RidingMowers HIePRO FY27.docx

STATE OF HAWAII

DEPARTMENT OF HEATLH

ADULT MENTAL HEALTH DIVISION

HAWAII STATE HOSPITAL

45-710 KEA'AHALA ROAD

KANEOHE, HI 96744

HIePRO SOLICITATION

REQUEST FOR QUOTES

FOR

Two Riding Lawn Mowers Release: September 11, 2026 Offer Due: September 18, 2026, 2:00 PM (HST)

Hawaii State Hospital (HSH) is interested in the purchase of two (2) quantity riding lawn mowers for the grounds of the Hawaii State Hospital set forth in Section 1, Scope of Services, of this solicitation Request for Quote (hereinafter “RFQ”).

1. Scope of Purchase:

The purchase of two (2) Hustler Super Z seventy-two-inch (72”) Rear discharge riding lawn mower, or comparable model. Riding mower to come with a manufacturer warranty.

a) Thirty-Five (35) Horsepower

b) Zero turn

c) Commercial Grade

d) Unleaded Gas

General Description

· The contractor shall have all purchased products delivered by December 31, 2026.

General Compliance General guideline to follow while on HSH Property

· HSH shall have the right to terminate the contract at any time by giving the Contractor a two (2) weeks written notice.

· Contractor shall replace any products that are damaged or missing upon the state’s inspection of delivery.

2. Vendor Compliance

· Proof of compliance obtained through Hawaii Compliance Express (HCE). The vendor’s name on the Certificate of Vendor Compliance (CVC) must exactly match the vendor’s name under which the quote for this solicitation is submitted. A copy of CVC must be submitted with quote for verification. The vendor is responsible for maintaining compliance. Non-compliance may result in a vendor not receiving an award, delay of payment, or cancellation of award.

· The interested offeror must be a registered company to do business in the State of Hawaii.

3. Compensation and Payment Schedule

The Contractor shall submit a complete invoice after product inspection of delivery is complete, to Hawaii State Hospital for the products purchased in accordance with Section 1, “Scope of Services.” All product costs, shipping, and taxes shall be included in the electronic submission.

The Contractor shall include all applicable taxes, shipping, fees of any kind when submitting the via electronic bid.

The Contractor shall email all invoices to doh.hshaccounting@doh.hawaii.gov

4. Performance Period:

The Contractor shall provide the product required under the contract from September 21, 2026, through December 31, 2026, unless the contract is sooner terminated.

5. Submission and Award All submittals shall be made via HIePRO. The following documents must also be completed and submitted by the vendor.

· Offer Form Selection and award shall be contingent on the lowest and most responsible and responsive offer.

HSH reserves the right to cancel or return any products that do not meet safety standards that are stated in award at any time and for convenience by providing two (2) weeks prior written notice to the Contractor.

All inquiries shall be made using the HIePRO Questions and Answers Section. Only those inquiries received by the deadlines shall be responded to. The State’s responses shall not be construed to make any changes to the RFQ unless otherwise revised by an addendum. Responses to inquiries shall be made by way of HIePRO question and answer section. No verbal or email responses shall be considered as official.

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