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Collin County, TX

INVITATION FOR BID

2025-093

ROAD STRIPING AND PAVEMENT MARKING MATERIALS

RELEASE DATE: February 18, 2025

RESPONSE DEADLINE: March 13, 2025, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation For Bid #2025-093 Title: Road Striping and Pavement Marking Materials

Table Of Contents

1. INTRODUCTION

2. SPECIAL CONDITIONS AND SPECIFICATIONS

3. INSURANCE REQUIREMENTS

4. PRICING TABLE

5. GENERAL INSTRUCTIONS

6. TERMS OF CONTRACT

7. VENDOR RESPONSE

Attachments:

A - Legal Notice

B - CIQ Form

C - W9

1. INTRODUCTION

1.1. SUMMARY

The intended purpose for this Invitation for Bid is to provide the specifications for striping of roads for Collin

County. Bidder shall furnish equipment, material and labor for the layout and installation of the reflective paint pavement markings (paint striping) for Collin County roads.

Bidders are not required to bid on all types of pavement markings included in this solicitation, however bidders are required to bid the removal of pavement markings if bidding on any Thermoplastic, Paint, or MMA markings. For the purposes of this contract, rural long-line work will be defined as work to be performed on roadways with two-lane typical sections, flush shoulders, and limited overall right-of-way in largely undeveloped areas. Bidders who bid long-line pavement markings are required to bid the corresponding hand work section for that type of marking (i.e., Thermoplastic or Paint). Bidders of long-line markings for City work may optionally bid on rural long-line work.

1.2. TIMELINE

Release Project Date: February 18, 2025

Question Submission Deadline: March 6, 2025, 12:00pm

Response Submission Deadline: March 13, 2025, 2:00pm

2. SPECIAL CONDITIONS AND SPECIFICATIONS

2.1. AUTHORIZATION

By order of the Commissioners Court of Collin County, Texas sealed bids will be received for Road Striping and

Pavement Marking Materials.

2.2. PURPOSE

The intended use/purpose for this Invitation For Bid:

The intended purpose for this Invitation for Bid is to provide the specifications for striping of roads for Collin

County. Bidder shall furnish equipment, material and labor for the layout and installation of the reflective paint pavement markings (paint striping) for Collin County roads.

Bidders are not required to bid on all types of pavement markings included in this solicitation, however bidders are required to bid the removal of pavement markings if bidding on any Thermoplastic, Paint, or MMA markings. For the purposes of this contract, rural long-line work will be defined as work to be performed on roadways with two-lane typical sections, flush shoulders, and limited overall right-of-way in largely undeveloped areas. Bidders who bid long-line pavement markings are required to bid the corresponding hand work section for that type of marking (i.e., Thermoplastic or Paint). Bidders of long-line markings for City work may optionally bid on rural long-line work.

2.3. TERM

Provide for a one (1) year term contract commencing on the date of award and with the option to renew for an additional four (4) one (1) year terms.

2.4. FUNDING

Funds for payment for Collin County expenditures have been provided through the Collin County budget approved by the Commissioners Court for this fiscal year only. All other participating entities expenditures have been provided through their entity’s governing body for this fiscal year only. State of Texas statutes prohibit any obligation of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other obligations that arise past the end of the current fiscal year shall be subject to budget approval.

2.5. PRICE REDUCTION

If during the life of the contract, the vendor's net prices to its customers for the same product(s) and/or services shall be reduced below the contracted price, it is understood and agreed that Collin County shall receive such price reduction.

2.6. PRICE REDETERMINATION

A price redetermination may be considered by Collin County only at the twelve (12) month intervals of the anniversary date of this contract. All requests for price redetermination shall be in written form and shall include supporting documentation necessary to support the redetermination request such as Manufacturer's direct cost, postage rates, Railroad Commission rates, Federal/State minimum wage law, Federal/State unemployment taxes, F.I.C.A, Insurance Coverage Rates, etc. Other documented price adjustment at anniversary date, such as direct cost, labor, materials, and/or delivery costs may be considered at the County’s discretion. Collin County reserves the right to accept or reject any/all of the price redetermination as it deems to be in the best interest of the County.

This request and documentation must be received at the office of the Purchasing Agent no later than sixty (60) days before the anniversary date. Should a contractor fail to submit the request and supporting documentation to the proper location sixty (60) days before the anniversary date, contractor shall be deemed to have waived its right to any redetermination in price.

2.6.1 The anniversary date will be one (1) year from the date of award. The ‘base’ month for determining adjustments will be the sixth (6th) month prior to the anniversary date of the contract. The base month is fixed and will not be adjusted year to year. The adjustments will be based on the difference in the base month for each applicable year and will become effective on the first day of the anniversary month. If the contract allows for an adjustment after the first year, it would be based on documented pricing adjustments at the sixth month period compared to the same month of the prior year.

2.7. MOBILIZATION/RESPONSE TIME

Collin County shall provide the successful vendor with a valid Purchase Order. Upon receipt of this Purchase

Order, the vendor shall commence services at the County's designated location(s) with fourteen (14) calendar days.

Under favorable weather conditions, vendor shall complete eight (8) to ten (10) miles of road striping per day.

In cases of restriping, vendor is expected to install either permanent or temporary markings to replace any markings removed on a given workday. In cases of new striping, vendor shall install permanent markings to cover any surface preparation performed on a given workday. Vendor shall notify Collin County Public Works

Supervisor the following:

1) the date/time when work will begin and roads to be completed and,

2) the date/time a road is completed so that work can be inspected.

