August 19, 2026

RP027-26

REQUEST FOR PROPOSAL

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified contractors for the Gwinnett County Environmental & Heritage Center Sensory Treehouse Audiovisual Production Design-Build Project for the Gwinnett County Department of Parks and Recreation.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:50 p.m. local time on September 24, 2026 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. The proposal opening will be held VIRTUALLY ONLY. To access the proposal opening, use the following link (https://teams.microsoft.com/meet/264794977354789?p=QtR4RyIUnTeOBGO11x) and use Meeting ID 264 794 977 354 789 and passcode 6Te6uE3L. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting firms will be read at 3:00 p.m. A list of firms submitting proposals will be available the following business day on our website www.gwinnettcounty.com.

A virtual pre-proposal meeting is scheduled for 10:00 A.M. local time on August 26, 2026. To access the pre-proposal conference use the following link (https://teams.microsoft.com/meet/269114343019557?p=eT6cvBmcQeDe8cqNey), and use Meeting ID 269 114 343 019 557 and Passcode gT6BJ6Pk. All interested parties are urged to attend. Questions regarding proposals should be directed to Jake Scarpone, Purchasing Associate II, at Jake.Scarpone@gwinnettcounty.com or by calling 770-822-8722 no later than September 2, 2026. Proposals are legal and binding upon the Consultant when submitted. One unbound single-sided original, four (4) exact copies, and one electronic pdf copy on flash drive should be submitted.

Successful Contractor will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-8 or higher.

All vendors must submit with bid, a bid bond, certified check, or cashier's check in the amount of five percent (5%) of the total bid amount. Failure to submit a bid bond with the proper rating will result in the bid being deemed non-responsive. The successful vendors will be required to furnish a 100% Performance Bond and Payment Bond and provide insurance coverage as required by the contract documents. Insurance and Bonding Company should be licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal Bonds and as acceptable reinsuring companies. The bid bond, payment bond, and performance bond must have an A.M. Best rating of A-8 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator, Gwinnett County Justice and Administration Center, 770- 822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties. Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals, to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a proposal will be notified via email. We look forward to your proposal and appreciate your interest in Gwinnett County.

Jake Scarpone, CPPB Purchasing Associate III The following pages should be returned with your proposal:

Cost Proposal, Pages 35-36

(To be submitted in a separate sealed envelope) Contractor Information, Page 37 References, Page 40 List of Subcontractors, Page 41 Subcontractor References, Page 42 Bid Bond, Pages 43-44 Contractor Affidavit, Page 45 Ethics Affidavit, Page 46 https://teams.microsoft.com/meet/264794977354789?p=QtR4RyIUnTeOBGO11x http://www.gwinnettcounty.com/ https://teams.microsoft.com/meet/269114343019557?p=eT6cvBmcQeDe8cqNey mailto:Jake.Scarpone@gwinnettcounty.com http://www.gwinnettcounty.com/

Gwinnett Environmental and Heritage Center

Sensory Treehouse Audiovisual Production Design-Build RFP

June 1st, 2026

PREPARED FOR:

Gwinnett County

Department of Parks and Recreation

446 West Crogan Street Lawrenceville, GA 30046

PREPARED BY:

Foresite Group, Inc.

3740 Davinci Court

Suite 100 Peachtree Corners, Georgia 30092 o | 770.368.1399 f | 770.368.1944 w | www.fg-inc.net http://www.fg-inc.net/

RP027-26 PAGE 3

GWINNETT COUNTY ENVIRONMENTAL & HERITAGE CENTER

SENSORY TREEHOUSE AUDIOVISUAL PRODUCTION DESIGN-BUILD PROJECT

Section 00 0010 Table of Contents

Proposal and Contracting Requirements

Page # Title

Page 3 00 0010 - Table of Contents Page 4 01 1010 - Scope of Work Page 8 01 1020 - Submission Requirements/Basis of Award Page 16 01 1030 - Special Provisions Page 32 01 2300 - Alternates Page 35 Cost Schedule Page 37 Contractor Information Page Page 38 Non-Collusion Affidavit Page 39 Corporation Information Page 40 References Page 41 List of Subcontractors Page 42 Subcontractor References Page 43 Bid Bond Page 45 Contractor Affidavit and Agreement Page 46 Code of Ethics Affidavit Page 47 Minor Construction Insurance Requirements Page 54 General Conditions Page 75 Index - Bonding and Contract Requirements Page 76 Bonding and Contract Requirements Page 77 Sample Contract Page 80 Sample Payment Bond Page 83 Sample Performance Bond Page 85 No Bid Form Page 86 General Instructions for Vendors, Terms and Conditions

