Roadway_Signage_&_Infrastructure_Phase_4_(BP-00499).pdf

INVITATION FOR BIDS

25-698-IFB

ROADWAY SIGNAGE & INFRASTRUCTURE

PHASE 4 (BP-00499)

TABLE OF CONTENTS

1. INTRODUCTION, PROJECT DESCRIPTION AND TENTATIVE TIMELINE

2. GENERAL INFORMATION AND RESPONSE PREPARATION

3. INSTRUCTIONS TO BIDDERS (RESPONDENTS)

4. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM REQUIREMENTS

5. GENERAL CONDITIONS (DIVISION 00 72 13)

6. VENDOR QUESTIONNAIRE

7. PRICE TABLE(S)

8. CONTRACT FORM

ATTACHMENTS

A - MCO_BP-00499_OVERHEAD-SIGNAGE_BID_PLANS_FINAL

B - BP-00499_PROJECT MANUAL _JULY_2026_FINAL

GREATER ORLANDO AVIATION AUTHORITY

Roadway Signage & Infrastructure Phase 4 (BP-00499)

1. INTRODUCTION, PROJECT DESCRIPTION AND TENTATIVE TIMELINE

1.1. Procurement Services Point of Contact

When the Questions and Answers function is not available, please contact Yanique Reddick, Senior Agent, via email at yanique.reddick@goaa.org.

1.2. Project Description

The scope of work includes but is not limited to, provision of all labor, materials, equipment, and maintenance of traffic (MOT) to accommodate the demolition and replacement of two existing Overhead Static Sign Structures with two new Overhead Digital Message Signing

Support Structures along Jeff Fuqua Blvd. Additionally, the project features the installation of one new DMS Cantilever Support Structure, new sign panels, roadway pavement markings, guardrail, sign lighting and associated electrical work.

1.3. Tentative Timeline

Release Project Date: November 8, 2026

Pre-Submittal Meeting (Non-Mandatory): November 13, 2026, 9:00am

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/23044

53841966495?p=8tHgQELuzvDGbMAavb

Meeting ID: 230 445 384 196 649 5

Passcode: tc7zs6hZ

Dial in by phone

+1 872-242-8019,601961516# United

States, Chicago

Find a local number

Phone conference ID: 601 961 516#

Question Submission Deadline: November 25, 2026, 5:00pm https://teams.microsoft.com/meet/2304453841966495?p=8tHgQELuzvDGbMAavb https://teams.microsoft.com/meet/2304453841966495?p=8tHgQELuzvDGbMAavb

Response Submission Deadline: December 8, 2026, 2:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/29822

35344815571?p=8fWNniLLLqthJXXi5A

Meeting ID: 298 223 534 481 557 1

Passcode: Ni6Wx3xM

Dial in by phone

+1 872-242-8019,273510864# United

States, Chicago

Find a local number

Phone conference ID: 273 510 864#

Tentative Date for Committee Review: January 5, 2027

Tentative Date for Aviation Authority

Board Approval:

February 17, 2027

Dates and times are subject to change.

All times are EST.

https://teams.microsoft.com/meet/2982235344815571?p=8fWNniLLLqthJXXi5A https://teams.microsoft.com/meet/2982235344815571?p=8fWNniLLLqthJXXi5A

2. GENERAL INFORMATION AND RESPONSE PREPARATION

2.1. Nondiscrimination Legal Notices

a. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

b. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible

Respondent.

2.2. General

a. Sealed electronic responses will be received through the Greater Orlando Aviation

Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic response. By way of the Platform, Respondents will be locked and digitally encrypted until the submission deadline passes.

b. All Responses must be received by the Aviation Authority as noted in the Timeline.

All Responses timely received will be listed with the name of the Respondent during the Virtual Opening. The eProcurement Platform will not allow for late submittals.

c. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

d. The Aviation Authority shall not be responsible for delays caused by any occurrence.

This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

e. Respondents shall closely follow all instructions in the Vendor Questionnaire and

Pricing Table(s). Please respond to each item individually, as applicable. All blank spaces in the Respondent's Certification Form and other required forms shall be completed legibly and correctly, typed or in ink. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

f. Responses submitted by hard copy, e-mail, or fax shall not be accepted. Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

g. Respondents shall not be allowed to modify their responses after the opening time and date.

https://procurement.opengov.com/portal/goaa

h. Respondents shall submit one Response only. Prime Respondents who also participate in other responses as subcontractors will not be considered.

i. Each Respondent shall complete the Vendor Questionnaire. Please respond to each item individually, as applicable.

j. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

k. Once the deadline for receipt of Responses has occurred, no Response may be altered without written approval from the Aviation Authority.

l. Do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

m. Owner Furnished Documents: No printed records will be provided by the Owner. The

Contractor shall ensure that it receives from the Owner the digital files of the

Contract Documents and all documents referenced therein.

