Risk_Managment_Information_System_(Addendum_#5_Revision).pdf
PDF 166 KB Posted
- Attached to
- Risk Managment Information System
- Solicitation number
- 2024-GEN-072
- Issued by
- Cuyahoga County, Ohio
About this file
This document is a Request for Quotes (RFQ) for a Risk Management Information System issued by the City of Cleveland's Department of Risk Management, solicitation number 2024-GEN-072. The city is seeking a comprehensive software solution to centralize risk, legal, insurance, and safety information, with a primary focus on Workers' Compensation management, which comprises 40% of their risk management efforts. The project aims to implement an application that can manage spreadsheets, certifications, legal settlements, and asset tracking, while supporting efficient claims reporting and management. Key dates include a project release on June 4, 2024, a question submission deadline of June 11, 2024, and a response submission deadline of October 7, 2024 at 12:00 pm, with electronic submissions required through the OpenGov Procurement platform.
The evaluation of vendor submissions will be based on an overall score using a 0-5 point scoring method, with vendors required to upload a complete response without cost information and submit a separate cost proposal. Vendors must individually respond to desired features and certify their understanding and agreement with the solicitation terms. The system should specifically support functions such as communication management, appointment tracking, return-to-work management, motor vehicle accident review, and providing tools for the Traffic Safety Analysis Panel (TSAP) to review and prevent accident recurrence. Bidders are instructed to create a free account on the procurement platform and carefully follow the submission guidelines outlined in the document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ_-_Quote_Request_-_Risk_Management_05292024.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
2024-GEN-072
RISK MANAGMENT INFORMATION SYSTEM
City of Cleveland
Department of Risk Management
601 Lakeside Ave
Cleveland, OH 44114
RELEASE DATE: June 4, 2024
DEADLINE FOR QUESTIONS: June 11, 2024
RESPONSE DEADLINE: October 7, 2024, 12:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/clevelandoh
City of Cleveland
Risk Managment Information System
I. Introduction
II. Project Details
III. Evaluation Phases
IV. Vendor Submissions
Attachments:
A - RFQ - Quote Request - Risk Management 05292024
#2024-GEN-072
Title: Risk Managment Information System
1. Introduction
1.1. Summary
General work description: The City of Cleveland is requesting quotes for a Risk Management System.
The Division of Risk Management (DRM) has various tasks that are required for city, state, and federal mandates; and to be done promptly to help us meet established goals for the year. The City would like to implement an application which acts as the city’s central repository for all risk, legal, insurance and safety information. This program will help the city manage various spreadsheets, renewing certifications, legal settlement solutions and risk related information. Workers’ Compensation (WC) is 40% of the city’s risk management effort. The desired software should support the city implementing efficiencies and additional effectiveness on the reporting of new WC incidents or claims as well as the tools to manage the WC claims. These tools allow management of communications, appointment tracking, return to work management and managing the WC claim. The Division of Risk Management tracks the City’s assets, information about those assets, values, when they were last appraised and other key details. This risk management software system would provide the necessary tools to communicate and manage the city’s assets. This system will serve as the basis of information allowing the MVARC (Motor Vehicle Accident
Review Committee) to review motor vehicle accidents to come to a determination of whether additional actions are beneficial. We are also the custodian of record for the TSAP committee (Police -Traffic Safety
Analysis Panel). The Risk Management system’s ability to allow the members of the committee to review/communicate and identify corresponding actions will allow us to best manage and prevent MVA recurrence.
1.2. Background
Track, manage and coordinate all potential risk to the City of Cleveland.
1.3. Contact Information
Project Contact:
Eduardo Romero Commissioner of Risk Mgt.
601 Lakeside Ave.
Suite 28 Cleveland, OH 44114 Email: eromero@clevelandohio.gov Phone: (216) 664-3495
Procurement Contact:
Eduardo Romero Commissioner of Risk Mgt.
601 Lakeside Ave.
Suite 28 Cleveland, OH 44114 Email: eromero@clevelandohio.gov Phone: (216) 664-3495
Department:
Risk Management mailto:eromero@clevelandohio.gov tel:(216)664-3495 mailto:eromero@clevelandohio.gov tel:(216)664-3495
Department Head:
Ed Romero Commissioner
1.4. Timeline
Release Project Date June 4, 2024
Question Submission Deadline June 11, 2024, 12:00pm
Question Response Deadline September 18, 2024, 5:00pm
Submission Deadline October 7, 2024, 12:00pm
2. Project Details
2.1. Important Instructions for Electronic Submittal
The City of Cleveland is accepting electronic bid submissions. Bidders shall create a FREE account with
OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.
2.2. Scope of Work or Project Details
Please see the Attachments section for technical specifications and attachments.
https://procurement.opengov.com/signup https://procurement.opengov.com/portal/clevelandoh/projects/98498/document?section=896121
3. Evaluation Phases
No. Evaluation Criteria Scoring Method Weight (Points)
1. Overall Score 0-5 Points 5 (100% of Total)
4. Vendor Submissions
4.1. Respondent Submittals (without Cost)*
Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.
(Do not upload cost information in here)
*Response required
4.2. Separate Cost Proposal*
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
*Response required
4.3. After reviewing the attached desired features, please respond to each feature individually.* *Response required
4.4. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*
☐ Please confirm
*Response required
File details come from the government source that posted it. Updated .