Roofing Repairs and Replacement.pdf

REQUEST FOR PROPOSAL

# 2718

Community Housing Department City of Concord

Roofing Repairs and Replacement

TABLE OF CONTENTS

Request for Proposal to Bid Conflict of Interest Contract Term Scope of Services Evaluation Criteria Administrative Information Appendix A (Price Proposal Form) Appendix B (HUD 5369-A) Appendix C (HUD 5369-B-1) Appendix D (HUD 5396-C) Appendix E (HUD 5370-C-1) Appendix F (HUD 5370-C-2) Appendix G (HUD 92010) Appendix H (Property Map) Key Event Dates

REQUEST FOR PROPOSALS TO BID

Roofing Repairs and Replacement for the City of Concord Housing Department

The City of Concord Housing Department (CHD) is requesting proposals for Roofing Repairs and Replacement for CHD Public Housing units, CHD facilities buildings, and Market Rate units as identified in the attached Scope of Services. This Request for Proposal is for qualified companies to provide roofing services during both regular business hours and emergency afterhours providing all necessary tools, equipment, labor and other resources as needed.

Obtaining the RFP:

Visit our website at https://concordnc.gov/Departments/Finance/Purchasing/RFPs-RFQs-and- Bids to obtain a copy of the RFP. Any addenda issued for this RFP will be published at the above-referenced website and proposers are responsible for checking the website prior to submission of proposals for any addenda. If you are unable to download the RFP or addenda, you may contact Mary Powell-Carr, Housing Director at carrm@concordnc.gov.

Questions:

Any questions or requests for further information must be submitted in writing no later than 4:00 p.m., on July 17, 2026 to the Maintenance & Construction Manager by email at lowderj@concordnc.gov. In order to maintain a fair and impartial competitive process, the City will only respond to written questions received within the specified time frame. Private communication must be avoided with the prospective Respondents during the evaluation period. The written questions will be the only opportunity for Respondents to ask questions as to form and content. Please respect this policy and do not attempt to query City personnel or members of its Board regarding this RFP except through written questions submitted in the manner and within the time frame indicated above.

Submission Deadline:

Sealed proposals (one original) must be received no later than 2:00 p.m. on August 3, 2026, at the address below. Proposals must be received by the deadline stated above. Faxed or e-mailed submittals will not be accepted.

City of Concord – Planning Department

Proposal for Roofing Services Attention: Jonathan Lowder 283 Harold Goodman Circle

Concord, NC 28025

Diversity:

The City of Concord strongly encourages minority-owned and women-owned businesses, socially and economically disadvantaged businesses, HUD Section 3 businesses, and small businesses to submit proposals or to participate in a subcontracting capacity on contracts.

https://concordnc.gov/Departments/Finance/Purchasing/RFPs-RFQs-and-Bids https://concordnc.gov/Departments/Finance/Purchasing/RFPs-RFQs-and-Bids mailto:carrm@concordnc.gov

Rights Reserved: The City of Concord reserves the right to waive as an informality any irregularities in submittals, and/or to reject any and all proposals.

Mistakes in Proposals:

If a mistake in a proposal is suspected or alleged, the proposal may be corrected or withdrawn during any negotiations that are held. If negotiations are not held, or if best and final offers have been received, the Respondent may be permitted to correct a mistake in the proposal and the intended correct offer may be considered based on the conditions that follow:

1. The mistake and the intended correct offer are clearly evident on the face of the proposal.

2. The Respondent submits written evidence which clearly and convincingly demonstrates both the existing offer, and such correction would not be contrary to the fair and equal treatment of other Respondents.

Mistakes after the award shall not be corrected unless the Assistant City Manager makes a written determination that it would be disadvantageous to the City of Concord not to allow the mistake to be corrected. The approval or disapproval of requests of this nature shall be in writing.

CONFLICTS OF INTEREST

The Respondent warrants that to the best of his/her knowledge and belief and except as otherwise disclosed, he/she does not have any organizational conflict of interest. Conflict of interest is defined as a situation in which the nature of work under this contract and the Respondent’s organizational, financial, contractual or other interests are such that:

1. Award of the contract may result in an unfair competitive advantage.

2. The Respondent’s objectivity in performing the contract work may be impaired. In the event the Respondent has an organizational conflict of interest as defined herein, the Respondent shall disclose such conflict of interest fully in the proposal submission.

