RFQu_-_Arroyo_Seco_Trail_Stabilization_Design.pdf

City of Santa Cruz RFQu for Arroyo Seco Trail Stabilization Design

June 2026 Page 1

REQUEST FOR QUALIFICATIONS (RFQu)

ARROYO SECO TRAIL STABILIZATION DESIGN (c402601)

Date Released: June 2, 2026

Statement of Qualifications (SOQ) Due Date: June 30, 2026 at 2:00 p.m.

June 2026 Page 2

ORGANIZATION OF THIS RFQu DOCUMENT

The RFQu is organized in these sections:

Section 1- General Information to Consultants: Contains summary scope of work, contact information, SOQ due date, and general background information.

Section 2- Specifications: Provides details regarding the contract requirements.

Section 3- Process Instructions: Contains the tentative RFQu schedule, explains how the SOQs will be evaluated, and presents administrative information on the conduct of the RFQu process.

Section 4- Terms and Conditions: Details the City’s contract terms and conditions.

Section 5- SOQ Cover Page: Provides basic Consultant contact information and an authorized signature accepting the City’s terms and conditions as stated in this solicitation.

Section 6- RFQu Questionnaire: Presents questions for Consultant response.

Section 7- Consultant Fee Sheet and Fee Schedule: Provides firm’s up-to-date fee sheet. Fees will not be considered in evaluating firms’ qualifications. Fee Schedule to be requested following evaluations.

Appendix A- Professional Services Agreement

Appendix B- Area Map

Appendix C- Geotechnical Memo for Retaining Wall.

1. GENERAL INFORMATION FOR CONSULTANTS

1.1 Summary Scope of Work

The City of Santa Cruz Public Works Department is soliciting a Statement of Qualifications (SOQ) from qualified firms (Consultant) with expertise in retaining wall/wingwall design, culvert design, geotechnical engineering, and topographic/professional land surveying for the development of construction plans and specifications, and to provide procurement and construction support. This Request for Qualifications (“RFQu”) is being made available to entities who are qualified to perform the entire scope of services as described in this RFQu.

1.2 Project Background

The Arroyo Seco Canyon Trail in Santa Cruz, California runs from Meder St to Grandview St on the westside of

Santa Cruz. The Arroyo Seco Creek collects storm runoff from multiple tributary branches and runs alongside the trail, crossing the trail at various points via culverts. The creek bed of the Arroyo Seco Creek carries minimal flow and remains largely dry for most of the year with some deeper pools that remain wet all year. A 10-12” sewer main which collects from the upper westside and surrounding neighborhood runs through the canyon with manholes located along the trail. The trail path serves as a critical access road for maintenance staff to the sewer line and for first responders, as well as a recreation/commuter route for pedestrians/cyclists. Recent storm events compounded with the deterioration of aging infrastructure itself, have threatened access to and safety of the road, necessitating the rehabilitation of storm and pathway infrastructure.

1.3 Contact

If you have any questions concerning this solicitation, please contact Tim Wong, Assistant Engineer II, at (831) 420-

5179, email twong@santacruzca.gov

1.4 Pre-SOQ Site Walk

Public Works is offering a pre-SOQ site walk for Consultants interested in responding to the RFQ. This site walk is non-mandatory and is intended to be a way for Consultants to gain familiarity with the trail and project locations.

mailto:twong@santacruzca.gov

June 2026 Page 3

Public Works staff will meet at the intersection of Meder St & Nobel Dr in Santa Cruz at 10:30 AM, June 11, 2026.

Please contact Tim Wong at twong@santacruzca.gov for questions and details.

1.5 SOQ Deadline

SOQs are due no later than 2:00 PM, June 30, 2026. All SOQs will be submitted through the OpenGov

Procurement website before the due date. Late SOQs may not be considered. Consultants shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/portal/santacruzca . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit a response to this solicitation.

