REQUEST FOR PROPOSALS

ROME HIGH SCHOOL AUDITORIUM RENOVATION

1. INVITATION TO PROPOSE

Rome City Schools ("Owner") invites qualified and experienced contractors and/or Construction Managers ("Proposer") to submit proposals for the renovation of the Rome High School Auditorium in Rome, Georgia. The project is intended to renovate and modernize the existing auditorium while maintaining and protecting portions of the existing facility that are identified to remain. The Owner is seeking a qualified firm capable of providing the management, supervision, labor, materials, equipment, subcontractor coordination, scheduling, quality control, safety management, and closeout services necessary to successfully complete the project.

2. PROJECT DESCRIPTION

The Rome High School Auditorium Renovation will include improvements to the existing auditorium, including:

New stage curtains New interior finishes New fixed audience seating New lighting New house audio system Associated electrical work Associated mechanical/HVAC work Fire sprinkler modifications Demolition of existing auditorium components Architectural woodwork Acoustical wall panels Flooring replacement Painting Final cleaning and project closeout.

3. SCOPE OF WORK

The successful Proposer shall furnish all labor, supervision, materials, equipment, temporary facilities, subcontractors, project management, coordination, and other services reasonably necessary to complete the project in accordance with the final contract documents.

3.1 General Requirements

The Contractor/Construction Manager shall:

1. Provide overall project management and supervision.

2. Coordinate all subcontractors and suppliers.

3. Develop and maintain the project schedule.

4. Coordinate work among architectural, electrical, mechanical, audio, lighting, seating, and other trades.

5. Maintain safe working conditions throughout construction.

6. Protect existing building components designated to remain.

7. Maintain appropriate separation between construction activities and school operations, as applicable.

8. Coordinate deliveries and material storage.

9. Maintain the project site in an orderly and safe condition.

10. Provide construction documentation and progress reporting.

11. Coordinate inspections and required testing.

12. Provide final cleaning and project closeout.

4. DEMOLITION

Demolition shall include, at a minimum:

Existing flooring Existing fixed audience seating Existing stage curtains Existing ceilings Existing acoustical wall panels Electrical demolition associated with the renovation

The Contractor shall remove demolished materials from the site and dispose of them in accordance with applicable requirements. Existing building elements designated to remain shall be protected from damage throughout demolition and construction.

5. ARCHITECTURAL AND FINISH WORK

5.1 Masonry

Work shall include masonry patching associated with the renovation.

5.2 Ornamental Steel

Provide approximately 50 linear feet of steel handrails, consistent with the project requirements.

5.3 Architectural Woodwork

Provide:

Stained wood window casings Stained wood caps on handrails

5.4 Drywall and Acoustical Work

Work shall include:

Drywall ceiling patching; and Approximately 720 square feet of acoustical wall panels.

5.5 Flooring

The flooring scope shall include approximately:

350 square yards of carpet 2,750 square feet of VCT Rubber base Transitions

5.6 Painting

Painting shall include:

Wall painting Ceiling painting Dry fog

6. FIXED AUDIENCE SEATING

The project shall include replacement of the existing fixed audience seating. The Proposer shall include all labor and materials necessary for removal of existing seating, installation of new seating, and coordination with the completed floor and architectural finishes. The final seating product and specifications shall be established through the project contract documents and approved submittals.

7. STAGE CURTAINS

The project shall include new stage curtains. The Proposer shall include:

Removal and disposal of existing stage curtains Furnishing and installation of new stage curtains Required support hardware and accessories Coordination with existing stage conditions Coordination with electrical work Protection of the existing stage during construction

The existing stage itself is not included for replacement in the current budget basis. An allowance is included for protecting the existing stage during construction.

8. AUDIO-VISUAL AND HOUSE AUDIO SYSTEM

The project shall include a new house audio system. The electrical budget specifically identifies the new house audio system as part of the project scope. The successful Proposer shall coordinate procurement and installation of the system with the Owner and applicable design professionals. The proposal shall identify:

Manufacturer(s) Major equipment proposed System configuration Installation labor Cabling and associated infrastructure Testing and commissioning Training Warranty

Any detailed performance specifications not included in this RFP shall be established through the final contract documents and approved submittals.

9. LIGHTING AND ELECTRICAL

Electrical work shall include, at a minimum:

Electrical demolition New auditorium lighting New wall sconces Stage-curtain-related electrical work New house audio system infrastructure and connections as required Associated electrical work necessary for completion of the renovation

The existing automated stage lighting is to remain. Proposers shall carefully evaluate existing electrical conditions and clearly identify any assumptions concerning reuse, modification, or replacement of existing systems.

10. HVAC / MECHANICAL

The HVAC scope shall include:

Grille replacement Diffuser replacement Duct tie-up

The Proposer shall coordinate HVAC work with ceilings, lighting, acoustical panels, and other renovation activities.

