RFQu 26_752_003 _ AE Services for Miller Grov.pdf

DeKalb County School District RFQu No. 26-752-003 A/E Services for Miller Grove HS Building Façade Repairs and Replacement Project Nos. 106-30 May 7, 2026 Page 1 of 24

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DeKalb County Board of Education Operations Division Sam A. Moss Service Center 1780 Montreal Road Tucker, GA 30084-6705

REQUEST FOR QUALIFICATIONS (RFQu) No. 26-752-003 for

PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR

Miller Grove High School Building Façade Repairs and Replacement

Project: Miller Grove High School Building Façade Repairs and Replacement

DCSD Project No.: 106-30

Owner: DeKalb County Board of Education (the “Board”)

Solicitation Timeline Summary (Subject to Change)

EVENT DATE(S) TIME LOCATION

Solicitation Opens May 07, 2026 http://dekalbschoolsga.ionwave.net

Virtual Mandatory Pre- Submittal Conference

May 21, 2026 10:00 AM Via Microsoft Teams

Optional Site Visit May 22, 2026 10:00 AM 2645 DeKalb Medical Parkway

Lithonia, GA 30058

Final Questions Due May 27, 2026 2:00 PM dcsd-op-bidquestion@dekalbschoolsga.org

Final Addendum June 3, 2026 2:00 PM http://www.dekalbschoolsga.ionwave.net

Statement of Qualifications Due Date & Time

June 18, 2026 2:00 PM http://dekalbschoolsga.ionwave.net

Public Acknowledgement June 22, 2026 5:00 PM http://dekalbschoolsga.ionwave.net

Selection Committee Evaluation

June 23-26, 2026

Shortlist Finalist Notified (If Interviews are Conducted)

N/A Public Notice of Short List will be posted to the

DCSD website by close of business

Anticipated Interviews Conducted (If Requested)

N/A

Anticipated Board Review and Approval

August 10, 2026

Anticipated Notice of Award August 17, 2026

Anticipated Notice to Proceed September 1, 2026

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Request for Qualifications

PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR

Miller Grove High School Building Façade Repairs and Replacement

Qualifications will be received electronically on the DeKalb County School District website at https://dekalbschoolsga.ionwave.net for ARCHITECTURAL AND ENGINEERING SERVICES FOR Miller

Grove HS Building Façade Repairs and Replacement, until 2:00 p.m. EST, Thursday, June 18, 2026.

Qualifications received after the specified time will not be considered. All potential respondents must register as a vendor at http://dekalbschoolsga.ionwave.net. NOTE: A virtual mandatory pre-submittal conference will be held on Thursday, May 21, 2026, 10:00 a.m., EST, via Microsoft Teams. Attendees must provide the following information by 5:00 p.m., EST on Wednesday, May 20, 2026:

1. Individual Name and Title

2. Company Name

3. Telephone Number

4. Email Address

This information must be sent to dcsd-op-solicitation@dekalbschoolsga.org. A meeting link will be sent to all registered attendees no later than 9:30 a.m., EST on Thursday, May 21, 2026.

This document shall serve to provide interested parties with specific information as to the Procedures for

Selection of Professional Architectural and Engineering Services for the DeKalb County School District.

https://dekalbschoolsga.ionwave.net/ http://dekalbschoolsga.ionwave.net/ mailto:dcsd-op-solicitation@dekalbschoolsga.org

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Table of Contents

Section Description PAGE

Request for Qualifications:

1.0 Project Description

2.0 General Scope of Work

3.0 Requirements

4.0 Statement of Qualifications

5.0 Initial Screening Criteria

6.0 Interview and Presentation

7.0 Selection Process

8.0 Schedule

9.0 General Instructions

10.0 Terms and Conditions

RFQu Advertisement Exhibit A

Attachments (separate file from RFQu)

Attachment A A/E Checklist and Certification Attachment B1 Corporate Certificate Attachment B2 Partnership Certificate Attachment B3 Entity Certificate Attachment C Design Fee Form Attachment D Offeror’s and Individuals’ Affidavit of Noncollusion Attachment E Conflict of Interest Disclosure Affidavit Attachment F Consent to Release Information Attachment G Immigration and Security Certification Attachment H No Submittal Response

Appendices (separate file from RFQu)

