RP016_24 INV.pdf

RP001-22

I

March 13, 2024

REQUEST FOR PROPOSAL

RP016-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified consultants for the Purchase and Implementation of an Adaptive Signal Control Technology (ASCT) System for the Gwinnett County Department of Transportation.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:50 P.M. local time on April 25, 2024, at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting firms will be read at 3:00 P.M. A list of firms submitting proposals will be available the following business day on our website www.gwinnettcounty.com.

A virtual pre-proposal conference is scheduled for 2:00 P.M. on March 29, 2024. To access, dial 1-408- 418-9388, enter Access Code 2346 550 4464. All proposers are strongly urged to attend.

Questions regarding proposals should be directed to Michael Milstein, Purchasing Associate II at Michael.Milstein@GwinnettCounty.com no later than 3:00 P.M. April 11, 2024. Proposals are legal and binding upon the bidder when submitted. One unbound original and five (5) copies should be submitted.

Successful consultants will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M.

Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Michael Milstein Purchasing Associate II http://www.gwinnettcounty.com/ mailto:Michael.Milstein@GwinnettCounty.com

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I. General Specifications

A. Gwinnett County requests qualified consultants to submit proposals for the purchase and implementation of an Adaptive Signal Control Technology (ASCT) system that meets the project’s system requirements. This is a pilot project that includes providing ASCT along SR 20/Grayson Highway from Park Place Drive to Herring Road. This initial deployment of ASCT in Gwinnett County is expected to be fully operational within approximately 12 months.

The ASCT will be able to support the future integration of information from the traffic signal system with data from buses, emergency vehicles, and other vehicles.

The selection of the successful proposer will be subject to their ability to meet the project’s needs and the criteria set forth in this Request for Proposals (RFP). Consultants MUST provide current Georgia Department of Transportation (GDOT) Notice of Professional Consultant Qualification (for each category you are proposing) with your proposal submittal.

B. Sub-consultants will be permitted as part of the proposal but must be clearly identified.

C. Goals and Objectives include the following.

• Deploy an ASCT that is functional, operational, expandable, scalable, and maintainable as new needs are identified and as corridors are integrated.

• Operate ASCT to provide more equitable assignment of green time.

• Improve travel time reliability and travel speed.

• Improve corridor safety.

• Provide varying levels of delay or avoidance of traffic queuing.

• Ability to operate along-side existing Transit and Emergency Vehicle Preemption System

• Support a platform for effective performance analytics and reporting from multiple data sources (e.g., combining data from vehicles and infrastructure)

• Require minimal ASCT specific hardware to support roadside units at traffic signal cabinets.

D. The Gwinnett Standard is an expectation of excellence in all that we do. That standard, set over decades, has made Gwinnett a preferred community where everyone can thrive. We make it our mission to deliver superior services that support our vibrantly connected community and as an extension of the County, we expect our business partners to do the same. Beyond just executing the work, we expect our partners to be standard bearers;

to act with integrity; to innovate and adapt; to be accountable and transparent; to be fair and respectful to everyone; and to engage, embrace, and unify our community. The successful consultant will incorporate into their response their commitment to upholding and promoting the Gwinnett Standard.

E. Sub-consultants will be permitted as part of the proposal but must be clearly identified. Sub-consultants’ resumes and project references should be provided as well as appropriate GDOT prequalification. Subconsultants may be changed later provided they are approved by the Gwinnett County Department of Transportation (Gwinnett DOT), and the subconsultant is prequalified with GDOT in the appropriate area-class for the work planned.

F. Proposals must follow the format as defined in Section 3.4 “Proposal Requirements” and be addressed and submitted as follows:

• Submit one (1) single-sided, unbound original (designated as the original), three (3) bound copies.

Proposals should be printed on 8-1/2” x 11” paper with font size no smaller than ten (10) point.

Organizational charts may be printed on 11” x 17” provided it is folded to 8-1/2” x 11” size.

• All proposal materials should be clearly marked “Adaptive Signal Control Technology” as well as include the name and address of the Proposer.

