Richmond Community Schools - Anatomy Visualization System RFP.pdf

Richmond Community Schools 35276 Division * Richmond, Michigan 48062 * (586) 727-3565 * www.richmond.k12.mi.us

Board of Education Deborah Michon, President

Angela Pacitto, Vice President Sandra Fortuna, Secretary

Margaret Teltow, Treasurer Candess Cunningham, Trustee

Kelly Oldani, Trustee Danielle Sutton, Trustee

Brian J. Walmsley, Ed.S.

Superintendent

Richmond Early Childhood Learning Center & Will L. Lee Elementary School

68399 Forest Richmond, Michigan 48062 Heidi Mangune, Principal

Michael Gibson, Dean of Students

Richmond Middle School 35250 Division

Richmond, Michigan 48062 Jennifer Marella, Principal

Paul Knight, Dean of Students

Richmond High School 35320 Division

Richmond, Michigan 48062 Andrea Szabo, Principal

Becky Borwick, Dean of Students

NOTICE TO BIDDERS

The Board of Education of Richmond Community Schools, Richmond, MI 48062, will receive sealed bids for consideration of the Anatomy Visualization System until 2:00 P.M. on Wednesday, January 10, 2024, at the Board of Education and Administrative Office located at 35276 Division, Richmond, MI 48062. The bids will be opened and read at that time.

All bids pricing must be held firm for the period of not less than thirty (30) days.

All bids shall meet or exceed the minimum specifications set forth in the enclosed bid package. All proposals shall be in accordance with the attached "INSTRUCTIONS TO BIDDERS."

All proposals shall be made on the proposal form furnished by the District and must conform and be responsive to the terms of the RFP unless otherwise indicated in the documents. The RFP documents are available at the District’s Business and Finance webpage: https://www.richmond.k12.mi.us.

Any questions or clarifications may be sent via email to tschadd@richmond.k12.mi.us or by phone (586)

727-3565. Small, women-owned, disabled veterans and minority firms are encouraged to submit responses to this Request for Proposal. The District’s hours of operation are 8:00 a.m. through 4:00 p.m. EST.

The Board of Education reserves the right to reject any or all bids, award the contract to other than the low bidder, accept any or all alternatives, waive irregularities and/or informalities and, in general, make an award in any manner deemed by it, in its sole discretion, to be in the best interest of the school district.

FAMILIAL RELATIONS DISCLOSURE

As required by State Law (P.A. 232 of 2004), all proposals/bids must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any

Employee of the bidder and any member of the Richmond Community Schools Board of Education or the Superintendent of the School District. The Board will not accept a bid that does not include this sworn and notarized disclosure statement.

https://www.richmond.k12.mi.us/

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

As required by Michigan Public Act No. 517 of 2012, all proposals/bids must be accompanied by a sworn and notarized affidavit of compliance Iran Economic Sanctions ACT. The Board will not accept a bid that does not include this sworn and notarized affidavit of compliance.

RICHMOND COMMUNITY SCHOOLS

35276 DIVISION

RICHMOND, MI 48062

INSTRUCTIONS TO BIDDERS

1. PURPOSE

The following specifications and instructions are supplied to provide the requirements for submitting bids to the Richmond Community Schools Board of Education, 35276 Division, Richmond, MI 48062, on or before 2:00 P.M., Wednesday, January 10, 2024, for consideration of

Anatomy Visualization Systems. The bids will be read at that time.

2. SCOPE OF WORK

A. The purpose of this RFP is to purchase one (1) Anatomy Visualization System for the District’s Career Technical Education Program (“CTE”). The District is requesting vendors to provide listings of suggested Anatomy Visualization System(s). ATTACHMENT A, PRICING WORKSHEET, attached herein must be populated with the proposed Anatomy Visualization System(s).

B. Pricing is to include, but is not limited to, anatomy visualization table, operating software, and on-site training.

C. The RFP term will commence upon approval of award(s) by the District and shall continue for an initial term of one (1) year. The District reserves the right to purchase additional items from this solicitation.

D. An award is expected to be made to a proposer(s) by the end of January 2024, thereby providing enough lead time for delivery and installation. Delivery time will be considered as an evaluation factor in awarding any portion of the RFP.

E. By submitting a response to this RFP, vendor agrees to offer updated equipment models as available under the same Terms and Conditions throughout the term of the RFP and all extensions.

