Rock Agg ITB 2122-031.pdf

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

INVITATION TO BID

NO. 21/22-031

ROCK AGGREGATE PRODUCTS

Table of Contents

Section Title Page

1 Introduction 2

2 Proposed Schedule 2

3 Instructions to Proposers 2

4 Key Points 3

5 Response Form 6

Suwannee River Water Management District

9225 CR 49

Live Oak, FL 32060

386.362.1001

800.226.1066 (Florida only) www.mysuwanneeriver.com

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

INVITATION TO BID 21/22-031

ROCK AGGREGATE PRODUCTS

INTRODUCTION

The Suwannee River Water Management District (District) desires to purchase various rock aggregates from the successful bidders throughout the year on an as-needed basis.

PROPOSED SCHEDULE

September 6, 2022 Release of Invitation to Bid

September 13, 2022 Deadline for questions to be submitted to the District by 5:00 p.m.

September 16, 2022 Responses to questions posted to District Website by 5:00 p.m.

September 20, 2022 Bids are due prior to 3:00 p.m. at District headquarters in Live Oak, Florida. The deadline includes Demand Star bids. Opening of bids will occur at this time. *

October 11, 2022 Vendor approval at the Governing Board Meeting

October 25, 2022 (Tentative) Letter agreements signed with annual pricing

* Denotes a public meeting. All times denote Eastern Daylight Time (EDT).

PRODUCT SPECIFICATIONS

Supplier selection will be based on the bid price and distance from the mine to the job site.

The price quoted is for rock aggregate products and loading material into the District’s contractor trucks at the mine.

Quotes are for materials that meet or exceed the appropriate Florida Department of Transportation (FDOT) Standard Specifications for Coarse Aggregate, Section 901, the District is also requesting quotes for materials that do not meet FDOT specifications.

PRODUCT WARRANTIES

Price must be guaranteed for one year, October 1, 2022, through September 30, 2023. Bid prices should not include delivery.

INSTRUCTIONS TO BIDDERS

Questions: District staff are not authorized to orally interpret the meaning of the specifications or other Agreement documents, or correct any apparent ambiguity, inconsistency, or error therein.

To provide equal opportunity and ensure the same information is provided to all RESPONDENTS, any questions should be submitted by email to Sharon Hingson at Sharon.Hingson@srwmd.org before 5:00 p.m., September 13, 2022.

All questions submitted shall include the ITB number in the email subject line. Questions with answers will be posted on the District website https://www.mysuwanneeriver.com/bids.aspx on mailto:Sharon.Hingson@srwmd.org https://www.mysuwanneeriver.com/bids.aspx

September 16, 2022 by 5:00 p.m. Questions will not be answered to individual respondents or answered via telephone or other verbal communication.

Delivery of Proposal: Proposals may be submitted in one of two ways.

1. Electronically through DemandStar.

https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement

2. Hard Copy submittals in sealed envelopes delivered to the District Office.

Proposers are encouraged to submit bids electronically through DemandStar. If submitting a hard copy, proposers are required to submit one (1) digital copy on an USB (PDF format preferred, Microsoft Office 2013 or newer, and confirm documents are not encrypted) + one (1) printed copy the Response Forms included in Sections 5 and 6. Hard copy response forms shall be sent in one sealed envelope to:

Suwannee River Water Management District Attn: Sharon Hingson 9225 County Road 49 Live Oak, FL 32060

Proposal packages being submitted via hard copy are due at the above address by 3 p.m.

September 20, 2022. Proposals received after this time, for any reason, will be rejected.

All proposals shall be submitted electronically or hard copy in sealed envelopes with the following clearly marked in large, bold and/or colored lettering.

Request for Proposal 21/22-031 Bid Opening September 20, 2022

3:00 p.m.

Proposal packages delivered in an envelope not properly marked with the Proposal number, opening date and time that are inadvertently opened by District personnel will not be considered. The package shall be submitted electronically, hand-delivered or mailed. Proposers should be aware that no common carrier guarantees next day delivery to District headquarters.