• Respondents are encouraged to submit clear and concise responses and excessive length, or extraneous information is discouraged. To ensure our ability to evaluate and choose a successful service provider for this project, respondents are encouraged to be responsive to the specific range of issues requested in this solicitation. Submission of excessive “boiler plate” information, including sales brochures, is discouraged. Proposers should not submit website links in lieu of written responses. Website links and any information contained within may not be reviewed or considered by Gwinnett County.

• All copies of the proposal must be identical. The full cost of proposal preparation is to be borne by the proposing firm. Proposals must be signed in ink by a company official that has authorization to commit company resources.

• Gwinnett County reserves the right to negotiate all proposed fees prior to the award.

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• Each proposal should include a fully executed “Firm Identification” page that includes a signature line for “Certification of Non-Collusion in Proposal Preparation” and a fully executed “Non-Conflict of Interest Certification”. Consultants should also submit the “Code of Ethics Affidavit”, and “Contractor Affidavit” (E- Verify). Failure to include these certifications could result in deeming the proposal non-responsive.

• Sole responsibility rests with the consultant to see that their proposal(s) are received on time at the above stated location.

• Proposals sent by facsimile or E-mail are not acceptable and will be rejected upon receipt. Consultants are expected to allow adequate time for delivery of their proposal either by hand delivery, postal service, or other means.

• Submission of any proposal indicates a Proposer’s acceptance of the conditions contained in this RFP unless clearly and specifically noted otherwise, “Exceptions to RFP” and submitted with proposal.

Gwinnett County has the sole discretion and reserves the right to cancel this RFP, and to reject all proposals, to waive all informalities and/or irregularities, if it is deemed to be in Gwinnett County’s best interests to do so. Gwinnett County reserves the right to accept or reject any or all the items in the proposal, and to award the contract in whole or in part and/or negotiate any or all items with individual Professionals if it is deemed in Gwinnett County’s best interest. Moreover, Gwinnett County reserves the right to make no selection if proposals are deemed not in the best interest of Gwinnett County.

G. To provide these services, the proposal shall address the consultant’s capabilities and resources in the following areas with emphasis on local office resources.

• Organizational structure relating to service delivery.

• Company and staff experience

• Proven, well developed processes.

• Established and proven quality assurance and quality control procedures

• Appropriate equipment and technology Note: Local being defined as the Atlanta metro-area

H. Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications, regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

I. Proposals submitted are not publicly available until after award by the Gwinnett County Board of Commissioners.

All proposals and supporting materials as well as correspondence relating to this RFP become property of Gwinnett County when received. Any proprietary information contained in the proposal should be so indicated.

However, a general indication that the entire contents or a major portion of the proposal is proprietary will not be honored.

J. All applicable State of Georgia and Federal Laws, City and County ordinances, licenses and regulations of all agencies having jurisdiction shall apply to the consultant and project throughout. The Contract with the selected consultant, and all questions concerning the execution, validity or invalidity, capacity of the parties, and the performance of the Contract, shall be interpreted in all respects in accordance with the Charter and Code of Gwinnett County and the laws of the State of Georgia.

II. Instructions to Consultants

A. Consultant Qualifications No proposal shall be accepted from, and no contract will be awarded to any person, firm, or corporation that is in arrears to Gwinnett County, upon debt or contract that is a defaulter, as surety or otherwise, upon any obligation to Gwinnett County or that is deemed irresponsible or unreliable by Gwinnett County. If requested, consultant shall be required to submit satisfactory evidence that they have a practical knowledge of the particular service proposed upon and that they have the necessary financial resources to provide the proposed service category called for as described in the “Instructions to Consultants.”

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B. Consultant Representation Proposals must be signed in ink by a company official that has authorization to commit company resources and shall contain the firm’s full business address. The person(s) who will be responsible for the engineering work shall be a registered Professional Engineer in the State of Georgia. Appropriate professionals for other service categories, licensed in the State of Georgia, shall be responsible for those portions of the work as may be required by law.