3. The Respondent agrees that if after award he or she discovers an organizational conflict of interest with respect to this contract, he or she shall make an immediate and full disclosure in writing to the Housing Director or agency representative, which shall include a description of the action which the Respondent has taken or intends to take to eliminate or neutralize the conflict. The City may, however, terminate the contract if it is in its best interest.

4. In the event the Respondent was aware of an organizational conflict of interest before the award of this contract and intentionally did not disclose the conflict to the Housing Director, or agency representative, the City may terminate the contract for default.

5. The provisions of this clause shall be included in all subcontracts and consulting agreements wherein the work to be performed is similar to the service provided by the Respondent. The Respondent shall include in such subcontracts and consulting agreements any necessary provisions to eliminate or neutralize conflicts of interest.

6. No member of or delegate to the U.S. Congress or City of Concord Council Members shall be allowed to share any or part of this contract or to derive any benefit to arise therefrom. This provision shall be construed to extend to this contract if made with a corporation for its general benefit.

7. No member, officer, or employee of the City of Concord, no member of the governing body of the locality in which the project is situated, no member of the governing body in which the City was activated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the project, shall, during his or her tenure, or for one year thereafter, have any interest, direct or indirect, in this contract or the proceeds thereof.

8. The City of Concord reserves total discretion to determine the proper treatment of any conflict of interest disclosed under this provision.

Incurred Costs In Preparing Proposals Respondent will be responsible for all costs incurred in preparing a response to this RFP. All material and documents submitted by Respondents will become the property of the City of Concord and will not be returned. Firms selected for further negotiations, as well as the firm ultimately selected to enter into a contractual agreement with the City, will be responsible for all costs incurred during negotiations.

Awards A contract shall be awarded in accordance with the terms and conditions of this RFP to one, or a pool of Respondents whose proposals are most advantageous to the City of Concord considering price, technical and other factors as specified in this RFP. The City reserves the right to negotiate and award any element of this RFP, to reject any or all proposals or to waive any minor irregularities or technicalities in proposals received as the best interest of the City.

Contracts may be awarded to one or more Offerors.

Contract/Award The Contract for Roofing Repairs and Replacement as requested in this RFP document will be subject to the approval of the City Manager.

This RFP will result in a fixed price “Work Order” or specified payment schedule, the terms of which will be negotiated between the City of Concord and the selected Respondent(s). The contract shall commence on the date specified therein and shall terminate in one year (12 Months) with the option to renew.

CONTRACT TERM

The initial term of this contract shall be for One (1) year commencing on the date of execution.

The contract may be renewed for up to Two (2) additional years. No cost increase shall be allowed during the agreement unless it is stated as such in the respondents’ proposal. The winning firm(s) shall be required to retain all pertinent records for a period not less than three

(3) years after final payment has been made and all pending matters closed.

In submitting a response, the Respondent acknowledges that the City of Concord shall not compensate the Respondent for any submission or contract negotiation costs, including costs of preparation, appearances for interviews, and/or travel expenses. It is essential that the Respondent selected as the Roofing Services contractor have the necessary knowledge, skills and experience to implement all aspects of the work. All work is to be performed with the highest degree of professional standards, in compliance with all applicable laws, regulations, procedures, criteria and requirements; to include all applicable Federal, State, and local laws and regulations.

Locations and Units:

1. Wilkinson Homes 46 Units

2. Logan Homes 46 Units, Technology Center, Maintenance Building, and McGill Family Medicine

3. Mary Chapman Homes 60 Units and Administrative Building

4. Larkhaven Homes 22 Units.

5. 19 Market-Rate Units

Map is attached for Public Housing units and buildings. Market units are scattered within the 28025 and 28026 area code of Concord.

SCOPE OF SERVICES

Scope:

The successful proposer will ensure only trained and skilled personnel are allowed to perform the task assigned. Follow safe work practices during roofing activities and comply with all safety regulations including, OSHA and/or TOSHA regulations. Have sufficient personnel to complete the work in a timely manner. Enforce discipline and good order among his/her employees. Employees may not loiter on the premises before or after working hours.

