RIC Contract Compliance for Small Business Presentation in Pre-bid Meeting 07-18-2024.pdf

Capital Region Airport Commission

CONTRACT COMPLIANCE

Title VI Policy Statement

• Capital Region Airport Commission assures that no person shall on the grounds of race, color, national origin (including limited English proficiency (LEP)), sex (including sexual orientation and gender identity), creed, or age, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987 (PL 100.259), Section 520 of the Airport and Airway Improvement Act of 1982, and related authorities (hereafter, “Title VI and related requirements”), be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity that receives U.S. Department of Transportation (DOT) funding. Title VI also prohibits retaliation for asserting or otherwise participating in claims of discrimination.

• Capital Region Airport Commission further assures every effort will be made to ensure nondiscrimination in all its programs and activities, whether those programs are federally funded or not including any programs or activities of our sub-recipients”. The Airport Sponsor agrees, among other things, to understand the communities surrounding or in the flight path, as well as customers that use the airport. Anytime communities may be impacted by programs or activities the Capital Region Airport Commission will take action to involve them and the public in the decision-making process.

• Capital Region Airport Commission requires nondiscrimination assurances, as prescribed by FAA, from each tenant, contractor, and concessionaire providing an activity, service, or facility at the airport. Assurances must be included in any related lease, contract, or franchise agreement between Capital Region Airport Commission and each tenant, contractor, and concessionaire, as well as in any similar agreements with their own sub-tenants and sub-contractors.

Small Business Concern For this IFB, the Commission has not established any race- or gender-conscious DBE participation goals.

The Commission extends to each individual, firm, vendor, supplier, contractor, and subcontractor an equal economic opportunity to compete for business.

The Commission uses race- and gender-neutral measures to facilitate participation of small businesses.

The Commission strongly encourages each Respondent to voluntarily subcontract or joint venture with small businesses to perform a commercially useful function (CUF) for the part of the work that Respondent might otherwise perform with its own forces.

The Commission also strongly encourages each Respondent to voluntarily utilize small businesses as suppliers of goods and services.

E n c o u r a g e m e n t o f D B E / A C D B E C e r t i f i c a t i o n 4 9 C F R P a r t 2 3 & 2 6 means any individual who is a citizen (or lawfully admitted permanent resident) of the United States and has been subjected to racial or ethnic prejudice or cultural bias within American society because of his or her identity as a member of a certain group and without regard to his or her individual qualities.

The social disadvantage must stem from circumstances beyond the individual's control. Socially and economically disadvantaged individuals include those of the 7 protected classes

Disadvantaged Business Enterprise (DBE) Certification Requirements

Disadvantaged Business Enterprise or DBE means a for-profit small business concern—

(1) That is at least 51 percent owned by one or more individuals who are both socially and economically disadvantaged; and

(2) Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it.

Presenter Notes Presentation Notes Any individual determined by a recipient to be a socially and economically disadvantaged individual on a case-by-case basis. An individual must demonstrate that he or she has held himself or herself out, as a member of a designated group if the certifier requires it.

(2) Any individual in the following groups, members of which are rebuttably presumed to be socially and economically disadvantaged:

(i) “Black Americans,” which includes persons having origins in any of the Black racial groups of Africa;

(ii) “Hispanic Americans,” which includes persons of Mexican, Puerto Rican, Cuban, Dominican, Central or South American, or other Spanish or Portuguese culture or origin, regardless of race;

(iii) “Native Americans,” which includes persons who are enrolled members of a federally or State-recognized Indian Tribe, Alaska Natives, or Native Hawaiians.

(iv) “Asian-Pacific Americans,” which includes persons whose origins are from Japan, China, Taiwan, Korea, Burma (Myanmar), Vietnam, Laos, Cambodia (Kampuchea), Thailand, Malaysia, Indonesia, the Philippines, Brunei, Samoa, Guam, the U.S. Trust Territories of the Pacific Islands (Republic of Palau), the Commonwealth of the Northern Marianas Islands, Macao, Fiji, Tonga, Kiribati, Tuvalu, Nauru, Federated States of Micronesia, or Hong Kong.

(v) “Subcontinent Asian Americans,” which includes persons whose origins are from India, Pakistan, Bangladesh, Bhutan, the Maldives Islands, Nepal or Sri Lanka;

(vi) Women;

(vii) Any additional groups whose members are designated as socially and economically disadvantaged by the SBA, at such time as the SBA designation becomes effective.

Contact Information For Certification

To request information or to apply for either DBE or ACDBE certification, please contact:

Virginia Department of Small Business and Supplier Diversity 101 N. 14th Street, 11th Floor Richmond, VA 23219 Phone: 804-786-6585; Toll-free: 1-888-792-6323 www.sbsd.virginia.gov or

Metropolitan Washington Airports Authority Department of Supplier Diversity 1 Aviation Circle Washington, DC 20001 Phone: 703-417-8625 www.mwaa.com/business/department-supplier-diversity-dsd http://www.sbsd.virginia.gov/ http://www.mwaa.com/business/department-supplier-diversity-dsd

Good Faith Efforts Outreach Efforts means the diligent and good-faith efforts demonstrated by a Respondent to solicit participation from small businesses.

Respondent shall: identify and document potential business opportunities for small businesses; describe what efforts were undertaken to solicit small business participation; disclose results of negotiations with small businesses; and communicate and record Respondent’s selection decisions and notifications relating to small business participants.

On contracts not having DBE goals, identifying business opportunities in the contract of a size that SBEs/DBEs/MBEs/WBEs, can reasonably perform or provide, rather than self-performing all the work involved or supplying all the goods and services in support of the contract.

Good faith efforts means efforts to achieve a SBE participation or other requirement of this part which, by their scope, intensity, and appropriateness to the objective, can reasonably be expected to fulfill the program requirement.

Outreach Forms

1. Contract Participation Form: All Proposers must submit a completed Contract Participation Form (Attachment H) that provides all information required for all firms participating in the contract.

2. Letter of Intent: All Proposers must submit with their proposals a completed Letter of Intent (Attachment I) that provides all information required for each firm intended to be utilized in the contract.

3. Good Faith Efforts Documentation: All Proposers must submit with their proposals a completed Letter of Intent (Attachment D) that provides all information required for each firm intended to be utilized in the contract.

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Contact Information Russ Peaden is responsible for overseeing the Airport Sponsor’s compliance with Title VI and the point of contact for all airport Title VI matters and related responsibilities, including those required by 49 CFR Part 21.

Contact Information to Report Discrimination Concerns:

Russ Peaden, available at 804-226-8520 or rpeaden@flyrichmond.com

OR

Rochell Akins available at 804-226-3043 or rakins@flyrichmond.com mailto:rpeaden@flyrichmond.com mailto:rakins@flyrichmond.com