C. Explanation of Proposal Evaluation Criteria The following items provide a brief explanation of what should be provided in your proposal:

1. Consultant’s Identification Give the full legal name of firm, the firm’s principal business office and its satellite offices, if any; and indicate the location(s) from which these services for the Gwinnett DOT would be staged. Give information on the firm’s history, business activities, size, employees, officers, affiliates, subsidiaries, ownership, and corporate data, as applicable to the provision of that service. Make sure the firm information form on Page 14 is included in your response.

2. Consultant’s Experience/Qualifications Briefly describe effective and substantive (relative to key objectives) experience in the past five (5) years including experience of consultant in the provision of similar services for State, County, and Municipal governments with emphasis on local government (metro-Atlanta/Georgia area) experience. This requested information is in addition to the information requested on the Reference Sheet. This information shall include:

▪ Client name and contact information including address, phone number, email address (current)

▪ Description of specific work authorization or services rendered.

▪ Dates of services

▪ Status/outcome of services including schedule and budget.

Indicate the extent of the consultant’s involvement, whether as lead, sub-consultant, or partner.

Consultants may provide a chart as a summary and/or full write-up on key relative projects. If full project write-ups are provided, provide not more than five (5) specific projects that are similar in scope and complexity.

3. Experience of Key Personnel

Provide a summary description of relevant qualifications, experience and availability of proposed key staff members that may be involved with this project with emphasis on staff location (Atlanta metro area). Break down capabilities by discipline. Include an organizational chart footnoting any specific information regarding key personnel. The organizational chart may be 11” x 17” provided it is folded to 8 ½” x 11” size. Describe qualifications and experience with similar projects. Complete resumes may be attached to supplement this information.

4. Understanding and Approach

Provide a description of consultant’s understanding and approach to the delivery of services along with the identification of important issues/challenges and the resolution of conflicts that need to be addressed. The description should address innovative processes and demonstrate knowledge and understanding of the appropriate regulations/requirements.

Consultants should also include a proposed schedule of work and phasing of signals.

5. Quality Assurance/Quality Control Provide a description of the consultant’s procedures for ensuring the accuracy and integrity of its services in the timely delivery of services while avoiding mistakes/obstacles. Include how would issues such as schedule management, cost control, and overall quality assurance/quality control of deliverable items be addressed.

Describe the equipment, software, tools, and technology, if any, that would be used for and indicate how these add value to the services. Indicate experience with results obtained from these on past projects.

Control and understanding of both human and equipment errors should be addressed.

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6. References Provide three (3) references including identification of client, contact name (current), and contact information including telephone number, email address and specific project/services. All references should be verified for current contact information prior to submission. No more than one current Gwinnett County reference can be used. Gwinnett County will make no more than two (2) email attempts. If a reference does not respond to attempts at verification, the consultant shall be scored accordingly for that reference. It is incumbent upon the proposing consultant to verify the contact information and availability of references prior to submission of proposal(s).

7. Fee Proposal The Fee Schedule should be provided (in a separate, sealed envelope with your company name on the outside) for all potential labor categories that will be involved in the provision of professional services for the specific service categories for which the firm is qualifying. All overhead, profit, and direct charges such as, but not limited to document reproduction, photographic work, photo reprographic service, postage and shipping, computer usage expenses, transportation (including mileage) must be rolled into the hourly rates. All sub-consultant fees are to be billed at rates identified in the fee schedule. Pricing should also include one (1) year of maintenance services following completion.

Tab/Criteria Points

1. Consultant’s Experience/Qualifications Effective and substantive (relative to key objectives) experience of the firm in the provision of similar services within the categories under consideration, with emphasis on local experience.

20 points

2. Experience of Key Personnel Relevant qualifications, experience, and availability of proposed key personnel in the categories under consideration, with emphasis on staff location.

25 points

3. Understanding and Approach Description of consultant’s understanding and approach to projects under consideration, including innovative processes, following appropriate regulations/requirements, identification of issues, and resolution of conflicts.

