RP014-22 Exhibit C
71 KB Posted
- Attached to
- Enterprise Records Management Solution
- Solicitation number
- RP014-22
- Issued by
- Gwinnett County, Georgia
About this file
Summary of RP014-22 Exhibit C - Enterprise Records Management Solution Pricing
This is a pricing exhibit for Gwinnett County Board of Commissioners' Request for Proposal RP014-22 for the provision and implementation of an Enterprise Records Management (ERM) solution and associated professional services on an annual contract basis. The solicitation requires vendors to propose a comprehensive ERM application with supporting professional services, technology implementation, training, and interface capabilities. The pricing structure encompasses a five-year contract period with one-time Year 1 costs and recurring annual costs for Years 2 through 5. The pricing assumptions establish user volumes of 10 ERM administrators, 5 developers, and 45 additional ERM users across Gwinnett County's 6,000 total employees. Vendors must provide detailed pricing across multiple service categories including the ERM solution application, professional services for business and configuration planning, technology implementation services, training programs, and system interfaces with specified third-party applications.
The pricing exhibit requires vendors to submit firm fixed pricing for all services, with all ancillary costs including transportation, installation, training materials, and out-of-pocket expenses incorporated within the appropriate pricing tables. The document provides structured tables for vendors to populate with unit prices and total costs across five cost categories: ERM Solution/Application Pricing, Professional Services (including milestones such as resolution revision, content repository identification, retention policy implementation, taxonomy development, business process development, workflow standardization, and user management structure creation), Technology Implementation (covering software customization, systems integrations, project management, documentation, and data migration), Training (standard, refresher, and optional courses), and Interfaces (with pre-defined options including Accela, Adobe, ArcGIS, DocuSign, FileNet P8, GovQA, Kofax, Microsoft Office 365, Oracle, SAP, SharePoint, and others, plus space for custom interfaces). The exhibit includes an auto-populated Total Solution Price Summary that consolidates all costs by year and category, with a per-user cost structure for licenses beyond the initial 60 users. All prices must be submitted in complete detail with no modifications permitted after submission.
Text of this file
Instructions
| PRICING ASSUMPTIONS | Amount | Administrators: Have the ability to create workflows and are generally records managers and liasons. Administrative support functions including monitoring performance, adding new users, maintaining user accounts and privileges, defining security roles and groups, and performing the other software support functions required daily, weekly, monthly and on an ad-hoc basis. |
| Number of ERM ADMINISTRATORS Year 1 | 10 | Developers: Use of product/solution Application Programming Interfaces (APIs); standard industry methods (Representational state transfer REST, Webservices, etc.); other libraries to perform integrations with a line of business, ERP solutions, and other legacy applications owned by the County; the development of other ERM tools not part of configuration options; and the support of migrations from other content repositories; etc |
| Number of DEVELOPERS | 5 | Other Users: Perform varying depgrees of interactions both within the Records Deaprtment and among the vaious departments. |
| Number of additional OTHER ERM users | 45 | |
| Total number of Gwinnett County Employees | 6,000 |
Pricing Details
| Enterprise Records Management (ERM) Solution /Application Pricing Table | ||||||||||||||||
| One Time Costs (Year 1) | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||
| Description | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Total ERM Solution/Application | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | |
| Per User additional license cost (after initial 60): | Enter Price |
| Professional Services - Business & Configuration Planning - Pricing Table | ||||||||||||||||
| One Time Costs | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||
| Description - Milestone goal | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| Revise and adopt resolution | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Identify current repository of content/records - defining repository usage for each legacy solution | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Enact and enforce retention policy as part of the overall records management | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Develop standard taxonomy/develop classifications (based on categories of records/types | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Develop and establish business processes and rules associated with records management | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Develop workflow standards and structures per document type | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Create and implement user management structure to inform the configuration of the technology and associated processes | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) ` | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) ` | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Total Professional Services - Business & Configuration | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 |
| Technology Implementation - Pricing Table | ||||||||||||||||
| One Time Costs (Year 1) | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||
| Description | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| Software Modification / Customization | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Systems Integrations (i.e. AD, Interfaces) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Project Management (Full life cycle) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Documentation | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Data Migration and conversion to the solution | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) ` | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) ` | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) ` | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) ` | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Total Technology Implementation | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 |
| Training Pricing Table | ||||||||||||||||
| One Time Costs (Year 1) | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||
| Description | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| Standard Training | ||||||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| Refresher Training | ||||||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| Additional / Optional Training | ||||||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| Total Training | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 |
