RFR 1714. Q and A.pdf

RFR 1714. Thermal Roll Ticket Stock

Questions and Answers

RFR

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1. The RFR document says the due date is August 8, 2017 at 3:00 p.m.

The CommBuys website and the response attachment both give a deadline of August 1, 2017 at 3:00 p.m. Which is the correct deadline?

The RFR due date is August 8, 2017 at 3:00PM

The Phase I Template has been updated.

2. What is the current ticket stock price on uncoated stock, thermal stock or both?

The current price for Thermal Paper is $8.87 per roll pursuant to Bid# 15-04. The MSLC currently only uses Thermal Ticket Stock for its Player Activated Terminals.

3. What is the current width and linear inches of the Massachusetts

Lottery roll ticket stock?

3.250 + 0.015/-0.015 in. (82.550 + 0.38/-0.38 mm). The current width and linear inches are the same dimensions listed in Section 3.2 of the

RFR.

4. Section 1.2 and 1.3.3

3 and 4 Page 3 of 26 in the RFR document says the RFR Lot# is 1714 and page 4 of 26 in the same document says the Lot# is 1801. Which is the correct Lot# to use for the thermal roll ticket stock bid?

The correct document number is RFR

LOT#1714.

5. Section 2.1 and 3.1

16 On page 16 of 26 of the RFR document it reads “vendor must have a minimum of 2 paper suppliers” at the top of the page. At the bottom of the same page under “Phase II Performance Requirements – Paper

Specifications” it says paper must be “the same or equal to Kanzaki

Lotto 925”. Kanzaki would be the lone supplier for the paper. Does this mean we must propose an alternative stock?

The third paragraph of Section 3 states, that “MSLC prefers that Kanzaki Specialty Papers be the primary paper supplier.” If a bidder intends to use an alternate paper supplier the specifications of the paper must be equivalent to the specification of Kanzaki Lotto 925.

6. Section 1.6.2.15

Phase I Template

Section 1.6.2.15 of the RFR document says proposals must remain in effect for 150 days from the date of bid submission. Page 5 of the

“Cover Letter” in the response document says the proposal must remain in effect for 120 days from the date of bid submission. Which is the correct number of days?

Proposals must remain in effect for 150 days from the date of bid submission.

The Phase I Template has been updated.

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7. Section 3.3 19-20 We have a Contractor Vendor Code. How do we find out what our

Vendor Code Address ID is?

Vendor Code address ID’s are not needed for the purpose of responding to this RFR. In the event a bidder still seeks such information they may call Accounts Payable at 781-849-5526

8. Section 3.4 20-21 What is the value necessary for the Fidelity Bond? Pursuant to M.G.L. c. 29, s. 30, the Commonwealth of Massachusetts is self-insured. Therefore, contractors are required to bear the risk of loss for any deliverables, data, or their own materials. The Certificate of Liability Insurance is required to show evidence of insurance coverage.

9. We filed online for a Certificate of Good Standing with MassTax

Connect and were deemed as not having a tax filing obligation with the

Massachusetts Department of Revenue, therefore our application cannot be processed. Will the MSLC accept a copy of the MassTax

Connect web page with our IP address in the upper right corner as proof of our compliance? The proposal says we must use a copy of the page with our “request number” but the website only gives the IP

Address and a message that says, “You do not have a tax filing obligation with the Massachusetts Department of Revenue; therefore, your application cannot be processed”.

The MSLC will accept a copy of the MassTax Connect web page with the Bidder’s IP address in the upper right corner as proof of compliance.

10. What type of “paper vendor certification” is required and where should it be placed in the response?

It is the understanding of the MSLC that paper suppliers provide a certification to vendors that are authorized/qualified to sell their products.

11. Where should the statement of recycled items used to prepare our bid be placed in our response package?

Bidders can include the statement of recycled items used to prepare the bid at the end of the response.

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12. 16 What artwork should be used for the sample ticket stock rolls (as required on page 16 of 26 in the RFR document) and how do you want those samples to be submitted (labeling of container? In with response?)? Should the samples be exactly to MSLC specification or do you just want samples of thermal ticket stock we produce for any jurisdiction?

Sample artwork can be found within the RFR document in Section 3.2, page 19.

Any artwork can be used for sample submissions and the sample submissions should be included within the bidder’s response.

Sample ticket stock should match the paper specifications included within the RFR document, otherwise, any sample produced for another jurisdiction is acceptable

13. Section 3.7 25 Under the delivery section of the RFR, it refers to “Platform delivery is required.” Does this mean delivery to a dock or does it have some other meaning and if so, what does it mean?

Platform delivery is delivery to a dock.

14. Cost Table In the Cost Table, the pricing is to be provided as unconverted and converted. Typically, converted rolls would be purchased which includes the paper plus the cost of converting. Please define what is meant by pricing for “converted and unconverted” roll stock?

Unconverted = the cost of paper without being converted.

Converted = the total cost of converted paper.

15. If we are awarded the bid, when is the first expected delivery date?

The first expected delivery may be towards the end of calendar year 2017. The MSLC makes no guarantee for this expectation.

16. Section 3.7 25 On deliveries, what is the % of time would the truck go to only Canton, only Braintree or multiple warehouses?

The vast majority of deliveries are expected go to the Canton, MA Warehouse. Vendors must be able to deliver to alternate Lottery locations as requested.

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17. Paper minimum od states 7.480” and also calls out 11,000” per roll, with only 11,000 inches per roll the roll diameter will be less than 7.480” Should we quote more inches per roll or stay with 11,000” that would make the roll size approx. 7.00”

Bidders may quote more inches per roll as they see fit, however, the exact number of inches over 11,000” must be identified. The maximum roll diameter cannot exceed 7.5” and the paper length wound on one roll must be at least 11,000 inches per roll.

18. Do you have specific artwork to use for the sample roll you need submitted with quote?

Any artwork can be used for samples.

19. Is it ok to put more cartons per skid, if the overall height is not exceeded?

Additional cartons may be placed on a skid if the overall height is not excelled and each carton has at least one accessible end for re-labeling.

20. Can quantity per shipment be greater than 7,920 rolls if skid shipment does not exceed 22?

Yes. Depending on the actual order placed.