Road_Salt_Specs_2026_2027.pdf

ROAD SALT AND BRINE GENERATOR SALT SPECIFICATIONS

I. GENERAL REQUIREMENTS

A. The Supplier will be responsible for all costs associated with contamination or environmental damage caused by the product. This includes, but is not limited to, cleanup of storage facilities, equipment, yards, and roadways.

B. Products will not exceed constituent limits established in these specifications, as verified by testing in Section III.

C. The Supplier will be liable for any extraordinary damage to storage or distribution equipment determined by SDDOT to be caused by the product.

D. SDDOT reserves the right to accept or reject any product based on composition, performance, or potential impact to public safety

E. Award will be made to the lowest responsive and responsible bidder. Past performance may be considered.

F. The Supplier will submit a completed Attachment A – Solid Chemical Products Checklist identifying all sources and products intended for use.

G. The Supplier will provide a Certified Test Report at the beginning of the contract period and a Certificate of Compliance with each delivered load.

II. PRODUCT SPECIFICATION

A. Road Salt (BID ITEMS 1-25)

1. Road Salt (ASTM D632 Type 1, Grade 1 Sodium Chloride)

Requirement Specification Test Method

Gradation

Sieve

Passing

ASTM D632

3/4 in. 100

1/2 in. 100

3/8 in. 95 – 100

No. 4 20 – 90

No. 8 10 – 60

No. 30 0 – 15

Sodium Chloride Content

95.0% minimum ASTM D632

Moisture Content 2.0% maximum ASTM E534

Insoluble Material Content

10.0% maximum ASTM E534

2. The regular road salt will conform to ASTM D632 Type 1, Grade 1, to be used on roadways for winter snow and ice control.

3. Material will be free flowing, free of lumps, aggregations, and foreign material.

4. Suppliers will bid the product with the anti-caking agent. An anti-caking agent will be included to ensure that the material remains free from hard caking and suitable for its intended purpose.

5. Anti-caking agent will be required in all material.

a. Acceptable types are Ferric Ferrocyanide (Prussian Blue), or Sodium Ferrocyanide (YPS)

b. Application rates are Prussian Blue at 70-165 ppm and YPS at 50-250 ppm.

6. Anti-caking additives will not be counted toward total cyanide limits.

7. Material will be tested in accordance with Section III of these specifications.

B. Brine Generator Salt (BID ITEMS 26-27)

1. Brine Generator Salt (ASTM D632 Type 1, Grade 2 Brining Salt)

Requirement Specification Test Method

Gradation

Sieve

Passing

ASTM D632

3/4 in. 100

No. 4 20 – 100

No. 8 10 – 60

No. 30 0 – 15

Sodium Chloride Content

98.0% minimum ASTM D632

Moisture Content 0.5% maximum ASTM E534

Insoluble Material Content

1.0% maximum ASTM E534

2. The brine generator salt will conform to ASTM D632 Type 1, Grade 2 standard gradation brining salt, for use in brine generators to produce brine for use on roadway winter snow and ice control.

3. To bid the brining salt under these specifications, products must be on the current Clear Roads QPL Category 8A-B of the Non-Corrosion Inhibited Solid Sodium Chloride. The QPL can be found at https://clearroads.org/qualified-product-list/.

4. At the time of delivery to the purchaser, the brine generator salt will be free of lumps, aggregations, foreign matter, be free flowing and maintain free flowing characteristics.

5. Material will be tested in accordance with Section III of these specifications.

III. TEST METHODS

B. Testing will be performed by an independent laboratory using the table below:

Constituents & Attributes

Standard Limits (or test limits)

Test Method

Moisture Content of Solid Chemical

Products

Sample measurement as determined by an independent lab

ASTM E534

Gradation Sample measurement as determined by an independent lab

ASTM D632

Insoluble Material Sample measurement as determined by an independent lab

ASTM E534 “Standard Test Methods for Chemical Analysis of Sodium Chloride”. The method will be modified by dissolving 100g of the sodium chloride sample into the prescribed volume and filtering the entire solution through a Whatman No. 541 (or equal), 125mm diameter filter paper seated in a Büchner funnel.

