RP004_24 INV Combined Final.pdf

April 24, 2024

REQUEST FOR PROPOSAL

RP004-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified consultants for the Provision of Architectural & Engineering (A&E) Design Services and Support for the Gwinnett Place Transit Center for the Department of Transportation.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:50 P.M. local time on May 17, 2024 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting firms will be read at 3:00 P.M. A list of firms submitting proposals will be available the following business day on our website www.gwinnettcounty.com.

A Web-Ex pre-proposal conference is scheduled for 1:00 P.M. on May 2, 2024. To access, dial 1-408-418- 9388 and enter conference ID, 23309696704##. All consultants are urged to attend.

Site Visit: The Gwinnett Place Transit Center is located at 3486 Satellite Blvd, Duluth, GA 30096. It is currently operating and open to the public. The respondents may visit the site at their own convenience for picture taking, measurements, and visual assessment.

Questions regarding proposals should be directed to Michael Milstein, Purchasing Associate II at michael.milstein@gwinnettcounty.com or by calling 770-822-7811 no later than 12:00 P.M. on May 6, 2024. Proposals are legal and binding upon the vendor when submitted. Consultants are requested to submit one (1) original unbound single sided, five (5) bound copies and one electronic copy on a flash drive of the proposal package to meet the requirements below. All copies must be identical to the original.

Successful consultants will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Micheal Milstein Purchasing Associate II http://www.gwinnettcounty.com/ mailto:michael.milstein@gwinnettcounty.com http://www.gwinnettcounty.com/

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SECTION I - INVITATION TO SUBMIT PROPOSALS

A. Overview Gwinnett County is requesting proposals from consultants for Engineering Design and Support during Preconstruction and Construction of the Gwinnett Place Transit Center Project (Phase 1 and 3).

Responses to this Request for Proposal will follow a Request for proposals process.

Consultants are invited to submit a Statement of Qualifications proposal to include information that address the Consultant’s firm stability; experience, qualifications, and availability of project team proposed; and past experience and proven performance as detailed in Section VII.

After Proposals are submitted, an independent selection committee will evaluate each proposal, using the criteria in Section VI. Following evaluation of proposals, Gwinnett County reserves the right to request a presentation/interview as determined in its best interests.

Prime vendors will be permitted to partner with sub-consultants as part of the proposal but must be clearly identified. No work will be paid by the County to any consultant for work done by the consultant or by a sub-consultant if this work is not billed according to the hourly rates and position titles submitted with their proposal.

B. Proposals Qualification Packages shall be submitted in a sealed envelope/package. One (1) unbound original – double sided (designated as the original), five (5) bound copies (may be double sided), and one (1) electronic version on a thumb drive of the proposals shall be submitted. All copies of the proposals must be identical. The electronic version should be a single pdf file that is identical to the hard copies and not multiple files.

Cost proposals shall be submitted in a separate sealed envelope including Hourly Labor Rates, Staff Classifications proposal, and total cost. Based on the qualification evaluation, the County will only open the most qualified firm’s cost proposal.

The envelopes shall be addressed to the following and labeled as shown below:

Gwinnett Justice and Administration Center Purchasing - 2nd Floor 75 Langley Drive Lawrenceville, Georgia 30046

Qualification Package

Cost Proposal Envelope – Hourly Labor Rates, Staff Classifications and Total Cost

Provision of Architectural & Engineering (A&E) Design Services and Support for the Gwinnett Place Transit Center Company Name

QUALIFICATION PROPOSAL – RP004-24

Provision of Architectural & Engineering (A&E) Design Services and Support for the Gwinnett Place Transit Center Company Name

COST PROPOSAL – RP004-24

The full cost of proposal preparation is to be borne by the proposing firm. The original proposal must be signed in ink by a company official who has authorization to commit

RP004-24 Page 3 company resources. These officials will also be individuals noted as authorized to sign the Agreement.

C. Consultant Proposal Development and Submittal Responsibilities Request for Proposal Questions: All questions concerning this RFP shall be directed IN WRITING by the date indicated on the cover page of the invitation. Where appropriate, responses to formal questions will be in writing and will be distributed to all firms on our record as having received a copy of this RFP.

Please note that it is the Consultant’s responsibility to confirm with the Purchasing Associate that the Proposer is on record as having received a copy of this RFP and associated addendum. In each case of formal questions, the Gwinnett County Department of Transportation (GCDOT) will determine whether a response is appropriate or necessary. If questions require a formal response or changes are made to the RFP

Proposal Development Costs: Gwinnett County will not pay any Consultant or Subconsultant for work done in preparation of this proposal submittal.

Proposal Submittal: Sole responsibility rests with the firm to ensure that their proposal is received on time at the above stated location.

