RFRSE060504.doc

REQUEST FOR RESPONSE

GENERAL RFR INFORMATION

In general, most of the required contractual stipulations are referenced in the Standard Contract Form and the Commonwealth Terms and Conditions (either version). However, the following: RFR provisions must appear in all Commonwealth competitive procurements conducted under 801 CMR 21.00: RFR Required Specifications; Affirmative Market Program AMP, Affirmative Market Program Subcontracting Policies, Best Value Selection and Negotiation, Bidder Communication, Comm-PASS, Contract Expansion, Costs, Debriefing, Debriefing/Appeals: Administrative Appeals to Departments, Debriefing/Appeals: Administrative Appeals to OSD Electronic Funds Transfer (EFT), Filing Requirements, Identifiable Health Information: HIPAA and Protected Health Information, Information Technology, Information Technology - Clarification of Language in Section 11, Indemnification of the Commonwealth Terms and Conditions, Northern Ireland Notice and Certification, Federal Government Services Administration (GSA) or Veteran’s Administration Supply, Pricing: Price Limitation, Public Records, Reasonable Accommodation, and Subcontracting Policies. These provisions appear in this RFR as attachment entitled RFR Required Specifications and Optional Specifications.

The following RFR provisions may appear in Commonwealth competitive procurements conducted under 801 CMR 21.00: Alternatives, Brand Name or Equal, Debriefing Optional specification for non-POS RFRs, Emergency Standby Commodities and/or Services, Environmentally Preferable Products and Services, Estimated Provisions, Prompt Payment Discounts (PPD), Use of a Procurement by a Single or Multiple Departments: Multiple Department Procurement/Limited User Contracts, and Use of a Procurement by a Single or Multiple Departments: Single Department Procurement/Multiple Department User Contracts These provisions appear in this RFR as attachment entitled RFR Required Specifications and Optional Specifications.

Prevailing Wage Requirements: The Department of Labor and Workforce Development administers M.G.L.c.149, s.26 which covers contractor wages under state contracts. When contracting with certain “licensed professionals and trade persons” departments must require contractors to pay “prevailing wage rates”.

Some covered services include, but may not be limited to: new construction, demolition, repair and maintenance, carpentry, electrical, plumbing, painting, moving, trash removal, janitorial and cleaning services, lock smiths, printing, and clothing.

Departments can obtain additional information about whether a procurement must require prevailing wages by contacting:

The terms of 801 CMR 21.00: Procurement of Commodities and Services (and 808 CMR 1.00: Compliance, Reporting and Auditing for Human and Social Services, if applicable) are incorporated by reference into this RFR. Words used in this RFR shall have the meanings defined in 801 CMR 21.00 (and 808 CMR 1.00, if applicable). Additional definitions may also be identified in this RFR. Unless otherwise specified in this RFR, all communications, responses, and documentation must be in English, all measurements must be provided in feet, inches, and pounds and all cost proposals or figures in U.S. currency. All responses must be submitted in accordance with the specific terms of this RFR. No electronic responses may be submitted in response to this RFR. If prevailing wage requirements apply to the procurement being conducted, the RFR must require bidders to submit responses based upon the payment of prevailing wages. The wage rate schedule must be included in the RFR, otherwise non-complying bidders will be able to substantially undercut complying bidders in violation of M.G.L.c.149 and the selection process will not be fair.

If for any reason a bidder submits a response that was not based upon the payment of prevailing wages, the bidder will be held to its original response and may not seek additional compensation from the department when required to verify the payment of prevailing wages.

1. DESCRIPTION and/or PURPOSE OF PROCUREMENT:

Shower Room Renovations:

Furnish and install all materials, equipment, labor and permits necessary for the demolition of six existing shower stalls and the installation of eight new shower cubicles. The eight new shower cubicles are to be located within two existing shower rooms on the 1st & 2nd floors of the building. All work to be done at the Goss Building, Taunton State Hospital, Taunton, MA.

Minimum rates of wages to be paid on the project have been determined by the Commissioner of the Division of Occupational Safety under the provisions of Sections 26 and 27, Chapter 149 of the General Laws. Wage rates are included as a separate file in this RFR solicitation

2. ACQUISITION METHOD TO BE USED FOR CONTRACT(S):

License

Tax Exempt Lease Purchase (TELP)

Term Lease

Rental (not to exceed 6 months)

Other (specify):

3. SINGLE OR MULTIPLE CONTRACTORS FOR CONTRACT PERFORMANCE:

Multiple Contractors

4. SINGLE OR MULTIPLE DEPARTMENTS MAY CONTRACT UNDER THIS RFR:

Option to Allow Other Departments/Political Subdivisions to Contract Under RFR

Statewide Contract – All Departments may purchase under terms of RFR

Multiple Un-identified Additional Departments may purchase under terms of RFR

Multiple Identified Departments Listed in RFR may purchase under terms of RFR

5. TOTAL ANTICIPATED DURATION OF CONTRACT(S):

Initial Contract Duration ( Indicate Number)

Year(s)

6. TOTAL ANTICIPATED EXPENDITURES FOR TOTAL ANTICIPATED DURATION OF CONTRACT(S): (Amounts indicated are only estimates. Contract amounts during the period of any contract are subject to a selected Bidder’s response, and may increase or decrease based upon contract negotiation, performance selected, appropriation or availability of funds.)