Chloride Sample measurement as determined by an independent lab

ASTM D632

Visual Inspection and Field

Observations

Sample measurement as determined by an independent lab

Visual inspection and field observations to assure that the product remains clean and free of extraneous matter, free from hard caking, does not segregate, and remains suitable for the intended purpose.

C. Testing will apply to the product type supplied.

IV. INSPECTION, SAMPLING, AND ACCEPTANCE

A. General

All material will be subject to field inspection, sampling, and testing at the time of delivery on an as-delivered basis. Sampling and testing are the prerogative of the Purchaser.

The Supplier will not offload any material until the Purchaser has had the opportunity to complete inspection and sampling, unless prior approval is granted by the Purchaser’s authorized representative.

Material offloaded without such approval will be considered non-compliant and may be rejected in full.

Use of material prior to receipt of laboratory test results will not constitute acceptance.

B. Field Inspection

Prior to unloading, agency personnel will perform and document inspection of each delivery. Inspection will include, but is not limited to:

1. Verification that the delivered material complies with contract requirements.

2. Documentation of delivery information, including:

a. Order date

b. Delivery date and time

c. Delivery company

d. Verification of advance delivery notification

e. Compliance with allowable delivery times

f. Product type and quantity

g. Determination of any applicable price adjustments

3. Verification that required delivery documentation is present, complete, and legible, including:

a. Bill of lading and/or invoice

b. Current Safety Data Sheet (SDS)

c. Certified weight ticket

4. Verification of product segregation, if applicable.

5. Visual inspection of the load for contamination, segregation, moisture issues, or other non-compliance.

Any deficiencies identified during inspection will be documented at the time of delivery and reported to the appropriate agency representative for action.

C. Unloading

Unloading will only begin after the material has passed initial inspection.

1. Solid bulk materials will be unloaded into a windrow.

2. The material will be free-flowing and free of lumps, aggregations, and foreign matter.

3. The material will be continuously observed during unloading. If conditions are identified that warrant rejection:

a. Unloading will be stopped immediately.

b. The material will be reloaded when directed and rejected.

c. Photographs and documentation will be collected.

d. The Purchaser’s representative will be notified immediately.

D. Sampling

1. One representative sample may be obtained from each delivered shipment after initial inspection and during unloading.

2. Samples will be taken from the full cross-section of the windrow, including material from the top, middle, and bottom, to ensure a representative sample. Care will be taken to account for segregation of fine materials.

3. Samples will be placed immediately into sealed, moisture-resistant containers to prevent contamination or moisture exposure.

4. Each sample will be clearly labeled and submitted to the Purchaser’s designated laboratory with a transmittal form including:

a. Manufacturer or vendor name

b. Product name

c. Lot number

d. Shipping date

e. Date received

f. Delivery location

g. Quantity delivered

h. Name and contact information of sampler

E. Testing and Acceptance

Samples will be tested for conformance to specification requirements. Testing may include any parameters identified in the General Specifications and applicable product categories.

Laboratory test results will be final and will govern acceptance or rejection of the material.

V. LIQUIDATED DAMAGES

A. All material is subject to acceptance, rejection, or price Adjustment based on test results.

B. Liquidated damages will be assessed based on the Contract price of the affected material.

C. Damages will be cumulative but will not exceed 100% of the product price.

D. The Supplier will remove and replace rejected material at no cost to SDDOT.

E. Contaminated stored material will also be removed and replaced at the Suppliers expense, as determined by SDDOT.

F. SDDOT will not pay for material until satisfactory test results are received.

G. Two (2) non-compliant shipments per contract year may result in contract termination.

H. Use of material prior to testing will not waive SDDOT’s right to enforce specifications.

1. Deduction Schedule

a. Chemical Composition. For each 0.1 percentage point deficiency in sodium chloride content below the specified minimum, a deduction of one percent (1%) of the Contract price per ton will be applied. Material with sodium chloride content less than 85% may be rejected at the discretion of the SDDOT.

b. Gradation. For each one (1) percentage point outside the limits permitted by the specification for each sieve size, a deduction of one percent (1%) will be made from the Contract price.