Proposals submitted by alternate means other than those specified in this solicitation will be rejected and disposed of accordingly. This includes proposals sent by facsimile, email, or any other electronic or telegraphic means. If the County receives a proposal through such alternate means, the County does not assume any burden or liability to notify the Consultant that the proposal has been rejected.

Proposers are to follow the instructions outlined in this solicitation and failure of the Proposer to do so may result in the County deeming the Proposer’s submittal as non-responsive. Firms are expected to allow adequate time for delivery of their proposals either by hand delivery, postal service, or other means. Late proposals will not be accepted and will be returned to the Proposer. If hand delivery, allow extra time as you will be required to go through security.

D. No Communication Period Between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without written permission of the Purchasing Associate named in the solicitation. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. This process is to ensure that all prospective respondents have the same level of knowledge relative to the RFP, as well as ensuring any additional data is made available to all proposers.

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E. Proposals Received Submitted proposals and all documentation regarding the proposals will not be made available to the public until such time that an official action has been taken by the Gwinnett County Board of Commissioners to award or reject this solicitation. All proposals and supporting materials, as well as correspondence relating to this RFP, become property of Gwinnett County when received and will be subject to the Georgia Open Records Act.

Information submitted by a Consultant in the proposal shall be subject to disclosure in accordance with the Georgia Open Records Act. Gwinnett County reserves the right to use the best ideas suggested or proposed by any Consultant during the RFP process.

All such ideas may be incorporated within the scope of work for this project.

F. Legal All applicable State of Georgia and Federal laws, City and County ordinances, licenses and regulations of all agencies having jurisdiction shall apply to the Consultants and services throughout and incorporated herein by reference. The Agreement with the selected firm, and all questions concerning the execution, validity or invalidity, capacity of the parties, and the performance of the Agreement, shall be interpreted in all respects in accordance with the Charter and Code of Gwinnett County and the laws of the State of Georgia.

G. PROPOSAL PROCESS SCHEDULE

While Gwinnett County will make every attempt to meet this schedule, Gwinnett County reserves the right to revise the schedule as necessary. The dates below are subject to change.

Timeline DATE TIME

Issue Public Advertisement April 24, 2024

Pre-proposal Conference May 2, 2024 1:00 PM

Deadline for Written Questions May 6, 2024 12:00 PM Last Day for Addendum Publication May 9, 2024

Proposal Deadline May 29, 2024

Interview top qualifying firms (if needed) June 24th-26th

BOC Action August 6, 2024

SECTION II – PROJECT OVERVIEW

1. INTRODUCTION:

Gwinnett County is a cosmopolitan community in the northeast metropolitan Atlanta area that is home to a vibrant, diverse blend of people and places. It is the second most populous county in Georgia and has been one of the fastest growing counties in the United States for several decades.

Our transit division is housed within the Department of Transportation of Gwinnett County (GCDOT)

RP004-24 Page 5 and has operated service since 2001. The backbone of Gwinnett County’s transit system is fixed route service.

Gwinnett County’s population is approximately 1,000,000 and more than 126,000 transit trips are provided on a monthly basis. In 2023, Gwinnett County delivered 1,177,142 fixed route trips (i.e., unlinked passenger trips). Approximately 41 percent of Gwinnett County residents have access to fixed route service. Gwinnett County has 91 buses to support fixed route service and 11 vehicles to support ADA paratransit service. At the beginning of 2023, the Gwinnett County transit service was rebranded to Ride Gwinnett.

Gwinnett County recently adopted its countywide Transit Plan (TP) which evaluated travel demands, projected future public transportation needs, and made recommendations to connect Gwinnett County and its residents to the places they want to go. As part of the TP implementation, with a renewed focus on improving rider experience, the redevelopment of the Gwinnett Place Transit Center (the Project) is an essential first step to accomplish the goals of the TP.

The Project is also the critical missing link in the transformative redevelopment of the Gwinnett Place Mall site, located in one of the largest activity centers in the region, into a thriving, walkable, transit-oriented community. The Project features improved multimodal access to the existing transit center and seamless transfers between multiple bus routes, including the first bus rapid transit (BRT) service in the county. Additionally, the Project invests in modern amenities to enhance rider experience as well as new bicycle and pedestrian facilities to provide safe access to transit and connect to a future regional greenway.

2. PROJECT INFORMATION

A. Project Purpose The purpose of the project is to address the key transportation challenges that Gwinnett County is facing:

• Gwinnett County’s rapid growth is outpacing transit infrastructure and leading to service gaps in underserved communities. Gwinnett’s population is projected to grow by 60 percent in 30 years to become the most populous county in Georgia. Much of this growth is occurring in the more urban, western part of the county, where the existing transit center serves one of the highest concentrations of service and retail jobs in the county.