2.3. Communications; Questions Regarding Specifications or Solicitation

Process and Receiving Responses

a. Any communication during the solicitation process must be submitted to the Aviation

Authority via the e-Procurement

Platform, https://procurement.opengov.com/portal/goaa. prior to the deadline for

Questions. In the event of the OpenGov Q&A is not functional, please contact the

Procurement Point of Contact specified in Section 1.

b. All answers to inquiries will be posted on the Aviation Authority e-Procurement

Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the Respondent to check the website for answers to inquiries.

c. In accordance with Administration Policies (Sections 180.01 and 180.03) policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the

Solicitation is released to the time that the award is made. A copy of the

Administration Policies (Sections 180.01 and 180.03) is available upon request from the Manager of Board Services.

d. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this Solicitation. Firms and their agents shall not contact https://procurement.opengov.com/portal/goaa members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small Business Development

Department). An appropriate official or employee of the Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate review of the Response. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the solicitation process.

Failure to adhere to these requirements may result in and Aviation Authority Board action to disqualify your firm from consideration of award.

e. Requests for interpretation, clarification or correction of solicitation documents, forms or other material in the solicitation must be made in writing via the e-

Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the solicitation documents, will be the subject of an addendum to this solicitation at the conclusion of the question period, and will be made available through the e-Procurement

Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such solicitation(s) or addendum.

f. Per F.S. 287.057 (25): Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the

72-hour period following the agency posting the notice of intended award, excluding

Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

2.4. Addenda

All interpretations, corrections and supplemental instructions will be in the form of written

Addenda to the Contract Documents which, if issued, will be through the e-Procurement

Platform. All Addenda shall become part of the Contract Documents. Only the interpretation or correction issued in a written Addendum shall be binding, and Respondents are warned that no other source or form of communication is authorized to give information concerning, or to explain or interpret, or modify the Bid Documents. Acknowledgement of all Addenda issued (if any) is required in order to be considered responsive.

2.5. Lobbying Statement

Do not contact Aviation Authority Board members or Staff concerning this

Solicitation. Public meetings and public deliberations of the Evaluation Committee are the only acceptable forum for the evaluation of any Responses received pursuant to this

Solicitation. Written correspondence concerning questions may be submitted to the Procurement Services Department via the e-Procurement Platform during the specified period. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the Greater Orlando Aviation Authority via the e-

Procurement Platform as directed in the Solicitation. Copies of the Administration Policies

(Sections 180.01 and 180.03) are available at https://flymco.com/airport-business/policies/. Failure to adhere to these requirements could result in action to disqualify your firm from consideration of award. Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding

Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S. 287.057 (25))

2.6. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy # 101-02, which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation

Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any contract or sell any materials, supplies, equipment, or services to the Aviation Authority for a period of time that is determined by the Chief Executive Officer. A copy of this policy (101.02) is available on the Aviation

Authority’s website: https://flymco.com/airport-business/policies/

2.7. Basis of Award and Reservation of Rights

Unless all Responses are rejected, a Notice of Intent to Award the Contract will be issued to the lowest, qualified, responsible Respondent whose Response is responsive to the

Solicitation. The apparent low bid will be determined on the basis of the Total Bid Price. In determining the apparent low bid, the Owner reserves the right to correct, in all bids, obvious mathematical errors within the Total Bid Price, the unit price extensions, page totals or any combination thereof, if applicable. The Owner also reserves the right to take into consideration the Respondent's qualifications and past performance with the Owner or any other entity in determining if the Respondent is responsible and qualified.