Provide at least one employee on every job assignment who is able to clearly speak, read, and understand English. Ensure only authorized employees are on site with proper identification. Provide safe and reliable equipment for employees to use. Comply with all applicable Local, State and Federal regulations.

Delivery Of Services:

The selected contractor shall provide all labor, materials, tools, equipment, supervision, and permits necessary to perform roof system repairs and replacements of units, which measure approximately 2,000 square feet in size, at designated CHD properties. Work includes, but is not limited to, the following:

Scope of Work:

A. For EXISTING ROOF – Repair and Patch Leak

1. Assess the roof leak to determine cause. Coordinate with designated Maintenance staff for approval of work to correct.

2. Remove existing shingle roof including shingles, felt paper, flashing, and any damaged substrate materials.

3. Dispose of all roofing debris in accordance with local codes and haul away from the site.

4. Protect property surroundings, landscaping, and building elements during the work.

5. Furnish and install new synthetic felt paper as underlayment.

6. Furnish and install new aluminum metal drip edge along all eaves and rakes.

7. Furnish and install new ice and water shield underlayment at all eaves, valleys, and penetrations, as needed, for enhanced waterproofing.

8. Furnish and install a new shingle starter strip along eaves and rakes.

9. Furnish and install new shingles (composition, warranty and color uniformity to be approved by appropriate CHD staff).

10. Furnish and install all associated roof flashings, including step flashing, counter flashing, pipe boots, and vent flashings.

B. For NEW ROOF - Tear-Off and Preparation

1. Remove existing shingle roof including shingles, felt paper, flashing, and any damaged substrate materials.

2. Dispose of all roofing debris in accordance with local codes and haul away from the site.

3. Protect property surroundings, landscaping, and building elements during the work.

4. Furnish and install new synthetic felt paper as underlayment.

5. Furnish and install new aluminum metal drip edge along all eaves and rakes.

6. Furnish and install new ice and water shield underlayment at all eaves, valleys, and penetrations, as needed, for enhanced waterproofing.

7. Furnish and install a new shingle starter strip along eaves and rakes.

8. Furnish and install new shingles (composition, warranty and color uniformity to be approved by appropriate CHD staff).

9. Furnish and install all associated roof flashings, including step flashing, counter flashing, pipe boots, and vent flashings.

10. Furnish and install new roof vent for attic ventilation per NC Building Code.

11. Furnish and install new shingle ridge vent.

12. Cut existing plywood decking at ridge to create ventilation slot.

13. Install ridge vent material per manufacturer’s specifications.

C: Additional Requirements

1. Repair or Replace gutters, downspouts, and/or fascia when required. Material should match the existing colors as approved by CHD designated Maintenance staff.

2. All roofing work shall be performed in strict compliance with the North Carolina State Building Code (NCBC), including the Residential Code and Energy Code requirements where applicable.

3. All work must adhere to applicable HUD regulations and guidelines (including, but not limited to, construction quality standards and fair housing accessibility requirements where applicable).

4. Ensure all roof penetrations (vents, pipes, HVAC units, etc.) are properly sealed and flashed by manufacturer’s specifications and NCBC standards.

5. Inspect roof decking prior to installation; replace or repair any damaged, rotted, or substandard decking to meet structural integrity standards.

6. Ensure proper roof ventilation by installing approved vents and ridge vent systems as specified.

7. All gutters and downspouts shall be cleaned and/or repaired to ensure unimpeded water flow away from the structure.

8. Remove all debris from roof.

9. Contractors ensure site protection, including but not limited to: safeguarding landscaping, HVAC systems, windows, and pedestrian areas during construction.

10. All work shall be performed in a professional manner, in compliance with applicable codes, manufacturer specifications, HUD requirements, and industry best practices.

11. Final cleanup: Remove all construction debris from the site, leaving the property clean, safe, and ready for occupancy.

D: Warranty Requirements:

Minimum 10-year manufacturer warranty on roofing materials.

Minimum 1-year workmanship warranty on all labor and installation.

Services Response Time:

1. This service program is to provide emergency response time 24 hours a day, 7 days a week, 365 days a year. Proposers responding to this solicitation must be able to provide services as stated above including holidays for the duration of the agreement for repair services.