Appendix #1 – GEHC Sensory Treehouse Exhibit Design Brief Final

Appendix #2 – Known Facility / Base Building Modifications

RP027-26 PAGE 4

Section 01 1010

Scope of Work

Part 1 General

1.01 Overview

A. Project Location: 2020 Clean Water Dr, Buford, Georgia 30519

B. Owner: Gwinnett County, Georgia

C. Gwinnett County Environmental & Heritage Center’s Sensory Treehouse Audiovisual Production is envisioned as an immersive educational environment that surrounds visitors with the sights, sounds, and hidden systems of the natural world through integrated media and AV storytelling. Designed for K–12 students, families, and public audiences, the experience transforms the Treehouse into a shared sensory space where visitors explore nature as a living, interconnected system unfolding across time, scale, and perspective. Guided by themes including Hidden Worlds, Cycles, Adaptation, Landscapes Over Time, and Interconnectedness, the experience uses immersive projection, spatial audio, and environmental media to reveal perspectives often unseen in everyday life— from underground ecosystems and microscopic activity to seasonal change and evolving landscapes.

D. The project details a highly coordinated environment of large-scale projection, spatial audio, acoustic treatment, show control, and flexible playback systems capable of supporting multiple narrative formats and audience types. Media production will combine real-world cinematography, environmental soundscapes, animation, data visualization, and selectively layered narration and captioning to create experiences that are both immersive and educational. AV systems design and integration will support synchronized wall, ceiling, and floor projection environments; adaptable audio systems; integrated show control;

simple docent operation; and long-term operational reliability within a high-volume educational setting. Current studies include 360-degree projection environments, focused immersive moments, surround audio systems, and configurable playback approaches that allow the Treehouse experience to evolve over time through new narratives and seasonal programming while maintaining alignment with the finalized experiential and interpretive goals established by the Experience Designer and Owner.

1.02 Scope of Work

A. Proposals shall be submitted by a single contracting entity responsible for the complete delivery of the immersive media experience scope. This may include a

RP027-26 PAGE 5

single Vendor directly providing all services, or a partnership/team structure in which the lead Vendor retains and manages specialized subcontractors or consultants, including Media Production and AV Systems Integration partners. Regardless of team structure, the contracted Vendor shall serve as the single point of responsibility for all media production, AV systems design, engineering, procurement, integration, programming, testing, installation, coordination, and commissioning services required to deliver a complete and operational immersive experience in coordination with the Owner and Owner’s Representative.

B. The AV scope will include immersive projection systems across wall, ceiling, and floor surfaces; spatial and surround audio systems; show control and playback systems; acoustic treatment coordination; docent/staff control interfaces; and all associated mounting, cabling, infrastructure coordination, and commissioning required for a fully operational experience. The AV Integrator will take field measurements and verify all existing conditions, develop coordinated technical/shop drawing packages, and provide all necessary signal flow diagrams, equipment specifications, mounting details, integration drawings, and engineering required to ensure safe, stable, and reliable operation of the system.

Both the Media Producer and AV Integrator will be required to work collaboratively with the Owner and Owner’s Representative throughout design development, prototyping, installation, and final commissioning to ensure alignment with the approved creative and operational goals of the project.

C. The immersive experience will require the close integration of Experience Design, media production, and AV systems design under a unified experiential vision. The Experience Designer will lead the continued refinement and final development of the visitor experience, interpretive framework, spatial choreography, operational character, and overall experiential direction of the immersive environment while directing the integration of media content and audiovisual systems into a cohesive and coordinated experience.

D. The selected Vendor will develop and produce the environmental media content, including cinematography, animation, sound design, narration/captioning integration, and final media programming required to support the interpretive and experiential goals of the project. The AV Integrator will provide complete AV systems design, engineering, procurement, integration, programming, testing, and installation services in coordination with the Owner and Owner’s Representative.

E. The AV scope is required to include immersive projection systems across wall, ceiling, and floor surfaces; spatial and surround audio systems; show control and playback systems; acoustic treatment coordination; docent/staff control interfaces; and all associated mounting, cabling, infrastructure coordination, and commissioning required for a fully operational experience.

F. The AV Integrator is to take field measurements and verify all existing conditions, develop coordinated technical/shop drawing packages, and provide all

RP027-26 PAGE 6

necessary signal flow diagrams, equipment specifications, mounting details, integration drawings, and engineering required to ensure safe, stable, and reliable operation of the system.

G. Both the Media Producer and AV Integrator will work together and collaboratively with the Owner and Owner’s representative throughout design development, prototyping, installation, and final commissioning to ensure alignment with the approved creative and operational goals of the project.

H. The selected Vendor is required to attend and participate in site meetings and virtual meetings with the Owner and Owner’s Representative or other design team members. These meetings may include project kickoff, intermediate coordination/review meetings, or final program presentation meetings.