(Optional) Estimated Value of Procurement(Including Anticipated Renewal Options):

Contract(s) will NOT have a Maximum Obligation Amount (Rate Contract).

Compensation will be subject to Quotes by List of Qualified Contractors (Maximum Obligation or Rate Contract).

YES (If YES, to what extent?)

7. INDICATE CONTRACT AND PERFORMANCE SPECIFICATIONS:

Selected contractor to furnish and install all materials, equipment, labor, and permits necessary for the demolition of six existing shower stalls and the installation of eight new shower cubicles.

Four shower cubicles to be located within two shower rooms on two separate residential floors.

Work is to be performed at Goss I and Goss II located at 60 Hodges Avenue, Taunton, MA. Details for work to be performed are in the Scope of Service (attached).

The Department of Youth Services is seeking proposals from qualified companies who have demonstrated the ability to perform the tasks outlined in the Scope of Services.

Selection of the contractor will be left to the discretion of the Department of Youth Services facility and its authorized representative. The Department of Youth Services facility Area Director will select from the contractors submitting responses to this RFR based on the “BEST VALUE” to the Department. BEST VALUE consideration will be given to issues such as prior performance and cost.

The contact person for this Request for Response is: Gary Choate 508-824-1484 X7006.

Contractor Qualification

Contractor must have been in the business similar to that described in this RFR for a minimum of five years and demonstrated experience and capacity to handle the requirements herein. Contractor must agree to the Commonwealth Terms and Conditions.

7A. SCOPE OF SERVICE

Contractor to furnish and install all materials, equipment, labor, and permits necessary for the demolition of six existing shower stalls and the installation of eight new shower cubicles. Four shower cubicles to be located within two shower rooms on two separate residential floors (1st and 2nd).

Work to be done

Demolition of six (6) showers stalls, three (3) on Goss I and three (3) on Goss II. Furnish and install all labor and materials necessary for the completion of work project – eight new shower cubicles, four on the 1st floor and four on the 2nd floor. Shower stall demolition and subsequent installation of shower cubicles shall be scheduled in such a way that one floor of showers is operational at all times. All areas are to be properly prepared (studs/cement board, etc. as necessary) and ready to receive shower cubicles. Ensure spacing of anchorage and plumbing is in accordance with the manufacturers specifications.

Shower cubicles to be supplied by COMTEC Industries, Santana Solid Plastic Products or approved equal. Preparation and installation to be completed as per the manufacturers specifications.

Shower cubicles (panels and pilasters) shall be 1” thick constructed from solid plastic High-Density Polyethylene resins which is waterproof, nonabsorbent and resists marks from pens, markers, etc. Color and material is homogeneous throughout. Shower cubicles shall be attached to the wall and other plastic supports using heavy-duty extruded aluminum.

Panels and pilasters are 76” high and mounted to pilasters and panels with continuous aluminum shower corners. Shower corners attached to panels or pilasters shall be fastened with tamper non-rusting resistant screws. Pilasters shall be overhead braced with anti-grip heavy-duty extruded aluminum headrail. Headrail shall be attached to adjacent wall construction with a stainless steel headrail bracket. The headrail shall contain a channel to accept shower hooks. Shower hook, use to be determined, are aluminum and self-lubricating. Shower curtains are to be translucent, 2 ply vinyl suitable to be used hook less.

Shower base shall be precast terrazzo in a one piece unit containing marble chips in Portland cement. Eight individual shower bases shall be approx. 32” x 32” as space allows.

All floor drains will flow into one central drain. All showers shall have their own Symmons mixing valve or equal. Repair/Replace parts must be readily available. Valves shall be placed back-to-back, or offset as little as possible. There shall be access to shower valve and plumbing for future repair as necessary. Access to be gained through a secured access panel.

New shower cubicles shall be tied into the existing shower area. Tile work should be as close a match as possible to the existing tile. (Tile used to be approved by Gary Choate, Maintenance Foreman). Walls will be framed and cement board used for tiled walls and wallboard prep for painting. Floors and walls shall be tiled and grouted. Floors must pitch so there is no standing water on the floor or in the shower area.

