RHS Cooling Tower RFP amendment 3 v2.pdf
PDF 5 MB Posted
- Attached to
- RSD High School Cooling Tower/Chiller Project
- Solicitation number
- S-P26004-00015288
- Issued by
- Multnomah County, Oregon
About this file
This is an addendum (Addendum #3) to a Request for Proposals issued by Reynolds School District for a Construction Manager/General Contractor (CM/GC) to manage the Reynolds High School Cooling Tower/Chiller Project in Troutdale, Oregon. The project encompasses comprehensive mechanical systems replacement, including a new cooling tower, chiller systems, piping, pumps, direct digital controls, chemical treatment systems, and related roof work. A mandatory pre-proposal meeting and site tour is scheduled for November 10, 2025, at 10:00 a.m. at Reynolds High School, located at 1698 SW Cherry Park Road, Troutdale, Oregon 97060. Proposals are due by 2:00 p.m. on November 25, 2025, submitted electronically to Andrew Lent at Andrew.lent@otak.com, with a file size limit of 25 megabytes. The evaluation committee will shortlist firms by December 1, 2025, conduct interviews by December 4, 2025, and issue a Notice of Intent to Award by December 5, 2025. The project is divided into Preconstruction and Construction phases, with target completion prior to September 2026. The single point of contact for the procurement is Andrew Lent at 503-467-8954 or Andrew.lent@otak.com.
This addendum clarifies submission requirements and documents the attendees of the pre-proposal meeting held on November 10, 2025. The total construction project budget is $2 million, structured as a cost-reimbursement model for Preconstruction Phase Services and a fixed fee percentage for Construction Phase Services, with General Conditions Work reimbursable on a not-to-exceed basis. Performance and payment bonds are required in the full amount of the Guaranteed Maximum Price, and all GMP savings accrue to the Owner. Proposers must be registered with the Oregon Construction Contractors Board and demonstrate capability to manage local subcontractor engagement and comply with prevailing wage requirements under Oregon Revised Statutes. The district will cover certain permit fees including building, fire department, and DEQ permits, while the contractor is responsible for all other permits and licenses. The project emphasizes local and diverse subcontractor engagement with COBID compliance and sustainable construction practices, and is funded through Reynolds School District's capital budget.
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Text version
REYNOLDS SCHOOL DISTRICT
2025 HIGH SCHOOL COOLING TOWER/CHILLER PROJECT
REYNOLDS HIGH SCHOOL COOLING TOWER/CHILLER
CMGC RFP
ADDENDUM #3 PRE-PROPOSAL PRESENTATION AND
MEETING ATTENDEES
• Original RFP issued October 30, 2025
• Addendum 1 issued October 31, 2025 Bid Opening Date changed from "11/10/2025 10:00:00 AM" to "11/25/2025 05:00:00 PM".
• Addendum 2 issued October 31, 2025 Bid Opening Date changed from "11/25/2025 05:00:00 PM" to "11/25/2025 02:00:00 PM".
OWNER
Reynolds School District 1204 NE 201st Ave Fairview, OR 97024
SINGLE POINT OF CONTACT
Andrew Lent Andrew.lent@otak.com 503-467-8954
MANDATORY PRE-PROPOSAL MEETING
November 10, 2025 - 10:00AM Reynolds High School, 1698 SW Cherry Park Road, Troutdale, Oregon 97060
PROPOSALS DUE:
November 25, 2025 - 2:00PM – To be submitted electronically via email to Andrew.lent@otak.com mailto:Andrew.lent@otak.com
Reynolds School District CMGC RFP Request for Proposal ADDENDUM #03
This Addendum 03 forms a part of the Contract Documents and modifies the original Bidding Documents as noted below. This Addendum consists of a title page 1 page of clarifications, 3 pages of Exhibit A showing the Pre-proposal meeting attendees and 12 pages Exhibit B, the pre-proposal meeting presentation
Clarification regarding 2.4 – Submission of Proposals.
RFP responses are limited to 25mb. Files larger than 25mb will not be accepted by the system.
All RFP responses should be submitted electronically via e-mail to Andrew.lent@otak.com with the subject line “RHS Cooling Tower CM/GC RFP Proposal”.
It is the sole responsibility of the proposer to verify that their emailed proposal response was received. You can reach out to Andrew Lent at Andrew.lent@otak.com for any questions.
Reynolds High School CMGC RFP Pre-proposal meeting for Cooling Tower Replacement Otak CPM Monday, November 10, 2025 � ...