30 points

4. Quality Assurance/Quality Control Description of firm’s quality assurance/quality control processes to ensure accuracy and integrity of services in the timely delivery of services while avoiding mistakes/obstacles.

10 points

5. References Evaluation of Proposer’s references as to relevance, satisfaction with services and comments on key personnel.

5 points

Total Points 100 Points

6. Fee Proposal One (1) original Proposal Fee Schedule must be submitted with your proposal in a separate, sealed envelope with your company name listed on the outside.

10 points

7. Optional Interview (if requested) 20 points

Subtotal: 120 Points

Part II, Interview: At Gwinnett DOT’s discretion or as deemed in Gwinnett DOT’s best interest, consultants may be short-listed a second time to determine the final recommendations to the Board of Commissioners. At this time, if Gwinnett DOT deems it to be necessary, Gwinnett DOT may request further information, explanations, clarifications, presentations, interviews, or meetings. If interviews are necessary for selection, evaluation will be performed based on point value shown below:

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D. ASCT Provision, Installation, and Implementation Services The consultant will be expected to sign a Contract for the Purchase and Implementation of an Adaptive Signal Control Technology (ASCT) system. Attached is a Sample Contract developed by Gwinnett County.

Successful consultant(s) are required within ten (10) days of the Notice of Award to provide the following:

1. Certificate of Insurance as specified in proposal.

2. Two (2) properly executed contract documents.

The services to be performed under this contract shall commence upon award or after a Notice to Proceed (NTP) has been issued. In the event that the contract(s), if any, resulting from the award of this RFP must terminate or be likely to terminate prior to the making of an award for a new contract for the identified products and/or services, the Department may, with the written consent of the awarded Contractor, extend the contract(s) for such period of time as may be necessary to permit the Department’s continued supply of the identified products and/or services. The contract(s) may be amended in writing from time to time by mutual consent of the parties. Unless this RFP states otherwise, the resulting award of the contract(s) does not guarantee volume or a commitment of funds.

TERMINATION FOR CAUSE

The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

TERMINATION FOR CONVENIENCE

The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

III. Scope of Services

Professional Services for GCDOT projects are procured through an individual RFP process. The specific contracting vehicle depends on the relative size of the project, complexity of the project, required completion schedule of project, and specialized requirements of the project. It is envisioned that the following services may be procured through the ASCT service contract process, when appropriate:

TRAFFIC SIGNAL System Operations

Gwinnett County is the second-most populous county in Georgia, with a population of over a 1 million residents. It is a part of the Atlanta metropolitan area. Gwinnett County Department of Transportation maintains over 750 signalized intersections. Gwinnett County’s traffic signal system is a comprehensive system consisting of traffic signal controllers, a central communications system, and communications interconnectivity to each of its signals. The local firmware for the traffic controllers is MaxView for the central operation of the signals and MaxTime for local controller firmware. Traffic congestion throughout the region is directly impacted by how well the signalized infrastructure functions, so it is important to identify areas that present an opportunity for improvements.

Communication System Signal communication in Gwinnett County is primarily through a fiber optic network. Out of 758 signals in total, 709 are connected via fiber or cellular.

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ITS ARCHITECTURAL AND SYSTEM ENGINEERING REQUIREMENTS

Regional Intelligent Transportation Systems (ITS) Architecture

The Regional ITS Architecture is the framework the ITS system is built upon in the region. It defines the basic elements of the system and what is expected. The architecture allows integration selections to be considered prior to investment in the design and development of the foundation components of the system. ITS Architecture defines what is needed now and the function of the system performance stays the same as technology evolves.

There are many subsystems which perform different functions like managing traffic, providing traveler information, or responding to emergencies. Subsystems consist of traffic control center systems, field components, vehicle equipment, and traveler devices that contribute to the ITS network. The ASCT is a part of field components and traveler device subsystems of the ITS. The ASCT allows authorized local and remote users to set and read all user-programmable features and retrieve data collected by the system.