• Growing demand for expanded multimodal options will be amplified by the growth anticipated from the Gwinnett Place Mall redevelopment efforts. Plans are underway to transform the former mall site into Global Villages, a vibrant, mixed-use community that will be mostly driven by a great need for more housing. Specifically, Global Villages envisions up to 3,800 new housing units for all types: for people and families with a range of incomes, a diverse workforce, and multi-generational households.

• Insufficient capacity to accommodate growing transit service needs and support transit expansion. The existing transit center has reached its capacity to accommodate the expansion service launching in 2023. Additionally, the current facility design is not adequate to serve the County’s first BRT planned along Satellite Boulevard.

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• Outdated facility with inadequate customer services and lack of amenities for passengers and operators. The existing transit center is 20 years old and is the only bus hub in the County. However, it has not seen any investment beyond a few shelters.

Additionally, the Ride Gwinnett customer service and ticketing office is inconveniently located across the street.

B. Project Planning Effort

The County kicked off the Gwinnett Place Transit Center Redevelopment planning effort in 2018, followed by a conceptual design in 2022 and a site selection plan in 2023.

The outcome of the planning recommends a replacement of the existing Gwinnett Place Transit Center located at 3486 Satellite Blvd, Duluth, GA 30096, with a modern facility built to accommodate major, county-wide expansion of transit service. It will serve as a key part of the county’s effort to redevelop Gwinnett Place Mall into a regionally significant transit-oriented development. The new transit facility will be constructed to maximize energy efficiency and accommodate electric bus charging and other future technologies. Once completed, it will provide modern amenities to riders, access to a future BRT, and integrated multi-modal connections to bicycle, pedestrian and trail, and rider sharing infrastructure. The existing Transit Center is located in the Future Phase depicted on the map below and must be kept operable during the design and construction process.

The overall project includes three phases:

1) Phase 1- Gwinnett Place Transit Center

• A two-story transit center building will house on-site customer service, public restrooms, and operator restrooms and break area. The attached mobility building will offer travel training, serve disabled riders seeking mobility assistance and to qualify for paratransit service.

• Expanded bus bays from 5 to 12 bays including two for articulated buses with amenities, including overhead canopies, real-time displays, and seating. Designated bus bays will accommodate electric vehicle charging to align with the County’s first ever zero-emission fleet transition plan, currently underway in collaboration with the Atlanta Transit Link Authority (ATL).

• Enhanced first-mile/last-mile connectivity including new sidewalks and a 12-foot-wide multi-use trail through the site that will link to the regional greenway corridor planned by the County. The transit center will also include a Kiss N Ride facility and EV charging stations located in the new park and ride facility.

2) Phase 2- BRT Station at Gwinnett Place

3) Phase 3- County Office and Conference Center is planned to be a building that will house county offices and a conference center for employee training and workplace development as well as a community gathering space. The building is anticipated to be a one-story building with approximately 13,800 SF. The building will also include restrooms, lobby/waiting area and possible other areas that will be identified during the programming of the building. The parking area is planned to accommodate 68 employee parking spaces including applicable ADA spaces.

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The below map illustrates the three phases.

In February 2023, Gwinnett County submitted a RAISE grant application to apply federal funds for the project. The application included three phases, and indicated the project will utilize innovative approaches, which include a LEED (Leadership in Energy and Environmental Design) facility for the transit center. In July 2023, Gwinnett County successfully received a RAISE award for Phase 1 and Phase 3, without Phase 2- BRT station.

Note: This RFP is for architecture, engineering and design for Phase 1- Transit Center and Phase 3-County Office & Conference Center.

For further reference, the conceptual design is included in Appendix-A, the site selection report is in Appendix -B.

The design and engineering work for the Phase 1-transit center and Phase 3- County Office & Conference Center is funded by the Federal Transit Administration (FTA), the future contracted vendor must meet the responsibilities described below which include but are not limited to:

• Appendix-C Required Contract Provisions for Non-Federal Entity Contracts Under Federal Awards

C. ENGINEERING AND DESIGN SCHEDULE

It is anticipated that the Agreement will be awarded by the Gwinnett County Board of Commissioners by the 3rd Quarter 2024, with execution of the Agreement and a Notice to Proceed with Phase I & 3 Services shortly thereafter.

Tasks Engineering (Months)

GCDOT Review (Months)

Cumulative Months from NTP

Preliminary Engineering – 10% and 30%

8 1 9

30% to 60% - Design Development

4 1 14

60% to 100% Detailed Design including permitting

8 1 23

Bidding/Award/Contracts 6 N/A 29

Engineering Support During Construction

20-26 N/A 49-55

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GCDOT will utilize the USDOT RAISE funds, FTA funds and County local funds to implement the project.