1.5 SOQ Evaluation and Award

A contract will be awarded based on the following criteria:

1. When determining Responsiveness of the Consultant’s SOQ, the City may consider any of the following but not limited to:

a. SOQ received on time and completed per instructions,

b. SOQ contains required contents, forms and signatures submitted in accordance with RFQu instructions.

2. SOQ is compliant with specifications and industry standards,

3. When determining Responsibility of the Consultant, the City may consider any of the following but not limited to:

a. Possession of industry standard licensing and/or certifications;

b. Financial capacity of the Consultant;

c. Experience or past performance of the Consultant;

d. Use of Subcontractors / Subconsultants

e. Past, Present and Pending Legal Actions

f. Exceptions with City’s Terms and Conditions.

g. Project delivery schedule.

A Consultant’s failure to promptly respond to City’s inquires for SOQ clarification may result in determination of non-responsibility.

Consultants have the right to take exception to the specifications or terms to this solicitation, however, such exceptions may deem the SOQ submission non-responsible during evaluation. Any exceptions taken must be explained in the SOQ. Any exceptions that contradict the City’s terms and conditions or contain provisions that are not in the best interest of the City will disqualify the Consultant. If exceptions are not explained, the Consultant will comply with the specifications as stated in this solicitation.

The City reserves the right to reject any or all SOQs and waive any informality or minor defects in SOQs received.

https://procurement.opengov.com/portal/santacruzca

June 2026 Page 4

SECTION 2: SPECIFICATIONS

2.1 Scope of Work

The City is seeking a qualified engineering design firm (Consultant) to provide the following services:

Engineering Design

Consultant to produce project design plans and specifications for:

• A new retaining wall (approximately 25 feet long and 15 feet deep) to be designed as a soldier pile wall or pin pile wall to minimize the environmental disturbance of the surrounding area and to account for the nearby sewer main pipe. This is indicated as Location 1 in the Area Map (Appendix B) and referenced in the geotechnical memo (Appendix C).

• Rehabilitation of 5 existing culverts in 4 different locations along the trail. The culverts range from 12” to

42” in diameter. The City requests that new wingwalls at in the inlets and outlets be incorporated in the culvert rehabilitation design for increased soil stability and controlled flows in and out of the culverts.

• Pavement rehabilitation of approximately 1978 linear feet of the multi-use trail pathway.

See Appendix B for Area Map.

Other work required to support the design include but are not limited to geotechnical investigation for slope stability and erosion analysis and topographic/professional land surveying to determine elevations and property boundaries.

The Consultant shall utilize and coordinate with the City’s on-board environmental consultant, who will lead the environmental permitting effort for this project.

Contractor Procurement Support

Consultant will provide support to City staff during the procurement process. Support to City staff will include attending the pre-bid conference and reviewing/responding to bid Requests for Information (RFIs) which relate to the design, preparation of any addenda and/or clarifications deemed necessary. The City will provide a procurement support and a Project Manager to administer the bid process.

Construction Phase Services

Consultant will provide support to the City during the duration of the construction contract with the Contractor. It is assumed the City will provide a Construction Manager to administer the Contract and coordinate with the

Contractor.

Projected Schedule for Project Deliverables

Action DATE

1. 30% Plans September 16, 2026

2. 60% Plans and Specifications October 21, 2026

3. 100% Plans and Specifications December 10, 2026

4. Contractor Procurement January/February 2027

5. Construction Support Summer 2027

June 2026 Page 5

2.2 Project Challenges

Some challenges for the Project include but are not limited to the following:

• The project design will need to progress with environmental permitting timelines. In order to meet a

Summer 2027 construction window to comply with environmental regulations, the City is aiming to obtain 60% design plans by October of 2026.

• Minimal impact/invasiveness to the surrounding environment will need to be taken into consideration for the project design in order to avoid triggering additional environmental permitting items.