If the pricing table includes any alternates, the apparent low bid will be determined on the basis of the Base Bid price, or Base Bid price plus any combination of the Additive Alternate

Bid prices, or Total Bid Price. The final amount of funding available for this project will not be known until the time of bid opening, and the scope of work awarded will be dependent on that amount. The apparent low bid will reflect the combination of proposed cost for the scope of work that is closest to, but still less than, the funding amount available.

https://flymco.com/airport-business/policies/ https://flymco.com/airport-business/policies/ https://flymco.com/airport-business/policies/

2.8. Disqualification of Respondents

Any of the following causes may be considered sufficient for the disqualification of a

Respondent and the rejection of its Response:

1. submission of more than one Response for the same work by an individual, firm, partnership or corporation under the same or different names;

2. evidence of collusion between or among Respondents;

3. work for which the Respondent is committed by contract, which, in the Owner's judgment and sole discretion, might hinder or prevent the prompt completion of the Work under this Contract if awarded to the Respondent;

4. being behind on the approved completion schedule for any existing contracts with the Owner, in litigation with the Owner or having defaulted on a previous contract with the Owner;

5. poor, negligent or defective performance of work for Owner or any other party on prior projects, which, in the Owner's judgment and sole discretion, raises doubts as to the Respondent's ability to properly perform the Work;

6. appearance of the Respondent on the Department of Management Services'

Convicted Vendors List or Discriminatory Vendor List; and

7. not possessing the required licenses, registrations or certifications to perform the

Work.

2.9. Rejection of Responses

A Response may be considered irregular and may be rejected if, in the Owner’s sole discretion, it contains any omissions, alterations of form, additions not called for, conditions, reservations, qualifications, objections, limitations, unauthorized alternate bids or any other irregularities of any kind or any other cause, which, in the Owner's judgment and sole discretion, is sufficient to justify disqualification of a Respondent or the rejection of its

Response. In addition, the Owner reserves the right to reject for any reason, in its sole discretion, all Responses at any time prior to full execution of Contract and delivery to the

Respondent. The Owner reserves the right to reject any irregular Response, to reject any or all Responses, to re-advertise the Project or elect not to proceed with the Project. The

Owner also reserves the right to waive irregularities if such waiver is in the best interest of the Owner.

2.10. Tie Breaking

In accordance with the Aviation Authority's Policy 450.02, when a tie occurs, the following will be considered in an attempt to break the tie, in the order listed below:

1. Drug-Free Workplace

2. Certified MWBE Companies (MWBE Program suspended as of June 3, 2025)

3. Request Offerors to submit best and final pricing

4. Offeror whose principal place of business is located in Orange, Lake, Osceola, Polk, and Seminole Counties

5. Game of chance – Coin toss

2.11. Appeals

Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision in compliance with the Aviation Authority’s Policy 110.04, Appeal Process. Failure to file an appeal in accordance with the Aviation Authority’s Policy

110.04, shall constitute a waiver of the appeal process.

2.12. Notice of Intent to Award and Execution of Addendum

Unless all Responses are rejected, a Notice of Intent to Award the Contract will be issued to the apparent successful Respondent. The Notice of Intent to Award is not a commitment, but a procedure to enable the Respondent to assemble and deliver to the Owner the

Contract Documents. The Respondent who receives a Notice of Intent to Award an

Addendum shall, within ten (10) business days of the date of Notice of Intent to Award, execute and deliver to the Owner all of the required Contract Documents, including, but not limited to the following:

1. the Addendum in the form contained in the Contract Documents,

2. the Performance Bond and Payment Bond in the form contained in the Contract

Documents each for not less than the Total Contract Price,

3. the Power of Attorney,

4. the Performance and Payment Bond Certification Form, evidencing the authority of the person executing the Bonds, and

5. the Certificate of Insurance evidencing the required insurance coverage,

6. the required small business data and submittals, if any, and,

7. the Preliminary Schedule (if requested).

The above documents must be furnished, executed and delivered to the Owner before the

Contract Documents will be executed by the Owner. The Contract shall not be deemed awarded and shall not be binding upon the Owner until it has been executed by the Owner and a copy of the fully executed Contract Documents is delivered to the Contractor.

Respondents are hereby informed that the award of this Contract may be contingent upon

Owner's receipt of grant funding. The Owner reserves the right not to proceed with the award of the contract for any reason, including, but not limited to, if the lowest Total Bid

Price exceeds the Owner’s estimates or budget or funding is otherwise unavailable. The

Owner shall have the right to rescind its Notice of Intent to Award without liability at any time before the Contract Documents have been fully executed by all parties and delivered to the Contractor.