SECTION III- SCOPE OF WORK

The project will be completed by the Design-Bid-Build delivery method. The County expects that the selected A&E consultant firm will provide: 1) architectural, engineering and design for the project of Gwinnett Place Transit Center, including architectural services, engineering services, site plans, environmental services and cost analysis, 10% plans, 30% plans, 60% plans, 90% plans and final permitted plans; 2) specifications required to enable the County to solicit bids for the work associated with the project; and 3) Engineering Support during construction.

Major Scopes and Tasks include:

Task 1 - Project Management Task 2 - Preliminary Architectural and Engineering Service (including programming, 10% and 30% design) Task 3 - 60% Plans Task 4 - 90% Plans and Final Permitted Plans Task 5 - Architectural Engineering Support During Construction including review of submittals, RFI review, payment reviews, change order reviews and validation, construction observations for conformance with plans and specifications, etc.

Task 6 - Project Quality Management Task 7 - Public Engagement Task 8 - Safety & Security Certification Task 9 - Battery Electric BUS(BEB) Charging Infrastructure

Technical Disciplines The selected A&E firm shall provide professional services including but not limited to the following architectural, engineering, planning, and design of the proposed facility:

• project management

• architectural design

• structural engineering design

• civil engineering design

• mechanical engineering design

• plumbing design

• fire suppression design

• construction cost estimating

• support of FTA documentation

• traffic engineering

• electrical engineering design including parking lot lighting and EV charging stations

• security analysis and design

• audio visual design including real time displays

• geotechnical engineering

• environmental engineering

• surveying

• landscape architecture

• sustainability design and program management

• fire and life safety design

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• hazard analysis

• Battery Electric Bus (BEB) Charging Infrastructure system design

• others as needed

Note: Sustainability design is assumed to be embedded in each of the applicable design disciplines.

All other support staff, such as computer-aided drawing and drafting (CADD), building information modeling (BIM), technician assistance, and technical editing, shall be provided as required. If the consultant firm selected for the design does not have the full capability to provide all the necessary services listed above, the firm shall include all necessary subconsultants on their team necessary to complete all required work outlined in this document on the Subs List included in this document.

Guidance Documents and Mandatory Design Standards:

The A&E consultant firm for this project shall work in accordance with all guidelines, codes, and standards required by local, state, and federal authorities having jurisdiction over this project.

The consultant firm shall use the following standards and guidance where applicable:

• Gwinnett County Unified Development Ordinance (UDO), current edition

• Gwinnett County Stormwater Management Manual, 2020 edition, Vol 1 & 2

• Gwinnett County Stormwater Management Program, NPDES MS4 Permit No:

GAS000118

• Gwinnett County Storm Sewer Pipe Standards

• AASHTO Guide for Park-and-Ride Facilities, October 2004 Americans with Disabilities

Act (ADA)

• Roadside Design Guide

• Highway Capacity Manual

• GDOT Plan Development Process (PDP)

• GDOT Project Management Handbook

• FTA Project and Construction Management Guidelines

• 2018 International Building Code with current Georgia Amendments

• EPA Facility Manual: Volume 2, Architecture and Engineering Guideline

• Applicable Mechanical, Electrical, Plumbing, Fuel Gas, Energy Conservation, Fire

Codes, and any other codes as required by Gwinnett County Planning and Development

• Gwinnett County Bus and Amenities Guidelines

• Others as required.

Coordination with GCDOT The A&E firm shall keep an open and active communication line with the GCDOT throughout the project.

Throughout the process, the A&E firm will arrange various meetings to include GCDOT, Gwinnett Planning and Development, Department of Water Resources, and other County project managers to discuss concepts and obtain input. Comments from GCDOT and other stakeholders will be addressed in a Comment Log kept by the A&E firm throughout the design process to ensure all comments are considered, evaluated, incorporated, revised, or eliminated.

https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/FTA_Project_and_CM_Guidelines_-_July_2011_Update_12-01-26.pdf https://www.epa.gov/sites/default/files/2018-03/documents/ae_guidelines_508.pdf

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To briefly describe the anticipated breadth of the engineering services required for this solicitation, the following includes, but is not limited to the generalized architectural and engineering services and deliverables:

1. Boundary and Topographic Site Survey

2. Subsurface Utility Engineering (SUE), Level B.

3. Utility Location/Re-Location Plans, & Agreements (Power, Gas, Water, Security, Telephones, Fire alarm/detection, Cable/direct tv). Designer is responsible for coordinating with utility owners to determine availability, tie-in locations and utility provider fees for the project.

4. Complete civil site plans

5. Geotechnical Survey & Report

6. Safety and Security Analysis (Preliminary Hazard Analysis (PHA), Threat and Vulnerability

Analyses (TVA). Please refer to USDOT Guidelines here for hazard analysis)

7. ADA Compliance Requirements for buildings and site

8. Structural Engineering including foundation and structure

9. Single Line Diagrams & Risers (Electrical, Mechanical, Water, Sewer, Fire Alarm, Fire Protection)

10. Standby /Emergency Equipment Load Survey/Data

11. Sustainability design

12. Complete Architectural, Mechanical, Electrical and Plumbing design

13. 10% and 30% Design Submission

14. 60% Design Submission

15. 90% Design Submission

16. Preparation of detailed cost estimates throughout the design including at 10%, 30%, 60%, and

90%.