2. Non-emergency requests for services are to be responded to within 48 hours.

3. Proposers will provide all of the transportation, equipment, materials and labor required to complete necessary repairs due to emergency repair calls.

Exceptions:

Non-routine installations or repairs that will cost outside of the routine maintenance contract must be approved by the City of Concord before any service is performed. Payment will not be made under this contract for such services unless prior approval is obtained. If the City of Concord decides to approve such services, the cost of the initial call and services will be included in the price and not as a separate invoice.

Experience:

Submit a detailed narrative description documenting Proposer’s overall background and experience to include, but not limited to the following:

1. Details of the proposer’s company to include years in business.

2. Number of employees.

3. Details of any municipality or other government contracts.

4. Describe or provide examples of a minimum of three previous Roofing Services projects that demonstrate Proposer’s experience in the services required in this RFP.

5. Awards, certifications, or other related recognition.

6. Detailed information and narrative descriptions documenting the experience of the key personnel identified by Proposer.

7. Client references for whom they have provided services in the past five years.

Capacity And Approach:

Provide a detailed narrative description of the proposed approach and methodology for engaging with City representatives while in the course of performing the duties, including but not limited to:

a. The overall approach to delivering the scope of services and any strategies proposes to implement

b. The current number of clients that the Proposer is under contract with to provide

Services.

c. Narrative that demonstrates working knowledge and understanding of the requirements of the scope of services.

a. Details on the staffing available to respond to calls for service by the City of Concord regarding the contract and will have full authority in any and all matters pertaining to the contract. All employees must present a neat and professional appearance while performing services for the City of Concord under this contract.

b. Provide the number of hours/days prior notification Proposer requires for service calls during normal business hours.

c. Describe the process that will be utilized to supervise, oversee and ensure quality work is performed.

d. Provide a detailed list of the major vehicles and equipment owned by Proposer to include manufacturer, model, year and quantity of each.

e. Proposer will thoroughly explain its accessibility in the areas of availability for general communications, coordination, and supervision.

f. The proposer will thoroughly explain the plan on ensuring accessibility and availability during the term of the agreement.

EVALUATION CRITERIA

The proposals will be evaluated using the following weighted criteria

EVALUATION CRITERIA

MAXIMUM

RATING

POINTS

Experience 25

Capacity and Approach to deliver the scope of services

Working knowledge and understanding of the requirements of the scope of services

Staffing 15 Cost Proposal 15 References 5 Total Points 100

Submittals will be evaluated based on the criteria listed in this section. In preparing the submittal to the City of Concord, it is important for proposers to clearly demonstrate their expertise in the areas described in this document.

Respondents must identify and clearly label in the submittal how each criteria is being fully addressed. An evaluation of responses to this RFP will be based only on the information provided in the submittal package, and if applicable, interviews, and reference responses. The City of Concord reserves the right to request additional information or documentation from the respondent regarding its submittal documents, personnel, financial viability, or other items in order to complete the selection process. If a responding firm chooses to provide additional materials in their proposal beyond those requested, those materials must be included in a separate section of the proposal.

In submitting a proposal, the respondent agrees that any costs or prices proposed will be valid for a minimum of 90 days from the proposal’s due date.

ADMINISTRATIVE INFORMATION

NOTE: While effort has been made to separate substantive and procedural matters through the division of the Requests for Proposals (hereinafter called RFP) into various parts, the distinctions between such categories are not always precise. Consequently, OFFERORS are advised that all contents of this RFP, along with the contract, will constitute the substantive terms and conditions of the relationship, if any occurs, between that OFFEROR and the City of Concord Housing Department.

Scope:

The purpose of this solicitation is to obtain a qualified firm to provide professional services to the City of Concord Housing Department. Nothing herein is intended to limit proposals but is for the purpose of meeting the full needs of the City using a system of fair, impartial and free competition among OFFERORS. It is the intent and purpose of the City of Concord for this RFP to permit competition. It will be the OFFEROR’S responsibility to advise the Purchasing Manager of the City of Concord if any language, requirements, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this RFP to a single source. Such notification must be received by the City not later than the time and date specified in the schedule of “Key Event Dates” section of this RFP. A review of such notifications will be made.

