RLP 3IN0254 - EXHIBIT B - ASR - 12.22.23.pdf

12.22.23 NPC 2021 ‐ ASR ‐ 1200.docx

DECEMBER 20, 2023

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PROPERTY OF THE UNITED STATES GOVERNMENT

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US Census Bureau National Processing Center Agency Specific Requirements

US Census Bureau National Processing Center Agency Specific Requirements for Design and Construction Services

Jeffersonville, IN

December 22, 2023

Prepared by US Census Bureau

US Census Bureau National Processing Center Agency Specific Requirements

FOR OFFICIAL USE ONLY

PROPERTY OF THE UNITED STATES GOVERNMENT

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Table of Contents

1. National Processing Center Relocation

1.1. Agency Specific Requirements Purpose

1.2. Coordination with GSA Requirements

2. Project Approach

2.1. Design & Construction

2.2. Schedule

2.3. Architectural Design Services

3. Supplemental Site Requirements

3.1. Site Identification

3.2. Site Security

4. Supplemental Architectural Requirements

4.1. Functional Description

4.2. Furniture, Fixtures & Equipment

4.3. Security Requirements

4.4. Acoustical Management Requirements

5. Supplemental Mechanical & Plumbing Requirements

5.1. Conditioned Space

5.2. IT Server Rooms Dedicated HVAC

5.3. Census Equipment HVAC, Plumbing & Compressed Air

6. Supplemental Electrical Requirements

6.1. Power

6.2. Information Technology Components

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1. National Processing Center Relocation

1.1. Agency Specific Requirements Purpose

This document provides supplemental requirements and clarifications focusing on business functions, space types and their relevant technical requirements. The ASR begins with the largest component of planning – the site – and concludes with the finite details of facilities systems needed to support the NPC mission. In addition, Sections 1 and 2 outline supplemental Census project commitments and expectations.

1.2. Coordination with GSA Requirements

GSA will provide additional overall technical and administrative requirements for the project under separate cover. Where discrepancies exist, clarification should be sought through responsible GSA Lease Contracting Officer.

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2. Project Approach The NPC Relocation project will consolidate logistics, data collection, data processing and printing services to the US Census Bureau, all due care for thorough programming, workflows and spatial logic are to be taken to support Census needs.

2.1. Design & Construction

The existing collection of facilities are spread among three distinct areas in aging infrastructure that does not support contemporary productivity methods. NPC staff will require high quality verifications that designs support and enhance their well‐established workflows.

Census will verify space layouts, designs and technical systems meet Census operational scenario modelling. It is expected the conventional GSA design cycles, including the DID workshops, will be sufficient to meet the needs of Census verification.

During construction, Census requires coordination with construction activities for IT systems infrastructure and security systems installations. Census via GSA will be present to provide ongoing clarification and decision making as construction proceeds.

2.2. Schedule

Census requires space acceptance no later than July 1, 2026. The Lessor and supporting teams AE (Architect of Record) and GC (General Contractor) shall pursue all necessary measures to meet this date. GSA and Census Bureau will provide all necessary assistance to the Lessor in meeting this deadline.

2.3. Architectural Design Services

In general, Census defers to GSA and Authority Having Jurisdiction (AHJ) for base building, fire safety, life safety and federal facilities requirements.

Census specific design service requirements are as follows:

2.3.1. Census Test Fits

Prior to the GSA Design Intent Drawing (DID) Workshop, Census will provide test fits for use by the architect of record. These test fits will provide additional detailed organizational adjacencies, equipment requirements and expectations. Census requires CAD files of the existing base building to complete this task.

Census test fits do not prescribe nor bind the Architect of Record to any specific architectural configurations. Instead they demonstrate a range of possible layouts that meet Census needs. The AE is responsible for utilizing these documents to test their own layouts prior to presentation to Census. The Census test fits will be used to validate workflows and the underlying assumptions.

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The Architect of Record is encouraged to develop alternative configurations that can also meet Census needs.

2.3.2. Lessor Design Intent Drawing (DID)

The final DIDs prepared by the Lessor and accepted by the Government are also used by furniture and equipment suppliers to count and place equipment. Census Bureau will check Lessor supplied DID for accuracy of counts.