• The trail has limited access points with the main access point at University Terrace Park located in close proximity to the Meder St & Nobel Dr intersection, and another access point at a service road located at

Arroyo Seco, a residential street in the south east (see Appendix B). The trail is wide enough only for a vehicle in a single direction in most locations. City crews are able to tightly navigate the trail with vac-con trucks for sewer line work. The trail’s southern end is only accessible by pedestrians as it is a narrow hiking trail through thicker vegetation and narrow wooden bridges.

• The vegetation cover along the trail may present challenges to surveying work.

• The trail is a popular recreational and commuting trail for residents and students.

2.3 Responsibilities of Consultant

The Consultant shall:

1. Include all labor, materials, and services to perform the work as set forth in the RFQu.

2. Utilize and coordinate with the City’s on-board environmental consultant, who will lead the environmental permitting effort for this project.

2.4 Responsibilities of City

The City shall:

1. Provide all pertinent background documentation and any other available information requested.

2. Provide access to the project site locations and coordinate field visits as necessary.

3. Review and approve Consultant’s work.

2.5 Basic Qualification of Consultant

• The Proposer must have successfully performed engineering design support services on at least three (3) similar projects in the past ten (10) years.

• All documents shall be prepared by a licensed professional Civil Engineer. The professional seal shall appear on the final documents. The engineer whose seal is shown will be known as the Engineer of Record.

2.6 Consultant’s Employee Conduct

Consultant will agree to remove any employee whose conduct is improper, inappropriate, or offensive as determined by the City. A removed employee(s) is not to work on City premises without the written consent of the City. The Consultant will remove any employee from working in, or delivering to, City facilities who is convicted of a felony during his/her employment.

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SECTION 3: PROCESS INSTRUCTIONS

3.1 RFQu Schedule

Action DATE

1. Issue RFQu June 2, 2026

2. Pre-SOQ Site Walk June 11, 2026 10:30 a.m.

3. Deadline for submitting additional questions June 18, 2026, 5:00 p.m.

4. City response to additional questions June 23, 2026, 5:00 p.m.

5. SOQ due date June 30, 2026, 2:00 p.m.

6. SOQ evaluation completed July 7, 2026

7. Target date for City council approval. August 11, 2026

3.2 Statement of Qualifications Format

The City will not be liable for any expenses incurred by Consultants responding to this solicitation.

Technical SOQs should be organized as follows:

1. RFQu Cover Page, Section 5: Provides basic Consultant contact information and an authorized signature accepting the City’s terms and conditions as stated in this solicitation.

2. Consultant Response to RFQu Questionnaire, Section 6: Answers should be complete and in the order presented. Make your SOQ as short as possible and do not include generic marketing materials.

3. Optional Appendices or Exhibits: Consultants may include sample reports, peer review reports, letters of recommendation, or other exhibits that may assist the City in favorably evaluating the Consultant. Do not include generic marketing materials.

SOQs should be no longer than 20 pages in length. RFQu cover page, resumes, attachments, cost SOQs, schedules and cover letters will not be counted as part of the 20 pages.

Consultants have the right to take exception to the specifications or terms to this solicitation. Any exceptions taken must be explained in the SOQ. Any exceptions that contradict the City’s terms and conditions, or contain provisions that are not in the best interest of the City will disqualify the Consultant. If exceptions are not explained, the Consultant will comply with the specifications as stated in this solicitation.

4. Consultant Fee Sheet, Section 7: Provides firm’s up-to-date fee sheet. Fees will not be considered in evaluating firms’ qualifications. Please upload as a separate attachment from the main SOQ.

3.3 RFQu Addenda

The City may determine it is necessary to revise any part of this solicitation. Revisions will be made by written addenda and it is the Consultant’s responsibility to comply with any addenda to this solicitation. Any addenda will be posted on OpenGov website, under Addenda and Notices.

