agrees to protect, defend, indemnify, and hold harmless the COUNTY, its commissioners, officers, agents, and employees from and against any and all claims or liability for compensation under the Worker's Compensation Act arising out of injuries sustained by any employee

REV. 11.17.2011

of the Service Provider.

6. TERMINATION FOR CAUSE:

The County may terminate this Contract for cause upon ten (10) days prior written notice to the Service Provider of the Service Provider's default in the performance of any term of this Contract. Such termination shall be without prejudice to any of the County's rights or remedies provided by law.

7. TERMINATION FOR CONVENIENCE:

The County may terminate this Contract for its convenience at any time upon 30 days written notice to the Service Provider. In the event of the County's termination of this Contract for convenience, the Service Provider will be paid for those services actually performed. Partially completed performance of the Contract will be compensated based upon a signed statement of completion to be submitted by the Service Provider who shall itemize each element of performance.

8. CONTRACT NOT TO DISCRIMINATE:

During the performance of this Contract, the Service Provider will not discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, age, or disability which does not preclude the applicant or employee from performing the essential functions of the position. The Service Provider will also, in all solicitations or advertisements for employees placed by qualified applicants, consider the same without regard to race, creed, color, sex, national origin, age, or disability, which does not preclude the applicant from performing the essential functions of the job. The Service Provider will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Contract so that such provision will be binding upon each subservice provider, providing that the foregoing provisions shall not apply to contracts or subservice providers for standard commercial supplies of raw materials.

9. ASSIGNMENT:

The Service Provider shall not sublet, assign, transfer, pledge, convey, sell or otherwise dispose of the whole or any part of this Contract or his right, title, or interest therein to any person, firm, or corporation without the previous consent of the County in writing.

10. WAIVER:

A waiver by either party of any breach of any provision, term, covenant, or condition of this Contract shall not be deemed a waiver of any subsequent breach of the same or any other provision, term, covenant, or condition.

11. SEVERABILITY:

The parties agree that each of the provisions included in this Contract is separate, distinct and severable from the other and remaining provisions of this Contract, and that the invalidity of any Contract provision shall not affect the validity of any other provision or provisions of this Contract.

12. GOVERNING LAW:

The parties agree that this Contract shall be governed and construed in accordance with the laws of the State of Georgia. This Contract has been signed in Gwinnett County, Georgia.

13. MERGER CLAUSE:

The parties agree that the terms of this Contract include the entire Contract between the parties, and as such, shall exclusively bind the parties. No other representations, either oral or written, may be used to contradict the terms of this Contract.

[Signatures Next Page]

GWINNETT COUNTY, GEORGIA

BL#/RP#

Version 3 11.17.2011

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have caused this CONTRACT to be signed, sealed and delivered.

GWINNETT COUNTY, GEORGIA

By:

ATTEST:

APPROVED AS TO FORM:

SERVICE PROVIDER:

BY:

Signature

Print Name

Title

ATTEST:

Signature

Print Name Corporate Secretary (Seal)

REV. 1.3.07

GENERAL CONDITIONS

To Service Provider AGREEMENT

Article

1 Definitions

2 Contract Documents

3 Changes and Extra Work

4 Personnel and Equipment

5 Accuracy of Work

6 Findings Confidential

7 Termination of Agreement for Cause

8 Termination for Convenience of the COUNTY

9 SERVICE PROVIDER to Cooperate with other SERVICE PROVIDERS

10 Indemnification

11 Covenant Against Contingent Fees

12 Insurance

13 Prohibited Interests

14 Subcontracting

15 Assignability

16 Equal Employment Opportunity

17 Anti-Kickback Clause

18 Audits and Inspectors

19 Ownership, Publication, Reproduction and Use

20 Verbal Agreement or Conversation

21 Independent Service provider

22 Notices

1 DEFINITIONS

Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings:

1.1 COUNTY-means Gwinnett County, Georgia, a political subdivision of the State of Georgia.

1.2 SUPPLEMENTAL AGREEMENT-means a written order to SERVICE PROVIDER signed by COUNTY and accepted by SERVICE PROVIDER, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of…