Appendix A NOT APPLICABLE Appendix B Design Review-Minimum Submittal Requirements (SCL >$2M) Appendix C DCSD High School Educational Specifications Appendix D DCSD Design Guidelines for Facility Construction Appendix F Aerial Image Appendix G Floor Plan Appendix H Owner’s Master Schedule Appendix I Standard Form of Contract for Architectural Services Appendix J Acknowledgement of Conflict of Interest Policy and Disclosures Appendix K 2026-2027 and 2027-2028 School Calendar

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REQUEST FOR QUALIFICATIONSPROFESSIONAL ARCHITECTURAL

AND ENGINEERING SERVICES FOR MILLER GROVE HIGH SCHOOL

BUILDING FAÇADE REPAIRS AND REPLACEMENT

BACKGROUND

DeKalb County School District currently enrolls about 90,000 students (October 2025) in 138 schools/programs: 104 neighborhood schools, 26 specialty schools/programs (magnet, special needs, etc.), and 8 DCSD-sponsored charter schools (that are operated by others). The district owns 164 properties:

130 school facilities, 9 support facilities, 5 stadiums, 5 facilities leased to charter schools or other organizations, 4 other facilities, and 11 vacant sites. With over 15 million in gross building square footage, and 15,400 employees, DeKalb is the third largest system in the State of Georgia by enrollment, and the largest system by number of school facilities.

Since 1997, the Owner has utilized Education SPLOST (Special Purpose Local Option Sales Tax) funds as the primary funding source for its capital improvement programs (CIP). On November 22, 2021, the DeKalb County voters approved the Owner’s sixth E-SPLOST program. It is anticipated that approximately $700 million will be available to fund the district’s 2022-2027 Capital Improvement Program through the utilization of the approved SPLOST funds, in conjunction with the State of Georgia’s Capital Outlay Program.

A copy of the CIP Summary and more detailed information regarding the CIP can be obtained on the district’s website at www.dekalbschoolsga.org/e-splost/

PURPOSE

The purpose of this RFQu is to solicit proposals from qualified Architect/Engineer firms to provide professional design services. This solicitation is specifically for the evaluation and design for the façade repair and replacement at the high school. Final documents will become the property of DCSD., The scope of work for this RFQu includes the full professional architectural and engineering services for DCSD Project, 106-30 Miller Grove High School.

The anticipated construction delivery method for this project is CM at Risk. The selected Architect/Engineer shall provide professional services for the project as described below in Section 2 of this RFQu.

The Stated Cost Limitation (SCL) and estimated construction budget for the project will be determined upon completion of the design study. An initial fee of $100,000 will be issued for the design study and the commencement of design documents with the stipulated design fee to be determined when the design study is completed. This fee is all inclusive and incorporates all reimbursable expenses for this project and is subject to adjustments based on the final guaranteed maximum price

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1.0 PROJECT DESCRIPTION

The Miller Grove High School campus is located on 27.6 acres at 2645 DeKalb Medical Parkway, Lithonia, GA 30058. The original campus construction was completed in 2005 with an addition in 2013. The current size is approximately 252,981SF. At a minimum the project should meet the DCSD High School Educational Specifications (Appendix C), and the DCSD Design Guidelines for Facility Construction, (Appendix D).

2.0 GENERAL SCOPE OF WORK

The anticipated scope of this project is to include but is not limited to the design of the following:

• Replacement of roof.

• Evaluate the condition of the building envelope and identify failures in vapor barrier and openings at all exterior walls.

• Based on the building envelope evaluation, provide recommendations and design for the replacement of the building veneer including the vapor barrier, flashings, brick, stucco, windows, and backup walls.

This is not intended to be an all‐inclusive list of the scope of work. The selected Architect/Engineer shall confirm and obtain DCSD approval of full scope of work prior to the start of design.

A formal Notice to Proceed (NTP) shall be provided by the Owner or its designated representative prior to proceeding with each design milestone. The Architect/Engineer will be responsible for confirming the need for these elements and for making recommendations if an element is deemed unnecessary or if a more pressing element is discovered.

For more details on what is expected of the Architect, see the General Services section below.

For more details on what is expected of the Architect, see the General Services section below.

2.1 General Services

The following generally highlights the services that the Architect and its subconsultants will be required to perform:

A. Design Services

1. Prior to starting Schematic Design, the Architect will perform a preliminary consultation with the Owner including, but not limited to, reviewing the Owner’s policies, concepts, objectives, design criteria, schedule, budget, and operational needs for these projects.