I. The selected Vendor is required to provide a detailed schedule of deliverables based upon project timeline developed by awarded proposer, including production development, installation, and completion of project.

J. A General Contractor license will not be required, though all tradespeople required to modify building to meet needs of turn-key production will be required to be licensed in their specific trade.

K. There is existing electrical in proposed production room. Scope of this contract may require additional modifications to the production room. Selected Vendor is responsible for any permitting and inspections that may be required by code and are part of this contract.

L. The Work shall be constructed under a single prime Contract. Vendor shall have a minimum of 5 years experience with projects of similar size and scope.

M. Further description of project scope and requirements are outlined in:

1. Appendix #1 – GEHC Sensory Treehouse Exhibit Design Brief Final

2. Appendix #2 – Known Facility / Base Building Modifications

N. Warranty:

1. Vendors and suppliers will be held responsible for a full, unconditional warranty against defects in workmanship, materials, and equipment under normal use by the Gwinnett Environmental and Heritage Center Sensory Treehouse for a minimum period of one (1) year from final acceptance after the punchlist is complete.

Part 2 Products (Not Used)

Part 3 Execution (Not Used)

RP027-26 PAGE 7

END OF SECTION

RP027-26 PAGE 8

Section 01 1020 Submission Requirements/Basis of Award

1.01 Submission Requirements

A. Submit proposal by the date and time specified in the Request for Proposal Invitation. There is no page limit, but proposals should be as succinct as possible.

B. Provide your Proposed Fee for the Scope of Work inclusive of all reimbursable and travel expenses. This fee should be broken down on the provided (required) bid form to allow for thorough evaluation of your proposal. Include as much cost information as possible. If a cost is not specifically listed on the bid form, this does not relieve the Vendor from providing a full and complete bid. Bid form totals are the responsibility of the Vendor.

C. Organize your proposals in the format shown below and provide responses to each of the following items:

1. Company legal name and address

2. Trade names if different than above

3. Address or division/office providing the work

4. Years in business under current name

5. Number of employees

6. Contact for contract negotiations

D. Provide a written proposal describing your approach to completing the Services. The proposal should address the following topics:

1. Project Management:

a. The Vendor will appoint a dedicated Project Manager responsible for overall coordination of the Experience Design, Media Production and AV Integration scope. The Project Manager will oversee project scheduling, coordination between media and AV teams, technical documentation, procurement coordination, installation management, system commissioning, and punch list resolution. The

RP027-26 PAGE 9

Project Manager will serve as the primary point of contact for the Owner, Owner’s Representative, and other project consultants throughout the duration of the project.

b. The Vendor is to participate in regular coordination meetings and conference calls with the project team, including coordination with the Owner’s Architect/Engineer, base building contractors, and other consultants as required to maintain alignment between the immersive experience systems and the architectural environment.

2. Media Production Scope:

a. The Vendor must provide all services required for the development and production of the immersive media experience. Scope may include, but is not limited to: concept refinement support, cinematography, editing, motion graphics, animation, sound design, environmental audio composition, narration integration, captioning, media formatting, playback programming, and final rendered media deliverables required for the immersive environment.

b. Media content will support a range of educational and experiential narratives utilizing large-scale projection environments, immersive soundscapes, and synchronized playback systems. Vendors should describe their approach to content development, review cycles, revision processes, and coordination with AV system requirements.

3. Prototyping and Testing Scope:

a. The Vendor will provide mockups, projection studies, audio tests, media samples, and/or prototype environments as required by the project team to evaluate experiential, technical, and operational performance. Prototyping may include sample media sequences, projection alignment studies, acoustic testing, playback testing, interface demonstrations, or partial system mockups intended to verify the final experience approach.

b. The Vendor will provide material samples, equipment specifications, and technical recommendations for review and approval prior to procurement where requested by the project team.

4. Base Building and Systems Coordination:

a. The Vendor shall coordinate closely with the Owner, Owner’s Representative, Architect/Engineer, and base building contractors to integrate the AV and media systems into the architectural environment. Coordination scope may include projector locations, mounting conditions, structural support requirements, acoustic treatment integration, electrical and data coordination, equipment

RP027-26 PAGE 10

access requirements, environmental conditions, lighting coordination, and other infrastructure requirements necessary to support the immersive experience.

b. The Vendor will coordinate with other trades as required during installation and commissioning activities.

5. Audio-Visual Systems Integration Scope:

a. The Vendor will provide complete AV systems design, engineering, procurement, integration, programming, testing, and installation services for the immersive environment. Scope may include, but is not limited to: projection system design; media server and playback systems; spatial and surround audio systems; show control systems;

control interfaces; projection studies; equipment specifications;

mounting and rigging recommendations; signal flow documentation;

low-voltage infrastructure coordination; equipment procurement;

system programming; calibration; commissioning; and final testing.

b. The AV system will include synchronized wall, ceiling, and floor projection environments, immersive audio systems, docent/staff operational controls, and flexible playback configurations capable of supporting multiple experience narratives and operational modes.

