RFR_CarolinaSkiff_ResilientMA_060624_FINAL.docx

REQUEST FOR QUOTE

Purchase of 21’ or 23’ Carolina Skiff LS or Equivalent

REQUEST FOR RESPONSE

Purchase of 21’ or 23’ Carolina Skiff LS or Equivalent

ISSUE DATE: 06/06/24.

or Equivalent

1. Description or Purpose of Procurement:

MassWildlife is purchasing one (1) turn-key boat, either a 21’ or a 23’ Carolina Skiff LS or Equivalent. This purchase is being made to advance a Priority Action project identified in the state’s ResilientMA Plan: Conservation of State and Federally listed terns and their habitat.

2. Applicable Procurement Law

Executive Branch Goods and Services

3. Acquisition Method:

3. Whether Single or Multiple Contractors are Required for Contract:

Check One (“X”):

a. Estimated Number of Awards The target maximum number of Vendors is one (1); the Purchasing Department may award more or fewer contracts, if it is in the best interests of the Commonwealth to do so.

b. Adding Contractors after initial Contract Award If, over the life of the contract, the Purchasing Department determines that additional Vendors may be added, these may be drawn from qualified companies that responded to this Solicitation and not awarded Contracts. If necessary to meet the requirements of the Commonwealth, the Solicitation may be reopened to obtain additional Bids.

4. Entities Eligible to Use the Resulting Contract

· N/A

5. Expected Duration of Contract (Initial Duration and any Options to Renew):

Initial Duration

Renewal Options

None

Total Maximum Contract Duration

Contract Maximum is 2 months.

6. Anticipated Expenditures, Funding, or Compensation:

Estimated Value of Procurement: $75,000.00 The funding for any contract resulting from this procurement is conditioned upon receipt of ResilientMA funds.

7. Contract Performance and Business Specifications:

Commodities being Procured: 21’ or 23’ Carolina Skiff LS or Equivalent with Trailer MassWildlife is purchasing one (1) turn-key boat, either a 21’ or a 23’ Carolina Skiff LS or Equivalent.

Bidders may submit bids for just one or both lengths. Boats must be received by MassWildlife no later than August 31, 2024.

Bidders shall submit photos of the boat: entire exterior (4 sides) and entire deck/console area.

Bidders shall note where specifications or equipment differ from standard factory features included below and listed at https://carolinaskiff.com/boats/21-ls/ and https://carolinaskiff.com/boats/23-ls/.

Bidders shall list manufacturers and specific models of all after-market equipment already installed or proposed that does not match the factory equipment / specifications. Bidders shall itemize all proposed equipment in their bids.

Bidders shall indicate the current location of the boat and if it may be viewed in-person prior to the purchase agreement being executed.

Specific commodities being procured:

21’ or 23’ Carolina Skiff LS or Equivalent and Trailer

For both the 21’ and 23’ boats:

· Condition: New, unused

· Year: 2023 or 2024

· Four-stroke engine, installed.

· For 23’ boat: 200 hp 4-stroke engine, installed (Honda BF200X, Suzuki DF200A, or similar)

· For 21’ boat: 175 hp 4-stroke engine, installed (Honda BF175, Suzuki DF175A, or similar)

· Battery(ies) sufficient to completely power boat, installed.

· Aluminum prop, installed.

· Combination marine GPS + transducer, installed (Garmin EchoMap 94sv or similar)

· Fixed mount VHF marine radio, installed.

· VHF antenna with ratchet mount, installed.

· Bottom paint

· T-top, installed.

· Trailer (new)

· Remove factory-installed bow fishing seat with 11” pole, repair fiberglass.

· Bidder shall propose and itemize any other equipment they feel is necessary for the boat to be safe and turn-key at purchase.

21’ boat: All standard features (except as indicated above; https://carolinaskiff.com/boats/21-ls/):

· Hull and Deck: 100% fiberglass construction, molded fiberglass deck liner, high density fiber core foam transom, fiberglass grid system, non-skid deck and floor surface, stainless bow eye, (2) stainless stern eyes, (4) stainless flip-up cleats, plug-in LED bow and stern lights, rigid rub rail with black chrome insert, premium gelcoat, starboard and port side Velcro rod savers, bright Kromex Carolina Skiff logos, bright Kromex model numbers, port and starboard coaming pads, diamond pleated upholstery, cockpit gravity fed overboard drain, high speed pickup

· Console: Binnacle control shifter, Teleflex shifter control cable, stainless steering wheel/tilt helm, teleflex no feedback premium steering cable, wiring harness, instrumentation panel (speed, fuel, colt, tach), lockable access door, stainless grab rail, (2) stainless cup holders, quick disconnect windshield, marine horn with stainless cover (6) flush mount rod holders, stainless cooler frame helm seat with adjustable back, 70 Qt removeable marine cooler, cargo storage bag, front passenger seat with baitwell, (2) passenger grab handles, (2) LS Series decals