2.8. TESTING

Testing may be performed at the request of Collin County, by an agent so designated by the County, without expense to Collin County or the Collin County Governmental Purchasers Forum.

2.9. SAMPLES/DEMOS

When requested, samples/demos shall be furnished to the County at no expense.

2.10. APPROXIMATE USAGE

Estimated annual quantity of this contract is 210 +/- miles. Approximate usage does not constitute an order, but only implies the probable quantity the County will use. Commodities will be ordered on an as-needed basis.

2.11. APPROXIMATE VALUE

Estimated annual value of this contract is $500,000.00 but varies per year based on usage.

2.12. EVALUATION AND AWARD

Award of this contract shall be made to the responsive bidder who submits the lowest and best bid meeting specifications. The bidder's past experience of honoring contracts at the bid price will be an important consideration in the evaluation of the lowest and best bid. Collin County reserves the right to award the bid, or reject, by line item, category, or as a whole as the County deems in its best interest. Collin County further reserves the right to make a primary, secondary and tertiary award of this contract.

2.13. CONFORMANCE

Pavement markings or markers installation for Collin County shall be in conformance with current TxDOT requirements unless otherwise directed by the agency. Bidder shall furnish equipment, material and labor for the layout and installation of the pavement markings and/or reflectorized pavement markers for roadways maintained by or under the authority of Collin County, as applicable.

2.14. COMMUNICATION

The successful bidder shall provide the Collin County Public Works Supervisor no less than 24 hours’ notice of their intent to be on-site performing work under this contract. If a project is anticipated to last multiple days, the successful bidder will be required to inform the County primary contact at the start of each working day that they will be performing work. Additionally, the successful bidder will be required to notify the Collin

County Public Works Supervisor if they must cancel a planned workday.

2.15. EQUIPMENT/MATERIALS

The successful bidder shall provide all equipment, materials, and traffic control necessary, and shall use a crew experienced in the work of installing such pavement markings on roadway surfaces.

2.16. REMOVAL OF EXISTING PAVEMENT MARKINGS

Removal of existing pavement markings shall be paid separately from the installation of pavement markings. Removal of markings shall be performed in accordance with TxDOT Item 677. Grinding as a method of removal of existing pavement markings where new markings are not to be applied will not be allowed without the approval of Collin County Public Works Supervisor. Contractor will be responsible for cost of restoring and/or replacing of any pavement damaged as a result of grinding without written approval.

2.17. SURFACE CLEANING

The surface to receive the pavement markings shall be thoroughly cleaned of all dirt, organic growth, loose rocks or other materials that will prevent adhesion of the final marking material and/or pavement marker(s) to the roadway surface. Refer to TxDOT Item 678 for pavement surface preparation for markings or pavement markers. Cost of surface preparation shall be subsidiary to the Bid Price for pavement markings or pavement markers.

2.18. SEALER

Prior to application of Thermoplastic (Type I) pavement markings, apply sealer to pavement surfaces in accordance with TxDOT Item 666. Type II (Paint) markings of matching color may be substituted for sealer compound at the Contractor’s option, for no additional cost to the City. Cost of surface preparation, including sealer, shall be included in the bid price for Thermoplastic (Type I) markings.

2.19. THERMOPLASTIC (TYPE I MARKINGS)

60 mil thickness, spray type to be used for pavement markings shall be in accordance with TxDOT

Departmental Material Specification DMS 8220. Refer to TxDOT Item 666 for performance, installation, and material requirements.

2.20. PAINT (TYPE II MARKINGS)

Paint type to be used for pavement markings shall be in accordance with TxDOT Departmental Material

Specification DMS 8200. Paint designations are WPT – 12 for white paint and YPT – 12 for yellow paint. Refer to TxDOT Item 666 for performance, installation, and material requirements.

2.21. METHYL METHACRYLATE (MMA) MARKINGS

40 mil thickness. Material shall be Roadzilla two-component traffic marking paint or County approved equal. MMA markings shall be applied in a manner consistent with TxDOT Item 666 as applicable. MMA markings shall be applied over existing markings or as otherwise directed by the Collin County Public Works

Supervisor. MMA pavement markings shall not be applied if the pavement temperature is below 35 degrees F or above 135 degrees F. Glass beads shall be applied to MMA pavement markings at a rate of no less than 12 pounds per 100 square feet of markings applied. Glass beads shall be Swarco Megalux with T-13 coating (or

City/county approved equal).

2.22. DEVIATION RATE

The deviation rate in alignment of new markings shall not exceed one (1) inch per 200 feet of roadway. The maximum deviation in alignment from the established markings shall not exceed two (2) inches, nor shall any deviation be abrupt.

2.23. TEMPORARY PILOT MARKINGS

When deemed necessary by the County, the vendor, at his expense, shall place any temporary pilot markings required to facilitate the placement of the permanent markings in the alignment specified. Any and all additional markings placed on the roadway for alignment purposes shall be temporary in nature and shall not establish a permanent marking on roadway. Pilot markings which are visible following the application of final markings shall be removed by hydroblasting within 30 days of final marking placement.

2.24. PAINTED MARKING MATERIAL

The rate for marking material shall be sixteen (16) to eighteen (18) gallons per mile of solid four-inch (4”) line, and thirty-two (32) to thirty-six (36) gallons per mile for solid, eight-inch (8”) line.