Vendors will also provide Owner training, system documentation, warranty support information, and recommended long-term service and maintenance plans.

c. Note: Base building electrical infrastructure, including conduit, junction boxes, pathways, and dedicated power/data rough-in to designated AV locations, to be provided by a licensed Contractor and associated electrical trades as part of this contract. The AV Integrator will coordinate infrastructure requirements with the project team and provide all final terminations, device connections, low-voltage integration, equipment installation, programming, calibration, and commissioning required for a complete and operational system. Unless otherwise specifically noted, the AV Integrator is not responsible for licensed electrical rough-in, permitting, or installation of base building conduit and power distribution systems.

6. Include all required documents contained within this set of specifications.

The “cost schedule” is to not be altered nor any other required documents.

7. Identify the key personnel responsible for executing the Services, including relevant past projects and a summary of their experience. Key team members are to remain assigned to the project through completion. If applicable, Vendors will also identify subcontracted AV Integration or Media Production partners, including designated project leadership and primary staffing responsibilities.

RP027-26 PAGE 11

8. Provide your proposed Production Schedule. This should be broken down by element and task to be performed in durations highlighting key deliverables, describing your phase by-phase process, beginning with the Notice to Proceed date. The schedule should include all key milestones, client presentations, review periods, and approvals. Identify any issues with meeting the general Project Schedule and the detailed Project Schedule.

9. Describe any related value-added services that you can provide, along with any associated charges for these services.

10. In the event that the Vendor intends to subcontract significant parts (i.e., more than 25% of scope and/or fee in aggregate), they must include full details of those parts and the name of the company to whom they will be subcontracting. All anticipated subcontractors must be identified in the RFP response.

11. Demonstration of Qualifications and References:

a. Vendor demonstrates significant experience in immersive media environments, AV systems integration, experiential storytelling, museum/media installations, or comparable public-facing environments requiring coordinated media and technical systems integration.

b. Describe your capability to perform the scope of work described herein.

c. Describe the benefits or advantages offered by the Vendor, demonstrating why (owner) should select this Vendor.

d. Provide examples of relevant projects of a similar scope and scale completed within the past five years. Include the project’s budget, timeframe, and client contact information.

e. Provide a description of the services that you normally self-perform and a description of what outside resources you expect to require completing this project.

f. Provide qualifications of sub-contractors.

RP027-26 PAGE 12

1.02 Basis of Award

A. Due to the complex, highly integrated, and experience-driven nature of the project, the contract may not necessarily be awarded to the lowest cost proposal. The Owner reserves the right to evaluate proposals based on the criteria noted in the table below.

Criteria Points Phase I: Technical: Initially, proposals will be evaluated based on their relative responsiveness to the criteria described below and will be scored based on the point values as shown:

1 Statement of Qualifications 10

2 Understanding and Approach 30

3 Material Specifications and Warranty 25

4 Project Schedule 15

5 References 10

SUB-TOTAL 90

Phase II: Fee Proposal: The Proposals will be evaluated in order to select the firms or teams which rate highest according to the criteria listed in Items 1-5 above. The selection committee may then short list the highest scoring firms.

The fees of the shortlisted firms will then be opened and scored.

SUB-TOTAL 100

If a satisfactory Contract cannot be negotiated with the highest ranked proposer, negotiations may then be undertaken with the second ranked proposer and so on.

Part I Evaluation: The above categories of criteria will be used to evaluate the proposals based on their relative responsiveness and will be scored based on the point values as shown. Please note that references, and subsequent reference checks, are a required component of Part I scoring.

Part II Evaluation: Respondents may be short-listed for further consideration. The Fee Proposal of the short-listed Respondents from Part I will be opened, reviewed, and scored with the lowest cost receiving the most points and the other Respondents receiving proportional points based on the differences in proposal costs.

The Financial Offer of the short-listed vendor(s) will then be opened and scored. The highest scoring vendor may be selected at this point, or the committee may invite several of the highest scoring vendors to interview. The number of vendors shortlisted and interviewed, if any, will be at the discretion of the selection committee.

B. The project will be led through a unified approach in which the Vendor: Each

RP027-26 PAGE 13

proposals Statement of Qualifications and Understanding and Approach sections will be evaluated based upon the guidelines noted below.

1. Directs the continued refinement and final development of the visitor experience, interpretive framework, spatial choreography, and operational character of the immersive environment.

2. Coordinates the integration of media production, AV systems design, architectural conditions, and technical implementation into a cohesive visitor experience.