2.13. Whistle Blower Reporting Line

The Aviation Authority is committed to the highest level of integrity in its operations and is fully committed to protecting the organization, its operations, and its assets against fraud, waste or abuse. The Aviation Authority has established a Whistle-Blower Reporting Line with a third-party service provider as a means for employees, contractors, vendors, tenants and the general public to report suspected fraud, waste or abuse in connection with Authority operations. Should Contractor suspect any fraud, waste or abuse in connection with any work under this Contract, including any work of its subcontractors or laborers, it shall promptly report such activity at (877) 370-6354, through email:

caseinbox@goaa.caseiq.app, or through the online reporting form at https://goaa.caseiq.app/portal. The Consultant shall include this reporting requirement in all subcontracts and vendor agreements. The Consultant is further encouraged to report any suspected fraud, waste or abuse it suspects in connection with any other airport operation or project.

2.14. Pre-Bid Meeting

a. An in person and virtual Pre-Submittal Meeting will be held for this solicitation.

b. The link, location, date and time can be found under Section 1: Introduction, Project

Description and Tentative Timeline.

c. The purpose of any Pre-Submittal Meeting is to review the solicitation (and any addenda) as published.

d. Attendance is not mandatory, but highly encouraged.

e. Attendees are expected to be familiar with the Solicitation Document.

mailto:caseinbox@goaa.caseiq.app https://urldefense.com/v3/__https:/goaa.caseiq.app/portal__;!!EAdQMw!nMShE3hmQqrkRKpGMVMA14BLeb4GGqkUEJR5z5EOXMsg95unzOq_ooic350k47t8fqEAQRNVgmWNoetT$

3. INSTRUCTIONS TO BIDDERS (RESPONDENTS)

3.1. Definitions

The definitions of certain terms used in the Solicitation are given in the General Conditions of the Construction Contract, Supplementary Conditions, and Special Conditions Regarding

Construction at Airport Facilities.

3.2. Drawings and Other Contract Documents

The drawings and other Contract Documents set forth, among other factors, the location and description of the Work to be performed under this Contract, the quantity of Work, and the time in which the Work must be completed.

3.3. Examination of Contract Documents and Site

A Site Inspection may be conducted immediately following the Pre-Bid Conference or at a time specified during the Pre-Bid Conference. Respondents are required to examine carefully the site of the Work and the drawings and other Contract Documents for the Work contemplated. By submitting a Response, Respondents represent to the Owner that it has satisfied itself as to the conditions to be encountered, of the character, quality and quantities of Work to be performed and materials to be furnished, and of all of the requirements of the plans, specifications and other Contract Documents, including the security requirements.

3.4. Obligation of the Respondents

Respondents must inform itself fully of the construction, labor and security conditions under which the Work is to be performed. Respondents shall not be relieved of their obligation to furnish all material, equipment, labor, and services necessary to carry out the provisions of the Contract Documents and to complete the contemplated Work for the consideration set forth in its Response by reason of having failed to inform itself with respect to those matters.

3.5. Computation of Time

Unless otherwise specified in the Bid Documents, the term “days” shall refer to calendar days. When any obligation or deadline is measured by the number of days and the deadline date falls on a legal holiday or weekend when the Owner’s office is closed, the obligation will be allowed to be completed on the next business day without penalty.

3.6. Time of Completion

The time of completion is of the essence of the contract and, each Respondent, if delivered an executed Contract, shall proceed with the Work in accordance with the approved schedule and within the Contract Time period specified in the Contract Documents. In the event of failure to complete the Work within the time specified, the Owner may assess damages as provided by law or the Contract Documents, unless an appropriate extension of time has been approved in a Contract Modification. This time period includes a thirty (30) calendar day submittal period during which no work will be performed at the job site unless authorized by the Owner or Owner’s Authorized Representative (OAR). The time of completion for this Work, as used throughout the Contract Documents, is 430 calendar days to achieve Substantial Completion, commencing from the issuance of the Notice to Proceed.

Final Completion shall be achieved within 60 calendar days from the date of Actual

Substantial Completion.

3.7. Liquidated Damages

It is agreed that if Substantial Completion or Final Completion as defined in the Contract

Documents is not achieved within the established time frames, as adjusted by Contract

Modifications, if any, the Contractor and the Contractor’s surety shall be liable to the Owner for liquidated damages, and not as a penalty, for such delay, $1,500 per calendar day for each and every consecutive calendar day elapsing between the date fixed for Substantial

Completion of the Work and the date Substantial Completion is actually achieved, and $800 per calendar day for each and every consecutive calendar day beyond the calendar days fixed for Final Completion of the Work and the date Final Completion is actually achieved. The Owner’s receipt of payment for such Liquidated Damages does not preclude the Owner from pursuing any other rights or remedies available to it under the Contract or

Florida law.