The Architect will submit within 10 days of NTP, a written report with their proposed recommendations, solutions to problems, etc.

2. The Architect will prepare and submit a Design Schedule that fits within the parameters of Appendix H: Owner’s Master Schedule.

3. The Architect will prepare and submit schematic design documents per the requirements of Appendix B: Design Review- Minimum Submittal Requirements and the Architect’s Detailed Design Schedule.

4. The Architect will prepare and submit a construction estimate based on the Schematic Design documents. This estimate will be compared with the stated cost limitation (SCL)

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5. The Architect will submit documents as outlined below for review by DCSD and the

Program Manager.

6. Once Schematic Design Documents are reviewed and approved and upon written direction to proceed, the Architect will proceed with the 30% Construction Document phase per Appendix B: Design Review- Minimum Submittal Requirements and the Architect’s Detailed Design Schedule.

7. The process used for Schematic Design Phase as outlined in items #3 – 7 above will be performed for the 80% and 100% CD Phases.

8. The Architect will submit to DCSD, and the Project Manager reports, drawings, specifications, and estimates for review according to the chart below:

Reports Drawings Specifications Estimates

Preliminary Consultation ✓

Schematic Design ✓ ✓ ✓ ✓

Design Development Phase ✓ ✓ ✓ ✓

Construction Documents – 30% ✓ ✓ ✓ ✓

Construction Documents – 80% ✓ ✓ ✓ ✓

Construction Documents – 100% ✓ ✓ ✓ ✓

Others as required ✓ ✓ ✓ ✓

This information will be submitted to the GaDOE for review, comment, and approval.

9. The Architect will visit each school site. All areas of the existing facility will be made available to the Architect, and it is expected that the Architect will study these areas to fully understand any and all accessible existing conditions. The Architect shall investigate and document any limitations to be resolved during the design process.

10. Coordination with DCSD’s Technology Department is critical during the Design Phase.

DCSD’s Technology Department will design the Technology components, and the Architect/Engineer will incorporate this design into the contract documents. The DCSD Technology Department will be responsible for the installation of IT equipment, cabling and wiring. The General Contractor (GC) will be responsible for supporting the infrastructure (conduit, boxes, etc.).

11. Provide complete construction contract documents with professional seals and signatures in accordance with the requirements of the Georgia Department of Education Facilities Services Unit.

12. Assure that the construction contract documents are in conformance with generally accepted architectural and engineering practices and comply fully with all applicable DCSD and GaDOE criteria, along with all federal, state, and local codes and laws.

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13. Provide full and complete specifications including Division 1- General Conditions, reflecting current DCSD and GaDOE requirements. Specify materials and equipment that are readily available, to avoid delivery concerns during construction.

14. Provide phasing plans, as appropriate, for construction. Include submission to and approval by DCSD and the Fire Marshal for the phased exiting of the facility.

15. Provide design for on-site swing space (modular) as appropriate for the improvement activities; i.e. phasing.

16. Provide design drawings and specifications for demolition of areas, as appropriate.

17. Provide design drawings and specifications for security systems (cameras, alarm, card access, motion detectors, recording devices, etc.), and MIS conduit/raceways, as needed.

Equipment and cabling design and installation will be provided by approved DCSD vendors, as appropriate.

18. Coordinate entrance design with and obtain approval from the agencies having jurisdiction as appropriate. Provide renderings when exterior modifications to the building are made.

19. Coordinate and design all utility connections (gas, electrical, plumbing, sewer) with local utility provider and obtain necessary approvals. Deposits will be paid for by the District. The Architect will coordinate this effort.

20. Represent DeKalb County School District by presenting necessary oral and/or graphic presentations to state and county agencies, or any other group having interest in the projects per the direction of DCSD.

21. Complete all forms and documents in formats required by GaDOE and any other state or county agency.

22. Each design phase submittal must include a detailed cost estimate confirming that the cost of the design is below the construction SCL for the respective project. Design estimates will be reviewed by the program manager. If the estimate shows a cost more than 5% greater than the SCL, the Architect must redesign the project to be below the construction SCL at no additional cost to the owner. The Architect will also be required to develop a recovery schedule to complete the design in the original timeframe.

23. DCSD has adopted and implemented Primavera P6 as the standard scheduling software program for the District. All Contractors with a project construction value exceeding an SCL of $1 million will be required to use P6 for that project and the Architect of Record will have to well versed in P6 in order to review and comment on the contractor’s schedule. For construction contracts with values under $1 million, the Architect will be responsible for posting all project documents from the GC into the DCSD Program Management Software.