3. Demonstrates a clear ability to work within this collaborative and integrated delivery structure.

C. All proposals will be accepted with the understanding that Vendors are familiar with the existing site conditions, operational constraints, interpretive goals, and the integrated nature of the media, audiovisual, architectural, and visitor experience systems required for the project.

D. The County will award an Agreement to the Vendor who provides a creative approach at the best value. The following is a list of the criteria that may be used to evaluate the proposals:

1. Statement of Qualifications

a. Provide qualifications, availability, and integration of proposed project personnel, consultants, subcontractors, and Experience Design leadership.

b. Provide a minimum of two examples and a maximum of four examples of prior work on projects of similar scale and complexity.

c. Prior work examples should provide at a minimum:

i. Demonstrated experience delivering comparable immersive media, museum, educational, cultural, or public-facing experiential environments.

ii. Demonstrated ability to collaboratively develop and execute immersive, experience-driven environments involving coordinated creative, technical, architectural, and experiential systems.

iii. Demonstrated ability to coordinate.

iv. Demonstrated experience with Experience Design, media production, AV systems integration, fabrication, architectural coordination, and technical implementation

RP027-26 PAGE 14

within a unified delivery approach.

2. Understanding and Approach

a. Company’s detailed understanding of the project goals, interpretive intent, visitor experience objectives, and operational requirements.

b. Company’s technical understanding of immersive media systems, projection environments, show control, acoustics, systems integration, and operational commissioning.

c. Company’s technical understanding of immersive media systems, projection environments, show control, acoustics, systems integration, and operational commissioning.

d. Company’s long-term support for the client, both for warranty and replacement items; ease of maintenance.

3. Material Specifications and Warranty

a. Provide Material Specifications for intended audio and visual equipment to be used in the project.

b. Provide warranty statement for evaluation, listing the number of years warranted for each type of material/equipment.

c. Provide any additional warranties being proposed, over and above the company’s standard warranty.

d. At a minimum, warrant all work against failure a minimum of one year from date of substantial completion. This warranty should include all costs associated with correcting failures in manufacturing and installation. Failures during the initial 1-year warranty period shall be repaired or replaced to the satisfaction of the County representative at no cost to the County. Material failures during the material warranty period shall be replaced at no cost to the Owner.

4. Project Schedule

a. Company’s detailed schedule for design, installation and commissioning of all proposed equipment.

5. References

a. Using the included, provide a list of three similar clients with contact names, addresses, phone numbers, and brief descriptions and dates for similar projects where work of similar size and scope was performed.

RP027-26 PAGE 15

b. Provide separate references for sub-contractors if not involved in the projects listed for the company.

RP027-26 PAGE 16

Section 01 1030

Special Provisions

1.01 Overview

A. Enclosed is the bid specification package for the Sensory Treehouse immersive media experience at the Gwinnett Environmental & Heritage Center.

This package defines the responsibilities, deliverables, coordination requirements, technical expectations, and performance criteria for firms proposing Media Production services and/or AV systems design, equipment procurement, integration, installation, programming, and commissioning services.

B. The work centers on the design, development, production, integration, and installation of a fully immersive media environment within the existing Treehouse structure. Limited architectural and facility modifications may be required to support the experience, including projection surfaces, blackout treatments, acoustic treatments, flooring considerations, equipment access, control locations, and power/data infrastructure coordination. Such modifications shall be coordinated with the Owner, Owner’s Representative, the General Contractor, and the selected Media Producer and/or AV Integrator as applicable.

C. The design materials prepared by Owner’s Representative establish the intended visitor experience, interpretive framework, operational goals, preliminary media direction, and conceptual AV approach for the project.

These materials are intended to guide the proposer’s technical and creative response but do not represent finalized AV engineering or media production documentation. Final media execution, AV systems design, equipment selection, integration methodology, installation planning, programming, and commissioning shall be developed by the selected proposer(s) in coordination with the Owner, Owner’s Representative, and other project stakeholders.

D. Note: Certain responsibilities described within this document may apply specifically to Media Production services, AV Systems Integration services, or a combined Design/Build delivery team, depending on the final contract structure established by the Owner. Vendors responding to only a portion of the scope shall clearly identify the limits of their responsibilities and anticipated coordination requirements with other project partners. References herein to “Vendor” shall apply only to the scope of services contracted to that Vendor unless otherwise specifically noted.

RP027-26 PAGE 17

1.02 Introduction

A. The purpose of this document is to define the responsibilities and obligations of the Media Producer and/or AV Integrator during the bidding, award, coordination, production, integration, installation, and commissioning phases of the project. The selected Vendor(s) shall furnish all labor, services, equipment, systems, programming, media content, integration, coordination, and installation work required to deliver a complete and operational immersive media experience as described in the drawings, specifications, and associated project documentation.