2.25. MARKINGS

All markings placed shall have uniform and distinctive retro-reflective characteristics. Type III Large Gradation

Texas Specification beads shall be applied to the paint marking at a rate sufficient to achieve uniform and distinctive retro-reflective characteristics. Under no circumstances shall the bead application rate be less than ten (10) pounds of beads per gallon of paint applied to the road surface. Striper speed shall not exceed ten

(10) mph during application to prevent the beads from “rolling” in the paint film. Beaders will be checked to ensure proper flow of application. The City may require conversion to gravity flow beaders (if not in use) to obtain optimum bead application.

2.26. EQUIPMENT

A. The equipment used for street striping should have the following capabilities:

1. The equipment shall be capable of placing one four inch (4”) broken line with either one (1) or two

(2) continuous lines at the same time.

2. The equipment used to place pavement markings shall have an automatic cut-off device with manual operating capabilities to provide clean, square marking ends, and to provide a method of applying broken line in an approximate stripe-to-gap ratio of 10 to 30. The length of the paint shall not be less than 10 feet or more than 10.5 feet. The total length of any stripe-gap cycle shall not be less than 39.5 feet or more than 45.5 feet in variance from one cycle to the next, nor shall the average total length of a cycle for a road mile of broken line exceed 41 feet or be less than 39.5 feet.

3. The equipment shall be capable of placing lines of clean edges and of uniform cross-section. All lines shall have a tolerance of plus or minus 1/8” per four-inch (4”) width.

4. The equipment shall be equipped with bead dispensers, one for each paint spray gun, and so placed on the equipment that beads are applied to the paint instantly as the marking is being placed on the roadway surface. The bead dispensers shall be designed and aligned so beads are applied uniformly to the entire surface of the markings. The bead dispensers shall be equipped with automatic cut-off controls, synchronized with the cut-off of the marking equipment.

2.27. LONG-LINE OPERATIONS REQUIREMENTS

Pavement markings to be placed using long-line (truck-mounted) method shall be subject to the following requirements:

1. At no time shall any pavement section remain “naked” for more than 6 hours. Temporary “tab” markers shall be placed immediately following removal of existing markings unless permanent markings are to be installed within this 6-hour window. In no event shall a roadway segment remain “naked” overnight unless specifically approved in advance by the Collin County Public

Works Supervisor or designee, as applicable.

2. If permanent markings are to be installed within 6 hours of removal of existing markings, temporary traffic control devices (cones, vertical panels, etc.) shall be used to delineate travel lanes until permanent markings are applied.

3. Hand-work items to be installed in conjunction with long-line items under a single work order shall be placed no more than 7 calendar-days following application of long-line pavement markings.

2.28. REFLECTORIZED PAVEMENT MARKERS/BUTTONS

Pavement markers shall be in accordance with TxDOT DMS – 4200 or County approved equal. Traffic Buttons shall be in accordance with TxDOT DMS – 4300 or County approved equal. Refer to TxDOT Item 672 for performance, installation, and material requirements.

2.29. EPOXY ADHESIVES FOR PAVEMENT MARKERS/BUTTONS

Adhesives for concrete surfaces shall be in accordance with TxDOT DMS – 6100 or County approved equal and shall be in accordance with DMS – 6130 or County approved equal for asphalt surfaces. Epoxy adhesive used on concrete pavement shall be grey in color. Epoxy adhesive shall be cleaned from the upper surfaces any

RPM or traffic button applied. The County reserves the right to reject RPMs or traffic buttons with excessive epoxy on the upper surfaces.

2.30. BARRICADE REQUIREMENTS

Contractor is responsible for barricading and temporary traffic control as per TMUTCD. Cost of barricading and temporary traffic control shall be subsidiary to the various items.

2.31. INSTALLATION

1. Pavement markings shall be installed in locations as directed by County Public Works Supervisor.

Contractor shall meet with an authorized representative or his/her designee from Collin County in the field to confirm layout.

2. The markings and/or markers shall be applied in accordance with the manufacturer’s installation instructions. Marking configurations shall be in accordance with the Texas Manual Uniform Traffic

Control Devices (TMUTCD) and the direction of the Collin County Public Works Supervisor.

3. When markings are specified in the contract for newly paved asphalt concrete surfaces, they shall be applied before public traffic is allowed on the freshly paved surface. Preferably, the markings should be inlaid in the fresh surface during final rolling of the mat, but in any case, they shall be applied before the close of the shift on the day which the surface is paved. These markings can also be overlaid on existing pavement surfaces in accordance with the manufacturer’s installation instructions.

2.32. CONTRACT UNIT AND BASIS FOR PAYMENT

1. Linear pavement markings will be measured in linear feet for the type and width specified on the bid form. The cost of broken linear striping will be paid by the gross distance of such striping, not the distance of marking material applied.

2. ARROW, WORD, or SYMBOL pavement markings will be paid for per each arrow, word, or symbol marking complete in place.

3. Payment for the work specified herein will be made on the pertinent Purchase Order, after completion and acceptance of required paperwork, at the unit prices specified in the pricing schedule. No additional fees are allowed. Invoices must be fully documented as to labor and materials provided and must reference the Collin County Purchase Order number No payment shall be made on invoices not having the proper inspection forms with the signature of the Collin County

Inspector and the signature of the vendor attached.

3. INSURANCE REQUIREMENTS

A. Before commencing work, the vendor shall be required, at its own expense, to furnish the Collin County

Purchasing Agent with certified copies of all insurance certificate(s) indicating the coverage to remain in force throughout the term of this contract.

A. Commercial General Liability insurance including but not limited to the coverage indicated below. Coverage shall not exclude or limit Products/Completed Operations, Contractual Liability, or

Cross Liability. Coverage must be written on occurrence form.