| Additional Solutions Costs - Informational purposes ONLY | ||||||||||||||||
| One Time Costs (Year 1) | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||
| Description | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| Additional (Define) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Additional (Define) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Total Other Solutions (NOT SCORED) | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 |
| Interfaces Pricing Table | ||||||||||||||||||
| One Time Costs (Year 1) | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||||
| Description | Availability | Data Flow | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| Accela | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Adobe | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| ArcGIS | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| DocuSign | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| FileNet P8 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| GovQA | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Kofax | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Lucity | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Microsoft Office 365 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Nintex | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Odyssey | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Oracle | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| SAP | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| SharePoint Online | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| SharePoint on-premise | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Versatile Enterprise | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| UPerform | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Total Interfaces (Evaluated) | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | |||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Total Interfaces (NOT Evaluated) | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 |
Total Solution Price Summary
| Total Solution Pricings | ||||||
| Description | Total (Year 1) | Total (Year 2) | Total (Year 3) | Total (Year 4) | Total (Year 5) | Total Price |
| ERM Solution/Application | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Professional Services - Business & Configuration | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Interfaces (County named) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Training | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Technology Implementation | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Total | $0.00 | $0.00 | $0.00 | |||
| Interfaces (Additional) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Additional Solutions | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Total | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Per User Cost (after first 60 users) | Enter Price |
Microsoft_Word_Document.docx
PRICING DETAIL INSTRUCTIONS
NOTE: The Total Solution Price Summary is auto-populated from the Pricing Details worksheet and cannot and should not be modified the Service provider.
Service providers should provide all prices as firm fixed amounts, except where requested on a different basis. All prices must be detailed and no modifications will be allowed. The County is tax-exempt.
All charges/fees, including transportation, container packing, installation, training, out-of-pocket expenses, must be included in this pricing workbook under the table to which it applies on the Pricing Details tab.
Pricing Details Worksheet Instructions
ERM Solution/Application Pricing Table
Cost related to the cloud-application that is proposed and all related feature functionality to provide the functionality of digital signature, interactive electronic forms, automated conditional workflow, dashboards, and analytics should be included in the format provided using the volume assumptions on listed above. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically.
Professional Services – Business & Configuration Pricing Table
In the Professional Services Pricing Table, the Service provider should list all associated costs with completing the professional services milestones outlined in the RFP.
Technology Implementation Pricing Table
In the Implementation Pricing Table, the Service provider should list all associated costs with the system implementation except Training which is to be provided on a separate table. Prices not identified will not be accepted in a final contract. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically.
Training Pricing Table
List all proposed training courses on the Training Table. The training costs should have all related expenses associated with providing the training, including, but not limited to any anticipated travel and transportation expenses, materials expenses, etc. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically.
Additional Solutions Costs - Informational purposes ONLY
List pricing for any optional “additional” solutions that the Service provider wishes to share. These solutions and their costs are not evaluated for award of the proposed solution but may be used for future purchasing solicitations or considerations. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically.
Interfaces Table
List all interfaces that are being proposed and are separately priced on Interfaces table. The current and anticipated County interfaces are listed in the Interface column, identify the associated Service provider module name in the column provided along with the proposed version number. If a proposed interface will be custom built for the County indicate “Custom” in the Version column. If an interface is provided as part of a module priced in the Application Software form, list the module with version number, leave the Quantity and Unit price columns blank, and put “INCL” in the Annual Support Cost column. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically. Space is provided to add any additional interfaces being proposed, indicate the general function of the interface, and select the appropriate. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically. Interface directional capabilities form the drop-down list. Entries in the interface worksheet will be reflected in the Interface Sub-Total Costs in Total Solution Price Summary.
Worksheet 2 – Total Solution Price Summary
Form 1 provides a summary of costs (one-time and recurring) associated with the proposed system. The entries in this table will automatically be drawn from the corresponding detail worksheets and include the following onetime and recurring prices:
image1.emf
Other files
| File | Type | Posted |
|---|---|---|
| Award Information | — | |
| RP014-22 Exhibit B | — | |
| RP014-22 Ad2 | — | |
| RP014-22 Exhibit A | — | |
| RP014-22 Ad1 | — | |
| RP014-22 RFP | — |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
File details come from the government source that posted it. Updated .