c. Condition. Material delivered in a condition that requires reprocessing by SDDOT to make it usable (including but not limited to caking or lumping) will be subject to a deduction equal to the actual cost incurred by SDDOT to reprocess the material. All costs will be documented and provided to the supplier.

d. Moisture Content. For purposes of deductions, the following tables will apply:

Dry Road Salt ASTM D632 Type 1 Grade 1, Moisture Deduction Table

% Moisture Deduction % Moisture Deduction % Moisture Deduction

2.01 – 2.09 10% 2.5 – 2.59 25% 3.0 – 3.09 40%

2.1 – 2.19 13% 2.6 – 2.69 28% 3.1 – 3.19 43%

2.2 – 2.29 16% 2.7 – 2.79 31% 3.2 – 3.29 46%

2.3 – 2.39 19% 2.8 -2.89 34% 3.3 – 3.39 49%

2.4 – 2.49 22% 2.9 – 2.99 37% 3.4 & UP 50%

Brine Generator Salt ASTM D632 Type 1 Grade 2, Moisture Deduction Table

Moisture Content Deduction Moisture Content Deduction

0 – 1.6 0% 2.3 14%

1.7 – 2.0 5% 2.4 17%

2.1 8% 2.5 20%

2.2 11%

e. Impurities. Where specified, deductions for impurities will be applied as follows:

Purity Liquidated Damages

93% - 98% 25%

Below 93% 50%

VI. ORDERING, DELIVERY, AND INVOICING

All orders will be placed by email or phone. The official order date will be the date of the phone call or the date of the email if received by the Supplier before 2:00 p.m. (all order times reflect the Supplier’s time zone). Orders received after 2:00 p.m. will be considered received the following business day.

The Supplier will confirm receipt of each order and provide an estimated shipment date within two (2) business hours by phone or email.

A. Order Quantities and Scheduling

1. Orders exceeding ten (10) loads will require mutual agreement between the Purchaser and Supplier regarding delivery scheduling.

2. If the Supplier cannot deliver the full order as agreed, the remaining balance will be delivered in consecutive daily shipments beginning immediately after the initial delivery, unless otherwise agreed to by the Purchaser.

3. The Purchaser will not order more than (10) loads per location per week unless otherwise agreed.

B. Delivery Requirements

1. Deliveries will be made Monday through Friday between 7:00 a.m. and 4:00 p.m., local time (CST or MST, depending on the delivery location), unless otherwise approved by the Purchaser.

2. The Supplier will provide a minimum of twenty-four (24) hours advanced notice of delivery.

3. Deliveries made without proper notice or outside approved delivery hours unless pre-authorized, will be assessed liquidated damages equal to twenty-five percent (25%) of the purchase price of the delivered product.

4. State Holidays

Deliveries will not be required on the following State holidays:

New Years Day – January 1* Martin Luther King Jr. Day – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth – June 19* Independence Day – July 4* Labor Day – First Monday in September Columbus Day – Second Monday in October Veterans Day – November 11* Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25 *If a starred holiday falls on a Saturday, it will be observed the preceding day. If it falls on a Sunday, it will be observed the following day.

C. Delivery Timeframes and Late Delivery

1. All deliveries will be completed within twenty-five (25) calendar days from the order date.

2. From November 1 through April, failure to deliver within twenty-five (25) calendar days will result in liquidated damages of $250 per undelivered load. This amount will be deducted from the applicable invoice.

3. If the Supplier fails to make acceptable delivery arrangements with the Point of Delivery by the required date, the Purchaser may procure product from an alternate Supplier. Any additional cost incurred will be billed to the contract Supplier.

4. Repeat late delivers may result in contract termination.

D. Emergency Orders (November 1 – April1)

1. The Purchaser may issue emergency orders requiring delivery within forty-eight (48) hours.

2. Emergency orders will be paid at ten percent (10%) above the contract unit price.

3. The Supplier will respond within two (2) hours of order placement indicating whether they will attempt to meet the 48-hour delivery requirement.

a. If the Supplier declines, the Purchaser may procure from an alternate Supplier.

b. If the Supplier accepts but fails to meet the delivery timeframe, payment will revert to the original contract price (no premium).