11. FIRE SPRINKLER

Fire sprinkler work shall include:

Escutcheon replacement Reworking sprinkler heads as required.

The Contractor shall coordinate sprinkler modifications with the architectural and ceiling work.

12. TEMPORARY CONDITIONS AND PROTECTION

The Proposer shall provide appropriate temporary conditions and protection required to execute the work safely and efficiently. The budget includes an allowance for a scaffolding dance floor to permit subcontractors to perform ceiling work without relying on lifts because of the sloped floor conditions. The budget also includes an allowance for protection of the existing stage during construction. The Contractor shall be responsible for maintaining protection until affected work is complete.

13. INSURANCE AND BONDING

The successful Contractor shall provide insurance and bonding required by the final contract documents and applicable law. Proposers shall provide evidence of their ability to obtain all required insurance and bonds.

14. PRECONSTRUCTION SERVICES

The selected Contractor/Construction Manager shall provide preconstruction services necessary to successfully establish and execute the project. Preconstruction services shall include, as applicable:

Constructability review Budget review Cost estimating Value analysis Procurement planning Subcontractor solicitation Bid-package development Schedule development Existing-condition review Coordination with the Owner and design team Preparation for establishment of the Guaranteed Maximum Price, if applicable

15. SCHEDULE

The Proposer shall provide a preliminary project schedule with its proposal. The schedule shall identify, at minimum:

1. Notice to Proceed

2. Submittal development and approval

3. Procurement of long-lead materials

4. Mobilization

5. Demolition

6. Architectural work

7. Seating installation

8. Electrical work

9. Audio-system installation

10. Lighting installation

11. Mechanical and sprinkler work

12. Testing and commissioning

13. Punch list

14. Final cleaning

15. Substantial and final completion

The final project schedule shall be coordinated with Rome City Schools and incorporated into the contract after award

16. SCHOOL OPERATIONS AND SITE COORDINATION

Because the project involves an existing high school facility, the Contractor shall coordinate construction activities with the Owner to minimize disruption to school operations. The Contractor shall submit a proposed plan addressing:

Site access Material deliveries Worker access Work-area separation Noise and dust control Protection of students, staff, visitors, and existing facilities Construction debris Temporary utilities and conditions Daily site cleanup Coordination of work that may affect school activities Specific restrictions and working hours shall be established by the Owner and incorporated into the contract documents.

17. QUALITY CONTROL

The Contractor shall establish and maintain a quality-control program appropriate to the project. Quality control shall include:

Review of shop drawings and submittals Verification of dimensions and existing conditions Coordination among trades Inspection of installed work Correction of defective or nonconforming work Testing and commissioning where required Completion of punch list work

18. SUBMITTALS

The successful Contractor shall prepare and submit, as applicable:

Product data Shop drawing Samples Finish samples Seating information Lighting information Audio-system equipment information Stage-curtain information Acoustical-panel information HVAC equipment information Electrical information Schedules Safety documentation Closeout documentation Operation and maintenance information

No substitution shall be permitted without Owner/design team approval in accordance with the final contract documents.

19. CLOSEOUT

The Contractor shall provide complete project closeout, including:

Final cleaning Punch list completion Testing and commissioning Equipment documentation Operation and maintenance manuals Warranties As-built documentation Training for Owner personnel where applicable Final inspections

20. PROPOSER QUALIFICATIONS

Proposers shall demonstrate experience with projects of comparable scope and complexity. At minimum, proposals shall include:

1. Company name and contact information

2. Years in business

3. Appropriate licenses and registrations

4. Relevant auditorium, performing-arts, educational, or institutional renovation experience

5. At least three comparable project references

6. Proposed project manager

7. Proposed superintendent

8. Key subcontractors, if known

9. Safety record

10. Bonding capacity

11. Insurance capacity

12. Financial capacity sufficient to complete the project

13. Litigation and claims history relevant to construction work

14. Experience working in occupied educational facilities

15. Experience coordinating theatrical, lighting, audio, seating, and electrical systems

21. PROPOSAL REQUIREMENTS

Each proposal shall include the following sections, in the order listed:

A. Letter of Proposal A signed letter acknowledging receipt of the RFP and all issued addenda.

B. Company Qualifications Description of the firm's experience, capabilities, organization, and qualifications.

C. Relevant Experience Description of comparable auditorium, theater, school, or institutional renovation projects.

D. Project Team Identify the proposed project manager, superintendent, major subcontractors, and other key personnel.

E. Project Approach Describe the firm's approach to:

Demolition Protection of existing facilities School coordination Schedule management Long-lead procurement Quality control Safety Closeout F. Preliminary Schedule Provide a preliminary schedule from Notice to Proceed through final completion.

G. Cost Proposal Provide a detailed cost proposal consistent with the budget structure contained in this RFP.

H. Alternates and Value Engineering Clearly identify any proposed alternates, substitutions, or value engineering options.