24. The Architect shall also comply with all activities and terms as outlined in the Standard Form of Contract for Architectural Services (State Capital Outlay Projects) between the DeKalb County Board of Education and the Architect. (See Appendix I).

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25. Provide the selected GC with three (3) copies of the construction contract documents

(specifications and drawings) at the Preconstruction Conference.

26. The Architect will develop the list of required shop drawings, product data, samples, etc. and issue it to the selected GC. The selected GC will take the list and incorporate it into their project construction schedule.

27. The Architect is responsible for providing and submitting all permit packages to the proper authorities. The Architect is responsible for pursuing the issuance of the permits until the permit is ready to be issued to the contractor or until the contractor receives a Notice to Proceed (NTP). Once the NTP is received, the Architect will hold a formal meeting to transfer the permit responsibilities to the contractor. The Architect is still responsible for assisting the contractor and for responding to any questions or issues documented by the permitting authorities.

28. The Architect will update DCSD’s state inventory plans at the end of construction.

29. The Architect will perform Contact Administration for these projects.

31. The Architect will provide FF&E services for this project as outlined in the Standard Form of Contract for Architectural Services.

B. Program Management Software

DCSD has adopted and implemented Kahua as the District’s project management information system (PMIS). DCSD will issue license(s) to the successful Architect and expects the Architect to participate in the management of these projects within the PCM guidelines. This management will be performed in conjunction with DCSD and the Program Manager. This includes but is not limited to:

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1. General

• All documentation will be processed through Kahua

• All meeting minutes will be produced and issued through Kahua

• All questions and answers will be processed through Kahua

• All invoicing – architect’s, contractor’s, vendors’, etc. will be processed through Kahua.

2. Schematic Design Phases

• All drawings will be posted in Kahua as one package for each phase (one file for SD)

• The detailed estimate will be posted Kahua for each phase

• All reports will be posted individually in Kahua.

3. Construction Document Submittals (50%, 100%)

• All drawings for the 50% CD submittals will be posted in Kahua as one package

• The detailed estimate will be posted in Kahua for the 50% submittals

• All reports will be posted individually in Kahua.

• A detailed estimate is not required at 100% drawings

• Each individual drawing will be posted to Kahua (as individual files) at the 100% drawing submittal

4. Contract Administration

• RFIs will be processed in the CMAR’s PMIS

• Submittals will be processed in the CMAR’s PMIS

• Shop drawings will be processed in the CMAR’s PMIS

• Samples (color boards, brick, etc.) will be processed outside PCM, but will be tracked by a transmittal inside the CMAR’s PMIS

• Invoices will be processed in Kahua

3.0 REQUIREMENTS

3.1 Firms must meet the following requirements:

3.1.1 Requirements of the Request for Qualifications (RFQu).

3.1.2 It is preferable that the Firm has experience providing A / E services for K-12 public school programs.

3.1.3 Firm must be authorized to do business in the State of Georgia and must possess professional service registrations in accordance with applicable statutes, regulations, and rules.

3.1.4 Firms must be knowledgeable of the requirements of Georgia Code.

3.1.5 Firms must be able to demonstrate financial strength appropriate to the scale of Project to be managed.

3.1.6 Statements of Qualifications must be submitted electronically to the School District on or before the time and date indicated in the RFQu.

3.1.7 Statements of Qualifications should be limited to not more than 30 electronic

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however, clarity, conciseness, and brevity of this document will be part of the evaluation criteria.

3.1.8 Statements of Qualification which have not been received by the DeKalb

County School District on or before the scheduled receipt time as set forth in the RFQu will not be considered.

3.1.9 The selected firm and its subconsultants will be required to meet the insurance requirements of DCSD.

3.1.10 Costs of participating in the selection process, including presentations to the Selection Committee, are solely those of the firm; DCSD will assume no responsibility for any costs.

3.1.11 DCSD reserves the right to waive informalities and to terminate the selection process.

4.0 STATEMENT OF QUALIFICATIONS

Required Information and Format

Statements of Qualifications must provide the required information in the following order and format:

4.1 Letter of introduction and interest signed by an officer or partner of the responding firm.

Letter shall include specific reason(s) why firm would be the best choice for the project listed. Letter shall include name of entity submitting, contact name, phone number, e-mail address, fax number and address of firm submitting.