E. Uncontrollable Circumstances

1. If the Supplier believes liquidated damages were caused by uncontrollable circumstances, the Supplier will submit a written request for consideration to the Operations Support Program Manager within seven (7) calendar days of notification.

2. The decision of the Operations Support Program Manager will be final and made in the best interest of the Agency.

3. Lack of backhaul will not be considered an uncontrollable circumstance.

F. Product Allocation

1. If product shortages at the source result in allocation, the Supplier will provide a certified letter from the point of origin stating the cause and extent of the allocation.

2. Failure to provide such documentation will result in liquidated damages of $250 per undelivered load.

G. Bill of Lading Requirements

1. Each will include a bill of lading containing:

a. Product name

b. Supplier and manufacturer

c. Delivery destination

d. Quantity delivered

e. Total weight supported by a certified scale ticket

f. Transportation details, including carrier name, equipment identification (trailer, or railcar), and point and date of origin.

H. Invoicing Requirements

1. Invoices will include:

a. All information in Section G above

b. Copy of the original bill of lading

c. Contract unit of measure

d. Quantity delivered

e. Contract unit price

f. Total invoice amount

g. Purchase order number, if applicable

I. Order Status Reporting

1. If the Supplier has more than fifty (50) loads on order, the Supplier will provide a weekly status report beginning November 1.

2. Reports will be submitted to the Operations Support Program Manager and will include:

a. Report date

b. Delivery location(s)

c. Total loads ordered by location

d. Loads delivered to date

e. Remaining loads to be delivered.

VII. FUEL COST ADJUSTMENTS

Compensation adjustments for the costs of motor fuels will be determined by the Purchaser in accordance with the following provisions:

For Salt Deliveries - The Purchaser will base the price change on a four- or five-week average, to the nearest hundredth of a dollar ($0.01) using the rounding procedures from the DOT Materials Manual, located on the Purchaser’s website. The Purchaser will use the “Weekly Retail On Highway Diesel Prices” for “All Types” using Midwest Prices as reported in the Energy Information Administration (EIA) of the US Department of Energy weekly publication. A 4-week average will be used for months having 4 Mondays and a 5-week average will be used for months having 5 Mondays. The amended contract price will be reviewed monthly during the last week of the month by the Operations Support Office of the SDDOT;

therefore, initiating a new contract price effective for deliveries made the following month through the Office of Procurement Management. Should fuel prices increase or decrease beyond 10% from the base price of $5.392 as determined from the EIA publication – Midwest Div. on June 3, 2026, the contract price will be amended as follows:

Calculations have shown that fuel consumption is approximately 50% of the total transportation costs for the delivered loads. Therefore, when a fuel cost adjustment is needed according to the terms of this contract, the following procedure will be used. A base price of $35.00/ton has been assumed for salt materials being delivered to the sites. The total transportation costs are then determined by subtracting the base price for salt, $35/per ton, from the Supplier’s bid price for that delivery location. Then 50% of that amount will be used for the calculated fuel cost.

Example: The bid price of salt is $75.00/ton. Then the transportation cost would be ($75.00-$35.00) or $40.00/ton. Then 50% of that amount, or $20.00/ton, would be used for the calculated fuel cost.

The percentage applied to the calculated fuel cost would be the amount over 10% to the nearest 0.1%.

Example: The current four- or five-week average fuel price, rounded to the nearest hundredth of a dollar, is $4.30/gal, and the published price on June 2nd, 2025, was $3.439/gal. The total percentage increase in fuel price is $4.300 - $3.439 = $0.861/$3.439 or 25.04%. Therefore, the amount applied to the calculated fuel cost would be 25.04% - 10% or 15.0%.

Therefore, the cost increase applied to the contract price would be 15.0% times the calculated fuel cost.

Example: $20.00 x 15.0% = $3.000/ton; therefore, use $3.000/ton increase. So, $75.00/ton plus $3.000/ton for an amended contract price of $78.000/ton.

The same calculations would hold true if the cost of fuel were to fall more than 10% below the published price.