Rough Draft Statement of Work for MR purposes only.pdf

Replace Nurse Call System-MPD Project Number 640-22-103

July 15, 2023 Page 1

STATEMENT OF WORK

PROJECT TITLE: Replace Nurse Call System Bldg. 331 and 360, Menlo Park

PROJECT LOCATION: Building 331 and 360 795 Willow Rd., Menlo Park, CA 94025

Veterans Affairs Menlo Park Division

PROJECT NO. 640-22-103

DATE July 26, 2023

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: This construction project will replace existing Nurse call System with new Nurse Call system at Building 331 and 360 at VA Menlo park Healthcare System (VAPAHCS).

B. PROJECT TIMELINE: Period of performance for this project is 360 calendar days after the issuance of the Notice to Proceed

C. PROJECT CONSTRAINTS: The construction requires coordination with users to minimize the impact of downtime for utilities and operational program spaces during construction. Building 331 and 360 will remain occupied during construction. The contractor must follow interim life safety, egress plans, and infection control measures during construction and must coordinate all utility shutdowns that may impact building functions with the contracting officer’s representative. The contractor shall follow all applicable federal and local jurisdictions laws, standards, and code requirements when conducting the work.

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of objectives, as well as associated design documents, drawings, and specifications. These construction services shall be provided at the VA Menlo Park campus, located at 795 Willow Road, Menlo Park, California, 94025, all in accordance with this statement of objectives and applicable contract terms or conditions

Table of Contents

1 PROJECT BACKGROUND

2 PROJECT PURPOSE AND DESCRIPTION

3 STATEMENT OF BID ITEMS

STATEMENT OF WORK –MRI SUITE

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4 SPECIFICATIONS AND DRAWINGS

5 COMPLIANCE WITH CODES AND STANDARDS

6 ADDITIONAL CONSIDERATIONS

7 COORDINATION AND EXECUTION

8 RFIs AND CHANGE ORDERS

9 ABBREVIATIONS AND ACRONYMS

1 PROJECT BACKGROUND

1.1 Buildings 331 and 360 in the VAPAHCS Menlo Park Campus have old nurse call systems that are beyond lifecycle and need to be replaced.

2 PROJECT PURPOSE AND DESCRIPTION

2.1 The intent is to select a qualified contractor to provide all engineering, labor, materials, equipment, tools, and supervision required to provide full construction services as described in the construction documents as prepared and amended by the contracted Architects and Engineers (AE) and described in the Statement of Work.

2.2 The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractor’s licensure, verifications, and certifications, as applicable for this project.

3 STATEMENT OF BID ITEMS

3.1 Work includes general construction within buildings No. 331 and 360, removal of existing nurse call devices, conduit, nurse call cabling and nurse call panels (As indicated on floor plan drawings). The contractor shall install new nurse call devices, conduit, nurse call cabling and nurse call panels (As indicated on floor plan drawings). Remove and reinstall existing ceiling..

3.2 Deductive Alternate. Not used for this project.

4 SPECIFICATIONS AND DRAWINGS

4.1 The contractor may, at their own expense, create additional drawings and specifications for the purpose performing the work described in the contract, using electronic files furnished by the government..

4.2 As-built Drawings. The contractor shall be responsible to provide marked-up as-built drawings and deliver two approved completed sets of as-built drawings to the Contracting Officer’s Representative, as well as provide clarification for any work elements in question as per paragraph 1.9 of spec section 01 00 00.

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5 COMPLIANCE WITH CODES AND STANDARDS

5.1 The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA’s design guides and design manuals, and the VA’s standards for information technology.

Applicable codes and standards are outlined in greater detail in the project construction documents.

5.2 To safeguard public health and safety, additional codes or standards may be imposed by the contracting officer’s representative, VAPAHCS Safety Officer, and Infection Control Officer. These additional requirements will be given to the contractor by the contracting officer’s representative and included in the construction documents and specifications

6 ADDITIONAL CONSIDERATIONS

6.1 Restoration Plan: Including, but not be limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

6.2 Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior commencing construction work.

6.3 Utility shutdowns. The contractor shall be responsible to identify utility shutdowns that may impact hospital functions. The contractor shall manage the orderly shut-down and connection to existing utilities as needed, including but not limited to electrical, telecommunications, data, fire alarm/sprinkler system, and HVAC systems, as well as ensure that such construction does not interfere nor interrupt VAPAHCS operations outside of the construction area. The contractor shall coordinate all utility shutdowns that may impact hospital functions with the contracting officer’s representative. Coordination requirements for shutdowns to utility services or other major systems are explained further in the general requirements section 01 00 00 § 1.6 L. Major utility shutdown will require 45 days advance notice to coordinate with facility.