I. Exceptions and Qualifications Identify every exception, exclusion, assumption, or qualification taken to the RFP.

J. References Provide a minimum of three relevant project references.

K. Insurance and Bonding Provide evidence of bonding and insurance capacity.

22. COST PROPOSAL FORMAT

Proposers shall submit pricing in a format that permits Rome City Schools to compare proposals consistently. At minimum, the cost proposal shall identify:

23. VALUE ENGINEERING

Proposers are encouraged to identify opportunities to improve project value while maintaining the intended quality, functionality, durability, appearance, and performance of the auditorium. Value Engineering Proposals shall identify:

Proposed change Original basis Proposed alternative Cost impact Schedule impact Performance impact Warranty impact Any Owner/design team implications

No value engineering substitution shall be incorporated without Owner approval.

24. QUESTIONS AND CLARIFICATIONS

All questions regarding this RFP shall be submitted in writing to: Rome City Schools 508 East Second Street Rome, GA 30161 Attention: Chris Wade Email: chris.wade@rcs.rome.ga.us Questions shall be submitted no later than 10-15-2026. Responses and official clarifications will be distributed by written addendum. Proposers shall be responsible for acknowledging all issued addenda.

25. PRE-PROPOSAL SITE VISIT

Proposers are strongly encouraged to inspect existing conditions and familiarize themselves with the building, auditorium, stage, seating, electrical systems, mechanical systems, access conditions, and areas affected by the renovation.

26. PROPOSAL SUBMISSION

Proposals shall be submitted no later than:

Date: 10-30-2026 Time: 5:00 PM Submission Location/Method:

Four hard copies to 508 East Second Street, Rome, GA 30161 Electronic copy to chris.wade@rcs.rome.ga.us Late proposals may be rejected in accordance with the Owner's procurement requirements. The Owner reserves the right to request clarification of any proposal.

27. EVALUATION

Proposals will be evaluated by Rome City Schools based upon the requirements established in this RFP and applicable procurement requirements. Evaluation may consider:

Responsiveness to the RFP Qualifications and experience Relevant auditorium and educational-facility experience Qualifications of proposed personnel Project approach Schedule Cost and cost transparency Understanding of existing conditions Quality-control approach Safety approach References Ability to successfully complete the project

The Owner reserves the right to request additional information, conduct interviews, seek clarification, negotiate where permitted, and reject any or all proposals in accordance with applicable procurement requirements.

28. CONTRACT

The successful Proposer shall enter into a contract with Rome City Schools under the form and terms established by the Owner. The contract shall establish, at minimum:

Scope of Work Contract Sum Schedule Payment procedures Change-order procedures Allowance procedures Contingency procedures Insurance requirements Bonding requirements Warranty requirements Safety requirements Closeout requirements Other applicable terms and conditions

The final contract documents shall govern in the event of conflict between this RFP and subsequent issued contract documents.

29. OWNER'S RIGHTS

Rome City Schools reserves the right to:

1. Reject any or all proposals

2. Waive minor informalities where permitted

3. Request clarification

4. Request additional information

5. Conduct interviews

6. Negotiate with proposers where permitted

7. Cancel or modify the procurement

8. Issue addenda

9. Award the project in accordance with applicable procurement requirements

10. Take any other action permitted under applicable law and Owner procurement policies

30. PROPOSAL CERTIFICATION

The undersigned certifies that the Proposer:

Has examined the RFP and available project information Has evaluated the proposed scope of work Has reviewed existing conditions to the extent reasonably possible Has identified all known exclusions and qualifications Will provide the labor, materials, equipment, supervision, and services necessary Will comply with applicable laws and requirements

Company: ______________________________________ Authorized Representative: _______________________ Title: __________________________________________ Signature: ______________________________________ Date: __________________________________________ Phone: _________________________________________ Email: __________________________________________

APPENDIX A — MAJOR QUANTITIES AND SCOPE BASIS

Stage — Existing stage remains

APPENDIX B — PROPOSER'S EXCEPTIONS

Proposer shall list all exceptions, exclusions, assumptions, qualifications, or deviations from this RFP.

If no exceptions are taken, state: "No Exceptions."

APPENDIX C — REFERENCES

Reference 1 Project: ________________________________________ Owner: ________________________________________ Location: ________________________________________ Contract Value: ________________________________________ Completion Date: ________________________________________ Contact: ________________________________________ Phone/Email: ________________________________________ Reference 2 Project: ________________________________________ Owner: ________________________________________ Location: ________________________________________ Contract Value: ________________________________________ Completion Date: ________________________________________ Contact: ________________________________________ Phone/Email: ________________________________________ Reference 3 Project: ________________________________________ Owner: ________________________________________ Location: ________________________________________ Contract Value: ________________________________________ Completion Date: ________________________________________ Contact: ________________________________________ Phone/Email: ________________________________________

END OF REQUEST FOR PROPOSALS