1.03 Definition of Terms

A. Documents Refers to the drawings, specifications, schedules, matrices, and all addenda incorporated into the contract. When applicable, additional appendages provided by the Owner, or Owner’s Representative, shall also become part of the contract documents.

B. Owner Shall refer to: Gwinnett County

C. Owner’s Representative Shall refer to: Foresite Group, LLC

D. Vendor Shall refer to the firm(s), team(s), or corporation(s) operating as the prime consultant under contractual obligation of this proposal. All subcontractor entities (i.e. media production, AV systems design, engineering, equipment procurement, programming, integration, installation, commissioning, coordination, or other related entities associated with the immersive media experience as referenced within this document) shall be under prime vendor control for the entirety of the contract.

E. Work As employed herein, includes any material, equipment, construction, labor, installation, service or maintenance, and warranties required to complete the installation prescribed in these specifications and contract documents. This shall include, but not limited to, all of the elements listed in the drawings.

F. Addenda Covering changes, corrections, and special interpretations of the drawings and specifications, issued during the proposal period shall become a part of the documents.

G. Approved, Acceptable or Satisfactory Shall be understood as approved by, acceptable with, or satisfactory to the Owner/Designer. Equal or satisfactory approved equal items and substitutions thereof shall be considered only prior to time of bid and must be clearly identified to Owner/Designer as such. Where observed discrepancies occur between documents (drawings, schedules, or specifications) or within a document section, during the proposal period submit notice of the same and reply will be added to all proposers.

RP027-26 PAGE 18

H. Not In Contract (N.I.C.) Refers to work not included in this contract and that may require coordination with work of the contractor.

I. Substantial Completion The date when the Owner or Owner’s Representative finds the substantial portion work as described in the contract documents completed.

J. Final Completion The date when the Owner/Owner’s Representative finds the entire work as described in the contract documents, acceptable and fully performed, as written in the final certificate of payment.

1.04 General Conditions

A. Quality Assurance The Vendor shall be responsible for the quality of materials and workmanship required for the execution of this contract including the materials and workmanship of any firms or individuals who act as their subcontractors. It is intended that the work described in these documents be of sound, quality construction.

B. Commencement The work described in these documents shall only begin when an Owner-authorized, written contract has been issued to the Vendor with instructions to proceed, provided other requirements have been met.

C. Contract Administration Reviewing the quality and progress of the work and submittals received from the Vendor, Owner’s Representative is acting solely for the convenience of the Owner in following the work. Owner’s Representative has no responsibility to assist the Vendor in the supervision or performance of the work. No action by Owner’s Representative shall in any way relieve the Vendor from their responsibility for the performance of the work in accordance with the contract documents or give rise to any negligence or other action against the Owner or Owner’s Representative or anyone acting for or on behalf of either of them. Vendor shall allow Owner/Owner’s Representative, or an authorized representative complete access to their plant, excluding such areas or processes judged by the Vendor to be of a highly secretive or proprietary nature, for the purpose of inspecting production techniques, materials, or other items related to the manufacturing of which the Owner is committed, or which may be contemplated. Upon notification from the Vendor that the installation has reached substantial completion, Owner’s Representative will inspect the final installation for compliance with all approved documents. Additional coordination or review efforts resulting from incomplete, uncoordinated, or non-conforming work by the Vendor may be subject to back-charge or schedule adjustment at the discretion of the Owner.

RP027-26 PAGE 19

1.05 Vendor Responsibilities

A. Design Responsibility The design materials prepared by Owner’s Representative are intended to communicate the design intent, visitor experience goals, operational requirements, spatial relationships, and overall visual and technical direction of the immersive media environment. These materials establish the intended experiential character, projection approach, media integration concepts, sight lines, equipment relationships, control locations, and architectural coordination requirements of the project, but do not represent finalized AV engineering, systems integration documentation, or final media production deliverables. Depending on the final contract structure established by the Owner, the Vendor may be engaged to provide Media Production services, AV Systems Integration services, or a combined Design/Build delivery approach inclusive of both scopes. References herein to “Vendor” shall apply only to the scope of services contracted to that Vendor unless otherwise specifically noted.