Wall between lockers and shower shall be removed to assist air flow. Ceiling is to be repaired to meet existing smooth surface ventilation grate in the middle of the shower room with duct traveling to the existing fan to draw condensation out of the room.

Feeds, Shut offs, and Drain Line

All water lines from the main mixing valve shall be replaced with copper piping. Size of feed line shall be appropriate to allow for simultaneous use of all shower stalls with adequate water pressure to all stalls. Determination for replacement of drain line shall occur at such time as the drain line is exposed and evaluated. To be reviewed by the contractor and the maintenance foreman for addition replacement as necessary. New plumbing shall have shutoffs consisting of accessible ball valves so each shower cubicle may be shut off individually.

Showerheads must be high security tamperproof with no moving parts suitable for a correctional environment. Showerheads must not be restricted in any way for adequate hot water flow.

NOTES

All material shall be durable and high quality. All proposed materials must be submitted to the Facility Director and Maintenance Foreman for approval. After approval, any deviations or material substitutions must be authorized by the Facility Director and Maintenance Foreman.

Contractor shall be responsible for coordinating all phases of the work. Work scheduled shall be coordinated between the contractor and Facility Director and the Maintenance Foreman so as to minimally disrupt the operation of the facility. In general the work hours will be Monday through Friday 8:00am - 4:00pm. Access to, and supervised movement while within the facility will be provided by facility and/or maintenance staff. All work and equipment shall be in conformance with all applicable federal, state, and local codes and regulations, including Massachusetts DEP and OSHA. All work must be performed under Massachusetts prevailing wage law requirements. No worker under the age of 21 will be allowed in the building. Check list/inventory of tools shall be maintained and checked upon arrival and departure from the facility.

Erection of the shower cubicles shall be in accordance with the manufacture’s standard recommendations and all parts shall be erected in a substantial manner, straight, level and plumb. No evidence of drilling, cutting or patching shall be visible in the finished work. Finished surfaces shall be cleaned after installation and left free of imperfections.

In addition to manufacturers guarantee, the contractor shall guarantee all work executed to be free from defects of materials and workmanship from date of installation and/or repair for a period of one (1) year from date of final inspection. Contractor shall further warrant that all materials furnished and work executed is in accordance with all applicable laws and regulations.

Final Clean up

General clean up shall include removal of rubbish, materials and machinery. No debris shall be left on the grounds. No tools shall be left in direct accessibility of residents at any time. All tools will be inventoried before entering/exiting the building. Work is to be performed in a neat, professional manner and must meet final approval of facility director or his designee. Debris shall be removed by contractor. No debris shall be placed in Taunton State dumpsters. The Department strongly suggests a thorough walk-thru with the Maintenance Supervisor, Gary Choate.

8. INSTRUCTIONS FOR SUBMISSION OF RESPONSES: (Content Requirements for Responses, Where and How to Submit Responses, # Copies of Responses, Format Requirements) Please submit your response via postal mail or it may be hand-delivered (NO FAXES PLEASE) on your company letterhead to:

John E. Gardner, Southeast Area Director

Commonwealth of Massachusetts

Department of Youth Services

Murray Building

60 Hodges Avenue

Taunton, MA 02780 Responses must be in a sealed envelope with the RFR Name and Number (Goss Shower Stalls – SE060504) clearly shown on the front of the envelope.

9. DEADLINE FOR RESPONSES (Or Procurement Calendar):

YES(Indicate Deadline Date, Time and place for submission):

10. RFR ATTACHMENTS:

If the Bidder has already executed and filed the Commonwealth Terms and Conditions, and the Verification of Taxation Reporting Information (W-9 form), please indicate this in your Response. The Commonwealth Terms and Conditions shall be incorporated by reference into any Contract for Commodities and Services executed pursuant to this RFR. A Bidder is required to execute the Commonwealth Terms and Conditions and the Verification of Taxation Reporting Information (W-9 form) only once.

All Bidders must also complete, execute and return the Standard Contract Form as follows:

b) Upon selection for Contract negotiation and execution.

By executing the Standard Contract Form, the Contractor certifies under the pains and penalties of perjury that it has submitted a Response to a Request for Response (RFR) issued by the Department and that this Response is the Contractor’s offer as evidenced by the execution by the Contractor’s authorized signatory, that the Contractor’s Response may be subject to negotiation by the Department, and that the terms of the RFR, the Contractor’s Response and any negotiated terms shall be deemed accepted by the Department and included as part of the Contract upon execution of the Standard Contract Form by the Department’s authorized signatory.

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