4.2 Table of Contents

4.3 Compliance Information

This is a compliance section and carries no evaluation points. Firms must meet minimum criteria as specified to receive further consideration. Submittals shall include the following:

4.3.1 The Firm must be properly certified by the Georgia Secretary of State to do business in Georgia at the time of submission.

4.3.1.1 State the legal name of the entity submitting and if Firm submitting is a corporation, joint venture, or partnership. Note: It is understood that if selected for this project the stated entity name will be used in all legal contracting documents derived from this selection.

4.3.1.2 Provide a copy of certification for proper incorporation or registration from

Georgia Secretary of State. In the alternative, joint ventures and partnerships should provide a copy of their joint venture or partnership agreement and certification from the Georgia Secretary of State establishing that each joint venture partner or partner is authorized to do business in Georgia.

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4.3.2 The Firm must be properly registered, licensed, and certified at the time of submission:

4.3.2.1 Firms and sub consultants must be property licensed. Provide copy of current Georgia Professional Registration for Architect/Engineer.

4.3.2.2 If Firm is a joint venture, provide copy of the joint venture agreement and either:

a. Copy of current Georgia Professional Registration of the joint venture; or

b. A copy of the current Georgia Professional Registration of one o f the jo in t venture partners .

4.3.3 The Firm must have been in continuous business for a minimum of five years. Note: If Firm is a joint venture, at least one of the companies comprising the joint venture or partnership must have been in continuous business for a minimum of five years.

4.3.3.1 State number of years in business. If the Firm is a joint venture, state both the number of years that the joint venture has been in business, as well as the number of years that each joint venture partners has been in business.

4.3.3.2 State the location, address, and telephone number of Firm’s offices. If the Firm is a joint venture or partnership, identify the location, address, and telephone number of the principal place of business of the joint venture or partnership designated with the Georgia Division of Corporations.

4.3.3.3 Submit the names of owners, officers or principals in charge.

4.3.4 The Firm must identify any existing or potential conflicts of interest and disclose any representation of parties or other relationships that might be considered a conflict of interest with regard to this selection. "Conflict" or "conflict of interest" means a situation in which regard for a private interest tends to lead to disregard of a public duty or interest.

4.3.4.1 If any conflicts of interest issues are identified, provide a detailed plan of action on how any existing or potential conflicts of interest will be mitigated in the case your firm is recommended for this project.

DCSD at its sole discretion shall determine the adequacy of the plan and whether the conflict will disqualify the firm from consideration for the RFQu. If DCSD determines that the firm will be disqualified due to the conflict, the firm’s proposal will not be evaluated or considered by the Selection Committee.

4.3.5 The Firm must demonstrate they have the necessary financial resources to complete the project and show their history of working proactively to avoid litigation with Owners.

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4.3.5.1 Financial Statement: The Firm’s financial capability is to be expressed in the financial statement (audited financial current within the past twelve months, such as a balance sheet and statement of operations) and should indicate the resources and the necessary working capital to assure financial stability through the completion of the project. A certified audit is preferred; however, the Firm’s most recent tax return and balance sheet will be accepted. If the Firm is a joint venture or partnership all firms comprising the submitting entity will be required to submit the previously requested documentation.

4.3.5.2 Insurance Capacity: Firms must provide evidence that they have all insurance coverage’s as specified in A/E contract included with this RFQu (See Appendix I).

4.3.5.3 Litigation: Submit all litigation of any kind involving firm, its officers or directors with a project owner where the total amount in controversy exceeds $100,000.00 within the last five years. If the firm is a joint venture or partnership, submit litigation involving all firms comprising the submitting entity. State the court and location of the litigation.

4.3.5.4 Insurance Claims: Submit all Errors & Omissions and/or Professional

Liability claims filed against the firms’ policy in the last two years for the proposal submittal date. The information should include amount and nature of the claim(s).

5.0 INITIAL SCREENING CRITERIA

5.1 Individual Review: Proposal Evaluation Committee (“PEC”) members shall use the Proposal Evaluation Form (Exhibit A) for the RFQu to document their review and evaluation of each Proposal in accordance with the criteria listed below, within their respective areas of experience and knowledge.

5.1.1 Successful Related Architectural Experience (30 points):

Major consideration will be given to the successful completion of previous projects comparable in design, scope and complexity. This will include evaluating the firm’s performance and quality of work on previous projects.