3.4 SOQ Evaluation

RFQu responses will be evaluated and ranked according to the criteria below by an evaluation committee composed of City staff. The evaluation committee will open and review the SOQs in confidence. SOQs will be available to the public after contract award. Points will be awarded based on the following categories:

Technical SOQ Weight

1. Consultant's qualifications, experience and references 50 Points

2. Consultant’s ability to provide the required services in a timely manner 15 Points

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3. Project Team 25 Points

4. Overall quality of SOQ 10 Points

Total: 100 points possible

3.4.1 Technical SOQ Evaluation Criteria Definitions

Consultant’s Qualifications (50 pts), RFQu Questionnaire, Section 6

SOQs will be evaluated for the Consultant’s qualifications, experience and references. The criteria will also include an evaluation of the Consultant’s longevity, projected financial stability, work flow, and performance on similar contracts.

Ability to provide the required services in a timely manner (15 pts), RFQu Questionnaire, Section 6

SOQ’s will be evaluated on the accessibility of staff, flexibility and readiness in completing specified work.

Project Team (25 pts) , RFQu Questionnaire, Section 6

SOQs will be evaluated for the makeup of the Consultant’s Project Team and their training, experience, certifications and accreditations.

Overall Quality of SOQ (10 pts)

SOQs will be evaluated for its professionalism and thoroughness. Consultants should answer all questions in the order presented.

3.5 Final Selection

After the evaluation process is complete, the top three responsive Consultants will be ranked sequentially from the most advantageous to the least, based on the final score determined by the Evaluation Committee. The City will notify all Respondents of its intent to award, identifying the top three ranked Project Teams.

Once the ranking of the SOQs is complete, a Fee Schedule document will be requested from the highest ranked

Respondent. The City will begin negotiating a firm contract with the highest ranked Respondent. If no agreement can be reached, negotiations will begin with the next ranked Respondent.

3.6 Rights of the City

In connection with this procurement process, including the receipt and evaluation of SOQs, City reserves to itself

(at its sole discretion) all rights available to it under applicable law, including without limitation, with or without cause and with or without, the right to:

• Cancel, withdraw, reissue, modify, postpone, or extend this RFQu, in whole or in part, at any time, without incurring any obligations or liabilities.

• Issuing addenda to the RFQu.

• Modify the procurement schedule.

• Waive deficiencies, informalities, and irregularities in an SOQ and accept and review a non-conforming SOQ.

• Suspend and terminate the procurement process or terminate evaluations of SOQs received.

• Permit corrections to data submitted with any SOQ.

• Hold meetings and interviews, and conduct discussions and correspondence, with one or more of the

Respondents to seek an improved understanding of any information contained in an SOQ.

• Seek or obtain, from any source, data that has the potential to improve the understanding and evaluation of the

SOQs.

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• Seek clarification from any Respondent to fully understand information provided in the SOQ.

• Reject an SOQ containing exceptions, additions, qualifications or conditions not called for in the RFQu or otherwise not acceptable to the City.

• Conduct an independent investigation of any information, including prior experience, identified in an SOQ by contacting project references, accessing public information, contacting independent parties, or any other means.

• Request additional information from a Respondent during the evaluation of its SOQ.

• Utilize all ideas presented in the various SOQs and incorporate these ideas into the contract of the selected

Proposer.

• Accepting and negotiating with a Consultant any combination of services, the services and combination to be chosen by the City in its sole discretion.

3.7 Contract Implementation

The contract resulting from this solicitation is tentatively scheduled to begin August 2026. Upon award notification and prior to final contract approval, the successful proposer will be required to submit:

a. Proof of insurance and living wage ordinance compliance documentation as specified in section 4.1 of this solicitation;

b. Documentation of all credentials necessary to legally perform the services specified;

c. A completed W9 form and, if applicable, non-resident withholding exemption form, if not already on file with the City; and

d. Proof of a current City of Santa Cruz business tax certificate if the Consultant is located in, or performs services within, the City limits for more than 6 days annually.

The finalized contract will include the RFQu Section 2, the RFQu Section 4, the Consultant’s response to Section

5 (RFQu Cover Page), the Consultant’s response to Section 6 (RFQu Questionnaire), the Fee Schedule as described in Section 7, the City’s standard terms as Appendix A, and any negotiated modifications agreed to by the parties.

