Roving Director of Management and Operations SOW.docx

Statement of Work (SOW) Roving Director of Management and Operations [(Intermittent)]

[REGION]

Will be assigned to various posts throughout the [Africa (AF), Inter-Americas and the Pacific (IAP), or Europe, Mediterranean, and Asia (EMA)] Region [on an as-needed basis] under the direct supervision of the Chief Administrative Officer of [AF, IAP, or EMA] Region.

1. Responsible for post administrative operations including budget formulation and execution, human resource management, procurement, contracts, property management, supervising computer system administration, and general services support.

2. Works closely with cashier operations, ensuring that vouchers are prepared in a consistent, secure, accurate manner. Ensures Imprest fund transactions including payments, collections, interim advances, and replenishments are accurate prior to Country Director’s (CD’s) signature. This should be done in a timely manner so that post has a constant cash flow.

3. Ensures that proper procurement processes are followed for the acquisition of goods and services and for the execution of contracts and leases and that the integrity of the procurement process is upheld at post prior to the CD’s signature.

4. Ensures timely vendor payments. Ensures that financial matters are handled in accordance with established regulations and policies.

5. Provides financial and administrative support to the Peace Corps Trainees and Volunteers (PCTs and PCVs). Ensures the payment of PCT and PCV allowances and reimbursements are managed in a timely manner.

6. Provides training and mentoring to administrative and general services staff as needed. Provides training to all staff, including post leadership and at headquarters, on topics such as time management, federal budget processes, best practices for customer service, personnel management, travel policies, energy efficiency, financial management and budget development and execution.

7. Provides performance assessments of administrative and general services units as requested and formulates recommendations to improve performance.

8. Receives general direction from the Country Director. Work assignments are performed with minimum supervisory guidance and control. Completed assignments are reviewed for responsiveness to direction given by the Country Director and conformance with Peace Corps and [AF, IAP, or EMA] Region directives and policies.

9. Function as Overseas Contracting Officer at Peace Corps posts in accordance with Warrant issued by the Peace Corps’ Senior Procurement Executive.

10. The Contractor will provide a written report within one week after the conclusion of each assignment that includes a description of accomplishments; an assessment of the performance of the administrative and general services units; recommendations to improve performance, if needed; and a list of any outstanding issues or future actions to be taken. The Contractor will give a presentation of his/her findings and recommendations to selected HQ staff within one week of the completion of an assignment, as requested.

11. May be required to hold a duty phone and/or to respond to off-hour calls or attend off-hour meetings (i.e. nights, weekends, and holidays) related to their position.

12. May be required to perform the following inherently governmental functions:

· May be designated as a sub-cashier Responsibilities as a sub-cashier include performing limited cash disbursements as directed by the DMO, proper disbursing and collecting of funds, proper accounting for funds advanced, safeguarding funds advanced, and accepting personal responsibility and financial liability for funds after successful completion of the requisite training for performing sub-cashier duties. (See MS 760 and OFMH 13)

· May be designated as a receiving officer Responsibilities as a receiving officer include accurate review of goods or services, their accompanying invoices, and the purchase order/contract to ensure that the specifications, quality, amounts, price, timeliness, etc. of the goods are consistent with the terms and conditions of the contract/purchase order after successful completion of the requisite training to perform receiving duties. (See MS 511, the Personal Property Management Handbook and OFMH 19)

· May be designated as a property officer Responsibilities as a property officer include carrying out functions to safeguard and control all U. S. government property assigned to the Peace Corps office; ensures that property duties are assigned appropriately, and that staff are well-trained in how to carry out their duties; oversees maintenance and utilization of property, and the annual and semi-annual inventory and loss reports. The Property Officer can be held financially liable for neglecting to safeguard and control Peace Corps personal property. (See MS 511 and the Personal Property Management Handbook)