ASCT equipment may utilize cloud based, wireless, optical, and GPS based technologies. ASCT trades information between other subsystems such as traffic information, incident information and sensor control data. As a part of the ITS Architecture, the integration of the ASCT is not only technical but a regional solution as well.

ITS Architecture Requirements

Gwinnett County is continuing the deployment of ITS technologies to improve and enhance the public’s travel experience in the County. The philosophy is to promote the use of advanced technologies to increase the reliability of the transportation network, while balancing the prioritization of current needs with progress toward a state-of-the-art comprehensive regional system for future generations. To support the County’s mission, a systems engineering approach is needed. This approach, promulgated by the FHWA for ITS projects, is depicted in Figure 1: Systems Engineering V Diagram. The V Diagram is used for the development model for ITS projects. The V Diagram in Figure 1 shows how project development fits within the broader ITS project life cycle.

Source: University of California - Berkeley -Guiding the Project: The Systems Engineering Process FHWA Figure 1: Systems Engineering V Diagram

The ITS Architecture Requirements are used to provide ASCT a way to interface to the existing ITS networks. ASCT needs more components than the existing traffic signal systems. The ASCT will require significant up-front configuration, periodic fine tuning, and regular maintenance to maximize the benefits of the system. Documentation of the API is needed to understand and send the data through the API and the ITS network. Other requirements are shown in Table 2.

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Table 2: ASCT System Requirements

Source: Model Systems Engineering Documents for Adaptive Signal Control Technology (ASCT) Systems FHWA

System Requirement Notes

The ASCT shall control a minimum of 11 signals concurrently Central Software

The boundaries surrounding signal controllers that operate in a coordinated fashion shall be altered by the system according to a time-of-day schedule.

(For example: this may be achieved by assigning signals to different groups or by combining groups.)

This is a function of the signal controllers.

The ASCT shall operate non-adaptively when adaptive control equipment fails.

When current measured traffic conditions meet user-specified criteria, the ASCT shall alter the state of signal controllers, preventing queues from exceeding the storage capacity at user-specified locations.

Able to share data with the TCC and TOC

Jurisdictions responsible for signal operations are responsible for the maintenance (configuration changes, patches and updates, hardware repairs) of the application component, which may require a support system, and may entail agreements and relationships between end users and application providers.

Updates the software as needed

The ASCT shall support external interfaces according to the referenced interface control documents and the following detailed requirements. (Insert appropriate requirements that suit your needs. Interface data flows should be documented in your ITS architecture. Interface requirements include:

• Information layer protocol

• Application layer protocol

• Lower layer protocol

• Data aggregation

• Frequency of storage

• Frequency of reporting

• Duration of storage)

Able to share data with the TCC and TOC

When current measured traffic conditions meet user-defined criteria, the ASCT shall alter the state of signal controllers providing two-way progression on a coordinated route.

The ASCT shall provide maximum and minimum phase times.

The ASCT shall provide a user-specified maximum value for each phase at each signal controller.

The ASCT shall determine the order of phases at a user- specified intersection. (The calculation will be based on the optimization function.

The ASCT shall coordinate along a user-defined route.

The ASCT shall assign unused time from a preceding phase that terminates early to a user-specified phase as follows:

• next coordinated phase

• next phase

• user-specified phase

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System Requirement Notes

The ASCT shall be implemented with a security policy that addresses the following selected elements: Specified cycle length

• Meets Gwinnet County IT security policy

• Local access to the ASCT.

• Remote access to the ASCT.

• System monitoring.

• System manual override.

• Development

• Operations

• User login

• User password

• Administration of the system

• Signal controller group access

IT

The ASCT shall provide monitoring and control access at the following locations: 4.10.0-1 The system operator needs to monitor and control all required features of adaptive operation from the following locations: (Edit and select as appropriate to suit your situation.)

• Agency TMC

• Maintenance facility

• Agency LAN or WAN

• Workstations on agency LAN or WAN located at (specify)

• Other agency TMC

• Local controller cabinets

• Remote locations via internet

The ASCT shall maintain adaptive operation at non-preempted intersections during railroad preemption.