3. Supplemental Site Requirements The RLP, section 1.05 details requirements for Neighborhood, Parking, Location Amenities and Public Transportation. Census has the following additional requirements.

3.1. Site Identification

Federal Facility Security Level III requirements dictate low key signage for site identification.

3.2. Site Security

Lessor shall provide a perimeter secure from vehicle intrusion in compliance with FSL III standards. Perimeter design may be accomplished by a variety of means within the performance requirements of FSL III.

Controlled access points shall be established to provide 24/7 manned guard stations.

Quantity and design of controlled access points shall be sufficient to minimize wait times for employees at shift turnover.

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4. Supplemental Architectural Requirements

The Census Bureau runs over 120 routine surveys annually for a variety of government and academic purposes. The National Processing Center is unique in their capability to print, mail, scan, digitize and analyze the millions of public survey documents annually. The public relies on this data for decision making and delivery of federal, state and local programs and services.

To accomplish this mission requires and extensive printing, assembly, shipping, receiving and scanning expertise, equipment and facilities.

NPC also provides information technology server and hardware distribution services for all of the US Census Bureau.

The Census Bureau safeguards all information in its custody. Confidentiality and integrity of personal and commercially sensitive information is managed in this environment.

4.1. Functional Description

The following descriptions allow Offerors a snapshot of NPC operations and the necessary facility implications. The following describes NPC business unit functions, Census Bureau estimation of land and space use classifications, and tabulations of required usable square footages. Census test fits will detail adjacencies and relationships.

Mission Flexibility The NPC mission is dynamic in terms of annual volume fluctuations. Specific workflows are modified on a routine basis to accommodate a variety of mission requirements. This include reconfiguration of printing, assembly, shipping and scanning equipment. Lessor shall develop concepts that permit a variety of configurations for any given workflow.

4.1.1. NPC Organization: Primary In‐Residence Functional Units

Document Services Branch Provides full service, custom printing, assembly and shipping of documents to millions of businesses and households. Monthly output is measured in full semi‐truckloads per day.

Document Services Branch contains several specialized spaces within their footprint:

secure hand assembly, secure work in progress storage holding areas, industrial printer facility machine shop for maintenance in addition to office space, conference rooms, break room and pallet racking.

Data Capture Branch Receives incoming surveys completed by the public, batches, scans and digitizes surveys that Document Services prepared and shipped. Data Capture Branch contains office space and conference rooms.

Support Services Branch

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Provides logistics and storage support for all incoming and outgoing materials and work product for NPC. Support Services operates receiving and shipping docks, provides pallet assembly and shipping preparation and manages incoming materials and work in progress for both Document Services and Data Capture Branches. Support Services also provides archival storage of national records as part of joint agreements with the National Archives and Records Administration. Support Services Branch contains office space and conference rooms.

Information Technology Branch Provides infrastructure and server support for NPC and Census‐wide operations. Provides desktop, mobile and office hardware acquisition, deployment and maintenance services for NPC and Census nationally.

4.1.2. Organization: Secondary Support Units

Senior management, human resources, financial support, project management, security and safety support units all have partial resident requirements to be collocated with primary functional units.

Department of Homeland Security Federal Protective Services will also be resident with the facility.

4.1.3. Common Space Resources

Break rooms, conference rooms, huddle spaces and common office supplies and services are distributed throughout the facility.

4.1.4. Square Footage Requirements

Usable space square footage for each of the NPC functional areas as follows:

FUNCTION USF GSA SPACE TYPE NOM BTU

ABOVE STD

Document Services Branch Offices 13,600 Office ‐

Document Services Branch Prod Flr 136,000 Production 300k

Data Capture Branch Offices 10,500 Office ‐

Data Capture Branch Prod Flr 45,500 Production 50k

Support Services Branch Offices 2,500 Offices ‐

Support Services Branch Whse 91,000 Warehouse 20k

Information Technology Branch 7,569 Office 1,300k

Secondary Support Units 6,631 Office ‐

Common Space Resources 11,700 Office ‐

Total 325,000

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4.1.5. Room/Area Detailed Requirements

Detailed room and area requirements will be provided post‐award via Census test fit drawings during the DID phase.