· May be designated as a Contracting Officer – (Assigned by the Senior Procurement Executive) May be designated as a Contracting Officer after successful completion of the requisite Overseas Contracting Officer Training and receipt of an individual Peace Corps Overseas Contracting Officer warrant issued by the Senior Procurement Executive. Responsibilities as an Overseas Contracting Officer include executing, modifying, and/or terminating contracts, lease agreements, and other procurement actions in accordance with individual warrant. Must follow all regulations, rules, procedures, and guidance as supplied by OCFO/Acquisition and Contract Management (OCFO/ACM) and/or as specified in the Overseas Contracting Handbook in execution of Overseas Contracting Officer duties and responsibilities. The Overseas Contracting Officer can be held financially and/or criminally liable for neglecting to carry out Overseas Contracting Officer duties in accordance with applicable laws and regulations. (See Overseas Contracting Handbook)

· Designated with limited supervisory responsibilities. PSCs may only supervise other PSCs.

13. [Only Allowable for US Citizen, Top Secret Clearance Holders at the Discretion of Region: May be required to assume responsibilities of the Country Director in the Country Director’s absence.

Acting Country Director Duties and Responsibilities:

Only during periods when temporarily designated as Acting Country Director, in addition to performing the duties and responsibilities specified above as a Roving Director of Management and Operations, the Contractor may be required to perform the following inherently governmental functions:

· May be temporarily designated as Acting Country Director. In the event of a temporary absence of the Country Director (CD) from a post of assignment, and/or a vacancy in the CD position at a post of assignment, the Contractor may temporarily be designated as Acting Country Director, to include carrying out any/all Inherently Governmental Functions (IGFs) related to carrying out that designation. This temporary designation must be made in writing by the AD/OGO and must be carried out in accordance with the procedures specified on the OGO Intranet site. When temporarily designated as Acting Country Director, the Contractor may a) supervise all post staff, including US Direct Hires (USDHs), PSCs, and/or Foreign Service Nationals (FSNs); b) attend Country Team Meeting at the US Embassy (with the US Embassy’s approval), c) sign documents as the chief representative of the Peace Corps in the country of assignment, d) implement permanent or temporary policies and procedures that apply to the post of assignment, and e) make decisions on behalf of the Peace Corps consistent with those made by the CD. (See MS 732 and the relevant procedures on the OGO Intranet site)”]

14. Other:

· Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.

· The Contractor may be requested by the Peace Corps to a) perform one or more temporary assignments (TDYs) at another Peace Corps post or Headquarters, or b) transfer permanently to another Peace Corps post or Headquarters during the period of performance of this Contract. Any such TDY or transfer shall be subject to the agreement of the Contractor. If a transfer is approved, either the contract will be bi-laterally modified or a new contract will be awarded. If a transfer is approved and a new contract is awarded, the Statement of Work from this contract will be carried forward into any resulting new contract issued by the gaining post/Headquarters.

· To the extent the Contractor is allowed to operate a U.S. government owned, leased, or rented vehicle (GOV) to perform their job duties, the Contractor must operate that vehicle safely at all times and only operate it for official business purposes as defined in 31 USC 1334 and Peace Corps Manual Section (MS) 522 Motor Vehicle Use and Insurance. The Contractor must also follow any post-specific policy/policies on the use GOVs – including complying with any medical and/or training requirements the policy/policies specify.

· The Contractor is encouraged to refrain from texting or from engaging in any behavior that distracts attention from driving safely at any time. Except in an emergency situation, Contractor shall not text message (i) when driving a GOV; (ii) when driving a privately-owned vehicle (POV) while on official government business; or (iii) while using electronic equipment supplied by the government while driving any vehicle (even during off-duty hours).

· The Contractor is required to follow any workplace health and/or safety rules indicated for their position specified in a Peace Corps policy/policies (whether implemented under a Peace Corps Manual or Procedures/Program thereunder, Interim Policy Statement, a Medical Technical Guideline, a Peace Corps Headquarters official notice, and/or a post-specific Policy or Management Notice) – including complying with any medical and/or training requirements the policy/policies specify.

· Performs other duties as assigned.