6.4 Interim Life Safety Measures (ILSM). Contractor shall coordinate with the contracting officer’s representative, VA Safety Officer, VA Infection Control firm, to comply with any Interim Life Safety Measures required during construction. Life Safety Measures will include the following, at a minimum:

6.4.1 Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

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6.4.2 Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general contractor and contracting officer’s representative.

6.5 Security Considerations. At no time will the vendor be in contact or have access to VA sensitive information. Certification and accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required. VA sensitive information procedures will be followed per VA Handbook 6500.6. The Contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

6.6 Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 7:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, to avoid impacting daily operations.

If the Contractor needs to perform work during hours or days other than the hours or workdays stated, the Contractor shall submit a written request Seven (7) Calendar Days prior to required start of work. The request shall include number of workdays, work hours, elements, labor categories, and VA Master Specifications.

6.7 For any activity that impacts the facility operation, contractor shall perform such activities after hours or on the weekends.

6.8 If needed Contractors shall comply with the following as it pertains to COVID-19:

6.8.1 All CDC guidelines, OSHA requirements, and local county directives regarding COVID- 19 precautions.

6.8.2 Mandatory Screening:

A. VAPAHCS Staff will screen all individuals entering VAPHCS campuses. Contractors are required to answer the following questions when entering campus, failure to answer or an affirmative answer to any of these questions will result in denial of entry onto VAPAHCS:

i. Are you experiencing a fever, cough, or shortness of breath?

ii. Have you been exposed or in direct contact to anyone who has tested positive for COVID-19?

iii. Have you been diagnosed with COVID-19 in the last 14 days?

B. If permitted to enter VAPAHCS property, the individual will be provided a colored band to be worn in a visible location throughout the day. This band will identify

Project Number 640-22-104 Page 5 the wearer as having been properly screened and is authorized access to the campus for the day. Color bands change daily.

6.8.3 When entering buildings within VAPAHCS campuses, Contractors are required to hand sanitize at established stations.

6.8.4 All Contractors are required to wear a face covering. Face coverings are normally cloth and are not considered PPE. The face covering must cover the mouth and nose, fit snugly, allow for breathing without restriction, and laundered daily. Individuals should be informed to be careful when removing their face covering and not touch their eyes, nose, and mouth when removing their face covering.

Individuals should wash their hands immediately after removing their face covering.

6.8.5 Social Distancing

A. All workers must maintain minimum 6-foot (1.9 meters) separation from other workers in all work activities.

B. No groups or gatherings shall be larger than 10 people always keeping a minimum of 6foot separation.

C. If workers must perform work with less than 6-foot (1.9 meter) distance between works, workers must wear “surgical” type masks (or equal) and appropriate gloves for the work being performed. This PPE requirement is additional to normal PPE required for work on site, or task-specific PPE.

7 COORDINATION AND EXECUTION

7.1 User Groups. The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

7.1.1 Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

7.1.2 Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

7.1.3 End Users: The contractor may be required to work closely with the end user groups, generally through the coordination of the COR, to mitigate or minimize impact to ongoing operations in adjacent workspaces. Project user groups for this

Project Number 640-22-104 Page 6 project may include the cardiology suite staff, biomedical engineering, facility planning, facility maintenance, and the other support staff.

7.2 Construction Administration

7.2.1 Project Schedule. After award of contract the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project.

Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until master schedule is approved by the COR.

7.2.2 Schedule of Values. The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule.

Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

7.2.3 Observation and Site Visits. The contracting officer’s representative and/or designated representatives may require access to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

7.2.4 Project Meetings and Inspections. The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur monthly, or more frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly owner, architect, and contractor (OAC) meeting, and is responsible for providing meeting minutes and agenda for each meeting.

7.2.5 Submittals. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval. Further details are provided in the project specifications for shop drawings and submittals.

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8 RFIs AND CHANGE ORDERS

8.1 During construction the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer’s or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

9 ABBREVIATIONS AND ACRONYMS

AE Architectural & Engineering Firm

ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers

ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials

CA Commissioning Agent CD Construction Documents CM Construction Manager CO Contracting Officer COR Contracting Officer’s Representative DD Design Development GC General Contractor

ILSM Interim Life Safety Measures NEBB National Environmental Balancing Bureau NFPA National Fire Protection Association

NTP Notice to Proceed O&M Operations and maintenance documents

OAC Owner/Architect/Contractor OSHA Occupational Safety and Health Administration PSRDM Physical Security and Resiliency Design Manual

SD Schematic Development SOW Statement of Work

SSTV Security Surveillance Television TAB Testing, adjusting, and balancing VA Veterans Affairs

VAPAHCS

Veterans Affairs Palo Alto Health Care System

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