Discussions/Negotiations:

In accordance with Federal and City of Concord Procurement Policy, the City may conduct negotiations with any OFFEROR submitting a proposal which appears to be eligible for award pursuant to the selection criteria set forth in the RFP. All apparently eligible OFFERORS will be accorded the opportunity to submit best and final proposals if negotiation with any other OFFEROR results in a material alteration to the RFP and such alterations has a cost consequence that may alter the order of OFFERORS price quotations contained in the initial proposals. In conducting negotiations, there will be no disclosures of any information derived from proposals submitted by competing OFFERORS.

Offeror Responsibility:

Each OFFEROR will fully acquaint himself with the conditions relating to the scope and restrictions attending the performance of obligations under the conditions of this RFP. The failure of an OFFEROR to acquaint himself with existing pre-contract conditions or post-contract consequences will in no way relieve such OFFEROR of any obligation with respect to the proposal or to any contract resulting here from. OFFFERORS are notified that failures to inspect, familiarize, or otherwise gather information as to the total cost to the City of Concord, will, in addition to any and all other remedies available, create cost difference liabilities and claims against the successful OFFEROR.

Proposal Constitutes Offer:

By submitting a proposal, the OFFEROR agrees to be governed by the terms and conditions as set forth in this document. Any proposal containing variations from the terms and conditions set forth herein may in sole discretion of the City of Concord, render such proposal non-responsive. Any inconsistencies between the RFP and any other contractual instrument will be governed by terms and conditions of this RFP, except where subsequent amendments to any contract resulting from this RFP are specifically agreed to in writing by the parties to supersede any such provision of this RFP.

Preparation of Proposal:

All proposals should be complete and carefully worded and must convey all the information requested by the City of Concord. If errors are found in the OFFEROR’S proposal, or if the proposal fails to conform to the essential requirements of the RFP, only the City will be the judge as to whether that variance is significant enough to reject the proposal. The instructions below provide guidance for the preparation and submission of proposals. The purpose is to establish the requirements, format, and content of the proposal so that proposals are complete, contain all essential information, and can be evaluated easily.

Multiple Proposals:

OFFERORS may submit only one proposal for this RFP. It is the responsibility of the OFFEROR to submit that proposal which the OFFEROR feels best meets the requirements of this RFP.

Specifications Mandatory:

The OFFEROR must meet all of the mandatory specifications and requirements set forth in this RFP. By incorporating said specifications into the OFFEROR’S proposal, subject to acceptance by the City of any amendments hereto as submitted by the OFFEROR, the OFFEROR is agreeing to comply with said specifications. Failure to provide mandatory capability will result in rejection of the OFFEROR’S proposal.

Questions:

Every effort has been made to ensure that all information needed by the OFFEROR is included herein. If an OFFEROR finds that he cannot complete a proposal without additional information, he may submit written questions to the person designated herein on or before the deadline set forth herein. No questions will be accepted by the City after this date. All replies to questions will be in writing. When a question received by the City is found to be already sufficiently answered in the RFP, that question will be returned to the OFFEROR with reference to the part of the RFP containing the answer.

Amendments:

If it becomes necessary to revise any part of the RFP, all amendments will be provided in writing to all OFFERORS. ALL AMENDMENTS TO AND INTERPRETATIONS OF

THIS SOLICITATION WILL BE IN WRITING. THE CITY OF CONCORD WILL NOT

BE LEGALLY BOUND BY ANY AMENDMENT OR INTERPRETATION THAT IS

NOT IN WRITING.

Presentations:

Any OFFEROR may, at the sole discretion of the City, be required to make an oral presentation of their proposal after the proposal opening. Such presentations provide an opportunity for the OFFEROR to clarify proposals and to insure thorough mutual understanding. The City of Concord will schedule the time and location for these presentations.

Partial Acceptance:

All proposals must be for the entire RFP. However, the City of Concord reserves the right to accept any portion(s) of the OFFEROR’S proposal if it is deemed to be in the best interest to do so.

Confidential Information:

No documents relating to this procurement will be presented or made otherwise available to any other person until notification of the Award. Commercial or financial information obtained in response to this RFP, which is privileged and confidential and if clearly marked as such will not be disclosed at any time unless requested by court order. Such privileged and confidential information includes that which if disclosed might cause harm to the competitive position of the OFFEROR supplying the information. OFFEROR’S, therefore, must visibly mark as “CONFIDENTIAL” each part of a proposal which they consider to contain propriety information.

