RFX QUESTIONS AND LINE ITEMS - UPDATED.pdf
PDF 19 KB Posted
- Attached to
- 1130-22-R-NBID-00027
- Solicitation number
- 3130001530
- Issued by
- Hinds County, Jackson City, Mississippi
About this file
This document is a Negotiated Bid Amendment from the State of Mississippi Finance & Administration for Copiers/Printers Purchase and Rental, issued on February 16, 2021. The solicitation (RFx number 3130001341, Smart number 1130-21-R-NBID-00014) seeks proposals for various copy machine product categories, including analog, digital, networked, thermal, and reproduction machines, along with related parts, accessories, and rental services. The submission deadline is February 16, 2021, at 5:00 PM CST, with electronic responses to be submitted through the state's e-procurement system.
The bid requires vendors to provide comprehensive documentation, including an authorized distributor list, GSA contract copies, manufacturer price lists, product brochures, and detailed pricing information. Vendors must confirm multiple compliance items, such as minority vendor status, transportation terms, and pricing details including MSRP and state-discounted prices. The solicitation emphasizes that all distributors/dealers must be registered in the MAGIC system prior to contract award, and purchase summaries indicating less than $25,000 in sales for two consecutive years may result in bid denial. While no specific contract term is explicitly stated in this amendment, the document provides a framework for vendors to submit comprehensive proposals for copy machine and printer equipment across multiple product categories.
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Other files
| File | Type | Posted |
|---|---|---|
| MAILING EQUIPMENT PFG_2022.pdf | ||
| GENERICRENTALAGREEMENT - FEBRUARY 2017.pdf | ||
| GENERAL CONDITIONS NEGOTIATED_122017.pdf | ||
| DEALERS LIST EXCEL SPREADSHEET.xlsx | XLSX spreadsheet | |
| DEALERS LIST EXCEL SPREADSHEET.xlsx.crdownload | CRDOWNLOAD file | |
| FILLABLE GENERICRENTALAGREEMENT - FEBRUARY 2017.pdf | ||
| MAILING EQUIPMENT PRICE LIST SPREADSHEET.2.xlsx | XLSX spreadsheet | |
| FILLABLE GENERICRENTALAGREEMENT - FEBRUARY 2017.pdf.crdownload | CRDOWNLOAD file | |
| SAMPLE CONTRACT_2022.pdf | ||
| PURCHASE SUMMARY EXCEL SPREADSHEET.xlsx | XLSX spreadsheet |
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Text version
STATE OF MISSISSIPPI
FINANCE & ADMINISTRATION
AMENDMENT
Negotiated Bid
VENDOR NO:
VENDOR NAME & ADDRESS:
(To be completed by Vendor)
RESPONSES REQUIRED BY:
Submission Date : 02/16/2021 Submission Time : 17:00:00 CST
RESPONSES OPENED ON:
Opening Date : 00/00/0000 Opening Time : 00:00:00 CST
SUBMIT NON-ELECTRONIC RESPONSE:
TO :
501 NORTH WEST STREET
WOOLFOLK BUILDING SUITE 701A
JACKSON MS 39201
US
RFx number : 3130001341 Smart number : 1130-21-R-NBID-00014 Buyer : Easter Haimur Buyer Phone :
Email : EASTER.HAIMUR@DFA.MS.GOV
DELIVERY POINT
QUESTIONS TO BE COMPLETED BY VENDOR REQUIRED
Confirm an authorized list of distributors enclosed/attached
Confirm brochures for each item are enclosed/attached
Confirm, no copiers on listed on the proposal have speeds that exceeds 150 per minute
Confirm a copy of your GSA Contract is enclosed/attached
Confirm a copy of labels and MSDS sheets for all items being proposed is enclosed/attached
Confirm a copy of your current Manufuacturer's Published Retail Price List is enclosed/attached
Confirm the proposal format and guidelines have been read and understood
Confirm a list of proposed items and pricing is enclosed/attached
Confirm manufacturer and/or dealer minority vendor status has been indicated
Confirm a signed proposal letter with all pertinent information is enclosed/attached
Is this a renewal
Confirm a purchase summary is enclosed that indicates each state agency/gov't entity to which sales are made, the location of each and the total dollar sales generated to date
Confirm that the bidder understands that purchase summaries which indicate a purchase volume of less than $25,000 for two consecutive years will be denied
Do you have suspensions or debarments against your company. Please specify in the comments section
Confirm applicable transportation and payment terms are enclosed/attached
What discount(s) is offered for each item (to include hardware, maintenance, professional services, etc.) listed on the Price List
Confirm that the Price List contains the MSRP, State Discounted Price and the percentage off each item listed on the Price List
NOTICE TO VENDOR:
To ensure that you have the correct VND number to sign in to submit your proposal, you must provide the help desk (601-359-1343) with the supplier number that is provided to you by OPT. To receive your correct supplier number, please contact Easter Haimur @ 601-359-2030 or at Easter.Haimur@dfa.ms.gov.
All distributors/dealers listed on the dealers list must be registered in MAGIC prior to contract award.
Copiers/Printers-Purchase and Rental Negotiated Contract Bid
Page 1 / 3
ADDITIONAL CONTACT INFO:
If you have questions concerning this Proposal Format and Guidelines, please contact:
Bureau of Purchasing and Contracting Easter Haimur, CPPB Email: Easter.Haimur@dfa.ms.gov Telephone: (601) 359-2030
If you need assistance navigating MAGIC or experience technical issues, please contact the MMRS Help Desk:
MMRS Help Desk Phone: - 601-359-1343 Email: mash@dfa.ms.gov
Vendor Telephone Number Title Date
(Typed or printed) Name of Bidder
Signature of Authorized Bidder
Page 2 / 3
RFx number : 3130001341 Smart number : 1130-21-R-NBID-00014
Submission Date : 02/16/2021 Opening Date : 00/00/0000
Time : 17:00:00 CST Time : 00:00:00 CST
Item Change Indicator
Product No. / Mfg. Part No.
Description Delivery / Req.date
Qty Unit
# 1
Product Category : 60038 Copy Machines Parts and Accessories
0.000
# 2
Product Category : 60039 Copy Machine Analog
# 3
Product Category : 60040 Copy Machines, Coated or Treated Paper
# 4
Product Category : 60041 Copy Machines, Eng.for Reproduction
# 5
Product Category : 60042 Copy Machines, Incl. Parts & Accessories
# 6
Product Category : 60043 Copy Machines, Digital-Networked
# 7
Product Category : 60045 Copy Machines, Thermal Type
# 8
Product Category : 60046 Copy Machines, Digital
# 9
Product Category : 60047 Copy Machine Add-On Accessories
# 10
Product Category : 98527 Copy Machines, Rental Services
# 11
Product Category : 20482 Printers, Scanners, Plotters
Page 3 / 3
File details come from the government source that posted it. Updated .