Roof_SOW_lll.pdf

Crow Agency Roofing Building #2

ROCKY MOUNTAIN REGIONAL OFFICE

BRANCH OF FACILITIES

STATEMENT OF WORK

U.S. DEPARTMENT OF THE INTERIOR

BUREAU OF INDIAN AFFAIRS

FOR

Building #2

ROOFING PROJECT

CROW AGENCY, MONTANA

1.0 DEFINITIONS AND ACRONYMS:

“BIA” means Bureau of Indian Affairs “CO” means Contracting Officer “COR” means Contracting Officers Representative “CONTRACTOR” means commercial vendor “A/E” means the Architectural-Engineering firm “CM” means Construction Management “DSRM” means Division of Safety Risk Management “ECCAA” means estimated construction contract award amount “QC” means Quality Control “RFI” means Request for Information “SOW” means Statement of Work

1.1 INTRODUCTION AND OVERVIEW

The BIA, through a contract will provide for roofing replacement work to be performed in this Statement of Work (SOW). The roofing work shall be based on the enclosed floor drawings/plans for the quarters. All work will adhere to the approved drawings/plans and specifications provided under this SOW. The Contractor will provide professional and contracted services for the roofing replacement of Bureau of Indian Affairs Building #2. Any additional work must be through an addendum to this agreement based upon the availability of funds and required prior approval.

1.2 BACKGROUND:

Funding for the roofing replacement project has been provided by Congressional appropriations to the Bureau of Indian Affairs (BIA), Division of Facilities Management and Construction (DFMC). Building #2 was built in 1916, the roof decking is constructed of wooden slates which was typical of structure being built in that era. The Contractor shall perform field measurements, and identifying work items so the proposal submitted will be complete.

1.3 PROJECT SCOPE:

This contract includes but not limited to the removal of the existing roofing material and the installation of new roof to include, synthetic felt, ice dam material, asphalt roofing shingles, ridge vents, flashings, roof jacks, penetration boots, and drip edges on building #2 located in Crow Agency, Montana. The contractor shall provide all labor, equipment, materials and oversight to complete the (estimated 180 squares) project in accordance with manufacturer’s recommendations and the attached plans and specifications. The contractor shall be responsible for providing all costs associated for the replacement of old roofing material and dispose of said materials outside the reservations boundaries, in accordance with all federal and state regulations. The contractor shall be responsible for storage, final shipping and delivery costs from the factory to the roofing materials final site. The Contractor shall furnish all supervision, equipment, and labor and other incidentals necessary for the performance of the work required under this SOW. The Contractor shall perform field measurements, and identifying work items so the proposal submitted will be complete.

1.4 OBJECTIVE:

The objective of this SOW is to define and establish a general scope of services necessary for the roofing project which entails the following: preparation of construction documents; and related services for bidding phases and award services;

and construction phase services including field testing and inspection services.

1.5 PERIOD OF PERFORMANCE

The period of performance shall be forty-five days (45) calendar days after Notice-To- Proceed is issued.

1.6 PROJECT LOCATION:

The project is located on the Crow Reservation in Crow Agency, Montana.

2.0 N/A

3.0 REQUIREMENTS/TASKS

1) The Contractor shall provide new asphalt shingled roof on quarters building #2 in compliance with project plans, specifications and supplemental documentation.

a) Bidders are encouraged to visit the site prior to bidding the project to verify site conditions and area of roof.

b) All flashing, roofing penetration boots, and roof jacks shall be replaced. Any penetration in need of flashing or roof jacks shall be installed. Simple sealing a roof penetration without flashing or a roof jack shall not be allowed.

c) The contractor shall install roofing capable of withstanding 130 miles per hour wind speeds.

d) The contractor shall install roofing at temperatures in accordance with manufactures recommendation to allow for proper sealing.

e) The contractor shall provide a 48 hour advance notice to the agency facilities manager and occupants, before beginning work on each unit. And shall proceed on each roof until completed.

f) Remove roofing materials shall be disposed of, as regulated by the Federal and State regulations.

g) All material with technical specifications shall be submitted to the contracting officer representative for approval before installation.

h) Daily progress reports shall be submitted weekly

i) Overall construction schedule shall be provided ten days after contract award.

j) Temporary fencing shall be installed and maintained around work area to prevent accidents.

k) Safe access in and out of quarters shall be provided for residents

l) Work shall proceed during normal business hours Monday through Friday(8am – 5pm).

Exceptions are extremely rare.

m) OSHA requirement shall be enforced on this project.

n) If damages occur and it is determined by the BIA the damages are a result of work done by the roofing contractor the contractor will be responsible for permanent correction of the damage area to the satisfaction of the BIA.

o) The contract shall use 4” galvanized metal drip edge under the shingles. The drip edge shall extend two inches into the roof and two inches below it. This requirement supersedes the specification.

p) The Contractor shall verify all roof dimensions, pitch, and material required to complete the project.

q) The Contractor shall retain three copies of each submittal for their use and review and provide three copies to the BIA’s CO.

CO – Contracting Officer

US-DOI-Bureau of Indian Affairs Mary King, Contracting Officer 2021 4th Avenue North

Billings, Montana 59101 Telephone: 406 247-7941

Email: Mary.King@bia.gov

US-DOI-Bureau of Indian Affairs Branch of Facilities RMR Raymond Standing Bear, C.O.R.

2021 4th Avenue North Telephone: 406-657-6682; Telefax: 406-657-6682 Email: Raymond.Standingbear@bia.gov

3.2 End Results/Deliverables

All work shall have a professional and finished appearance. The work area shall be free of debris and material that was generated by the roofing project. All roof penetrations shall be sealed. Warranty forms and information shall be completed by the contractor and presented to COR on final completions of project.

3.3 Other Considerations

4. Progress/Compliance

4.0 Government Furnished Materials:

A. None

5.0 Technical Consultation and Coordination:

A. Technical items not specified or substituted in plans or specifications will require prior approval before installation by Contracting Officer.

B. Daily Construction reports shall be submitted weekly to the COR.

C. Project schedule shall be submitted to Contracting Officer for approval prior to the start of any work.

6.0 Inspections and Quality Controls:

The contractor is responsible for all quality control for this project

6.1 Construction Management Services:

The Contractor will provide on-site Construction Management. The Contractor shall be responsible and will monitor the construction job performance.

6.2 Testing During Construction:

The Contractor shall ensure that the proper testing of materials is accomplished in accordance with industry standards. The Contractor shall require the testing to be accomplished under the terms and conditions of the Construction Contract. The Contractor shall review and approve the proposed testing entity and lab before the services are performed.

6.3 Post Construction Services:

6.4 Operation and Maintenance Manuals and Warranties:

The Contractor shall provide the BIA COR with both electronic files and paper copies of the Warranties. Warranty period for this project is Five years. The number and type of electronic files shall be mutually agreed upon between the BIA COR and the Contractor.

6.5 Completion Report:

Not Applicable

6.6 Construction Contract Closeout:

The Contractor shall be responsible for the closeout of the contract with the subcontractors.

Closeout procedures shall conform to those in the contract clauses. The BIA COR shall be provided with a copy of the signed original report prepared by the Contractor, documenting the closeout.

7.0 Attachments:

END OF STATEMENT OF WORK