Within these parameters, each Vendor shall be responsible for the complete development, coordination, and execution of the portions of the work included within their contracted scope. This may include media production, systems engineering, equipment procurement, programming, integration, installation, calibration, commissioning, or related coordination activities necessary for successful implementation of the immersive experience. The Vendor shall maintain the approved design intent and experiential objectives as accurately as possible while developing the technical systems, media content, mounting solutions, integration methods, infrastructure requirements, and operational programming necessary for implementation. Where Media Production and AV Systems Integration are provided by separate Vendors, both parties shall coordinate their work to ensure full compatibility between media deliverables, playback systems, control systems, infrastructure requirements, and operational performance. The Vendor shall supplement the design intent documentation with detailed technical submittals and shop drawings for review and approval by Owner’s Representative and the Owner. Submittals shall include all aspects of the proposed systems and installation relevant to the Vendor’s contracted scope, including but not limited to equipment layouts, signal flow diagrams, mounting and rigging details, infrastructure coordination requirements, projection studies, acoustical considerations, media playback systems, control interfaces, equipment access requirements, ventilation/cooling requirements, integration details, cabling requirements, power/data coordination, finishes, and attachment/anchorage methods. Each Vendor shall be solely responsible for providing all labor, coordination, equipment, programming, integration, testing, commissioning, and related resources necessary to complete the portions of the work included within their contracted scope as indicated, described, or reasonably implied within the Contract Documents.

B. Statement of Application The Vendor, by commencing the work of the project, assumes overall responsibility, as a part of their warranty of the work, to assure that all assembled components and parts shown or required within the work of

RP027-26 PAGE 20

this project comply with the contract documents. The Vendor shall further warrant:

1. The Vendor shall be responsible for ensuring that all specified components—and any additional components, devices, materials, software, infrastructure, or systems required to complete the installation— are fully compatible with one another, with the installation environment, and with the intended operational and performance requirements of the immersive experience. The Vendor shall ensure that all individual elements and interconnected systems are properly coordinated, integrated, programmed, and commissioned to function reliably as a complete operational system.

2. The Vendor shall also be responsible for compatibility and coordination with adjacent architectural conditions, substrates, finishes, infrastructure, environmental conditions, and work performed by other trades or contractors.

3. All systems, materials, mounting methods, integration approaches, and equipment installations shall be designed and implemented to avoid premature failure, degradation, instability, or operational issues resulting from improper engineering, fabrication, programming, coordination, or installation. All materials, equipment, and systems shall perform in accordance with their intended use, manufacturer specifications, expected operational life, and applicable manufacturer warranties.

C. Execution The Vendor shall be responsible for all work done under their contract, including:

1. Faulty or improper work of subcontractor(s) and others under them by contract or otherwise;

2. Diligent execution of work and giving their personal attention and supervision to same until completed;

3. All delays caused by neglect on their part or of those under them by contract or otherwise;

4. Compliance with all laws, ordinances and regulations bearing on the conduct of the work as drawn and specified.

5. Obtaining, at their own cost, inspection certificates which may be required of the project by local authorities, or any other governing body. This includes, but not exclusively, fire code compliance, local code compliance, structural engineering, or bonding as required for successful completion of their portion of the project.

RP027-26 PAGE 21

D. Work Suspension and Change Notification Procedure In the event a proposed change arises or conditions indicate that unsatisfactory results may occur, the Vendor shall promptly notify the Owner’s Representative and Owner’s Representative in writing. The Vendor shall continue performance of all unaffected work in accordance with the contract documents but shall not proceed with any portion of the work related to the identified issue until written direction is provided by the Owner’s Representative and/or Owner.

E. Errors and Omissions The Vendor shall be responsible for any loss or damage to the premises, building contents, or other property arising from their acts, errors, omissions, use of defective materials, or negligent workmanship. The Vendor shall take all reasonable measures to coordinate with other contractors and to integrate their work in a manner that supports the orderly completion of the project. It is the responsibility of the Vendor to familiarize themselves with site conditions prior to commencing work, and to ensure access, delivery, and execution of services are carried out without causing disruption or damage.

F. Protection and Handling of Products The Vendor shall properly store, protect, transport, and handle all AV equipment, media systems, components, finishes, projection surfaces, acoustical materials, control devices, and related installation materials both in transit and onsite. All materials and equipment shall be stored under appropriate environmental conditions, protected from moisture, dust, impact, temperature extremes, and other conditions that could result in damage, degradation, or diminished performance. The Vendor shall handle all equipment and installed work in a manner that protects surfaces, finishes, alignments, calibration, and operational integrity during storage, installation, testing, commissioning, and throughout remaining construction activities. Exposed finishes, equipment, and sensitive components shall be protected using suitable temporary coverings, packaging, blankets, films, or other approved protection methods appropriate to the material or equipment being protected. Protective measures shall not adversely affect finishes, optics, electronics, acoustical materials, or other sensitive system components. Protective coverings and temporary protections shall remain in place until there is no longer risk of damage from ongoing work by the Vendor, General Contractor, Owner, or other trades. The Vendor shall be responsible for replacing or repairing any damaged materials, equipment, finishes, or system components resulting from improper handling, storage, protection, or coordination.