The ASCT shall continue adaptive operations of a group when one of its signal controllers has a transit priority call.

When the pedestrian phases are on recall, the ASCT shall accommodate pedestrian timing during adaptive operation.

The ASCT shall be compatible with the following detector technologies (agency to specify):

• Detector type A

• Detector type B

• Detector type C

The consultant shall provide routine updates to the software and software environment necessary to preserve the fulfillment of requirements for a period of XX years. Preservation of requirements fulfillment especially includes all IT management requirements as previously identified.

The ASCT shall report measures of current traffic conditions on which it bases signal state alterations.

System Acceptance Test (SAT) (30-Day Period)

• The purpose of the SAT is to demonstrate that the total system, consisting of hardware, system, communications, materials and construction, is properly installed, is free from defects and identified problems, exhibits stable and reliable performance, and completely complies with all contract documents. SAT shall be completed within eight

(8) months after the Notice to Proceed is issued.

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• Upon successful completion of all subsystem testing, the SAT shall be started. The SAT shall consist of a 30-day period of operation without failure of all Consultant supplied equipment. The Consultant and appropriate designees will be provided with full access to all equipment and control cabinets during this period for the purpose of verifying operations.

• The Consultant’s will provide test equipment and labor needed to test, isolate and correct all equipment deficiencies found during the SAT. Key Consultant’s technical personnel familiar with the design and construction of each system component shall be available on site within 24 hours of notification of a problem.

• During the SAT, the Consultant shall be responsible that all equipment is maintained in operable condition. The contractor shall identify, isolate, diagnose and troubleshoot all system problems.

• During the SAT, the Consultant will keep and maintain a test log. This log shall contain at a minimum the following information: Date and time of failure, who reported the failure, confirmation of notification to/from the County engineer, description of the failure, troubleshooting performed, and date and time repair was completed. The Consultant shall submit an updated log to the resident engineer after each reported failure, and again after the repair has been completed. The contractor shall submit for approval a draft version of the test event log as part of the initial equipment submittal, to allow City review of form and content.

• All system documentation errors, omissions and changes occurring prior to and during the SAT shall be corrected and resubmitted before system acceptance can be completed.

Training The Consultant will provide training on the operations of the adaptive system, troubleshooting the system, on preventive maintenance and repair of equipment. Training will also be provided on the system configuration, administration of the system and system calibration.

Documentation The Consultant will provide the County with documentation package for systems and hardware for this project. The documentation package will include the following:

• Drawings (electrical, mechanical, assembly, flow and block diagrams, interconnection diagrams, power distribution, wiring, etc.), Schematics, System architecture diagrams.

• A configuration report that includes software settings, configuration at each signal, and other parameters necessary for understanding system operation, a detailed functional and interface descriptions, user/operator manuals, software programming manuals and procedures and all other required documentation related to the completed ASCT system.

• The documentation package shall address all hardware and software provided under this contract and shall be subject to review and approval by Gwinnett County before final system acceptance.

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(RETURN FEE SCHEDULE IN A SEPARATELY SEALED ENVELOPE)

PROPOSAL FEE SCHEDULE

ADAPTIVE SIGNAL CONTROL TECHNOLOGY (ASCT) SERVICES

Section I – Lump Sum

ITEM

DESCRIPTION LUMP SUM

1.

Purchase and Implementation of Adaptive Signal Control Technology (ASCT) System all components

Section II – Hourly Rates (will ONLY be used for informational purposes)

Item

Billing Category Hourly Rate

1. Principal-In-Charge $

2. Project Manager $

3. Engineer, Senior $

4. Engineer $

5. Engineer, Associate $

6. Technician $

7. CADD Technician $

8. Administrative Support $

9. Software $

10. Detection $

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare proposal non-responsive.

Please confirm the job positions in your organization that would be working on GCDOT work to the titles named above.