5.1.1.1 List the projects which best illustrate the experience of the firm which utilized the current staff which is being assigned to this Project. (List no more than 10 projects and do not list projects which were not completed by your firm or completed more than ten years ago).

Include the following for each project:

a. Name and location of the project.

b. The nature of the firm's responsibility on the project.

c. Project owner's representative name, address, telephone and facsimile number.

d. Project user's representative name, address and telephone number.

e. Date project construction was completed.

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f. Size of project (construction gross square feet).

g. Cost of project (construction cost).

h. Work for which firm's staff was responsible.

i. Present status of the project.

j. Firm's key professionals involved on the project and who of that staff would be assigned to the Project covered by this RFQu.

5.1.2 Proposed Project Staff and their Functions (30 points):

The quality, experience and quantity of staff and their functions will be evaluated by the Committee. The Committee will also evaluate the firm’s capabilities to provide service.

5.1.2.1 Organization Chart: Develop an organization chart as it relates to the

Project indicating key personnel, their relationship, and all consultants to be used on this project.

5.1.2.2 The firm shall name the actual staff to be assigned to this Project, describe their ability and experience, and indicate the function of each within their organization and their proposed role on this Project. It is the intent that the proposed staff shall be assigned to this Project unless otherwise approved by Owner. The staff shall be present at the time of interview.

5.1.2.3 Give brief resumes of key persons to be assigned to the Project including, but not limited to, the following:

a. Name and title.

b. Job assignment for other projects.

c. How many years with this firm. For sub-consultants, list prior projects your firm has worked with sub-consultant.

d. How many years with other firms.

e. Experience including types of projects, size of projects (dollar value and square footage of project), and specific project involvement.

f. Education.

g. Active registrations (if any).

h. If submitting as a joint venture or partnership, include the assigned staff for the joint venture or partnership and indicate which of the joint ventures or partners employs the staff member.

5.1.3 Workload (15 points):

As part of the evaluation criteria, the Committee will review the firms and their sub-consultant’s current workload. If the submitting firm is a joint venture, the Committee will review the current workload of each of the firms comprising the submitting entity. A maximum of ten points will be awarded based on an evaluation of the firm’s total workload and capacity to perform the work.

5.1.3.1 Firms and their sub-consultant(s) shall provide a list of outstanding projects, client names, status of completion, anticipated completion date, and dollars committed on open project workload. Furthermore, if the submitting firm is a joint venture they shall also include projects for each firm comprising the joint venture.

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Definition of sub-consultant as it relates to this selection process: An individual and/or firm contracted or to be contracted by the submitting entity to provide services related to or part of those which this will be required as part of this selection process.

5.1.4 Equitable Distribution (10 points):

In an effort to consider the equitable distribution of work, the Committee shall evaluate data showing dollar amounts of contracts and projects awarded by DCSD to the submitting firm(s). In the case of submittals received by joint ventures the contracts and projects awarded to each of the firms comprising the joint venture will be included in the calculation of the projects currently under contract and those awarded by DCSD.

Furthermore, this calculation will include all contracts and projects awarded to the submitting firm either as a joint venture or as a separate entity, whereby the submitting firm(s) was one of the entities included in the award and contract. The chart below will be used to award a maximum of 10 points based on the combined dollar amount of projects currently under contract, as well as those awarded by DCSD, but not yet under contract. For those projects already under contract, the contract amount will reflect the dollar amount of the contract value, not including amendments. The projects taken into account in the calculation will be those awarded by the Owner within two (2) years prior to this solicitation opening. For projects recommended but not yet awarded, the contract value will reflect the estimated fee based on the budget listed within the RFQu for which the firm was selected. This single score will be allocated to each firm by the Selection Process Facilitator and added to the cumulative score the committee members.

5.1.5 DESIGN FEE (O POINTS):

Design fee is NOT included in the Selection Criteria.

5.1.5.1 Indicate your proposed Design Fee for the Services and Work as required by the Proposal Documents and the Owner’s Agreement. Use Owner’s Design Fee Form (Attachment C) included in this Request for Qualifications.