Each Occurrence $1,000,000

Personal Injury &Adv Injury $1,000,000

Products/Completed Operation Aggregate $2,000,000

General Aggregate $2,000,000

B. Workers Compensation insurance as required by the laws of Texas, and Employers’ Liability.

Employers Liability

Liability, Each Accident $500,000

Disease - Each Employee $500,000

Disease - Policy Limit $500,000

iii. Commercial Automobile Liability insurance which includes any automobile (owned, non-owned, and hired vehicles) used in connection with the contract.

Combined Single Limit - Each Accident $1,000,000

B. With reference to the foregoing insurance requirement, the vendor shall endorse applicable insurance policies as follows:

1. A waiver of subrogation in favor of Collin County, its officials, employees, volunteers and officers shall be provided for General Liability, Commercial Automobile Liability, and Workers’ Compensation.

2. The vendor's insurance coverage shall name Collin County as additional insured under the General Liability policy.

3. All insurance policies shall be endorsed to require the insurer to immediately notify Collin County of any decrease in the insurance coverage limits.

4. All insurance policies shall be endorsed to the effect that Collin County will receive at least thirty (30) days notice prior to cancellation, non-renewal or termination of the policy.

5. All copies of Certificates of Insurance shall reference the project/contract number.

C. All insurance shall be purchased from an insurance company that meets the following requirements:

1. A financial rating of A-VII or higher as assigned by the BEST Rating Company or equivalent.

D. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent, and shall contain provisions representing and warranting the following:

1. Sets forth all endorsements and insurance coverages according to requirements and instructions contained herein.

2. Sets forth the notice of cancellation or termination to Collin County.

4. PRICING TABLE

SECTION I. THERMOPLASTIC (TYPE I) PAVEMENT MARKINGS (60 MIL) (HAND WORK)

Line Item Description Quantity Unit of

Measure Unit Cost Total

1.1 4" Broken, White 1 LF

1.2 4" Solid, White 1 LF

1.3 6" Broken, White 1 LF

1.4 6" Solid, White 1 LF

1.5 8" Broken, White 1 LF

1.6 8" Solid, White 1 LF

1.7 12" Solid, White 1 LF

1.8 18" Solid, White 1 LF

1.9 24" Solid, White 1 LF

1.10 Arrow (White, Single) 1 EA

1.11 Arrow (White, Combo) 1 EA

1.12 Yield Triangle (Symbol) (18" x 24") 1 EA

1.13 Yield Triangle (Symbol) (24" x 36") 1 EA

1.14 Word (White) 1 EA

1.15 Symbol (White) 1 EA

1.16 4" Broken, Yellow 1 LF

1.17 4" Solid, Yellow 1 LF

1.18 8" Solid, Yellow 1 LF

1.19 12" Solid, Yellow 1 LF

Line Item Description Quantity Unit of

Measure Unit Cost Total

1.20 24" Solid, Yellow 1 LF

1.21 4" Shadow, Black 1 LF

1.22 6" Shadow, Black 1 LF

1.23 Preformed In-Lane (TRANS) Rumble

Strip

1 LF

TOTAL

SECTION II. THERMOPLASTIC (TYPE I) PAVEMENT MARKINGS (60 MIL) (LONG-LINE) (CITY)

Measure Unit Cost Total

2.1 4" Broken, White 1 LF

2.2 4" Solid, White 1 LF

2.3 6" Broken, White 1 LF

2.4 6" Solid, White 1 LF

2.5 8" Broken, White 1 LF

2.6 8" Solid, White 1 LF

2.7 4" Broken, Yellow 1 LF

2.8 4" Solid, Yellow 1 LF

2.9 8" Solid, Yellow 1 LF

2.10 4" Shadow, Black 1 LF

2.11 6" Shadow, Black 1 LF

SECTION III. THERMOPLASTIC (TYPE I) PAVEMENT MARKINGS (60 MIL) (LONG-LINE) (RURAL)

Unit Cost Total

3.1 4" Broken, White 1 LF

3.2 4" Solid, White 1 LF

3.3 4" Broken, Yellow 1 LF

3.4 4" Solid, Yellow 1 LF

SECTION IV. PAINT (TYPE II) PAVEMENT MARKINGS (HAND WORK)

Measure Unit Cost Total

4.1 4" Broken, White 1 LF

4.2 4" Solid, White 1 LF

4.3 6" Broken, White 1 LF

4.4 6" Solid, White 1 LF

4.5 8" Broken, White 1 LF

4.6 8" Solid, White 1 LF

4.7 12" Solid, White 1 LF

4.8 18" Solid, White 1 LF

4.9 24" Solid, White 1 LF

4.10 Arrow (White, Single) 1 EA

4.11 Arrow (White, Combo) 1 EA

4.12 Yield Triangle (Symbol) (18" x 24") 1 EA

4.13 Yield Triangle (Symbol) (24" x 36") 1 EA

4.14 Word (White) 1 EA

Unit Cost Total

4.15 Symbol (White) 1 EA

4.16 Stenciled Lettering (Parking Space) 1 EA

4.17 4" Broken, Yellow 1 LF

4.18 4" Solid, Yellow 1 LF

4.19 8" Solid, Yellow 1 LF

4.20 12" Solid, Yellow 1 LF

4.21 24" Solid, Yellow 1 LF

4.22 4" Shadow, Black 1 LF

4.23 6" Shadow, Black 1 LF

4.24 6" Red w/ White Letters (Fire Lane) 1 EA

4.25 12" Red w/ White Letters (Fire Lane

Curb)

1 EA

4.26 Handicap Pad (6’x6’ Max. Blue w/

White Symbol)