F. All deliveries for line-item purchases will be FOB Destination. Specific destinations within the District will be noted on individual purchase orders as purchases are made. ALL SHIPPING COSTS ARE TO BE INCLUDED IN UNIT PRICE

AND ON “EXTENDED COST” COLUMNS OF THE RFP FORM ATTACHMENT A,

PRICING WORKSHEET.

G. All deliveries for purchases are to be fully assembled, adjusted for specific application, and set in place. White glove services will be required.

H. RFP prices must remain in effect for one (1) year from the RFP award date. Any price escalation will require justification and approval from the District.

I. Successful Proposer will be required to replace any damaged items before acceptance is made by the District.

J. RFP will be awarded based on the best value of the proposed items in the RFP proposal. The District reserves the right to award by individual line item, by group, or by means of a single award to the overall best value and responsible Proposer on all line items and meeting District specifications and requirements.

Questions regarding this RFP should be directed to the attention of Tammie Schadd, Director of Business and Management Services, (586) 727-3565 or tschadd@richmond.k12.mi.us.

The undersigned has read the specifications, instructions and conditions, and all supplementary conditions or instructions included herein, is familiar with and understands the provisions and proposes and agrees to furnish and deliver the goods and/or services in strict accordance with these specifications, instructions, conditions and provisions, and the prices quoted herein.

Company Name:

Signature:

Print Name:

Title:

Date:

Address:

Phone:

Email:

mailto:tschadd@richmond.k12.mi.us

3. INSURANCE REQUIREMENTS

The successful bidder agrees at its sole cost and expense to purchase, prior to the commencement of services, and maintain the following insurance coverage in the minimum amounts indicated for the entire duration of the contract.

Commercial General Liability Insurance: on an “Occurrence Basis” with limits of liability not less than $1,000,000 each occurrence, $1,000,000 aggregate, combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions: A)

Contractual Liability; B) Products and Completed Operations; C) Independent Contractor’s

Coverage; D) Broad Form General Liability Extensions or equivalent; E) Deletion of all Explosion, Collapse and Under group (XCU) Exclusions, if applicable.

Workers’ Compensation including Employer’s Liability Coverage: of $100,000 each accident, $500,000 annual aggregate, in accordance with all applicable Michigan law.

Motor Vehicle Liability: If Contractor or its employees will use motor vehicles to satisfy its responsibilities under this contract, then Contractor must have a minimum of $1,000,000 per occurrence combined single limit including coverage for hired or leased vehicles, and owned and non-owned vehicles with No-Fault coverage as required by law. If an insurance coverage furnished by Contractor is on a “claims made” basis, the Contractor shall continue the coverage required under this contract for a minimum of three years after the expiration or termination of this contract.

4. GENERAL CONDITIONS

A . The Owner reserves the right to review and /or terminate the contract if at any time the

Contractor fails to conform to the requirements of this contract.

B. Contractor shall be responsible for all repairs or damage to School District property caused by his/her equipment, personnel or materials used.

C. Proposers shall guarantee all items purchased under this RFP to be in compliance with the

RFP specifications and shall be free of defects. Should any problems arise due to defective material(s) or faulty workmanship, or if the product is not in compliance with RFP specifications and requirements, the vendor shall replace the product at no charge, including labor, material and transportation costs, to the complete satisfaction of the District.

If the vendor is unable to meet the District requirements, the District reserves the right to receive a full refund check from the vendor for the unsatisfactory merchandise, including all labor, materials, and transportation costs.

Repeated failure to provide product on time and/or product(s) that do not meet the specifications will constitute grounds for termination of the contract.

If determined by the District, after a written warning to the successful Proposer and a reoccurrence of the same failure, the contract may be terminated. If so, a letter of cancellation shall be mailed to the vendor.

At the time of termination, payment of invoices for products and/or services already received and approved in accordance with RFP documents shall be the responsibility of the District. The

District shall not be responsible for any loss of profits resulting from cancellation of a portion of any order at the time of termination.

The rights and remedies of the District provided above shall not be exclusive and are in addition to any other rights and remedies provided by law.

Unless a prior written agreement has been reached with the District, failure to comply with the promised delivery schedule or failure to provide an acceptable product, releases the District from all obligations. In addition, the vendor will be responsible for the cost difference of purchasing items from the next responsible Proposer meeting all District specifications and conditions. If next responsible Proposer is unable to supply the items, the District reserves the right to purchase the items from another source and bill the difference from any unpaid balance owed to the original awarded Proposer.