17. Permitting of all disciplines

18. Final Permitted Design Submission

Constructability, Value Engineering, and Safety Review The A&E firm shall facilitate constructability, value engineering, and safety reviews with GCDOT as part of the 30%, 60% and 90% submittals that focus on the following:

• Potential interferences/obstacles that could cause construction delays or difficulties while keeping existing transit center in service throughout construction and maintaining plant operations.

• Field conditions that need to be investigated further to assure compatibility with design and for observation of any missing elements.

• Value engineering ideas that may be implemented to reduce construction costs while meeting all Technical Requirements and GCDOT goals for the Project. A value engineering list prepared by the A&E shall be identified throughout the design. Decisions of potential VE items shall be made during meetings with GCDOT as needed to ensure the budget is not exceeded.

The A&E firm will prepare a memorandum summarizing each of these reviews. The firm will incorporate recommended (and approved by GCDOT) changes from these reviews into the design documents.

PROJECT MANAGEMENT

Refer to Task 1 in Section IV below https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/HAGuidelines.pdf

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BUILDING AND STRUCTURE DESIGN

Provide design for the Transit Center, Mobility Center, County Office and Conference Center and bus bay canopies.

The A&E firm shall provide all civil, architectural, structural, mechanical, plumbing, communications/data and electrical design and all engineering for a complete facility. All drawings and specifications shall bear the Georgia stamp of the appropriate design professional for each discipline.

Size and use recommendations for the building or buildings shall be made by the designer based on input from County project manager, current and future projections of staff and the available budget for the project.

The scope specifically includes, but is not limited to the following:

• Programming of the Buildings. There have been no preliminary floor plans prepared for the buildings. The designer shall work closely with GCDOT to prioritize the amenities to be included in the facilities. This may take multiple meetings.

• Development of floor plans for review and approval by GCDOT, including furniture layouts, offices, common areas, MEP accommodations as required, conference room(s), restrooms, corridors, other activity areas, etc.

Refinement of the floor plans based on input from GCDOT and the County project manager.

• Recommendations of design and structure type that provide a cost-effective approach to construction of the building and site resulting in a high value project. It is the desire to keep the building design uncomplicated with minimal details that would create escalation of the project costs, yet providing a state-of-the-art facility.

• Access to the buildings for public use and vendor accommodation for deliveries.

• Full Architectural design suitable for permitting, bidding and construction

• Mechanical systems design

• Electrical design including power and lights (including parking lot and drive lighting)

• Plumbing design

• Interior and exterior directional and identification signage

• Appliances

• Prepare and obtain approval (from Gwinnett County Planning and Development) of the schedule of special inspections required by the International Building Code (current edition). The approved schedule of special inspections shall be placed on the plans and included in the Project Manual. The schedule will be utilized by the County in selecting a special inspection agency, and utilized by the special inspections agency and contractor to implement the special inspections process during construction.

• Review of special inspections conducted by a special inspection agency for compliance with contract requirements.

• Certification of the special inspections as required by Gwinnett County.

• Provisions for fire alarm system and fire suppression system as required by code. This includes provisions for IFC 510 compliance as needed.

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• Working closely with GCDOT to consider, analyze and provide recommendations for value engineering suggestions and alternate pricing options in order to ensure the project is constructed using conventional cost-effective construction practices within the specified budget.

• Design and specifications for data, Wi-Fi, and A/V services. It is anticipated that the related design shall include, but not be limited to: location of telephones and data;

projection and video conference capabilities in appropriate spaces; public address system separate from the fire alarm (if required) speaker; and messaging system controlled remotely such as monitors, electronic signage, real time displays in the bus bays or other informational systems. The design shall include A/V infrastructure equipment and identification of any equipment that will require data drops (including HVAC equipment). There is no requirement for the designer to provide any design for the phones and computer hardware.

• Infrastructure to support the phones, data, A/V and other systems including, but not limited to: locations of all telephone and /or data outlets; a telecom room with a backboard(s), conduit routing to the service location (at the street), proper grounding, power, HVAC, finishes, etc.

• Consideration for inclusion of LEED elements that incorporate sustainable environmental practices and energy conservation is required. Related experience should be included in the staff and firm experience section of the response to the RFP.

• Directed communication between all design disciplines, i.e., quality control and coordination between each design discipline is required prior to each design submittal.

• Any items not listed above that are required to obtain the applicable permits, properly convey the design and construct the facility.

• Any items not listed in the deliverables below that are required to obtain the applicable permits, properly convey the design and construct the facility.