Receipt of Proposals: Timeliness:

Any proposal received after the schedule opening date and time will be immediately disqualified, rejected and returned to the sending party without any consideration whatsoever.

Number of copies of Proposals to be submitted:

Each OFFEROR is to submit (as indicated in the “Key Event Dates”) one sealed copy, to the Maintenance & Construction Manager, Jonathan Lowder, City of Concord, 283 Harold Goodman Circle, Concord NC, 28025. The sealed copy of the proposal should be bound in a single volume where practical. The OFFEROR is required to have the envelope or wrapping containing the proposal to be clearly identified.

Proposals Signed:

All proposals must be signed by an officer of the company authorized to commit to the provisions of this RFP. Unsigned proposals will be rejected unless an authorized representative is present at the proposal opening and provides the needed signature, provided that the discovery is made prior to the closing of the proposal opening ceremony.

Public Opening:

All proposals received in response to this RFP will be opened publicly at the time and place specified in the schedule of Key Event Dates. At that time, only the name of each OFFEROR will be listed and made available for public inspection. No other information will be made available until after award.

Award:

Award will be made to one, or a pool of responsive and responsible OFFERORS whose proposal is determined by the City of Concord to be the most advantageous, taking into consideration price and the evaluation factors set forth in the RFP. No other factors or criteria may be used in evaluation and there must be adherence to any weights specified for each factor in the RFP. However, the right is reserved to reject any and all proposals received and, in all cases, the City will be the sole judge as to whether an OFFEROR’S proposal has or has not satisfactorily met the requirements of this RFP as governed by the Federal Regulations and the City of Concord Procurement Policy.

Governing Law:

Successful OFFEROR must comply with the laws of the State of North Carolina which require that it be authorized and/or licensed to do business in said state. Notwithstanding the fact that applicable statutes may exempt or exclude the successful OFFEROR from requirements that it be authorized to do business in said state, by signing of this agreement OFFEROR agrees to subject itself to the jurisdiction and process of the courts of the State of North Carolina or federal courts as to all matters and disputes arising or to arise under the agreement and the performance thereof, including any questions as to the liability of taxes, licenses or fees levied by the state.

Affirmative Action:

Successful OFFEROR will take affirmative action in complying with all federal and state requirements concerning fair employment and employment of the disabled, and concerning the treatment of all employees, without regard to or discrimination by reason of race, color, religion, national origin, age, handicap, or familial status.

Insurance:

Successful OFFEROR will maintain throughout the performance of its obligations under this agreement, a policy of Worker’s Compensation insurance with such limits as may be required by law and a policy or policies of general liability insurance insuring against liability for injury to, and/or death of persons and damage to and destruction of property arising out of or based upon any act or omission of the OFFEROR or any of its subcontractors or their respective officers, directors, employees or agents. Such general liability insurance will have sufficient limits to cover any loss or potential loss resulting from this contract, with a minimum limit of $1,000,000.00 per occurrence. Successful OFFEROR will also carry Primary Premises Comprehensive General Liability including Non-Owned Automobile Liability in the amount of $500,000.00 per occurrence. The City of Concord is to be added on as an additional insured party to this policy. Offerors shall also carry Workers Compensation at $ 1,000,000.00.

Contractual:

Contract negotiations will be started immediately with the apparent successful OFFEROR (contractor). If any points cannot be resolved so that a final contract to the mutual satisfaction of all parties can be reached, negotiations may be initiated with the next qualified OFFEROR. All contractual documents are available upon request.

Indemnification:

The City of Concord, its officers, agents, and employees will be held harmless from liability from any claims, damages, and actions of any nature (including costs of reasonable attorney fees) arising from the use of any materials furnished by the Contractor, provided that such liability is not attributable to negligence on the part of the user to use the materials in the manner outlined by the Contractor in descriptive literature or specifications submitted with the contractor’s proposal.