There shall be no substitution or additional position titles other than those listed on each category. This is to include any subcontractors as well. The new demand service contract will ONLY pay on hourly rates submitted as part of this proposal. All overhead, profit, and direct charges such as, but not limited to, document reproduction, photographic work, photo reprographic service, postage and shipping, transportation including mileage, and computer usage expenses must be rolled into the hourly rates. All sub-consultant fees are to be billed at rates identified in the above fee schedule.

Additionally, on an as needed basis, the consultant may be asked to provide staff to work as an extension of GCDOT to assist and complement existing County staff in the Traffic Signals & ITS Section. The desired fieldwork will require the use of the Consultant’s vehicle and it is expected that between 125 to 150 miles per week will be driven associated with the services provided to the County. Specifically, the County will utilize the Consultant for work as described in the following tasks: Investigation and Completion of Citizen Service Request, Creation, Testing & Monitoring of Signal Timings, and Complement Staff during Peak Hours in the Traffic Control Center. County will pay only this direct expense for auto transportation in connection with this type of work at a rate established by the County.

Consultant has carefully reviewed the Contract, can meet all insurance and other requirements, and if selected, will sign the Contract. No modifications to the Contract will be permitted. Failure to check “Yes” below may result in your proposal being deemed non-responsive.

______ Yes ______ No

COMPANY NAME: _________________________________________________________________________________________

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Failure To Return This Page as Part of Your Proposal Document May Result in Rejection of Proposal

FIRM INFORMATION

This page should be submitted in both the Proposal Document and the Fee Proposal Documents.

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. # Date

Certification Of Non-Collusion in Proposal Preparation

(Signature) (Date)

The County requires that all who enter a contract for the physical performance of services with the County must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract. In compliance with the attached specifications, the undersigned offers and agrees, if this quote is accepted by the Board of Commissioners within one-hundred-twenty (120) days of the date of proposal opening, to furnish any or all the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Firms should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to proposers.

Legal Business Name (If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number Fax Number

E-Mail Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed within the past five (5) years.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

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INSURANCE REQUIREMENTS

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

✓ Bodily Injury by Accident - $100,000 each accident

✓ Bodily Injury by Disease - $500,000 policy limit

✓ Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

✓ 1986 (or later) ISO Commercial General Liability Form

✓ Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)

✓ Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations)

✓ Blanket Contractual Liability

✓ Broad Form Property Damage

✓ Severability of Interest

✓ Underground, explosion, and collapse coverage

✓ Personal Injury (deleting both contractual and employee exclusions)

✓ Incidental Medical Malpractice

✓ Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, nonowned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Professional Liability Insurance - $1,000,000 (project specific for the Gwinnett County project) limit of liability per claim/aggregate or a limit of $1,000,000 per occurrence and $2,000,000 aggregate or a claim/aggregate limit of $3,000,000 per occurrence and $3,000,000 aggregate.

✓ Insurance company must be authorized to do business in the State of Georgia.

✓ Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04 or some other form)

5. Cyber Liability Insurance

(a) $3,000,000 Limit for Network Security or Privacy Liability

(b) $3,000,000 Limit for Data Recovery

5. Gwinnett County Board of Commissioners should be shown as an additional insured on General Liability and Auto

Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher.

Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

*See above note regarding Professional Liability

RP016-24 Page 15

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12. All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the county upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public

Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

RP016-24 Page 16

GENERAL CONDITIONS

TO CONSULTANT AGREEMENT

TABLE OF CONTENTS

Article

1 Definitions

2 Contract Documents

3 Changes and Extra Work

4 Personnel and Equipment

5 Accuracy of Work

6 Findings Confidential

7 Termination of Agreement for Cause

8 Termination for Convenience of the COUNTY

9 CONSULTANT to Cooperate with other Consultants

10 Indemnification

11 Covenant Against Contingent Fees

12 Insurance

13 Prohibited Interests

14 Subcontracting

15 Assignability

16 Equal Employment Opportunity

17 Anti-Kickback Clause

18 Audits and Inspectors

19 Ownership, Publication, Reproduction and Use

20 Verbal Agreement or Conversation

21 Independent Consultant

22 Notices

RP016-24 Page 17

1. DEFINITIONS

Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings:

1.1 COUNTY-means Gwinnett COUNTY, Georgia, a political subdivision of the State of Georgia.

1.2 Supplemental Agreement-means a written order to CONSULTANT signed by COUNTY and accepted by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement.