Name Firm Email Phone
Exhibit A
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Pre-Bid Meeting:
Reynolds High School Cooling Tower
Replacement
11/10/2025 10:00 AM | In-Person Meeting at Reynolds High School
Welcome
• Attendees are required to sign in for the meeting using the sign in sheet
• Include your name, what company you are representing, phone number and email.
• Sign in will start fifteen minutes prior to the start of the meeting. Sign in will close ten minutes after the meeting has started.
Exhibit B
Reynolds High School Cooling Tower Replacement Pre-Bid Meeting
11/10/2025 10:00 AM | In-person meeting at Reynolds High School
REYNOLDS SCHOOL DISTRICT
Agenda: Reynolds High School Cooling Tower Replacement CM/GC Services
Project Team
Scope of work
Requirements
Questions Regarding Proposal Submission
CONSTRUCTION TEAM
Brent Perrin Reynolds Director of Facilities
Steph Kawachi RSD Facilities Project Coordinator
Bob Collins Otak Program Manager
Andrew Lent Otak Project Manager
Julie Bollerman Otak Sr. Project Coordinator
Key Dates:
Mandatory Pre-bid meeting & Site Walk: 11/10/2025
Deadline for Proposer's Questions: 11/18/25
RFP Addendum Issued: 11/20/25
Proposals Due: 11/25/2025 2:00PM
Estimated Intent to Award: 12/05/2025
Estimated Notice to Proceed: 12/17/2025
• If needed, written clarifications to this RFP will be made in writing and sent to all proposers as an addendum
BID
Response Instructions
Proposals shall be delivered via email to Attn: Andrew Lent andrew.lent@otak.com
Subject Line “RHS Cooling Tower CM/GC RFP Proposal”
Scope of Work The purpose of this project is to replace the existing Baltimore Aircoil cooling tower. The tower itself is beyond its lifespan and working at approx. 50% capacity. The district is seeking CM/GC services to procure and install a replacement cooling tower. The age and condition of associated components of the HVAC system and the building itself will require the GC to perform investigation on all related building systems affected by this replacement. This includes, but is not limited to, the chilled water supply and return piping, the chiller, pumps and DDC controls that work in tandem with the cooling tower and any building finishes, wall or roof assemblies that may need to be altered to perform the work. The district’s goal is to ensure that all systems serving this unit are either confirmed to be in good condition or are replaced to ensure proper function of the new cooling tower.
Reference Plans & Photos
Overhead view of building and location of existing cooling tower for reference
Reference Plans & Photos
View of Existing BAC Cooling Tower
Site Requirements Building Use:
Building use by the owner and community during the school year. School Closure Summer 2026 All Consultants and Subconsultant leads MUST coordinate with the PM and the District for badging requirements.
Crane picks must be coordinated with the PM and the District and must have an approved pick plan submitted and approved by all parties prior to any crane use onsite
• Weekly Progress Meetings: Scheduled upon award of contract.
• Smart Sheets and Bluebeam: Required use by all vendors and Contractors using RSD naming convention requirements of all uploaded documents.
• Coordination with District Commissioning agent
• Record Drawings
Reynolds High School Cooling Tower Replacement
Questions & Answers Group will proceed to view Cooling Tower and Mechanical Penthouse after the presentation
Pre-bid meeting:
11/10/2024 10:00 AM
In-Person Meeting at Reynolds High School
| Reynolds SCHOOL DISTRICT |
| 2025 High School Cooling Tower/Chiller Project |
| Reynolds High School Cooling Tower/Chiller CMGC RFP |
| ADDENDUM #3 Pre-proposal presentation and meeting attendees |
| OWNER |
| SINGLE POINT OF CONTACT |
| MANDATORY PRE-PROPOSAL MEETING |
| PROPOSALS DUE: |
| Reynolds High School Cooling Tower Replacment Pre-Bid Presentation 2025-10-11.pdf |
| Pre-Bid Meeting:�Reynolds High School Cooling Tower Replacement |
| �Reynolds High School Cooling Tower Replacement �Pre-Bid Meeting |
| Agenda: Reynolds High School Cooling Tower Replacement CM/GC Services |
| CONSTRUCTION TEAM |
| Key Dates: |
| Slide Number 6 |
| Slide Number 7 |
| Slide Number 8 |
| Slide Number 9 |
| Site Requirements |
| Slide Number 11 |
| Reynolds High School Cooling Tower Replacement |
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