1 EA

SECTION V. PAINT (TYPE II) PAVEMENT MARKINGS (LONG-LINE) (CITY)

Measure Unit Cost Total

5.1 4" Broken, White 1 LF

5.2 4" Solid, White 1 LF

5.3 6" Broken, White 1 LF

5.4 6" Solid, White 1 LF

5.5 8" Broken, White 1 LF

Unit Cost Total

5.6 8" Solid, White 1 LF

5.7 4" Broken, Yellow 1 LF

5.8 4" Solid, Yellow 1 LF

5.9 8" Solid, Yellow 1 LF

5.10 4" Shadow, Black 1 LF

5.11 6" Shadow, Black 1 LF

SECTION VI. PAINT (TYPE II) PAVEMENT MARKINGS (LONG-LINE) (RURAL)

Measure Unit Cost Total

6.1 4" Broken, White 1 LF

6.2 4" Solid, White 1 LF

6.3 4" Broken, Yellow 1 LF

6.4 4" Solid, Yellow 1 LF

SECTION VII. METHYL METHACRYLATE (MMA) PAVEMENT MARKINGS (HAND WORK)

Measure Unit Cost Total

7.1 4" Broken, White 1 LF

7.2 4" Solid, White 1 LF

7.3 6" Broken, White 1 LF

7.4 6" Solid, White 1 LF

Unit Cost Total

7.5 8" Broken, White 1 LF

7.6 8" Solid, White 1 LF

7.7 12" Solid, White 1 LF

7.8 18" Solid, White 1 LF

7.9 24" Solid, White 1 LF

7.10 Arrow (White, Single) 1 EA

7.11 Arrow (White, Combo) 1 EA

7.12 Yield Triangle (Symbol) (18" x 24") 1 EA

7.13 Yield Triangle (Symbol) (24" x 36") 1 EA

7.14 Word (White) 1 EA

7.15 Symbol (White) 1 EA

7.16 4" Broken, Yellow 1 LF

7.17 4" Solid, Yellow 1 LF

7.18 8" Solid, Yellow 1 LF

7.19 12" Solid, Yellow 1 LF

7.20 24" Solid, Yellow 1 LF

SECTION VIII. REMOVAL OF PAVEMENT MARKINGS MARKERS

Measure Unit Cost Total

8.1 4" Line, Broken 1 LF

8.2 4" Line, Solid 1 LF

Unit Cost Total

8.3 6" Line 1 LF

8.4 8" Line 1 LF

8.5 10" Line 1 LF

8.6 12" Line 1 LF

8.7 18" Line 1 LF

8.8 24" Line 1 LF

8.9 Arrow 1 EA

8.10 Word 1 EA

8.11 Symbol 1 EA

8.12 Miscellaneous Markings 1 EA

8.13 Traffic Button / RPM 1 EA

SECTION IX. REFLECTIVE PAVEMENT MARKERS

Measure Unit Cost Total

9.1 Type I-A, 1-Way Amber Refl Pvmt

Marker

1 EA

9.2 Type I-C, 1-Way Clear Refl Pvmt

Marker

1 EA

9.3 Type II-A-A, 2-Way Amber Refl Pvmt

Marker

1 EA

9.4 Type II-A-R, 2-Way Amber / Red Refl

Pvmt Marker

Unit Cost Total

9.5 Type II-C-R, 2-Way Clear / Red Refl

Pvmt Marker

1 EA

9.6 Type II-B-B, 2-Way Blue Refl Pvmt

Marker

1 EA

9.7 Traffic Button, Non-reflective, Round

(Type W)

1 EA

9.8 Traffic Button, Non-Reflective, Round

(Type Y)

5. GENERAL INSTRUCTIONS

5.1. DEFINITIONS

A. Bidder: refers to submitter.

B. Vendor/Contractor/Provider: refers to a Successful Bidder/Contractor/Service Provider.

C. Submittal: refers to those documents required to be submitted to Collin County, by a Bidder.

D. IFB: refers to Invitation For Bid.

5.2. GENERAL INSTRUCTIONS

A. If Bidder does not wish to submit an offer at this time, please submit a No Bid.

B. Awards shall be made not more than ninety (90) days after the time set for opening of Submittals.

C. Collin County is always conscious and extremely appreciative of your time and effort in preparing your

Submittal.

D. Collin County exclusively uses OpenGov eProcurement for the notification and dissemination of all solicitations. The receipt of solicitations through any other company may result in your receipt of incomplete specifications and/or addenda which could ultimately render your bid non-compliant.

Collin County accepts no responsibility for the receipt and/or notification of solicitations through any other company.

E. A bid may not be withdrawn or canceled by the bidder prior to the ninety-first (91st) day following public opening of Submittals and only prior to award.

F. It is understood that Collin County, Texas reserves the right to accept or reject any and/or all Bids for any or all products and/or services covered in an Invitation For Bid (IFB), and to waive informalities or defects in Submittals or to accept such Submittals as it shall deem to be in the best interest of Collin

County.

G. All IFBs submitted in hard copy paper form shall be submitted in a sealed envelope, plainly marked on the outside with the IFB number and name. A hard copy paper form Submittal shall be manually signed in ink by a person having the authority to bind the firm in a contract. Submittals shall be mailed or hand delivered to the Collin County Purchasing Department.

H. Submittals via email, oral, telegraphic or telephonic will not be accepted. IFBs may be submitted in electronic format via https://procurement.opengov.com/portal/collincountytx/projects/138272.