• Note: A&E firm is responsible for providing office furniture layouts including, but not limited to, desks, chairs, bookcases, credenza, etc., and tables and chairs in meeting room(s).

Refer to Tasks 2, 3 and 4 in Section IV below for additional information.

SITE DESIGN

Anticipated site design includes, but is not limited to:

• The buildings shall be located as determined in the programming phase using the conceptual design in Appendix A as a starting point.

• Refine the conceptual master plan

• Topographic survey

• Subsurface Utility Engineering (SUE), level B, to locate existing utilities

• Design of utilities that serve the buildings. The routing of the utilities shall be shown including conduit (or other conveyance methods) from the service point to the telecom room or other areas within the building. This includes conduit routing for data, fiber, power etc.,

• Site design and all details required to support the building design.

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• Demolition plan

• Existing conditions plan that includes the topographic survey and all existing features described in Task 3 of Section IV below. Existing features must be shown to the proper scale.

• Layout and staking plan for the buildings and improvements including parking.

• Parking lot design, including lighting

• Design of circulation space to accommodate bus traffic, access to the buildings, and parking areas

• The design of any and all required grading, storm drainage, water quality and storm water detention if required.

• Preparation of hydrology study(s) as required by Gwinnett County for permitting.

• Identification of stream buffer(s) and permitting required for buffer encroachment. This may require permitting from the State.

• Identification, delineation and associated permitting for any wetlands.

• Design of all erosion control measures and tree save areas as applicable.

• Preparation of the Erosion, Sediment and Pollution Control Plan as required by the NPDES permit.

• Preparation of the NOI, seven-day inspection of erosion BMP’s, and preparation of the

NOT required by the NPDES Permit. Documents shall be placed on the EPD’s GEOS system.

• Tree preservation/replacement plan complying with the County’s requirements.

• Landscape plantings around the facility.

• Fire main and hydrants as needed to comply with applicable regulations.

Work closely with the GCDOT to consider, analyze and provide recommendations for value engineering suggestions and alternate pricing options in order to ensure the project is constructed within the specified budget.

• Any design related activities required to comply with this RFP and support the designs required above.

• Any items not listed above that are required to obtain the applicable permits, properly convey the design and construct the facility.

• Any items not listed in the deliverables below that are required to obtain the applicable permits, properly convey the design and construct the facility.

COST ESTIMATING AND PROJECT PRIORITIZATION

Accurate cost estimating at the intervals defined within this RFP is a critical task of the A&E firm providing the design for the Gwinnett Place Transit Center.

The improvements defined in this RFP represent GCDOT’s desired facilities for the Center.

Ultimately, the construction must be completed within the established construction budget for the project. The A&E firm shall provide cost estimates at the intervals defined in this RFP. The cost estimates will be utilized by GCDOT to make decisions about work to be included, revised, omitted, or bid as alternates.

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The A&E firm shall monitor market conditions and consider market trends to prepare the cost estimates for the project. The A&E Firm shall prepare responsible projected construction cost estimates based on reliable data along with sound estimating and costing principles. Updated data may be obtained from recent experience, contractors, subcontractors, firms that provide proven cost estimating services, or other reliable sources. The A&E Firm shall manage the design process and utilize the cost estimates to recommend alternate bid items and/or identify value engineering suggestions or other cost saving solutions in order to maximize the construction and provide the highest value within the established budget. Prior to presentation of each phase of design, the A&E Firm shall prepare a projected construction cost estimate to confirm the design presented is projected to be within the project budget. A&E Firm shall demonstrate that they can provide reliable cost estimates by providing their estimating methodology in the project approach. The cost estimates comply with FTA Standard Cost Categories (SCC) workbook main build base year estimate quantities, and unit cost requirement.

The A&E Firm shall lead the development of the design to ensure the project will be awarded within the available budget. The A&E Firm shall provide assistance in prioritizing various options, considering the budgetary requirements. The A&E Firm shall work with GCDOT and keep GCDOT informed of the projected costs of the project.

SUPPORT DURING CONSTRUCTION

Refer to Task 5 in Section IV below for additional information.

SECTION IV – SPECIFICATIONS, DOCUMENTS AND DELIVABLES

The scope of services comprises the major tasks and subtasks listed below. The proposed A&E firm shall provide a detailed cost estimate for each task and deliverable to be included in the proposal response.

TASK 1 - PROJECT MANAGEMENT

The A&E firm will perform the project management and administration functions necessary to deliver this Scope of Services. The firm will assign a dedicated project manager who will work closely with the Gwinnett County project manager and staff for overall direction, provisions of data, deliverable review and approval, management of contract, and external communications related to the project. The firm will coordinate and monitor planning and development of the project for general conformance with standards and policies established at the beginning of the project to provide timely delivery of qualified products.

