Roberts Oxygen revised SOW 2020.docx

Statement of Work NIH Compressed Gases

Section C. Description/Specifications This requirement is for furnishing compressed gases and gas mixtures in NIH-owned cylinders to the National Institutes of Health. Compressed gas cylinders are used at the NIH for varying purposes. Failure to provide the NIH with reliable and dependable service in the delivery of gas cylinders to the NIH Research community could prove devastating and result in a loss of many years of research and monetary loss with an incalculable price increase for relevant research.

The Contractor shall furnish all necessary trained, experienced personnel, special tools, parts, materials and supplies to furnish, refill and maintain compressed gases and gas mixtures in NIH-owned cylinders to the National Institutes of Health (NIH) facilities within a fifty (50) mile (80.47 km) radius in accordance with the specifications herein.

C.1 SALIENT CHARACTERISTICS FOR ITEM NUMBER 1.

NSN: 6830-00-782-2638, DESCRIPTION: Gas, Air, Pure Atmospheric, Cat #61 Compressed Breathing Air.

1. Shall be cleaned and filtered for breathing purposes.

2. Shall be furnished in accordance with UN 1002 and Federal Specification BB-A-1034, latest issue in effect.

3. Shall provide cylinders that are approximately 200 cubic feet with CGA 346 valve outlet connection and protective cap installed.

C.2 SALIENT CHARACTERISTICS FOR ITEM NUMBER 2.

NSN: 6830-00-901-7546, DESCRIPTION: Gas, Argon, Cat #40, Compressed high purity grade for chromatography analysis.

1. Shall be water pumped dry with a minimum purity of 99.995%

2. Shall provide cylinders that are approximately 200 cubic feet with CGA 580 valve outlet connection and protective cap installed.

3. Shall be furnished in accordance with UN 1006, latest in effect.

Special Note: Cylinder refill only, maintenance of government owned cylinders in accordance with NIH Specification NIH 13-102, latest issue in effect.

C.3 SALIENT CHARACTERISTICS FOR ITEM NUMBER 3.

NSN: 6830-00-840-6383, DESCRIPTION: Gas, 95% Pure Atmospheric Air, 5% Carbon Dioxide mixture, Cat #160 compressed, cleaned and filtered for breathing purposes.

1. Shall be cleaned and filtered for breathing purposes.

2. Shall be furnished in accordance with UN 1014 and Federal Specification BB-C-101 latest issue in effect.

3. Shall provide cylinders that are approximately 200 cubic feet with CGA 500 valve outlet connection and protective cap installed.

C.4 SALIENT CHARACTERISTICS FOR ITEM NUMBER 4.

NSN: 6830-00-973-7285, DESCRIPTION: Gas, Purified Nitrogen, Cat #31, compressed, 99.995% minimum purity.

1. Shall be furnished in accordance with UN 1066, latest in effect.

2. Shall provide cylinders that are approximately 204 cubic feet with CGA 580 valve outlet connections and protective cap installed.

C.5 SALIENT CHARACTERISTICS FOR ITEM NUMBER 5.

NSN: 6505-00-754-0278, DESCRIPTION: Gas, 95% Oxygen / 5% Carbon Dioxide mixture, Cat #110 compressed.

1. Shall be furnished in accordance with UN 1014 and Federal Specification BB-C-101, latest issue in effect.

2. Shall provide cylinders that are approximately 187 cubic feet with CGA 280 valve outlet connection and protective cap installed.

C.6 SALIENT CHARACTERISTICS FOR ITEM NUMBER 6.

NSN: 6505-00-531-8166, DESCRIPTION: Gas, Oxygen Size E, Cat #13, compressed.

1. Shall be furnished in accordance with UN 1072, latest in effect.

2. Shall provide Size E cylinders that are approximately 22 cubic feet with CGA 870 valve outlet connection.

C.7 SALIENT CHARACTERISTICS FOR ITEM NUMBER 7.

NSN: 6505-00-531-8165, DESCRIPTION: Gas Oxygen Size H, Cat #5, compressed.

1. Shall be furnished in accordance with UN 1072, latest issue in effect.

2. Shall provide Size H cylinders that are approximately 244/250 cubic feet with CGA 540 valve outlet connection and protective cap installed.