D. It is understood that the Proposer agrees to deliver prepaid all items on which RFPs are accepted to the address indicated on the District purchase orders. All costs for delivery, drayage, freight, or the packing of said articles are to be borne by the Proposer and included in the unit costs.

E. Invoices must be clearly itemized, include the unit price, and specify purchase order number.

Invoices determined to be incorrect shall be returned and not paid until a credit for the invoice or a corrected invoice is supplied. Payment will be made within thirty (30) days of receipt of correct invoices and merchandise.

Cash discounts with a term of less than thirty (30) days will not be considered in determining the best value. Indicate cash discount on last page of RFP Form Attachment A, Pricing Sheet.

Proposers must complete the attached W-9 IRS tax form and return it with their proposal.

5. REFERENCES

All proposals/bids submitted must have the furnished reference form complete.

6. FAMILIAL RELATIONSHIP DISCLOSURE

All proposals/bids submitted must have the furnished familial relationship disclosure signed and notarized. The Board will not accept a bid that does not include this sworn and notarized statement.

7. IRAN ECONOMIC SANCTIONS ACT

All proposals/bids submitted must have the furnished Iran Economic Sanctions ACT signed and notarized. The Board will not accept a bid that does not include this sworn and notarized statement.

8. BID IDENTIFICATION

Bids must be submitted on the Bid Proposal Form furnished and all envelopes containing the bid shall be clearly marked “Anatomy Visualization System” and mailed or dropped off to the attention of Tammie Schadd, 35276 Division, Richmond, MI 48062.

9. AWARD

The following features shall be considered in making an award:

A. Price of Services B. Qualifications, Experience and References C. Conformity to listed specifications D. Customer Service and Delivery

RFP Form Attachment A - Pricing Worksheet

Anatomy Visualization System RFP

Company Name:__________________________

ITEM

NO.

MANUFACTURER PART NUMBER DESCRIPTION UNIT QUANTITY UNIT COST

(LIST PRICE)

EXTENDED

COST

Delivery Lead Time

EACH

2 EACH $ $

3 EACH $ $

4 EACH $ $

5 EACH $ $

6 EACH $ $

7 EACH $ $

8 EACH $ $

9 EACH $ $

10 EACH $ $

11 EACH $ $

12 EACH $ $

BASE BID $

Proposer must furnish complete specifications for each item listed above, as per Section 2 of the Supplemental RFP Instructions and conditions.

Company Name:

Authorized Signature:

Print Name:

Title:

Date:

List of References: (Preferably other school districts)

Other Schools or

Business Name/Address

Contact

Phone/Email

Dates of

Service

Products/Service

1.

2.

3.

FAMILIAL DISCLOSURE STATEMENT

All bidders must submit the following familial disclosure statement in compliance with Section

1267 of the Revised School Code (MCL 380.1287) and attach this form to the bid. Richmond

Community Schools shall not accept a bid that does not include this sworn and notarized statement. The Familial Disclosure Statement must be completed in its entirety.

By this sworn and notarized statement, I am disclosing the familial relationship(s) that exists between the owner(s) or any employee of the firm and any member of the

Richmond Community Schools Board of Education or the Superintendent of Richmond

Community Schools as follows: (Please provide owner/employee name, position, name of relative and the nature of the familial relationship or state NONE).

Owner/Employee Position Name of Relative Nature of

Name (Board Member/Superintendent) Relationship

Note: Any additional disclosures must also be sworn and notarized.

Signature: __________________________________ Title: __________________________

Name of Firm: ________________________________________________________________

STATE OF MICHIGAN )

) SS

COUNTY )

On this ______ day of ___________, 2024, before me, a Notary Public, in and for said county, personally appeared ___________________________, agent of the firm _______________, and who acknowledges the same to his free act and deed as such agent.

Notary Public

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Richmond Community Schools

(the “School District”) Request For Proposals for Anatomy Visualization System (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public

Act No. 517 of 2012 (the “Act”), and that in the event the Contractor is awarded a Contract as a result of the aforementioned RFP, the Contractor will not become an “Iran Linked Business” at any time during the course of performing under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of

$20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the

Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three

(3) years from the date the it is determined that the person has submitted the false certification.

BIDDER:

By: ______________________________

Its: ______________________________

Date: ____________________________

STATE OF MICHIGAN

COUNTY OF _________________

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

Notary Public

____________________ County, Michigan

My Commission Expires: ______________

Acting in the County of : ______________