5.1.5.2 Indicate any breakdown of the proposed Design Fee as required by the attached form.

5.1.5.3 Acknowledge receipt of addendum, if any.

Contract Value Awarded/ Recommended by DCSD Point Value

Up to $100,000 10 points

$100,001 to $500,000 8 points

$500,001 to $1,000,000 6 points

$1,000,000 to $2,000,000 4 points

Greater than $2,000,000 0 points

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5.1.5.4 All blanks shall be filled in and shall be filled in by typewriter or manually and legibly, in ink. Interlineations, alterations and measures must be initialed by the signer of the Proposal.

5.1.6 References (15 points):

The Firm must demonstrate a positive relationship with prior clients on similar projects.

5.1.6.1 The firm shall submit a minimum of three (3) written recommendations from previous owners and discuss their strategy to provide a positive working relationship with DCSD. This strategy must include actual examples of how the firm has demonstrated their cooperation with other Owners. DCSD reserves the option of contacting any of the references provided to confirm information provided.

5.1.6.2 DCSD staff will provide input on a firm’s past work performance, this information includes but is not limited to the number of warranty requests and responsiveness, contract and process compliance, and information from the DCSD contractor evaluation process if available.

5.2 Group Review. The PEC members shall meet and discuss the Proposals. The goal of this review is to allow each PEC member the opportunity to fully discuss the Proposals and to identify any information in the proposals deemed by the PEC member to be significant to the evaluation. At the conclusion of this meeting, each PEC member shall render his or her final scores for each proposal and submit his or her Proposal Evaluation Form to the Selection Process Facilitator.

5.2.1 The Selection Process Facilitator shall combine the evaluation scores submitted by all PEC members and shall determine the five (5) highest scoring firms (unless otherwise determined) based on the total evaluation scores received. In the event of a tied score for fifth place, all such tied firms shall be included in the short list.

5.2.2 Short List Recommendation. The Selection Process Facilitator shall forward the

PEC’s short list recommendation to the Chief Operating Officer (“the COO”).

The COO, in his or her sole discretion, can either accept the short list recommendation or reject the short list recommendation. If the COO accepts the recommendation, the selection process proceeds as noted below. If the COO rejects the short list recommendation, he or she, in his or her sole discretion, can proceed in any of the following methods: directing the Selection Process Facilitator to recommence the selection process at whatever stage the COO deems appropriate (including the Individual Review stage or the Group Review stage); pursuing the project by any other alternative method permitted under Georgia law; or abandoning the project all together. If the COO elects to pursue the project by an alternative method or abandon the project, DCSD shall provide public notice of this decision.

5.2.3 Notice of Short List. Once the PEC’s short list recommendation has been accepted by the COO, the Selection Process Facilitator will notify all submitting firms of whether or not they appear on the short list and shall provide public notice of the short-listed firms.

5.2.4 The short-listed firms shall then be invited for interviews before the PEC, which will be scheduled within three (3) business days of notification.

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6.0 INTERVIEWS AND PRESENTATION

6.1 At the time of its scheduled interview, each short-listed firm shall provide additional information about its firm and operations as may be required by DCSD. This additional information shall include, but is not limited to, the following:

6.1.2 Overall Approach, Methodology, & Knowledge of the Site (30 points):

6.1.2.1 The firm shall provide information regarding its knowledge of local codes and ordinances, as an indication of its ability to deliver quality workmanship in an effective and timely manner.

6.1.2.2 The firm shall demonstrate verbally and graphically its plan for performing the Architectural/Engineering Services, documenting the services to be provided and showing the interrelationship of all parties.

6.1.2.3 The firm shall present their quality assurance program. The program shall illustrate how they will assure professional quality, technical accuracy, and coordination of all services required under their contract.

6.1.3 Project Team (25 points):

The firm shall express the general and specific project- r e l a t e d experience and capability of in-house staff and sub-consultants and their functions as it relates to this project.

6.1.3.1 Organization Chart: Develop an organization chart as it relates to the Project indicating key personnel and their relationship. It shall be understood that it is the intent of the District to insist that those key personnel indicated as the project team in this RFQu response actually executes the Project.

6.1.3.2 If a joint venture, or prime subcontractor arrangement of two (or more) firms, indicate how the work shall be distributed between the associated firms. Describe how the organizational structure will ensure orderly communications, distribution of information, effective coordination of activities and accountability.

6.1.4 Cost Control (25 points):

6.1.4.1 Describe how you develop cost estimates, and how they are updated, providing specific examples of successful recommendations implemented and cost containment strategies utilized to maintain project budgets without sacrificing quality. Describe and explain the benefits to the Owner.