The A&E firm will coordinate with the GCDOT, Gwinnett County Planning and Development, other County Departments, utility companies, and any local, State or Federal department or agencies, as required for the proper execution and permitting of the work throughout the project. Work will include arranging meetings, resolving technical issues, and coordinating tasks that involve the County project manager and consultants. Coordination will include discussions and support of the County project manager on technical or operational issues that may arise during the project.

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The County project manager will be the primary point of contact for this communication.

The consultant will meet with the County project manager bi-weekly throughout the duration of the project to provide progress updates, coordinate review/approval of deliverables, and discuss any project issues. These meetings may be conducted in-person or virtually by some or all participants.

The consultant will develop a risk management plan and risk mitigation matrix for the project in accordance with FTA guidelines. The consultant will hold a periodic risk mitigation workshop to keep the plan up to date.

The consultant will develop a Baseline Project Schedule in Primavera(P6) / Microsoft Project within thirty (30) days of Notice to proceed. The schedule will be updated and reported monthly with six-week look ahead and critical path items.

TASK 1 DELIVERABLES

1.1 Project Management Plan, including a project schedule

1.2 Kickoff meeting agenda and meeting minutes

1.3 Bi-weekly project status meeting and meeting notes

1.4 Bi-weekly project status report, which includes but is not limited to:

• Progress on project activities and deliverables

• Action items/outstanding items

• Baseline Project Schedule with ongoing updates

• Project Cost

• Project Quality

1.5 Design Decision Log, shared and reviewed at the bi-weekly meetings

1.6 Risk Management Plan

1.7 Monthly Invoice, shall list cost components in detail including, at least the following items:

• PO Number

• PO Title

• Billing Period

• Direct Labor

• Indirect or Overhead

• Subcontractors and fee

• Expenses

• Back-up documentation, including:

• Signed timesheets (for prime and subcontractors, if any) o Subcontractor (if any) invoice including rates

1.8 Other Meetings and meeting minutes (beside bi-weekly project status meetings) and/or other documentations:

• Action items identified and tracked;

• Results of all meetings

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TASK 2 - PRELIMINARY ARCHITECTURAL AND ENGINEERING SERVICES

Preliminary Design and Engineering includes 10% design and 30% design as described in this section. The purpose of this task is to understand the existing conditions and define the major design elements of the project and refine the project’s scope, schedule, and budget that the firm can commit to delivering to management and critical stakeholders, which include:

1. Determine any fatal flaws.

2. Define scope of the project.

3. Develop a project budget that the project manager can commit to (Baseline Budget).

4. Develop a project schedule that the project manager can commit to (Baseline Schedule).

5. Develop cost estimates that the project manager can commit to (Baseline Cost Estimate).

6. Finalize design criteria and provide 30% design drawings and deliverables.

The A&E firm shall demonstrate their understanding of and overall objectives of the project. The design documents shall include the level of information required for the County to evaluate whether the design is meeting project expectations, if a course correction may be required, or if the project requirements need to be re-evaluated. The documentation shall also demonstrate what additional information (drawings/documents) will be required to complete the design and what the County can expect to see in future design packages.

DOCUMENT EXISITING CONDITIONS

Surveys and mapping This activity shall commence concurrently with the Facility Programming described below. Establish project survey control for the project with multiple fixed referenced points that are outside of the anticipated construction limits with applicable X,Y,Z coordinates. Topographic, boundary and horizontal and vertical control is required for the project. Survey shall be in Georgia State Plane coordinates. Provide a ground run topographic survey (aerial survey via state-of-the-art technology is acceptable, but must be accurate. Any areas in question must be field verified). In addition, provide Subsurface Utility Engineering (SUE), Level B to locate utilities. The location and extent of all utilities shall be surveyed and placed on the topographic survey. Survey shall include the location of all existing physical features on the site and in the right of way required for the site design, permitting and construction associated with the project, including, but not limited to: existing structure foot prints; bus shelters; storm drainage structures, piping and inverts; manholes and sewer lines with inverts and direction of flow; electrical service and underground wiring; transformers; water lines and meters; gas lines and meters; fiber optics; any other utilities; utility easements, property buffers; streams and stream buffers; retaining walls; vegetated areas;

and parking lots/drives including curbs and parking spaces. The data obtained from parcel research, field surveys and SUE shall be used to develop soil, topographic, utility, and base maps for the site.

Utility connections Tie-ins to existing utilities within the project area, including drainage structures and those utilities that will be required to provide service to the proposed facility, shall be identified, sized, and located. Any proposed extension of utilities that would impact onsite development shall be investigated. Utility work shall be coordinated with the survey team to provide locations and connection points on the survey and to verify any available utility as-builts. The A&E firm shall contact all utility companies to determine availability of service and any project costs associated with the service.