1.3 Contract-means the Agreement Documents specifically identified and incorporated herein by reference in Section 2, CONTRACT DOCUMENTS.

1.4 Agreement Execution-means the date on which CONSULTANT executes and enters into a Agreement with COUNTY to perform the Work.

1.5 Agreement Price-means the total monies, adjusted in accordance with any provision herein, payable to the CONSULTANT under this Agreement.

1.6 Contract Time-means the period of time stated in this Agreement for the completion of the Work.

1.7 CONSULTANT-means the party or parties contracting directly with the COUNTY to perform Work pursuant to this Agreement.

1.8 DEPARTMENT-means the Director or designee of requesting department(s) named in this solicitation.

1.9 Drawings-means collectively, all the drawings, receipt of which is acknowledged by COUNTY, listed in this Agreement, and also such supplementary drawings as the CONSULTANT may issue from time to time in order to clarify or explain such drawing or to show details which are not shown thereon.

1.10 Specifications-means the written technical provisions including all appendices thereto, both general and specific, which form a part of the Agreement Documents.

1.11 Subconsultant-means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with CONSULTANT or with any of its subconsultants at any tier to provide a part of the Work called for by this Agreement.

1.12 Work-means any and all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by CONSULTANT under this

1.13 Liaison-Representative of the COUNTY who shall act as Liaison between the COUNTY and the

CONSULTANT for all matters pertaining to this Agreement, including review of CONSULTANT's plans and work.

2. CONTRACT DOCUMENTS

2.1 List of Documents

RP016-24 Page 18

The Agreement, any required bonds, the General Conditions, the Appendices, the Detailed Scope of Work, the Specifications, the Drawings, the Exhibits, and all Agreement Supplemental Agreements shall constitute the Agreement Documents.

2.2 Conflict and Precedence

2.0.1 The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all. In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order:

1. Supplemental Agreements

2. Agreement

3. General Conditions

4. Detailed Scope of Work

5. Specifications

6. Drawings

3. CHANGES AND EXTRA WORK

The COUNTY may, at any time, request changes in the work to be performed hereunder. All such changes, including any increase or decrease in the amount of the CONSULTANT's compensation, which are mutually agreed upon by and between the COUNTY and the CONSULTANT, shall be incorporated in written Supplemental Agreements to the Agreement.

4. PERSONNEL AND EQUIPMENT

The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement; none of whom shall be employees of, or have any contractual relationship with, the COUNTY. Primary liaison with the COUNTY will be through its designee. All of the services required hereunder will be performed by the CONSULTANT under its supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under law to perform such services.

The CONSULTANT shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work; and further shall employ only qualified surveyors in responsible charge of any survey work.

The CONSULTANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration, being in the full employ of the CONSULTANT and responsible for the work prescribed by this Agreement.

5. ACCURACY OF WORK

The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct errors and omissions in its plans and specifications without additional compensation.

Acceptance of the work by the COUNTY will not relieve the CONSULTANT of the responsibility for subsequent correction of any errors and the clarification of any ambiguities.

6. FINDINGS CONFIDENTIAL

The CONSULTANT agrees that its conclusions and any reports are for the confidential information of the COUNTY and that it will not disclose its conclusions in whole or in part to any persons whatsoever, other than to submit its written documentation to the COUNTY, and will only discuss the same with it or its authorized representatives. Upon completion of this Agreement term, all documents, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the COUNTY and be delivered to DEPARTMENT.

RP016-24 Page 19

Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval in writing of the COUNTY.

It is further agreed that if any information concerning the PROJECT, its conduct, results, or data…