3.8 Public Record

SOQs received will become the property of the City. All SOQs, evaluation documents, and any subsequent contracts will be subject to public disclosure per the “California Public Records Act,” California Government Code, sections

6250 – 6270. All documents related to this solicitation will become public records once discussions and negotiations with proposers have been fully completed and an award has been announced.

Appropriately identified trade secrets will be kept confidential to the extent permitted by law. Any SOQ section alleged to contain proprietary information will be identified by the proposer in boldface text at the top and bottom as

“PROPRIETARY.” Designating the entire SOQ as proprietary is not acceptable and will not be honored.

Submission of a SOQ will constitute an agreement to this provision for public records. Pricing information is not considered proprietary information.

3.9 Award Protests

The City desires to foster cooperative relationships with Consultants and to reach a fair agreement in a timely manner.

The City encourages Consultants to resolve issues regarding the solicitation requirements or the procurement process through written correspondence and discussions at least 5 business days prior to the SOQ due date. This will allow the City time to research the validity of the protest and either issue an addendum to the solicitation, cancel the solicitation, or determine the protest to be unfounded and proceed with the solicitation. In the event the protest of specifications is denied, and the protester wishes to continue in the protest process, the protesting

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Consultant must still submit a SOQ in accordance with the SOQ submittal procedures provided in this solicitation.

Questions or concerns prior to the intent to award notice will be directed to:

Tim Wong

Assistant Engineer II

(831) 420-5179 twong@santacruzca.gov

Any Consultant who unsuccessfully bids on a city contract or any trade association representing workers who would have potentially been employed by such contract may formally protest a contract award. Protest letters regarding a formal contract award will be directed to:

City of Santa Cruz

City Clerk Administrator

809 Center Street, Room 9

Santa Cruz, California 95060

Protests will be filed with the City Clerk’s office no later than 5 business days after the written notice of intention to award has been distributed. Protest letters will include:

• The name, address, and telephone number of the protester;

• The solicitation title and due date;

• Name of City employee and Department designated as the contact in the original solicitation;

• A detailed statement of the legal and/or factual grounds for the protest; and

• The form of relief requested.

The City Council will hear the protest prior to award of the contract. The protesting party may protest the City’s or successful Consultant’s failure to comply with the requirements of the Purchasing Ordinance or the solicitation documents. The protest must clearly set forth the basis for the protest; grounds not set forth in the written protest will not be considered by the City Council at the protest hearing. The City Council will sustain a protest if the protesting party demonstrates by clear and convincing evidence that, as specified above, the City would act improperly in awarding the contract. The decision of the City Council will be final.

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SECTION 4. TERMS AND CONDITIONS

4.1 City’s Standard Terms and Conditions

The City of Santa Cruz standard terms and conditions shall govern this contract. Review the terms and conditions https://www.santacruzca.gov/files/assets/city/v/1/fn/documents/purchasing/terms-and-conditions.pdf ; all terms including, but not limited to, insurance apply to the contract resulting from this solicitation. A current copy of these terms will be included in the resulting contract as an Exhibit. A hard copy of the terms and conditions are available by contacting the Purchasing Division at (831) 420-5080.

4.1.1 Insurance Requirements

Consultant will provide Certificate of Insurance(s) for Commercial General Liability, Auto Liability, and

Workers’ Compensation as stated in the City’s standard terms and conditions.

4.1.2 Prevailing Wage

See requirements in City’s standard terms and conditions.

4.2 Term of Contract

The term of the contract will commence upon executing the agreement and continue until completion of the project, plus any renewals agreed to by the parties.

4.3 Contract Renewal

At the option of the City, this contract may be renewed under the same contractual terms and conditions and at the same price or price basis.