3.8. Guarantee of Faithful Performance and Payment

Contractors are hereby informed that as a public entity, the Owner’s property is not subject to the Construction Lien Law contained in Chapter 713, Florida Statutes. A Performance

Bond and a Payment Bond satisfactory to the Owner and in the form attached hereto, each in an initial amount of not less than the Total Contract Price, will be required from the successful Bidder for, among other, the following purposes: a) to guarantee faithful performance of the requirements of the Contract Documents, including all applicable warranties; b) to guarantee the payment of all labor, materials, or supplies used directly or indirectly in the prosecution of the Work provided for in the Contract; and c) to comply fully with the requirements of Florida law.

3.9. Power of Attorney and Countersignature

Attorneys in fact who sign Bid Bonds, Performance Bonds and Payment Bonds, must file with such Bonds a certified copy of their power of attorney to sign the bonds. All bonds must be countersigned by an agent appointed by the Surety and licensed by the State of

Florida, with the powers-of-attorney attached.

3.10. Insurance Requirements

The selected Contractor will be required to provide insurance as listed below and in accordance with the General Conditions of Contract.

Commercial General Liability (each occurrence): $5,000,000

Maximum Deductible or Self-insured Retention (Coverage shall include Products

& Completed Operations and Contractual liability for the entire period of the statute of repose contained in Florida Statutes 95.11.): $100,000

Automobile Liability: $5,000,000

Maximum Deductible or Self-insured Retention: $100,000

Workers Compensation and Employers Liability:

Statutory Limit, each accident: $500,000

Disease, policy limit: $500,000

Disease, each employee: $500,000

Pollution Liability Coverage, each claim: $1,000,000

Maximum Deductible or Self-insured Retention: $100,000

Cyber and Privacy Liability, each occurrence: $Not Required

See Section 00 62 16 Certificate of Insurance and Article 11 of the General Conditions for Additional Insured requirements.

Insurance shall be carried with an insurance company (or companies) authorized to do business in the State of Florida and have a current financial rating by A.M. Best of A- VII or better and written on forms and endorsements acceptable to Owner.

Insurance shall be primary and not contributory to any other insurance (or self-insurance) maintained by the Owner, including any deductibles or self-insured retentions and that any other insurance shall be considered excess insurance only.

The policy limits required herein may be met by the combination of a primary liability insurance policy and an Umbrella or Excess Liability insurance policy, which will be written on a follow-form basis.

Contractor shall immediately notify Owner, in writing, of any adverse material change in

Contractor’s required insurance. For the purpose of this insurance section, adverse material change shall mean any reduction in the limits of the insurer’s liability, any reduction of any insurance coverage, any increase in Contractor’s deductible or self-insured retention, or any non-renewal or cancellation of required insurance.

Costs of insurance premiums, deductibles, or self-insured retentions shall not be charged back to Owner unless included in an approved Contract Modification. Owner shall have the right to alter the monetary limits or the coverages required during the term of this Contract, and Contractor shall comply with all reasonable requests with respect thereto. Any additional insurance premium to Contractor for the mid-term change in insurance requirement must be justified as specific to the Project, before Owner considers changes in

Total Contract Price for chargeback to Owner.

The Owner may at its sole discretion suspend or terminate all Work pursuant to Article 14 of the General Conditions pending Contractor’s inability to meet insurance requirements herein this Agreement or Contractor’s failure to renew or replace insurance. Owner’s acceptance of

Contractor’s proof of insurance shall not be deemed a waiver of the insurance requirements herein.

3.11. Indemnification

To the fullest extent permitted by law, Contractor shall indemnify and hold completely harmless the Owner, City of Orlando, (including, without limitation, their officers, agents, employees and all members of the governing boards and the Citizen Advisory Committees of each), as well as the OAR, State of Florida, Department of Transportation, and the officers, agents, and employees of each of them (the “Indemnified Parties”) from and against any and all claims, suits, demands, judgments, losses, costs, fines and penalties

(including any assessed by the FAA or TSA, and any required or recommended investigation and security training, incurred as a result of any violation of federal regulations, including the Airport Security Plan), damages, expenses, liabilities (including statutory liabilities under

Workers Compensation laws) and reasonable expenses (including, but not limited to, fees for attorneys, expert witnesses, scene recreations, legal support expenses) (“Damages”), which may be incurred by or charged to Indemnified Parties, to the extent caused in whole or in part by any negligent act, omission, recklessness or intentional misconduct by the