Warranty:

Contractor warrants that any service provided to the City as a result of this RFP complies with all specifications and other terms and conditions herein set forth, and further warrants and guarantees that said services will be performed in accordance with the defined standard of performance and other terms and conditions as herein specified, in addition to any and all other remedies provided by law, or specified herein, and all remedies will be considered cumulative, and not exclusive. The contractor will be responsible for the full performance hereunder of any subcontractors and/or suppliers and the City of Concord will rely solely upon said contractor for contracted performance.

Licenses, Permits, and Compliance:

During the term of the contract, the contractor will be responsible for obtaining and maintaining in good standing, all licenses (including professional licenses, if any), permits, inspections and related fees for each. It will be the contractor’s responsibility to comply with all codes, rules, ordinances, regulations, tariffs and industry standards.

Termination:

Non-Appropriation of Funds:

Funding for this agreement are from local appropriations. In the event no funds or insufficient funds are appropriate and budgeted in any fiscal year for payments to become due under this agreement, or there is no further need for the products and/or services to satisfy the need for which same were acquired hereunder, then the City will immediately notify the contractor, and this agreement will create no further obligation of the City as to such current or succeeding fiscal year and will be null and void, except as to the portion of payments herein agreed upon for funds which will have appropriated and budgeted. In such events, this agreement will terminate on the last day of the fiscal year for which appropriations were received without penalty or expense to the City of Concord of any kind what-so-ever. Either party may terminate this agreement by giving the other party thirty (30) days written notice.

Default of Contractor:

If the contractor refuses or fails to prosecute the work, or any separable part thereof, with the diligence that will ensure its completion within the time specified in this contract, or any extension thereof, or fails to complete said work within this time, the City may, by written notice to the contractor, terminate the right to proceed with the work (or separable part of the work) that has been delayed. In this event the City may take over the work and complete it, by contract or otherwise, and may take possession of and use any materials, equipment or data on the work site necessary for completing the work. The contractor and its sureties will be liable for any damage to the City resulting from the contractor’s refusal or failure to complete the work within the specified time, whether or not the contractor’s right to proceed with the work is terminated. This liability excludes any increased costs incurred by the City of Concord in completing the work.

APPENDIX A PRICE PROPOSAL FORM

Company Name :________________________________________________________

Proposer is to provide all labor, supervision, equipment, parts and supplies to provide Roof Repairs and Replacement Services as detailed within the requested scope of work.

Contractor must be able to provide proof all employees are paid in accordance with Federal, State, and Local regulations.

I. Cost for Roof Repairs and Replacement Services as described under the Scope of Work for a unit that is approximately 2,000 sq. ft. in size:

A. Roof clearing (cost per unit to remove debris) $ B. Gutter cleaning (cost per unit) $ C. Gutter replacement (cost per unit) $ D. Patch/Repair roof leak (cost per sq. ft.) $ E. Fascia replacement/repair (cost per sq. ft.) $

II. Other Roof Repairs and Replacement Services Cost as described under Scope of

Work: (please identify)

A. Rate per hour for Service Calls during normal business hours to assess leak

(8:00 am to 6:00 pm, M-F)

B. Rate per hour Service Calls “Outside Normal Business Hours” to assess damage/leaks(including weekends and holidays)

III. Response Times

A. Response time for service calls during normal working hours B. Response time for EMERGENCY service calls during normal hours C. Response time for EMERGENCY outside normal business hours

Identify other costs

Authorized Representative Signature

Title Date

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS PART OF RESPONSE

APPENDIX B – HUD 5369-A

APPENDIX C – HUD 5369 B-1

APPENDIX D – HUD 5369-C

APPENDIX E – HUD 5370 C-1

APPENDIX F – HUD 5370-C-2

APPENDIX G – HUD 92010

APPENDIX H – MAP

KEY EVENT DATES

Project: City of Concord Housing – Roofing Services

1. Issue of Request for Proposal 7/1/2026

2. Deadline for receipt of written questions concerning this RFP 7/17/2026 Emailed to Jonathan Lowder, Maintenance & Construction Manager at lowderj@concordnc.gov

3. Deadline for receipt of one formal Proposal document to: 8/3/2026 @ 2:00 PM Jonathan Lowder, Maintenance & Construction Manager Bid opening will be held in the Conference Room located at -

283 Harold Goodman Circle Concord, NC 28025

A sealed envelope marked:

City of Concord RFP# 2718 - Roofing Services mailto:lowderj@concordnc.gov