4.4 Equal Employment Opportunity/Non-Discrimination

City’s policies promote a working environment free from abusive conduct, discrimination, harassment, and retaliation; and require equal opportunity in employment for all regardless of race, religious creed (including religious dress and grooming practices), color, national origin (including language use restrictions), ancestry, religion, disability (mental and physical), medical condition, sex, gender (including gender identity and gender expression), physical characteristics, marital status, age, sexual orientation, genetic information (including family health history and genetic test results), organizational affiliation, and military or and veteran status, or any other consideration made unlawful by local, State or Federal law. City requires Consultant to be in compliance with all applicable Federal and State and local equal employment opportunity acts, laws, and regulations and Consultant is responsible for ensuring that effective policies and procedures concerning the prevention of abusive conduct, discrimination, harassment, and retaliation exist in Consultant’s business organization. The City’s current Equal

Employment Opportunity and Non-Discrimination policies to which this Section applies may be viewed at http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html and https://www.santacruzca.gov/Government/City-Departments/Human-Resources/Equal-Employment-Opportunity-

EEO

Copies are available upon request from the City’s Purchasing Division.

4.5 Indemnification

For General Services: To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its officials, officers, employees, and volunteers from and against any and all claims, demands, actions, liabilities, damages, judgments, or expenses (including attorneys’ fees and costs) arising from the acts or omissions of Consultant’s employees or agents in any way related to the obligations or in the performance of services under this Agreement, except for design professional services as defined in Civil Code § 2782.8, and except where caused by the sole or active negligence, or willful misconduct of City.

https://www.santacruzca.gov/files/assets/city/v/1/fn/documents/purchasing/terms-and-conditions.pdf http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html https://www.santacruzca.gov/Government/City-Departments/Human-Resources/Equal-Employment-Opportunity-EEO https://www.santacruzca.gov/Government/City-Departments/Human-Resources/Equal-Employment-Opportunity-EEO

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For Design Professional Services under Civil Code §2782.8: To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless City, its officials, officers, employees, and volunteers from and against any and all claims, demands, actions, liabilities, damages, or expenses (including attorneys’ fees and costs) arising from the negligence, recklessness, or willful misconduct of the Consultant, Consultant’s employees, or agents in any way related to the obligations or in the performance of design professional services under this

Agreement as defined in Civil Code §2782.8, except where caused by the sole or active negligence, or willful misconduct of City. The costs to defend charged to the Consultant relating to design professional services shall not exceed the Consultant’s proportionate percentage of fault per Civil Code §2782.8.

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SECTION 5: STATE OF QUALIFICATIONS (SOQ) COVER PAGE

1. SOQ Deadline

SOQs are due no later than 2:00 PM June 30, 2026. All SOQs will be submitted through the OpenGov Procurement website before the due date. Late SOQs may not be considered. Consultants shall create a FREE account with OpenGov

Procurement by signing up at https://procurement.opengov.com/portal/santacruzca . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit a response to this solicitation.

2. SOQ Response Sheet

The undersigned, upon acceptance, agrees to furnish the following in accordance with the specifications and terms and conditions per City of Santa Cruz “RFQu for Arroyo Seco Trail Stabilization Design” dated June 2026.

The undersigned, under penalty of perjury, declares not to be a party with any other business to an agreement to bid a fixed or uniform price in connection with this SOQ.

The unsigned declares under penalty of perjury that she/he is authorized to sign this document and bind the business or organization to the terms of this contract.

The undersigned recognizes the right of the City of Santa Cruz to reject any or all SOQs received and to waive any informality or minor defects in SOQs received.

Consultant Name:

Address:

DIR Registration Number:

Telephone Number:

Fax Number:

E-mail address:

Signature of Authorized Representative:

Printed Name of Authorized Representative:

If Consultant is awarded the contract, the Consultant shall extend contract terms and pricing to other government agencies.

3. Addenda

The City may determine it is necessary to revise any part of this solicitation. Revisions will be made by written addenda and it is the Consultant’s responsibility to comply with any addenda to this solicitation. Any addenda will be posted on

OpenGov website, under Addenda and Notices.