Contractor, any Subcontractor, or any of their officers, directors, partners, employees, agents, or suppliers, or anyone directly or indirectly employed by any of them or anyone for whose acts they may be liable, arising directly or indirectly from (i) the Work or Project or this Contract, (ii) work performed under warranty, or (iii) the failure of the Contractor to keep, observe or perform its responsibilities and obligations contained in or arising from this

Contract. This indemnification obligation shall apply and not be limited by any limitation on the amount or type of compensation or benefits under worker’s compensation laws, disability benefits, or other employee benefits. The obligations of this paragraph shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist under law or this Contract. Nothing in this Contract shall be deemed a waiver by Owner of its sovereign immunity rights under the laws of the State of Florida, other than those specifically waived by virtue of this Contract.

This indemnification shall survive the expiration or termination of this Contract.

If the above indemnity provisions are deemed void in whole or in part under Florida law, then the following indemnification obligations shall apply to the extent such provisions are deemed void: Contractor shall indemnify and hold harmless the Owner, its officers and employees, from liabilities, damages, losses and costs, including but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the Contractor and persons employed or utilized by the

Contractor in the performance of the Contract.

3.12. Florida Sales and Other Taxes

The Contractor is responsible for paying to the appropriate governmental entity all applicable taxes. Any applicable tax legally enacted when the bids are received shall be included in the Total Bid Price by the Respondent, whether or not yet effective or merely scheduled to go into effect. The Owner reserves the right to remove from the scope of work the direct purchase of certain materials to be used or incorporated into the Project. Owner's direct purchase of materials, if any, will be determined after the contract has been awarded. If Owner decides to directly purchase materials, a deductive change order will be issued in an amount that accurately reflects the reduced scope of work, which will normally be the amount of the direct purchase invoice plus the amount of the saved sales tax. Respondents shall not reduce their bid in anticipation of any Owner direct purchase.

3.13. City of Orlando Permit Fees

The Contractor is responsible for all permit fees as required by the Contract Documents.

3.14. The Authority's Debarment List

Any entity or individual placed on the Authority’s Debarment List pursuant to Authority

Policy, Section 130.04, may not submit a response to any letter of intent, letter of interest, statement of qualifications, quote, proposal, or bid as a contractor, supplier, subcontractor, consultant or individual, of any tier, for any goods or services or contracts and may not provide any goods or services to the Authority, on behalf of the Authority, or on Authority property, regardless of whether there is a contractual relationship with the Authority. The

Authority will disqualify any submission, bid or proposal that includes a person or entity on the Authority’s Debarment List. You may request a copy of the Authority’s Debarment List for your review at the following email:debarmentlist@goaa.org.

3.15. Bid Security

Each Respondent shall submit a Bid Security in the form of a cashier’s check made payable to the Owner or a Bid Security in the form contained in the Vendor Questionnaire, duly executed by the Respondent as Principal and a Surety thereon a surety company fulfilling the qualifications of the Contract. Cash will not be accepted.

The Bid Security shall be in an amount not less than 10% of the amount of the Total Bid

Price (including Alternates, if any). Respondents shall upload a copy of the fully executed

Bid Security in the Vendor Questionnaire and mail or hand-deliver the original to: The

Aviation Authority Annex Building, Procurement Services Department, 5855 Cargo Road, Orlando, FL 32827- 4399, clearly labeled: BID SECURITY for 25-698-IFB, Roadway

Signage & Infrastructure Phase 4 (BP-00499) by 2:00 pm EST on Tuesday, December 8, 2026.

The Bid Security shall guarantee that the Respondent will not withdraw the Response for a period of 90 calendar days after the time and date fixed for the opening of Responses. If a

Respondent improperly withdraws its Response or if a Respondent receives a Notice of

Intent to Award the Contract, and fails to execute and deliver to the Owner any of the

Contract Documents within ten (10) days after the date of the Notice of Intent to Award, the Owner shall be entitled to the full amount of the Bid Security, not as a penalty, but in liquidation of and compensation for damages. A Notice of Intent to Award may then be provided to the next lowest, qualified, responsible Respondent whose Response is responsive to the Solicitation.