I. All IFBs submitted electronically via the eProcurement Portal shall remain locked until official date and time of opening as stated in the Special Terms and Conditions of the IFB.

J. Time/date stamp clock in Collin County Purchasing Department shall be the official time of receipt for all IFBs submitted in hard copy paper form only, no flash drives, CD-ROMs or any other form of “plug and play” portable storage device will be accepted as a Submittal. IFBs received in the Collin County

Purchasing Department after submission deadline shall be considered void and unacceptable. Absolutely no late Submittals will be considered. Collin County accepts no responsibility for technical difficulties related to electronic Submittals.

K. For hard copy paper form Submittals, any alterations made prior to opening date and time must be initialed by the signer of the IFB guaranteeing authenticity. Submittals cannot be altered or amended after submission deadline.

L. Collin County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the prices submitted shall not include taxes.

M. Any interpretations, corrections and/or changes to an IFB, and related Specifications or extensions to the opening/receipt date will be made by addenda to the respective document by the Collin County

Purchasing Department. Questions and/or clarification requests must be submitted no later than the date specified in the solicitation. Those received at a later date may not be addressed prior to the public opening. Sole authority to authorize addenda shall be vested in Collin County Purchasing Agent as entrusted by the Collin County Commissioners Court. Addenda may be transmitted electronically via

Collin County eProcurement Portal.

N. Addenda will be transmitted to all that are known to have received a copy of the IFB/RFQ/RFP/RFI/CSP and related Specifications. However, it shall be the sole responsibility of the Bidder/Quoter/Offeror to verify issuance/non-issuance of addenda and to check all avenues of document availability (i.e. the eProcurement portal, telephoning Purchasing Department directly, etc.) prior to opening/receipt date and time to insure Bidder’s/Quoter’s/Offeror’s receipt of any addenda issued. Bidder/Quoter/Offeror shall acknowledge receipt of all addenda.

O. All materials and services shall be subject to Collin County approval.

P. Collin County reserves the right to make award in whole or in part as it deems to be in the best interest of the County.

Q. Any reference to model/make and/or manufacturer used in specifications is for descriptive purposes only. Products/materials of like quality will be considered.

R. Bidders offering substitutions to the specifications shall do so at their own risk. By offering substitutions, Bidder shall state these in the section provided in the IFB or by attachment. Substitution, if accepted, must meet or exceed specifications stated therein. Collin

County reserves the right to accept or reject any and/or all of the substitution(s) deemed to be in the best interest of the County.

S. Minimum Standards for Responsible Prospective Bidders: A prospective Bidder must meet the following minimum requirements:

1. have adequate financial resources, or the ability to obtain such resources as required;

2. be able to comply with the required or proposed delivery/completion schedule;

3. have a satisfactory record of performance;

4. have a satisfactory record of integrity and ethics;

5. be otherwise qualified and eligible to receive an award.

T. Collin County may request documentation and other information sufficient to determine Bidder's ability to meet these minimum standards listed above.

U. Vendor shall bear any/all costs associated with its preparation of an IFB.

V. Public Information Act: Collin County is governed by the Texas Public Information Act, Chapter 552 of the Texas Government Code. All information submitted by prospective Bidders during the bidding process is subject to release under the Act.

W. The Bidder shall comply with Commissioners Court Order No. 2004-167-03-11, County Logo Policy.

X. Interlocal Agreement: Successful Bidder agrees to extend prices and terms to all entities that has entered into or will enter into joint purchasing interlocal cooperation agreements with Collin County.

Delivery to governmental entities located within Collin County will be at no additional charge or as otherwise provided for in the award document. Delivery charges, if any, for governmental entities located outside of Collin County shall be negotiated between the Vendor and each governmental entity.

Y. Bid Openings: All bids submitted will be read at the County’s regularly scheduled bid opening for the designated project. However, the reading of a bid at bid opening should be not construed as a comment on the responsiveness of such bid or as any indication that the County accepts such bid as responsive.

Z. The County will make a determination as to the responsiveness of bids submitted based upon compliance with all applicable laws, Collin County Purchasing Guidelines, and project documents, including but not limited to the project specifications and contract documents. The County will notify the successful Bidder upon award of the contract and, according to state law; all bids received will be available for inspection at that time.

AA. Bidder shall comply with all local, state and federal employment and discrimination laws and shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin or any other class protected by law.

6. TERMS OF CONTRACT

6.1. TERMS OF CONTRACT

A. A bid, when properly accepted by Collin County, shall constitute a contract equally binding between the Vendor/Contractor/Provider and Collin County. No different or additional terms will become part of this contract with the exception of a Change Order.

B. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All Amendments and/or Change Orders to the contract will be made in writing by Collin County Purchasing Agent.

C. No public official shall have interest in the contract, in accordance with Local Government Code Title 5, Subtitle C, Chapter 171.

D. The Vendor/Contractor/Provider shall comply with Commissioners’ Court Order No. 96-680-10-28, Establishment of Guidelines & Restrictions Regarding the Acceptance of Gifts by County Officials &

County Employees.

E. Design, strength, quality of materials and workmanship must conform to the highest standards of manufacturing and engineering practice.

F. Bids must comply with all federal, state, county and local laws concerning the type(s) of product(s)/service(s)/equipment/project(s) contracted for, and the fulfillment of all ADA (Americans with Disabilities Act) requirements.

G. All products must be new and unused, unless otherwise specified, in first-class condition and of current manufacture. Obsolete products, including products or any parts not compatible with existing hardware/software configurations will not be accepted.

