ROLLS -SPECIFICATIONS FOR 2027 SLSP ORV REC Passport -.docx
DOCX document 19 KB Posted
- Solicitation number
- RFQ 171 260000000473 1
- Issued by
- Michigan
About this file
This specification document outlines requirements for printing 15,000 ORV Recreation Passport decals for the 2027 Michigan State Park Silver Lake State Park program, issued by the Michigan Department of Natural Resources Parks and Recreation Division. The decals must be 1.5" x 1.25" die-cut with 0.125-inch radius corners, printed on 2-mil clear polyester with white BOPP lamination and permanent adhesive on a clear liner. The permits shall feature PMS Green 3275 as the background color with Michigan state maps in a lighter shade, using sun-resistant, non-fading inks that resist windshield washing solvents and household cleaners. Color proofs must be submitted to Print and Mail Management at 7461 Crowner Drive, Lansing, Michigan within ten working days of purchase order receipt, and a press check is mandatory with the vendor required to be within four hours' travel of Lansing. Delivery of finished decals to various Parks and Recreation Division locations must be completed within twenty business days after proof approval or no later than November 16, 2026.
Decals shall be packaged in rolls of 100 with sequential numbering from 0000000001 to 0000015000, with ten rolls bulk-packed per carton and no more than 1,000 permits per inner carton, with carton sequence clearly labeled on exterior ends. The vendor is responsible for all packaging, mailing labels, and drop-shipping using the DNR-provided FedEx account number, with tracking numbers and shipping manifests required upon completion. The vendor must establish and submit an accountability system for state review prior to award, maintain strict control over manufacturing, and track all overruns, duplicates, and spoilage for state audit. Twenty unnumbered decals of each item shall be furnished to Tina Hengesbach at the Parks and Recreation Division bill address. All negatives, color separations, and production materials become property of the State of Michigan upon completion and delivery, with preliminary work and artwork submissions subject to state retention.
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Other files
| File | Type | Posted |
|---|---|---|
| 2027 DNR SILVER LAKE STATE PARK ORV SAMPLE.png | PNG image | |
| State of Michigan Print Mail Management Terms Conditions (1).docx | DOCX document | |
| Standard Contract Terms - Short Form.pdf |
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Text version
SPECIFICATIONS FOR:
2027 MICHIGAN STATE PARK SILVER LAKE STATE PARK – ORV
Recreation Passport
Total permits to be printed 15,000 Item 1 – SLSP ORV Recreation Passport –
SIZE – Decals to be 1.5” X 1.25” die cut, waste removed, with .125 radius corners.
PRINTING – Decals to be printed on 2 mil clear Polyester white laminated white BOPP for opacity with permanent adhesive. Clear liner required. Adhesive on the back side of permit. Lamination must be over all printing and numbering. Adhesive to be permanent type. Permits to have the PMS Green 3275 as the Background GREEN and the State of Michigan Maps the lighter color - (Opposite of Vehicle Permit and Similar to the Motorcycle Permit).
Decals must easily separate from each other and must be free of curling. The vendor is held responsible for the satisfactory completion of the order and for the permanence of the printing and adhesion during the full life of the permits. (One year)
INKS – The inks used in printing shall be sun-resistant, non-fading and impervious to windshield washing solvents and other household cleaners.
Decals to be one PMS 3275 (GREEN) and black.
Electronic art file (PDF) to be furnished to successful bidder. Vendor is responsible for separations and color matching. Vendor shall submit color samples for final selection of colors and a pre-production sample of each permit to the Michigan Department of Natural Resources, Parks and Recreation Division before proceeding with the production run. Color should be Green PMS 3275
PROOF REQUIREMENTS – Delivery of proof required within 10 working days after receipt of purchase order. Send proofs to Print and Mail Management, 7461 Crowner Drive, Lansing, MI 48913.
PRESS CHECK will be required. (Vendor must be within 4 hours of travel by car of Lansing MI) The successful bidder shall advise the State of Michigan, Department of Technology, Management and Budget, Print and Mail Consulting Services, sufficiently in advance of printing to enable representatives of the State of Michigan to be present to observe operations.
PACKAGING & NUMBERING (Rolls) – Rolls of 100 decals, 1” core. Perforated between each decal. Sequential number from 0000000001 to 0000015000. Each stack to start with last digit of 1. Example: 0001 thru 0100 with list of missing numbers per order provided. Place permits on rolls with low number out. Bulk pack 10 rolls per package, label with number sequence in package.
All shipments must be pkg in cartons. No envelopes and no more than 10 rolls or 1000 permits per inner carton- Must be in number sequence in box, low numbers on top. Each carton shall have the sequence of numbering of its contents printed on the outside end of the carton. You may place multiple cartons inside of a larger shipping carton for shipping purposes.
SECURITY – Vendors’ accountability system to be reviewed by the State of Michigan, prior to award of purchase order. Upon award of a purchase order, the successful bidder shall take the necessary precautions to ensure complete control over the manufacturing of the decals to eliminate loss by careless placement and theft. Vendor shall also maintain strict accountability of all overruns, duplicates, and spoilage for audit by the State of Michigan. Any subcontractor involved in the production of this order shall observe the same security precautions as the principal vendor.
MISCELLLANEOUS – Twenty (20) unnumbered decals of each item shall be furnished to the Parks and Recreation Division, Attn: Tina Hengesbach, at the bill address provided.
DELIVERY REQUIREMENTS – Delivery of finished decals to various Parks & Recreation Division locations (per DNR list provided) required within 20 business days after receipt of approved proofs or no later than November 16, 2026. Contractor will be responsible for all packaging, mailing labels, and drop shipping.
DNR will also provide DTMB FedEx account number (294170709) to be used for shipping. Note: Direct Signature Required. Shipping manifest of each destination, tracking number, and sequential numbers shall be provided to DNR upon completion of all shipping.
VENDOR MUST ENTER SIGMA P.O. # IN FEDEX 3rd PARTY SHIPPING MODULE SO WE CAN TRACK BACK THE CHARGES
PRELIMINARY WORK – All negatives, color separations, and all other material and information submitted to or produced by the vendor in fulfillment of this resulting purchase order shall become the property of State of Michigan and returned to designated Department upon completion and delivery of order.
CARTONS OF PERMITS – THE FOLLOWING MUST BE SHOWN ON THE END OF EACH CARTON:
“ORV Recreation Passport” Quantity – Starting and Ending Numbers
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