3.16. Performance and Payment Bonds

See Attachment A for a sample of:

• Performance and payment Bond Cover Sheet

• Performance Bond

• Payment Bond Form

• Performance and Payment Bond Certification Bond Form

3.17. Minimum Requirements

The Bidder shall possess and maintain a valid Florida General Contractor’s License appropriate for the work contemplated under this solicitation. The license shall be current and in good standing as of the bid submission deadline and throughout the duration of the

Contract. The Bidder shall demonstrate successful experience completing at least one (1) project of similar scope and size within the five (5) years immediately preceding the date of issuance of this solicitation. The referenced project shall be sufficiently comparable in scope, complexity, and magnitude to the work required under this solicitation to demonstrate the

Bidder’s capability to successfully perform the Contract.

3.18. Owner Direct Purchase Option

The Owner reserves the right to remove from the scope of work the direct purchase of certain materials to be used or incorporated into the Project. Owner's direct purchase of materials, if any, will be determined after the contract has been awarded. If Owner decides to directly purchase materials, a deductive change order will be issued in an amount that accurately reflects the reduced scope of work, which will normally be the amount of the direct purchase invoice plus the amount of the saved sales tax. Bidders shall not reduce their Bid in anticipation of any Owner direct purchase. Additional forms, procedures and instructions will be developed as needed.

3.19. General Civil Rights Clause and Title VI Solicitation Notice

In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of

Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin, creed, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

The Aviation Authority in accordance with the provisions of Title VI of the Civil Rights Act of

1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

Title VI List of Pertinent Nondiscrimination Acts and Authorities

During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to: • Title

VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); • 49 CFR Part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—

Effectuation of Title VI of the Civil Rights Act of 1964) including amendments thereto; • The

Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.

§ 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Section 504 of the

Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance); • The Age Discrimination

Act of 1975, as amended (42 .U.S.C. § 6101 et seq.) (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), as amended

(prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil

Rights Restoration Act of 1987 (P.L. 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms

“programs or activities” to include all of the programs or activities of the Federal-aid recipients, Guidelines for Contract Provisions for Obligated Sponsors and Airport

Improvement Program Projects Issued on sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with

Disabilities Act of 1990 (42 U.S.C. § 12101, et seq) (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S.

Department of Transportation regulations at 49 CFR Parts 37 and 38; • Title IX of the

Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681, et seq).

4. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM

REQUIREMENTS

4.1. Disadvantage Business Enterprise (DBE) CONTRACT TERMS

The Aviation Authority has established the following DBE Participation Goal for this solicitation:

• 0%

DISADVANTAGED BUSINESS ENTERPRISE - CONTRACT ASSURANCE (49 CFR §

26.13)

The Contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:

1) Withholding monthly progress payments;

2) Assessing sanctions;

3) Liquidated damages; and/or

4) Disqualifying the Contractor from future bidding as non-responsible.

4.2. Prompt Payment (49 CFR § 26.29)

The prime Contractor agrees to pay each subcontractor under this Contract for satisfactory performance of its subcontract no later than thirty (30) days from the Contractor’s receipt of each payment from the Owner. The prime

Contractor agrees further to make retainage payments to each subcontractor within thirty (30) days after the subcontractor’s Work satisfactorily achieves

Substantial Completion and is approved in writing. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the subcontractor. This clause applies to both DBE and non-DBE subcontractors.

Termination of DBE Subcontracts (49 CFR § 26.53(f))

The prime Contractor must not terminate a DBE subcontractor listed in

Exhibit D (or an approved substitute DBE firm) without prior written consent of the Owner. This includes, but is not limited to, instances in which the prime contractor seeks to perform work originally designated for a DBE subcontractor with its own forces or those of an affiliate, a non-DBE firm, or with another DBE firm.

The prime contractor shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless the contractor obtains written consent of the Owner. Unless the Owner’s consent is provided, the prime contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE.

The Owner may provide such written consent only if the Owner agrees, for reasons stated in the concurrence document, that the prime contractor has good cause to terminate the DBE firm. For purposes of this paragraph, good cause includes the circumstances listed in 49 CFR §26.53.

Before transmitting to the Owner its request to terminate and/or substitute a

DBE subcontractor, the prime contractor must give notice in writing to the

DBE subcontractor, with a copy to the Owner, of its intent to request to terminate and/or substitute, and the reason for the request.

The prime contractor must give the DBE five days to respond to the prime contractor's notice and advise the Owner and the contractor of the reasons, if any, why it objects to the proposed termination of its subcontract and why the Owner should not approve the prime contractor's action. If required in a particular case as a matter of public necessity (e.g., safety), the Owner may provide a response period shorter than five days.

In addition to post-award terminations, the provisions of this section apply to preaward deletions of or substitutions for DBE firms put forward by offerors in negotiated procurements.

