RFX QUESTIONS AND LINE ITEMS.pdf
PDF 48 KB Posted
- Attached to
- 1130-25-R-NBID-00011
- Solicitation number
- 3130002070
- Issued by
- Mississippi
About this file
This is a Negotiated Bid questionnaire and line item document from the State of Mississippi Department of Finance & Administration for copiers (purchase and rental) and printers (purchase only). Responses are due by February 15, 2024, at 15:00:00 CST, and submissions must be sent to the Woolfolk Building in Jackson, MS. The bid (RFx number 3130001871) covers multiple product categories including copy machine parts and accessories, analog copiers, digital copiers, networked copiers, thermal copiers, printers, scanners, and plotters, as well as rental services for copy machines.
Vendors must submit various documentation including authorized distributor lists, product brochures, GSA contract copies, MSDS sheets, manufacturer price lists, and detailed pricing with MSRP and state discounted prices clearly shown. The bid requires vendors to confirm they understand that purchase summaries showing less than $25,000 in sales for two consecutive years will be denied. All distributors and dealers must be registered in the MAGIC system prior to contract award. The document specifies that no copiers proposed can exceed speeds of 150 per minute. Questions can be directed to Easter Haimur at DFA, and technical assistance is available through the MMRS Help Desk.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| DEALERS LIST EXCEL SPREADSHEET.xlsx | XLSX spreadsheet | |
| PURCHASE SUMMARY EXCEL SPREADSHEET.xlsx | XLSX spreadsheet | |
| GENERAL CONDITIONS NEGOTIATED_122017.pdf | ||
| RFX QUESTIONS AND LINE ITEMS - UPDATED REMOVE.pdf | ||
| COPIERPFG_2025.pdf | ||
| GENERICRENTALAGREEMENT - FEBRUARY 2017.pdf |
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Text version
STATE OF MISSISSIPPI
FINANCE & ADMINISTRATION
Negotiated Bid
VENDOR NO:
VENDOR NAME & ADDRESS:
(To be completed by Vendor)
RESPONSES REQUIRED BY:
Submission Date : 02/15/2024 Submission Time : 15:00:00 CST
RESPONSES OPENED ON:
Opening Date : 00/00/0000 Opening Time : 00:00:00 CST
SUBMIT NON-ELECTRONIC RESPONSE:
TO :
501 NORTH WEST STREET
WOOLFOLK BUILDING SUITE 1301A
JACKSON MS 39201
US
RFx number : 3130001871 Smart number : 1130-24-R-NBID-00009 Buyer : Easter Haimur Buyer Phone :
Email : EASTER.HAIMUR@DFA.MS.GOV
DELIVERY POINT
QUESTIONS TO BE COMPLETED BY VENDOR REQUIRED
Confirm an authorized list of distributors enclosed/attached
Confirm brochures for each item are enclosed/attached
Confirm, no copiers on listed on the proposal have speeds that exceeds 150 per minute
Confirm a copy of your GSA Contract is enclosed/attached
Confirm a copy of labels and MSDS sheets for all items being proposed is enclosed/attached
Confirm a copy of your current Manufuacturer's Published Retail Price List is enclosed/attached
Confirm the proposal format and guidelines have been read and understood
Confirm a list of proposed items and pricing is enclosed/attached
Confirm manufacturer and/or dealer minority vendor status has been indicated
Confirm a signed proposal letter with all pertinent information is enclosed/attached
Is this a renewal
Confirm a purchase summary is enclosed that indicates each state agency/gov't entity to which sales are made, the location of each and the total dollar sales generated to date
Confirm that the bidder understands that purchase summaries which indicate a purchase volume of less than $25,000 for two consecutive years will be denied
Do you have suspensions or debarments against your company. Please specify in the comments section
Confirm applicable transportation and payment terms are enclosed/attached
What discount(s) is offered for each item (to include hardware, maintenance, professional services, etc.) listed on the Price List
Confirm that the Price List contains the MSRP, State Discounted Price and the percentage off each item listed on the Price List
NOTICE TO VENDOR:
To ensure that you have the correct VND number to sign in to submit your proposal, you must provide the help desk (601-359-1343) with the supplier number that is provided to you by OPT. To receive your correct supplier number, please contact Easter Haimur @ 601-359-2030 or at Easter.Haimur@dfa.ms.gov.
All distributors/dealers listed on the dealers list must be registered in MAGIC prior to contract award.
COPIERS-PURCHASE AND RENTAL / PRINTERS-PURCHASE ONLY Negotiated Contract Bid
Page 1 / 3
ADDITIONAL CONTACT INFO:
If you have questions concerning this Proposal Format and Guidelines, please contact:
Bureau of Purchasing and Contracting Easter Haimur, CMPA Email: Easter.Haimur@dfa.ms.gov Telephone: (601) 359-2030
If you need assistance navigating MAGIC or experience technical issues, please contact the MMRS Help Desk:
MMRS Help Desk Phone: - 601-359-1343 Email: mash@dfa.ms.gov
Vendor Telephone Number Title Date
(Typed or printed) Name of Bidder
Signature of Authorized Bidder
Page 2 / 3
RFx number : 3130001871 Smart number : 1130-24-R-NBID-00009
Submission Date : 02/15/2024 Opening Date : 00/00/0000
Time : 15:00:00 CST Time : 00:00:00 CST
Item Change Indicator
Product No. / Mfg. Part No.
Description Delivery / Req.date
Qty Unit
# 1
Product Category : 60038 Copy Machines Parts and Accessories
0.000
# 2
Product Category : 60039 Copy Machine Analog
# 3
Product Category : 60040 Copy Machines, Coated or Treated Paper
# 4
Product Category : 60041 Copy Machines, Eng.for Reproduction
# 5
Product Category : 60042 Copy Machines, Incl. Parts & Accessories
# 6
Product Category : 60043 Copy Machines, Digital-Networked
# 7
Product Category : 60045 Copy Machines, Thermal Type
# 8
Product Category : 60046 Copy Machines, Digital
# 9
Product Category : 60047 Copy Machine Add-On Accessories
# 10
Product Category : 98527 Copy Machines, Rental Services
# 11
Product Category : 20482 Printers, Scanners, Plotters
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