· Bow: Marine board lids with stainless latches and friction hinges, molded-in anchor locker, molded bow storage with overboard drains, trolling motor battery storage area, 12/24V trolling motor plug with trim

· Stern: (2) flush mount jump seats, (2) stainless cup holder, (2) passenger grab handle, (approx.) 18-gallon bait well w/lid and friction hinges, fuel water separator, 1100 gph bilge pump, 800 gph aerator pump, pop out service hatch to electrical busbar, splash well service hatch, swim platform with 3 step telescopic ladder, battery switch

23’ boat: All standard features (except as indicated above; https://carolinaskiff.com/boats/23-ls/):

· Hull and Deck: 100% fiberglass construction, molded fiberglass deck liner, high density fiber core foam transom, fiberglass grid system, non-skid deck and floor surface, stainless bow eye, (2) stainless stern eyes, (4) stainless flip-up cleats, plug-in LED bow and stern lights, rigid rub rail with black chrome insert, premium gelcoat, starboard and port side Velcro rod savers, bright Kromex Carolina Skiff logos, bright Kromex model numbers, port and starboard coaming pads, diamond pleated upholstery, cockpit gravity fed overboard drain, high speed pickup

· Console/Stepdown: Binnacle control shifter, Teleflex shifter control cable, stainless steering wheel/tilt helm, wiring harness, instrumentation panel (speed, fuel, colt, tach), bi-fold side entry door, stainless grab rail, (2) stainless cup holders, quick disconnect windshield, marine horn with stainless cover, ultra leaning post with backrest/4 rod holders, 70 Qt removeable marine cooler, cargo storage bag, front passenger seat with baitwell, (2) passenger grab handles, (2) LS Series decals

· Bow: Marine board lids with stainless latches and friction hinges, molded-in anchor locker w/tie off cleat, molded bow storage with overboard drains, trolling motor battery storage area, 12/24V trolling motor plug with trim

· Stern: (2) flush mount jump seats, (2) stainless cup holder, (2) passenger grab handle, (approx.) 18-gallon bait well w/lid and friction hinges, fuel water separator, 1100 gph bilge pump, 800 gph aerator pump, pop out service hatch to electrical busbar, splash well service hatch, swim platform with 3 step telescopic ladder, battery switch

*Delivery Terms:

Shipping, Handling, Delivery Included (all Inclusive Pricing):

The prices are the delivered price to MassWildlife to the following address no later than August 31, 2024:

ATTN: Jason Zimmer, District Supervisor MassWildlife 195 Bournedale Road Buzzards Bay, MA 02532 508-759-3406 All deliveries shall be F.O.B. destination, freight pre-paid, with all transportation and handling charges paid by the Vendor. Responsibility and liability for loss or damage shall remain the Vendor until final inspection and acceptance when responsibility shall pass to the MassWildlife except as to latent defects, fraud, and Vendor’s warranty obligations. The minimum shipment amount, if any, will be found in the special terms and conditions. Any order for less than the specified amount is to be shipped with the freight prepaid and added as a separate item on the invoice.

Delivery refers to a delivery to MassWildlife. Specific delivery instructions will be noted on the order form or Purchase Order. Any damage to MassWildlife property will be the responsibility of the Vendor. If damage does occur, it is the responsibility of the Vendor to immediately notify MassWildlife.

Costs shall include all packing and/or crating charges.

Bidders must coordinate time of delivery with the MassWildlife. If the bidder uses a third-party company to satisfy delivery request, the Bidder is responsible for ensuring that the delivery company coordinates with MassWildlife.

Late deliveries, or deliveries that cannot be made within the above guidelines, may be canceled at no cost to MassWildlife. As an example, MassWildlife may refuse or cancel the delivery of a product if it cannot be delivered by August 31, 2024.

Pickup Option: Bidders interested in providing a quote which includes boat/trailer pick up service by MassWildlife, may do so with a proposed pick-up location within a 75-mile radius of the MassWildlife District Office (address above). MassWildlife pick up must be no later than 08/31/2024.

*MassWildlife may negotiate a reduced price for boat/trailer if the boat is picked up at an agreed upon location by MassWildlife.

Additional Terms:

Bill Pay Payment Policy: All invoices issued pursuant to this contract are payable in accordance with the Comptroller’s Bill Payment Policy: Understanding Commonwealth payments | Mass.gov . The Commonwealth's Bill Paying Policy outlines the Commonwealth’s policies that apply to the expenditure of Commonwealth Funds by Executive Departments, including but not limited to: Prompt Payment Discount, Late Payments, and EFT Requirements.

Tax Exempt: Goods and services procured by MassWildlife are tax exempt. Payment vouchers or invoices submitted to Massachusetts government agencies must not include sales tax. The eligible entity will supply the tax exemption certificate when requested.