How many addenda were issued for this solicitation? ________ https://procurement.opengov.com/portal/santacruzca

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SECTION 6: QUESTIONNAIRE

Answer all of the following questions. Any omission may be cause for rejection of SOQ. Answers should be complete, and in the order presented. A simple "yes" or "no" answer is not adequate.

Consultants have the right to take exception to the specifications or terms to this solicitation. Any exceptions taken must be explained in the SOQ. Any exceptions that contradict the City’s terms and conditions or contain provisions that are not in the best interest of the City will disqualify the Consultant. If exceptions are not explained, the Consultant will comply with the specifications as stated in this solicitation.

Consultant’s qualifications, experience and references (Up to 50 Points)

1) Describe business background and qualifications, including year business was established.

2) Describe firm’s capabilities and resources in planning, designing, and/or implementing the project described in the scope of work and experience in similar types of work/projects.

3) Describe firm’s experience working on projects involving environmentally sensitive areas and/or parks.

Describe firm’s experience working on projects involving CEQA and Regulatory Permitting compliance

4) If consultant will subcontract portions of the work, list subcontractors to be used

5) Describe firm’s experience working for other public agencies.

6) Provide the location of office which will be performing work for City of Santa Cruz.

7) Provide the names of three clients for whom your firm has performed projects with a similar scope of services. Include the name of the business, the name of a contact person, and the phone number.

Consultant’s ability to provide the required services in a timely manner (Up to 15 Points)

1) Describe your firm’s ability to provide the required services in a timely manner; accessibility of staff, flexibility and readiness to complete specified work.

a. With a limited construction window during the summer to meet environmental regulations, the City is planning for construction in the summer of 2027. With permitting timelines, it was estimated that

60% plans would need to be ready for submission in September/October 2026. How will your firm schedule the work and design to meet this desired deadline?

Project Team (Up to 25 Points)

1) Provide background of personnel that will be assigned to provide this service to the City. Information should include experience, background, academic training and where registered. Include an organizational chart and staffing plan for the proposed team. A summary should also be included defining each team member’s role. Include the individual(s) authorized to negotiate the contract on behalf of the consulting firm. No changes of the core members that comprise the Project Team are allowed, or changes to the key Project staff, as represented in the Respondent’s RFQu unless approved by the City. Respondents may strengthen their Project Team by adding experienced personnel and sub-consultant members.

2) If you will subcontract portions of the work, identify Subcontractors who will be working and describe their role and performance responsibilities. Subcontractors to be used will be listed in the Consultant’s SOQ.

Subcontracting of work after contract award and without prior approval of the City, may result in contract

June 2026 Page 14 termination. If at any time, the City determines any Subcontractor is incompetent or undesirable, Consultant will be notified and will be expected to immediately cancel the subcontract.

SECTION 7: CONSULTANT FEE SHEET AND FEE SCHEDULE

• Consultants must submit a copy of their firm’s up-to-date fee sheet with their SOQ submittal. Fees will not be considered in evaluating firms’ qualifications. Fee sheet shall be submitted as a separate attachment from the main SOQ document.

• After evaluations are completed, the top-rated firm will be asked to prepare a detailed Fee Schedule for negotiation.

o Break down Fee Schedule into as many tasks as deemed necessary, to clearly present the anticipated level of effort and costs associated with the various activities and deliverables.

Indicate the hourly rate of the individual (or Subcontractor) as well as the anticipated number of hours per task. Include other direct costs associated with each element and adjustments in rates predicted to occur during the project.

o State any and all assumptions, such as the number of meetings to be attended, or number of submittals to be reviewed.

o Describe under what circumstances that City would be charged for additional work.

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Appendix A:

(See attached Sample Professional Services Agreement)

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Appendix B:

(See attached area map)

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Appendix C:

(See attached geotechnical memo for retaining wall)