Special Note: Cylinder refill only, maintenance of government owned cylinders in accordance with NIH Specification NIH 13-102, latest issue in effect.

C.8 SALIENT CHARACTERISTICS FOR ITEM NUMBER 8.

NSN: 6505-00-169-0797, DESCRIPTION: Gas, Nitrous Oxide, Cat #45, compressed.

1. Shall provide Size G cylinders that are approximately 3200 gallons or 488 cubic feet with CGA 326 valve outlet connection.

2. Shall be furnished in accordance with UN 1070, latest issue in effect.

Special Note: Cylinder refill only, maintenance of government owned cylinders in accordance with NIH Specification NIH 13-102, latest issue in effect.

C.9 SALIENT CHARACTERISTICS FOR ITEM NUMBER 9.

NSN: 6505-00-063-9438, DESCRIPTION: Gas, Carbon Dioxide (CO2), Cat #23, compressed.

1. Shall be furnished in accordance with UN 1013 and Federal Specification BB-C-101, latest issue in effect.

2. Shall provide cylinders that are approximately 50 pounds with CGA 320 valve outlet connection and protective cap installed.

C.10 SALIENT CHARACTERISTICS FOR ITEMS 10-18.

In Accordance With (IAW) CLINS 10-18, the Contractor shall offer replacement cylinders to the NIH for cylinders that are outdated and non-repairable as deemed by the Contractor during routine maintenance and agreed upon by the Contracting Officer’s Representative (COTR). The contractor shall, when adding new cylinders to circulation, mark them the same as the cylinder being replaced.

C.11. DELIVERIES

Compressed Gas contractor shall:

1. Deliver NIH-owned compressed gas cylinders FOB destination to and from loading docks designated in C.12.

2. Sweep all designated locations on the NIH Campus (Rockville) locations 2 to 3 times per week to pick up all empty NIH-owned cylinder from the loading docks.

3. Deliver Monday through Friday between 7:30am to 3:30pm (unless otherwise arranged), excluding Federal Holidays or Federal closings.

4. Provide same day delivery for orders received prior to 8:00am EST. Locations are detailed in C.12.

5. Refill NIH-owned compressed gas cylinders within one business day of the pickup, unless the cylinder requires maintenance.

6. Provide storage space of up to 200 NIH-owned 50lb CO2 cylinder and 300 non-CO2 cylinders.

7. Deliver compressed gas cylinders that were shorted (as a result of oversight and/or a mistake by the contractor) to the NIH location within 1-2 hours after notification.

8. Provide maintenance services on the compressed gas cylinders which include:

· Painting or Stenciling

· Hydro-testing

· Valve repair and/or replacement

· Conversion of gas cylinders (to accommodate cylinder being filled with a different gas)

The compressed gas contractor will formally notify the Contracting Officer Technical Representative (COTR) in writing (email) immediately anytime a cylinder must be removed from inventory and/or scrapped because of functionality issues. The cylinder being removed must be identified (and confirmable) with a serial number or some other unique numeric identifier.

C.12. DELIVERY LOCATIONS (also see Section E) The following is a listing of all locations the compressed gas contractor shall deliver and retrieve (pickup empty) NIH-owned cylinders. Other locations within the same area may be added as needed.

Delivery (and pickup) Locations (Name, Street Address, City, State and Zip Code) Gaithersburg Distribution Center (GDC) Industrial Drive, Gaithersburg, MD 20877 5 Research Court, 5 Research Ct, Rockville, MD 20850 5625 Fishers Lane, 5625 Fishers Lane, Rockville MD 20852 8717 Grovemont Circle, Gaithersburg MD 20877 8901 Wisconsin Ave, 8901 Wisconsin Ave, Bethesda MD 20814 9610 Medical Center Dr, 9610 Medical Center Dr, Bethesda MD 20852 Building 10 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 13 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 14 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 18T loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 28 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 29A loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 30 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 33 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 35 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 37 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 4 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 40 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 41 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 41A loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 45 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 49 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 5 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 50 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 6 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 6B loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 7 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 8 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 8A loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 9 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 14BS loading dock, 9000 Rockville Pike, Bethesda MD 20892 Building 28 loading dock, 9000 Rockville Pike, Bethesda MD 20892 Elmer School Road, Building 101 Elmer School Road, Poolesville MD 20837 Elmer School Road, Building 103 Elmer School Road, Poolesville MD 20827 Rockledge 1 loading dock, 6705 Rockledge Drive, Bethesda MD 20817 Twinbrook I loading dock, 5640 Fishers Lane, Rockville MD 20852 Twinbrook II loading dock, 12441 Parklawn Drive, Rockville MD 20852 5625FL, 5625 Fishers Lane, Rockville MD 20852 Twinbrook III loading dock, 12735 Twinbrook Parkway, Rockville MD 20852 BLDG B, 9800 Medical Center Drive, Rockville MD 20852 CRL, 9615 Medical Center Drive, Rockville MD 20850