Compliance with Laws and Regulations:

All activities agreed to and conducted under this RFR, and contract must comply with federal, state, and local laws. Nothing in this RFR or its resulting contracts is intended to supersede or violate any laws.

Public Records Law All Quotes and information submitted in response to this RFR are subject to the Massachusetts Public Records Law, M.G.L., Chapter 66, Section 10, and to Chapter 4, Section 7, Subsection 26. Any statements in submitted Quotes that are inconsistent with these statutes shall be disregarded.

8. Small Business Purchasing Program The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 599 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (SSST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP-registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts.

2. Been in business for at least one year.

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov .

9. Environmentally Preferable Products Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all Contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are products and services that help to conserve natural resources, reduce waste, protect public health and the environment, and promote the use of clean technologies, recycled materials, and less toxic products. Bid responses must identify how a contractor meets these goals.

10. Evaluation Criteria Contractors must submit responses that meet all the submission requirements of the RFR. Only responsive proposals that meet the submission requirements will be evaluated, scored, and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.

Proposals will be evaluated based on best value to the Commonwealth.

11. Instructions for Submission of Responses:

Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFR. Responses must be sent via the “Create Quote” functionality in COMMBUYS. For instructions concerning how to submit a Quote, please see Appendix B.

Any submission that fails to meet the submission requirements of the RFR will be found non-responsive without further evaluation unless the evaluation team, at its discretion, determines that the non-compliance is insubstantial and may be corrected. In these cases, the evaluation team may allow the vendor to make minor corrections to the submission.

12. Estimated Procurement Calendar

Bidders are required to monitor COMMBUYS for changes to the procurement calendar for this Bid.

a. Online Questions (Bid Q&A) Written Questions must be entered using the “Bid Q&A” tab for the Bid in COMMBUYS no later than the “Online Questions Due” date and time indicated in the Estimated Procurement Calendar (above). The issuing department reserves the right to not respond to questions submitted after this date. It is the Bidder’s responsibility to verify receipt of questions.

It is the responsibility of the prospective Bidder and awarded Contractor to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded Contractor’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Contractor’s computer, network, or internet service provider (ISP) cause email communications sent to/from the prospective Bidder/Awarded contractor and the Purchasing Department to be lost or rejected by any means including email or spam filtering.

Written Responses to Questions will be released on or about the “Responses to Questions Posted Online” date indicated in the Estimated Procurement Calendar (above).

(Written questions and responses will be posted on the Bid Q&A Tab for this Bid in COMMBUYS.)

b. Bid Amendment Deadline The Purchasing Department reserves the right to make amendments to the Bid after initial publication. It is each Bidder’s responsibility to check COMMBUYS for amendments, addenda, or modifications to this Bid, and any Bid Q&A records related to this Bid. The Purchasing Department and the Commonwealth accept no responsibility and will provide no accommodation to Bidders who submit a Quote based on an out-of-date Bid or on information received from a source other than COMMBUYS.

c.Quotes (Bid Responses) Deadline (Bid Opening Date/Time) See the Quotes (Bid Responses) Deadline (Bid Opening) Date and Time indicated in the Estimated Procurement Calendar (above).

d. Estimated Contract Start Date This is the approximate start date. The actual start date will be the Contract Effective Date which is the date the Contract is executed by the parties.

13. Required Forms Responses to this RFR must contain the following documents:

|X|

Vendor Quote or Bid Proposal (no template) Submitted through CommBuys (required for evaluation).

The above attachments are available as part of the Bid record on COMMBUYS (WWW.COMMBUYS.COM).

14. RFR Attachments Appendix A: Required Specifications https://www.mass.gov/doc/rfr-required-specifications-of-commodities-and-services Appendix B: Electronic Quote Submission Instructions https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids Appendix C: RFR – Other Specifications Effective June 15, 2021, for all 1) CTR forms, including the Standard Contract Form, W-9s, Electronic Funds Transfer (EFT) forms, ISAs, and other CTR-issued documents and forms, or 2) documents related to state finance and within the statutory area of authority or control of CTR (i.e. contracts, payrolls, and related supporting documentation), CTR will accept signatures executed by an authorized signatory in any of the following ways: 1. Traditional “wet signature” (ink on paper); 2. Electronic signature that is either: a. Hand drawn using a mouse or finger if working from a touch screen device; or Page 2 b. An uploaded picture of the signatory’s hand drawn signature 3. Electronic signatures affixed using a digital tool such as Adobe Sign or DocuSign. If using an electronic signature, the signature must be visible, include the signatory’s name and title, and must be accompanied by a signature date. Please be advised that typed text of a name not generated by a digital tool such as Adobe Sign or DocuSign, even in computer-generated cursive script, or an electronic symbol, are not acceptable forms of electronic signature.