4.2. Furniture, Fixtures & Equipment

Census shall provide all furnishings, security equipment, processing equipment, IT equipment.

Lessor shall provide warehouse pallet racks, forklift charging stations, bollards and rails.

4.3. Security Requirements

The NPC facility is a controlled access facility that shall comply with Department of Homeland Security, Federal Protective Services (DHS FPS) Facility Security Level III requirements. Refer to GSA and FPS for comprehensive requirements.

Census opens and handles mail from the general public and requires an enclosed environment capable of being swiftly isolated in the event of discoving contaminants in opened envelopes.

Census requires approximately 36,000 square feet of hazardous material isolation space.

Further details will be issued post‐award.

Additionally, Census periodically assembles and mails sensitive documents requiring additional layers of security. These operations are scheduled intermittently, requiring that Census implement temporary secure wall configurations. Census requires segments of movable wall that can support badged access for these sensitive document production projects.

4.4. Acoustical Management Requirements

Office spaces are required to have industry standard acoustic management: carpeting, acoustic ceilings, acoustically managed offices, conference, huddle and break rooms.

Document creation and scanning equipment areas generates significant repetitive noise for extended durations. Given the requirement for flexibility in arranging equipment in response to emerging workflows, Census requires acoustical management as part of the Lessor’s A/E fee.

Within Document Services Branch, the loudest persistent equipment is booklet makers which can generate both low and high frequency output up to 95dba for a full shift.

Within Data Capture Branch industrial mail sorters generate low and mid frequency output of up to 80dba for 10 ‐minute periods throughout the day.

Data Capture scanners can run continuously generating both low and mid frequency output up to 85dba for a full shift.

For staff operating in office‐type functions, isolation from this equipment noise is essential.

For staff using or adjacent to this machinery noise attenuation is required to absord and mitigate transmission and amplification of acoustic output.

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5. Supplemental Mechanical & Plumbing Requirements

In general, Census defers to mechanical and plumbing requirements of GSA or IBC except for the following items.

5.1. Conditioned Space

Industrial printing and scanning equipment require humidity ranges of 35‐55% and ambient air temperatures of 68° ‐ 77° for proper operation. Stored paper products in warehouses require humidity control between 35‐55% relative humidity to protect paper supplies and finished work products per the lease.

Office areas require standard humidity and temperature controls per the lease.

5.2. IT Server Rooms Dedicated HVAC

Power and cooling for Census server rooms are single side requirements. All power and cooling to be fully redundant to meet uptime Tier II standards. Generator is expected to provide fully redundant power and include ~1.9 multiplier to address non‐compute services draw to support HVAC during any extended outage. UPS is not required to support HVAC, expecting HVAC restart once generator power is established.

Resource Requirements

Space (sqft) 2,500

Power design load (compute draw kW) 1,320

UPS (kW) 1,320

Generator (kW) 2,508

Cooling (tons) 375

Tons of cooling to support a compute draw (3.5 kWh/ton)

Fire Suppression: FM‐200

Census will provide UPS and generators for the new facility. Lessor shall receive specifications for Census components for design and installation.

5.3. Census Equipment HVAC, Plumbing & Compressed Air

Census printing, fabrication, assembly, mail processing and scanning equipment all require temperature and humidity control. Some equipment requires compressed air and cold water supply for processes. Census will provide equipment specifications to lessor to design and install necessary HVAC, compressed air and water supply. Census will provide compressors for Lessor installation. Lessor shall maintain infrastructure for supporting compressed air.

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Census conducts equipment maintenance on Census‐owned accountable property. The Census maintenance facility employs extensive metal working equipment including mills, lathes, welding and metal finishing. Lessor shall provide necessary HVAC, fire‐protection and emergency wash stations.

Census‐owned forklifts are battery operated. Lessor shall provide all necessary HVAC for ventilation of charging and maintenance areas.

Industrial shred equipment requires specialized ventilation for equipment cooling and dust management.

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6. Supplemental Electrical Requirements Census electrical requirements do not exceed GSA or AHJ requirements except for items detailed below.