ARTICLE D. ORDERING AND REPORTING PROCEDURES

The NIH’s Gaithersburg Distribution Center (GDC) is responsible for providing the NIH with its supply of compressed gas cylinders. The ordering and reconciliation process for each month is detailed below:

D.1 The GDC will place a delivery order/task order (TO/DO) with the contractor prior to the beginning of each month based on the average monthly usage for the products listed in Section B.

D.2 The NIH Community submits their individual compressed gas cylinder orders into a NIH internal order management system throughout a normal business day. Prior to the end of each business day, the GDC will provide an estimate aggregation of all compressed gas cylinder shipments for the next business day to the contractor. Additionally – prior to 8:00 AM EST of each business day, the GDC will provide the contractor all compressed gas cylinder shipments placed by the NIH Community for delivery. Deliveries/drop off locations shall be as indicated on the daily packing slip releases.

D.3 The Contractor shall provide the products and services the same day.

D.4 The Contractor shall report on what products and services were provided daily to the GDC. This includes the National Stock Number (NSN), item description, and quantity of NIH cylinders:

a. Delivered and to which location

b. Picked up and from what location.

c. Remaining in maintenance (or the contractor storage facility and not readily available to release)

d. Requiring maintenance and what is the estimated repair cost for each

e. Number of cylinders filled with gas D.5 The Contractor shall provide a weekly inventory report on the National Stock Number (NSN), description and quantity of NIH Compressed Gas cylinders that are filled and in-stock at the contractor’s facility. The Contractor shall provide the report on the last business day of each calendar week to the COTR.

D.6 By the 5th business day of the next month, the Contractor shall submit a monthly report of the prior month deliveries to the COTR. The report shall contain contractor invoicing number, National Stock Number (NSN), description and quantity filled with gas.

D.7 Three business day after receipt of the monthly report, the Contract Officer Technical Representative (COTR) or Contract Officer Representative (COR) shall reconcile the previous month’s order and will adjust the purchase order accordingly to match what was provided by the Contractor. The COTR will notify the contractor when the reconciliation is complete.

D.8 After the reconciliation by the COTR, contractor shall invoice the previous month’s orders.

D.9 If needed, emergency orders after normal business hours may be placed by the NIH Community directly with the contractor. On the next business day, the contractor shall notify the COTR after the emergency shipment was made.

ARTICLE E.2. REPORTING REQUIREMENTS

All reports required herein shall be submitted in electronic format.

All electronic reports submitted shall be compliant with Section 508 of the Rehabilitation Act of 1973. Additional information about testing documents for Section 508 compliance, including guidance and specific checklists, by application, can be found at http://www.hhs.gov/web/508/index.html under “Making Files Accessible”.

All paper/hardcopy documents/reports submitted under this contact shall be printed or copied, double-sided, on at least 30 percent post-consumer fiber paper, whenever practicable, in accordance with FAR 4.302(b).

1. Weekly Inventory Report The contractor shall provide a weekly inventory report on the National Stock Number (NSN), description, and quantity of NIH compressed gas cylinders that are filled and in-stock at the contractor’s facility. The Contractor shall provide the report on the last business day of each calendar week to the COTR.

Monthly Progress Report The report shall include a description of the activities during the reporting period, and the activities planned for the ensuing reporting period. The first reporting period consists of the first full month of performance plus any fractional part of the initial month. Thereafter, the reporting period shall consist of each calendar month.

The first report shall be due on TBD. Thereafter, reports shall be due on or before the 10th working day following each reporting period.

The contractor shall submit all reports via email to the following NIH personnel:

TBD