5. GENERAL CONDITIONS (DIVISION 00 72 13)

May 2026

SECTION 00 72 13 - GENERAL CONDITIONS OF THE CONTRACT FOR

CONSTRUCTION

ARTICLE 1 GENERAL PROVISIONS

1.1 BASIC DEFINITIONS

1.1.1. Bid

The bid consists of the OpenGov Solicitation Response which includes the Pricing Table/Bid

Form, Bid Security, Exhibits, schedules and other documents required to be submitted by a bidder in accordance with the Instructions to Bidders.

1.1.2. Bid Documents

The Bid Documents consist of the Bid, Project Manual, Drawings, Specifications, written

Instructions to Bidders, Invitation to Bid, Addenda, and the documents, reports and information referenced in such Bid Documents, including all solicitation terms and conditions.

1.1.3. Claim

Claim is a demand or assertion made by written notice and quantified pursuant to Article 15 as a matter of right, adjustment, or interpretation of Contract terms, for payment of money, extension of time or other relief with respect to the terms of the Contract.

1.1.4. Conformed Contract Documents

For ease of administration of the Contract, the Owner may elect to have the Designer conform the Contract Documents. Conformed Contract Documents consist of the Bid

Documents which are revised to incorporate information contained within the Addenda. If the Contract Documents have been conformed, the Contractor is responsible for verifying that the Addenda are accurately incorporated into the Conformed Contract Documents before relying on them for purposes of construction. Conformed Contract Documents are for convenience and do not supersede the information contained within the Contract

Documents.

1.1.5. Contract

The phrase Contract may be used as an abbreviation for Contract Documents, which together form the Contract for Construction.

1.1.6. Contract Documents

The Contract Documents consist of the executed Contract between the Owner and

Contractor, the Bid Documents, Contract Modifications, and all documents referenced therein.

1.1.7. Contract Modification

A Contract Modification is (1) a Change Order, (2) a Construction Change Directive, or (3) a

Field Change Order.

1.1.8. Contract Time

Unless otherwise provided, Contract Time is the period of time, including adjustments authorized by a Contract Modification, to achieve Substantial Completion and Final

Completion of the Work and is measured by actual calendar days.

1.1.9. Contractor

The Contractor is the person or entity identified as such in the Contract and is referred to throughout the Contract Documents as if singular in number.

1.1.10. Designer

The Designer is the person or entity lawfully licensed in Florida to provide architectural or engineering services identified as such in the Contract Documents and is referred to throughout the Contract Documents as if singular in number. The term "Designer" means the Designer or the Designer's authorized representative.

1.1.11. Day

The term “day” as used in the contract documents shall mean calendar day unless otherwise specified. When any contractual obligation is measured by the number of days and the deadline date falls on a legal holiday or weekend when the Owner’s office is closed, the obligation will be allowed to be completed on the next business day without penalty.

1.1.12. Drawings

The Drawings are the graphic and pictorial portions of the Contract Documents, wherever located, showing the design, location, and dimensions of the Work, generally including, but not limited to, plans, elevations, sections, details, schedules and diagrams.

1.1.13. Final Completion

Final Completion is the date when final acceptance of the Work in accordance with the

Contract Documents is achieved and all other Contract requirements have been fully performed, including the delivery of all required close-out documentation.

1.1.14. Liquidated Damages

Liquidated Damages are those damages identified in the Instructions to Bidders that the

Owner may assess against the Contractor and its Surety for the Contractor’s failure to achieve Substantial or Final Completion of the Work in a timely manner.

1.1.15. Owner

The Owner is the Greater Orlando Aviation Authority.

1.1.16. Owner’s Authorized Representative (OAR)

The OAR is the person or entity that is selected by the Owner and identified at the Project

Kickoff Meeting to perform the OAR's responsibilities in the Contract Documents.

1.1.17. Project

The Project is the totality of the Work described in the Contract Documents, may be the whole or a part of the Work, and may include construction by the Owner or by separate contractors.

1.1.18. Project Manual

The Project Manual consists of one or more volumes of bound or digital documents assembled for the Work which may include the bidding requirements, sample forms, Conditions of the Contract and Specifications.

1.1.19. Record Documents

The Record Documents consist of those documents assembled by the Designer at the conclusion of the Contractor’s performance of construction or service. Record Documents are developed from as-built drawings, as-built specifications and any other documents required to be submitted by the Contractor for closing out the…