6.1. Power

Lessor is responsible for providing all power distribution components except as follows:

6.1.1. Redundant, Uninterruptable and Emergency Backup Power

Census requires that emergency power covers 100% of NPC operations within 30 seconds of power outages.

In addition, Census requires resilient data center design that ensures 7x24 uptime while minimizing energy consumption and long‐term operational costs to support NPC networking, computing and data storage demands. Lessor shall provide minimum Uptime Institute Tier II level of redundancy for all environment components (with a target of four nines) during failure or maintenance of any single component.

Standard IT 42u lockable racks (use of air contained units to optimize cooling is encouraged) are required. It is critical that all racks have separate path redundant power to mitigate onboard power‐supply failures in the IT equipment.

Where full redundancy of external resources (e.g. power grid and/or water supply) is unavailable or overly expensive, mitigation strategies sufficient to ameliorate risk to an acceptable level will meet requirements.

It is preferable that all power and cooling systems be designed with both current best practices in data center standards and use of “green” technologies as critical factors. Use of renewable energy (both grid and on premise) and geothermal cooling is favorable.

Raised floor designs are discouraged, unless overwhelming cost or functional requirements of NPC’s specific needs demand it. Natural air‐flow and other energy efficient cooling designs will be favorably considered in all specifications. Re‐use of low‐ grade heat shed from data center operations, for human space environmentals (hot, hot water, etc.) is also encouraged.

6.1.2. Industrial Equipment

Census will provide necessary specification for each type of industrial printing, data processing and material handling equipment. Lessor shall provide necessary power and data to equipment locations. Hardwired components will be identified and provided to Lessor for installation under required building permits.

Per sections Error! Reference source not found., Coordination with Census Vendors, Lessor will advise GSA and Census of any limitations to this requirement and provide

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technically feasible and timely alternatives well prior to installation of infrastructure to allow GSA and Census to develop and execute alternative approaches.

6.1.3. Security Systems Power

Lessor shall provide all power necessary for a complete security system. Census shall verify component locations and sequence of operations for IDS. Census shall provide component specifications and locations for all other security systems. See Section 6.3.

6.2. Information Technology Components

In general, IT infrastructure components shall be provided by Lessor.

6.2.1. TELECO DEMARCATION

Census requires demarcation from two separate teleco providers as part of the US Census Bureau information system diversification strategy. The building must have a minimum of two (2) demarcs (shell). Each demarcation point shall be at opposing sides of the facility.

6.2.2. DISTRIBUTION FRAMES

Two medium distribution frame (MDF) rooms shall be provided corresponding to each demarcation point. Intermediate distribution frame (IDF) rooms shall be distributed to provide physical network drops to all IT devices. IDFs shall be distributed and spaced so that no data cable shall exceed a total length 100 meters.

6.2.3. DATA DROPS AT DEVICE LOCATIONS

All data cabling, including terminations and cable trays shall be provided by Lessor. Data cabling shall be CAT6. Outlets and drops shall be labeled with circuits to avoid necessity for tracing. Label outlets with distribution panel and circuit.

6.2.4. WIFI ACCESS

WiFi signal shall be available throughout the facility. WiFi signal and device distribution shall be indicated on DID. Lessor shall provide ceiling mounted drops for use with Census Bureau Access Point (AP) equipment.

Provide 10' additional cable at access point locations for fine tuning of access point reception. Where ceiling systems conceal AP installation points, mark ceilings with temporary, non‐damaging where access point cabling is placed to facilitate location by Census personnel.

6.3 *Lighting Levels (Production Area)

Fixtures shall have a minimum of two tubes and shall provide 50 foot‐candles at desktop level

(30” above finished floor) with a maximum uniformity ratio of 1.5:1. Lessor shall provide, as part of Shell Rent, 10 average foot‐candles in all other Building areas within the Premises with a uniformity ratio of 4:1. Emergency egress lighting levels shall be provided in accordance with

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the local applicable building codes (but not less than 1 foot‐candle) by either an onsite emergency generator or fixture mounted battery packs.

*The cost difference between the shell standard referenced in the Lease paragraph 3.45 and the standard referenced above shall be considered a TI cost.