Proposals submitted through Demandstar are to be uploaded to the platform no later than 3:00 p.m. September 20, 2022.

Additional Information: Additional ITB packages may be obtained by logging on to www.srwmd.state.fl.us/bids.aspx

KEY POINTS

Challenge of Solicitation Process: If a potential bidder protests any provisions of this bid invitation, a notice of intent to protest shall be filed with the District, in writing, within 72 hours after the posting of the Invitation to Bid on the District’s website and the bidder shall file a formal written protest within ten (10) days after filing of notice of intent to protest. Any bidder who files a formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2010).

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement http://www.srwmd.state.fl.us/bids.aspx specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Challenge of District’s Intent to Award Contract: “Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.”

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Americans with Disabilities Act: The District does not discriminate upon the basis of any individual’s disability status. This nondiscrimination policy involves every aspect of the District’s functions including one’s access to, participation, employment, or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act should contact the District at (386) 362-1001 or (800) 226- 1066 (Florida only). The District’s fax number is (386) 362-1056.

ADA Compliance: For all electronic deliverables due under the contract resulting from this Contract Vendor must ensure that those deliverables and all supporting documents are accessible according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating to the creation and use of electronic documents. This requirement applies to editable formats, such as Microsoft Word, as well as portable document formats (PDF).

Minority Business Enterprises: The District recognizes fair and open competition as a basic tenet of public procurement. Bidders doing business with the District are prohibited from discriminating based on race, color, creed, national origin, handicap, age, or sex. The District encourages participation by minority business enterprises.

Veteran’s Preference: In the absence of a minority business enterprise, whenever two or more service providers are ranked equally, a veteran-owned business enterprise shall be given preference in the award process.

If you are a Certified Minority Owned Business pursuant to Chapter 288.703, Florida Statutes, or a Veteran Owned Business Enterprise pursuant to Chapter 295.187, Florida Statutes, please provide a copy of your State issued certificate.

In the event of more than one bid received that are considered equal in terms of price and qualifications, and one is a Minority Owned Business Enterprise (MBE) or Veteran Owned Business Enterprise (VBE) then the contract will be awarded to the MBE or VBE. In the event there is a tie that includes more than one MBE or VBE or both, then the award shall be made to the MBE or VBE with the lowest net worth.

Drug-Free Workplace Act: The selected bidder(s) shall certify that it has established a drug-free workplace.

Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to

s. 215.473; or

2. Is engaged in business operations in Cuba or Syria.”

Rejection of Responses: The District reserves the right to reject any and all bids or other proposals submitted in response to District invitation. District also reserves the right to waive any minor deviations in an otherwise valid proposal Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-business hour period following the agency posting the notice of intended award any employee or officer of the District concerning any aspect of this solicitation, except in writing as indicated above.

Violation of this provision may be grounds for rejecting a response.

Bid Response Form Rock Aggregate Products Invitation to Bid 21/22-031

Please complete and return the form below by 3:00 p.m. on September 20, 2022. Prices must be guaranteed for one year, from October 1, 2022, until September 30, 2023 Quoted By: _______________________Date: ___________Phone: _________________

Company: _____Fax: __________________________

Address: _____Email: ________________

City: ___________________ State: _____Zip code: _______________________

Mine Address _____________________________________________________________

*Blank lines may be populated with other material not listed in the form. If necessary, additional pages may be submitted with additional materials offered at the mine.

Signature of Representative: ____________________

Type of Material Price per ton (FDOT approved)

Price per ton (non FDOT approved)

#89 (0.25” – 0.375”)

#5 (0.5” – 1.0”)

#57 (0.5” – 1.5”)

#3 (1.0” – 2.0”)

#1 (1.5” – 3.5”)

Lime Rock Road Base

Surge Rock (3” – 5”)

Surge Rock (5” – 8”)

Rip Rap (6”-12”)

Clean Fill

Concrete (#57)

Concrete (Surge Rock 3’’-5’’)

Boulders/Bank & Shore

Roll-Off