FACILITY PROGRAMMING

Functional Criteria

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The A&E firm shall meet with the County to determine space and amenity needs, and generate design criteria and space needs for the individual function areas, such as bus bays, electric charging infrastructures for electric vehicles, parking areas, drive lanes, customer waiting area, offices, restrooms…etc. This includes the Transit Center, Mobility Building and the County Office and Conference Center.

Program Development The A&E firm shall research and validate the space program and operating requirements for each functional criteria.

Draft Facility Program The A&E firm will prepare a detailed space allocation program identifying space requirements for major functions such as bus bays, electric charging infrastructures for electric vehicles, customer waiting area, offices, restrooms, bus stop amenities, and administrative spaces. This includes the Transit Center, Mobility Building and the County office and Conference Center.

The program will reflect specific code issues such as ADA compliance and applicable building codes. A program report to document proposed alternatives will be prepared and verified with the County personnel during the design forum.

Sustainable Building Considerations The A&E firm shall assist the County in determining whether sustainability certification is desired and the proposed certification level for the proposed facilities. The firm shall investigate the appropriate level of certification, as well as the probable costs associated with certification. Sustainability programs are generally organized into five categories of scoring criteria, plus an optional category for use of innovative technology. The firm shall evaluate those categories to determine where maximum achievable results are possible. Every attempt shall be made to identify energy and resource-conserving measures that can be accommodated into the project, at minimum cost impact. The design of any accepted sustainable criteria is included.

CONCEPTUAL LAYOUTS – 10%

Develop Conceptual Alternatives The A&E firm shall use the criteria presented in the program manual to prepare flow diagrams depicting the movements of buses, equipment, automobiles, transit customers and employees through the functional areas located onsite. The diagrams shall assist in developing individual site, building and functional area floor plans.

Design Workshops The A&E firm will organize design workshops that incorporate appropriate personnel from the firm as well as GCDOT, other County project managers and consultants and facility users. Through a proposed two to three-day work session using the conceptual plan in Appendix 1 as a starting point, alternative plans shall be developed, reviewed and evaluated. Plans considered workable by the participants shall be further refined during the work session to establish a general consensus on the building layouts and site plans. Early in the process, the joint Team, including key members of the County and consultant staff, shall identify and evaluate the immediate, short-term, and long-term issues and desired goals. The A&E firm shall also brainstorm other potential improvements that may be considered in the planning process.

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During the process, the A&E team may review potential fast-track design, operational quality improvements and new methods. The format of the workshops is aimed at obtaining the necessary information for quality decision making and determining the direction of the project. Plans that the group consider to be workable shall be further refined. It is important that all considerations be evaluated and programmed in the planning stages to account for the necessary infrastructure improvements including future Phase 2 in the designs. The proposed plans shall be consistent with the overall immediate, short-range, and long-range goals for the facility.

The ultimate goal of the workshops Is to Identify an overall updated master plan and conceptual floor plans and elevations for the site and buildings.

SCHEMATIC/PRELIMINARY DESIGN– 30%

The preferred alternative shall be further developed, and the Design Team shall identify appropriate design criteria, costs and existing conditions that impact the design and construction of the facilities.

The A&E Team shall generate schematic building and site plans identifying new structures, site layouts and other site features. A cost estimate prepared by the A&E firm based on the schematic plans design shall be part of the overall schematic design submittal.

Detailed schematic plans The final preliminary design shall provide plans with sufficient detail to be able to show new buildings and the proposed location of future facilities on the site. This includes all elements of Phase 1 and Phase 3 with consideration of future Phase 2. The plans shall have sufficient detail to provide information on the recommended location and sizes of offices, hallways, employee facilities, storage rooms, vehicle bays, parking, drives, customer service, offices, and utility areas (including communications). Should the project require construction phasing, the A&E Team will develop a construction phasing plan to minimize disruption to any ongoing operations at the site. Potential long lead items shall be identified and vetted for possible substitution or early release packages.

Cost estimates and milestone schedule The A&E Firm shall provide 10% and 30% level cost estimates to establish the anticipated construction costs, by both initial and future phases. Costs are to be based on RSMeans’ “Square-Foot Costs Methodology” and/or the recent experience and data of the A&E Team for similar facilities in the general geographic area and verified through cost estimating and staff knowledge of the locale. The Design Team shall provide the Agency with a milestone schedule at this juncture. Should the project require construction phasing, the A&E Team will indicate the individual phases on the schedule.

Schematic/preliminary design submittal The final subtask shall be to prepare the final preliminary design package (30%) for County review and approval. Ten copies of the final preliminary design submittal shall be delivered to the County for distribution. The County shall receive a drawing package, a programming report, and an order-of-magnitude cost estimate for the project.

Schematic/preliminary plans (30%) shall include, but not be limited to:

• Survey including SUE, level B

• Preliminary Site Layout…