H. Vendor/Contractor/Provider shall provide any and all notices as may be required under the Drug-Free

Work Place Act of 1988, 28 CFR Part 67, Subpart F, to its employees and all sub-contractors to insure that Collin County maintains a drug-free work place.

I. Vendor/Contractor/Provider shall defend, indemnify and save harmless Collin County and all its officers, agents and employees and all entities, their officers, agents and employees who are participating in this contract from all suits, claims, actions, damages (including personal injury and or property damages), or demands of any character, name and description, (including attorneys’ fees, expenses and other defense costs of any nature) brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of Vendor/Contractor/Provider’s breach of the contract arising from an award, and/or any negligent act, error, omission or fault of the

Vendor/Contractor/Provider, or of any agent, employee, subcontractor or supplier of

Vendor/Contractor/Provider in the execution of, or performance under, any contract which may result from an award. Vendor/Contractor/Provider shall pay in full any judgment with costs, including attorneys’ fees and expenses which are rendered against Collin County and/or participating entities arising out of such breach, act, error, omission and/or fault.

J. Expenses for Enforcement. In the event either Party hereto is required to employ an attorney to enforce the provisions of this Agreement or is required to commence legal proceedings to enforce the provisions hereof, the prevailing Party shall be entitled to recover from the other, reasonable attorney's fees and court costs incurred in connection with such enforcement, including collection.

K. If a contract, resulting from a Collin County IFB is for the execution of a public work, the following shall apply:

L. In accordance with V.T.C.A. 2253.021, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Payment Bond if the contract is in excess of $25,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th Legislature, Regular Session, 1959 (Article

7.19-1 Vernon’s Texas Insurance Code).

M. In accordance with V.T.C.A. 2253.021, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Performance Bond if the contract is in excess of $100,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th Legislature, Regular Session, 1959

(Article 7.19-1 Vernon’s Texas Insurance Code).

N. Purchase Order(s) shall be generated by Collin County to the vendor. Collin County will not be responsible for any orders placed/delivered without a valid purchase order number.

O. The contract shall remain in effect until any of the following occurs: delivery of product(s) and/or completion and acceptance by Collin County of product(s) and/or service(s), contract expires or is terminated by either party with thirty (30) days written notice prior to cancellation and notice must state therein the reasons for such cancellation. Collin County reserves the right to terminate the contract immediately in the event the Vendor/Contractor/Provider fails to meet delivery or completion schedules, or otherwise perform in accordance with the specifications. Breach of contract or default authorizes the County to purchase elsewhere and charge the full increase in cost and handling to the defaulting Vendor/Contractor/Provider.

P. Collin County Purchasing Department shall serve as Contract Administrator or shall supervise agents designated by Collin County.

Q. All delivery and freight charges (FOB Inside delivery at Collin County designated locations) are to be included as part of the bid price. All components required to render the item complete, installed and operational shall be included in the total bid price. Collin County will pay no additional freight/delivery/installation/setup fees.

R. Vendor/Contractor/Provider shall notify the Purchasing Department immediately if delivery/completion schedule cannot be met. If delay is foreseen, the Vendor/Contractor/Provider shall give written notice to the Purchasing Agent. The County has the right to extend delivery/completion time if reason appears valid.

S. The title and risk of loss of the product(s) shall not pass to Collin County until Collin County actually receives and takes possession of the product(s) at the point or points of delivery. Collin County shall generate a purchase order(s) to the Vendor/Contractor/Provider and the purchase order number must appear on all itemized invoices.

T. Invoices shall be mailed directly to the Collin County Auditor's Office, 2300 Bloomdale Road, Suite

3100, McKinney, Texas 75071. All invoices shall show:

1. Collin County Purchase Order Number;

2. Vendor’s/Contractor’s/Provider’s Name, Address and Tax Identification Number;

3. Detailed breakdown of all charges for the product(s) and/or service(s) including applicable time frames.

4. Payment will be made in accordance with Government Code, Title 10, Subtitle F, Chapter 2251.

U. All warranties shall be stated as required in the Uniform Commercial Code.

V. The Vendor/Contractor/Provider and Collin County agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code.

W. The Vendor/Contractor/Provider agree to protect Collin County from any claims involving infringements of patents and/or copyrights.

X. The contract will be governed by the laws of the State of Texas. Should any portion of the contract be in conflict with the laws of the State of Texas, the State laws shall invalidate only that portion. The remaining portion of the contract shall remain in effect. The contract is performable in Collin County, Texas.

Y. The Vendor/Contractor/Provider shall not sell, assign, transfer or convey the contract, in whole or in part, without the prior written approval from Collin County.

Z. The apparent silence of any part of the specification as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of the specification shall be made on the basis of this statement.

AA. Vendor/Contractor/Provider shall not fraudulently advertise, publish or otherwise make reference to the existence of a contract between Collin County and Vendor/Contractor/Provider for purposes of solicitation. As exception, Vendor/Contractor/Provider may refer to Collin County as an evaluating reference for purposes of establishing a contract with other entities.

BB. The Vendor/Contractor/Provider understands, acknowledges and agrees that if the

Vendor/Contractor/Provider subcontracts with a third party for services and/or material, the primary

Vendor/Contractor/Provider (awardee) accepts responsibility for full and prompt payment to the third party. Any dispute between the primary Vendor/Contractor/Provider and the third party, including any payment dispute, will be promptly remedied by the primary vendor. Failure to promptly render a remedy or to make prompt payment to the third party (subcontractor) may result in the withholding of funds from the primary Vendor/Contractor/Provider by Collin County for any payments owed to the third party.