G. Shipping and Transportation Vendor will be responsible for proper shipping and transportation of all equipment to the job site. Vendor will be liable for all damage incurred during shipping and any resulting loss of time in the installation schedule. The Vendor shall coordinate all deliveries and site access requirements with the Construction Manager in advance to ensure smooth and timely installation.

RP027-26 PAGE 22

H. Warranty Upon final completion, the Vendor will warrant all work and materials to be in full and complete accordance with the contract documents and agreement between Owner and Vendor, and requirements appertaining thereto;

that all work and materials are free from any and all defects and imperfections, and fully meet the manufacturer’s published performance criteria for the use and purposes for which each and every part is specified. The Vendor also agrees that, should any defect develop or appear, which Owner’s Representative and/or Owner finds was not caused by improper use, the Vendor shall promptly, upon demand, fully correct, substitute and make good any such defective material without any cost to the Owner and will save the Owner harmless against any claim, demand, loss or damage by reason of any breach of this warranty. The period of this warranty shall commence on the date on which the Owner/Owner’s Representative determines the Vendor has met all substantial completion requirements. The period of said warranty shall last twelve (12) months unless otherwise specified. In addition, the Vendor shall provide to the Owner all applicable manufacturers’ warranties for materials, equipment, or components included in the work, which shall be in effect for the full duration specified by the manufacturer, and shall not be superseded by or reduce the Vendor’s obligations under this warranty.

1.06 Submittals

A. Submittals: By submitting shop drawings, technical documentation, media samples, mockups, equipment specifications, product data, and related submittals, the Vendor represents that they have verified all applicable field measurements, site conditions, infrastructure requirements, installation criteria, equipment compatibility, material selections, operational requirements, and coordination requirements associated with the work and Contract Documents.

Submittals shall include, but are not limited to: technical/shop drawings, equipment layouts, signal flow diagrams, projection studies, acoustical studies, control interface documentation, equipment specifications, manufacturer cut sheets, finish and material samples, color selections, paint draw-downs, projection surface samples, acoustical material samples, mockups, sample media sequences, playback demonstrations, and related technical documentation necessary to communicate the proposed systems and installation approach. All materials, equipment, finishes, and products proposed for use—including but not limited to projection systems, display devices, loudspeakers, media servers, mounting systems, acoustical materials, finishes, control systems, cabling components, fasteners, paints, graphics, adhesives, and associated infrastructure materials—shall be submitted with clearly labeled documentation and physical samples where applicable. Submittals shall reflect the level of quality, durability, reliability, maintainability, and performance appropriate for a high-traffic, publicly accessible immersive educational environment. Accompanying documentation shall include manufacturer information, product identifiers, performance characteristics, operational requirements, applicable ratings or certifications, environmental considerations, maintenance requirements, and compatibility considerations relevant to the

RP027-26 PAGE 23

proposed application. All submittals shall be delivered to the Owner and/or Owner’s Representative for coordinated distribution to Owner’s Representative and the project team. Incomplete submittals or submittals missing required documentation may be returned without review. Submittals will be returned marked “Approved,” “Approved as Noted,” or “Revise and Resubmit,” with comments as applicable. No procurement, fabrication, programming, production, integration, or installation work shall proceed without written approval of the relevant submittals.

B. Schedule: A proposed project schedule that aligns with the defined opening date outlining all phases of production and installation shall be submitted with the proposal. Following contract award, the Vendor shall develop a detailed schedule that includes key milestones such as shop drawing submittals, review periods, production phases, delivery, and installation. This schedule must be fully coordinated with and approved by the Owner/Owner’s Representative prior to the start of project (not required for bid). The Vendor shall provide a shop drawing submission schedule that includes a minimum seven (7) business day review period per drawing for Owner’s Representative. This schedule must ensure sufficient time for design review and revisions and shall be integrated into the overall project timeline.

C. Shop Drawings Submit one (1) digital PDF set of shop drawings and technical coordination drawings for the manufacturing, fabrication, integration, installation, programming, and commissioning of all AV systems, media infrastructure, mounting systems, acoustical treatments, control interfaces, projection environments, fixtures, and related work at appropriate scale and level of detail. Shop drawings shall clearly indicate equipment layouts, mounting methods, jointing and attachment conditions, anchorage, hardware, access requirements, ventilation/cooling provisions, cable pathways, infrastructure coordination, interface conditions, accessory items, finishes, control locations, and all related integration requirements necessary for complete installation and operation of the immersive media environment.

1. Acceptance of shop drawings constitutes agreement of means and methods of accomplishing the intended design. Approved shop drawings and Documents may only be changed by change order.

2. The Vendor is responsible for reviewing shop drawings for conformance with the design documents and notifying, in writing, the Owner/Owner’s…