CC. Vendor/Contractor/Provider shall provide Collin County with diagnostic access tools at no additional cost to Collin County, for all Electrical and Mechanical systems, components, etc., procured through this contract.

DD. Criminal History Background Check: If required, ALL individuals may be subject to a criminal history background check performed by Collin County prior to access being granted to Collin County facilities.

Upon request, Vendor/Contractor/Provider shall provide list of individuals to the Collin County

Purchasing Department within five (5) working days.

EE. Non-Disclosure Agreement: Where applicable, vendor shall be required to sign a non-disclosure agreement acknowledging that all information to be furnished is in all respects confidential in nature, other than information which is in the public domain through other means and that any disclosure or use of same by vendor, except as provided in the contract/agreement, may cause serious harm or damage to Collin County. Therefore, Vendor agrees that Vendor will not use the information furnished for any purpose other than that stated in contract/agreement, and agrees that Vendor will not either directly or indirectly by agent, employee, or representative disclose this information, either in whole or in part, to any third party, except on a need to know basis for the purpose of evaluating any possible transaction. This agreement shall be binding upon Collin County and Vendor, and upon the directors, officers, employees and agents of each.

FF. Vendors/Contractors/Providers must be in compliance with the Immigration and Reform Act of 1986 and all employees specific to this solicitation must be legally eligible to work in the United States of

America.

GG. Certification of Eligibility: This provision applies if the anticipated Contract exceeds $100,000.00 and as it relates to the expenditure of federal grant funds. By submitting a bid or proposal in response to this solicitation, the Bidder certifies that at the time of submission, he/she is not on the Federal

Government’s list of suspended, ineligible, or debarred contractors. In the event of placement on the list between the time of bid/proposal submission and time of award, the Bidder will notify the Collin

County Purchasing Agent. Failure to do so may result in terminating this contract for default.

HH.Notice to Vendors/Contractors/Providers delivering goods or performing services within the Collin

County Detention Facility: The Collin County Detention Facility houses persons who have been charged with and/or convicted of serious criminal offenses. When entering the Detention Facility, you could:

(1) hear obscene or graphic language; (2) view partially clothed male inmates; (3) be subjected to verbal abuse or taunting; (4) risk physical altercations or physical contact, which could be minimal or possibly serious; (5) be exposed to communicable or infectious diseases; (6) be temporarily detained or prevented from immediately leaving the Detention Facility in the case of an emergency or “lockdown”;

and (7) subjected to a search of your person or property. While the Collin County Sheriff’s Office takes every reasonable precaution to protect the safety of visitors to the Detention Facility, because of the inherently dangerous nature of a Detention Facility and the type of the persons incarcerated therein, please be advised of the possibility of such situations exist and you should carefully consider such risks when entering the Detention Facility. By entering the Collin County Detention Facility, you acknowledge that you are aware of such potential risks and willingly and knowingly choose to enter the

Collin County Detention Facility.

II. Delays and Extensions of Time when applicable:

1. If the Vendor/Contractor/Provider is delayed at any time in the commence or progress of the Work by an act or neglect of the Owner or Architect/Engineer, or of an employee of either, or of a separate contractor employed by the Owner, or by changes ordered in the Work, or by labor disputes, fire, unusual delay in deliveries, unavoidable casualties or other causes beyond the

Vendor/Contractor/Provider's control, or by delay authorized by the Owner pending mediation and arbitration, or by other causes which the Owner or Architect/Engineer determines may justify delay, then the Contract Time shall be extended by Change Order for such reasonable time as the

Owner/Architect may determine.

2. If adverse weather conditions are the basis for a Claim for additional time, such Claim shall be documented by data substantiating that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that the weather conditions had an adverse effect on the scheduled construction.

JJ. Disclosure of Certain Relationships: Chapter 176 of the Texas Local Government Code requires that any vendor considering doing business with a local government entity disclose the vendor’s affiliation or business relationship that might cause a conflict of interest with a local government entity. Subchapter

6 of the code requires a vendor to file a conflict of interest questionnaire (CIQ) if a conflict exists. By law this questionnaire must be filed with the records administrator of Collin County no later than the

7th business day after the date the vendor becomes aware of an event that requires the statement to be filed. A vendor commits an offense if the vendor knowingly violates the code. An offense under this section is a misdemeanor. By submitting a response to this request, the vendor represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code. Please send completed forms to the Collin County, County Clerk's Office located at 2300 Bloomdale Rd., Suite 2104, McKinney, TX 75071.

KK. Disclosure of Interested Parties: Section 2252.908 of the Texas Government Code requires a business entity entering into certain contracts with a governmental entity to file with the governmental entity a disclosure of interested parties at the time the business entity submits the signed contract to the governmental entity. Section 2252.908 requires the disclosure form (Form 1295) to be signed by the authorized agent of the contracting business entity, acknowledging that the disclosure is made under oath and under penalty of perjury. Section 2252.908 applies only to a contract that requires an action or vote by the governing body of the governmental entity before the contract may be signed or has a value of at least $1 million. Section 2252.908 provides definitions of certain terms occurring in the section. Section 2252.908 applies only to a contract entered into on or after January 1, 2016.

LL. Vendors/Contractors/Providers must be in compliance with the provisions of Section 2252.152 and

Section 2252.153 of the Texas Government Code which states, in part, contracts with companies engaged in business with Iran, Sudan, or Foreign Terrorist Organizations are prohibited. A governmental entity may not enter into a contract with a company that is listed on the Comptroller of the State of Texas website identified under Section 806.051, Section 807.051 or Section 2253.253 which do business with Iran, Sudan or any…