6.1.5 Project Scheduling (20 points):

6.1.5.1 As part of the project approach, the firm shall propose a process for scheduling multiple projects and effectively managing and executing the work in the optimum time. Provide a sample schedule and describe any major milestones for achieving the schedule and any other recommendations that may directly impact the schedule.

6.1.5.2 The firm shall describe any representative current projects and the projected versus the actual schedule for each.

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6.2 Interview

6.2.1 The short-listed firms shall be invited for interviews before the PEC. At the time of its scheduled interview, each short-listed firm shall provide additional information about its firm and operations as may be required by DCSD. This additional information shall be identified in the RFQu.

6.2.2 The PEC shall schedule a separate interview for each short-listed firm. As part of its interview, and at the Selection Process Facilitator’s discretion, each firm shall make a short oral presentation.

6.2.3 After the PEC has interviewed all the short-listed firms, the PEC shall reconvene for the PEC members to discuss the interviews and review each presentation. At the end of this discussion, PEC members shall use the Presentation Evaluation Forms to record their evaluation of each short-listed firm and then submit the Presentation Evaluation Forms to the Selection Process Facilitator.

6.2.4 The Selection Process Facilitator shall combine the evaluation scores submitted by all PEC members and determine the PEC’s ranking of the short-listed firms based upon the total scores assigned to each firm for the presentation stage.

If the ranking results in a tied score for the number one or number two ranked firms, additional information shall be requested from the tied firms and presented to the committee. The committee will score the firms based on the responses to the additional information.

6.3 Submittal of recommended highest ranked firm. The Selection Process Facilitator shall submit the highest ranked firm recommended by the PEC to the COO for approval. The COO, in his or her sole discretion, shall either accept the results of the PEC’s ranking recommendation and forward it to the Board of Education for approval or reject the results of the ranking recommendation. If the COO accepts the ranking recommendation, the approval process continues as noted below. If the COO rejects the results of the ranking recommendation, he or she, in his or her sole discretion, shall proceed with any of the following methods: directing the PEC Selection Process Facilitator to recommence the selection and ranking process at whatever stage the COO deems appropriate (including the Individual Review stage, the Group Review stage, or the Interview process); pursuing the project by any other alternative method permitted under Georgia law; or abandoning the project all together. If the COO elects to pursue the project through an alternative method or abandon the project all together, DCSD shall provide public notice of that decision.

. Upon the COO’s approval of the PEC’s recommendation, an agenda item shall be prepared and put on the next available agenda for the Board of Education review and approval.

7.0 SELECTION PROCESS:

7.1 The Proposal Evaluation Committee (“PEC”) shall be established by the COO. The

COO, or his designee, shall approve the members of the PEC, to include the following:

7.1.1 At least three (3) DCSD staff persons with expertise in facilities design, construction, operation, and/or maintenance, property, surveying and environmental, as recommended by the Chief Operating Officer from their respective divisions, for the purpose of evaluating and scoring only those elements of the responses that relate to facilities design, construction, operation, A/E Services for Miller Grove HS Building Façade Repairs and Replacement Project Nos. 106-30 May 7, 2026 Page 18 of 24 and maintenance proposals, and on an as needed basis, those that include property, surveying and environmental.

7.1.2 At least one (1) member of the SPLOST CIP staff with expertise in facilities design, construction, operation, and/or maintenance, property, surveying and environmental, as recommended by the Chief Operating Officer, for the purpose of evaluating and scoring only those elements of the responses that relate to facilities design, construction, operation, and maintenance proposals.

7.1.3 Such other staff person(s) as deemed appropriate by the COO, or his designee, in order to ensure that the PEC includes persons with experience and knowledge in the contractual services being sought, for the purpose of evaluating and scoring only those elements of the responses that relate to the person(s)’ area of experience and knowledge.

7.1.4 Membership of the PEC may include representation from other public or private entities or others deemed appropriate as recommended by the Chief Operating Officer. The recommendation may be based on project complexity, project cost and staff capacity.

7.1.5 All voting members of the PEC are required to comply with the provisions of

Board Policy DJE and the provisions of the Code of Ethics for Public Officers and Employees. No member shall solicit or knowingly accept any gift, gratuity, loan, special discount, entertainment, transportation, lodging, meals, favor or promise of future employment, based upon any understanding that the vote, official action, or judgment of the member would be influenced thereby.

7.2 The Chief Operating Officer, or his designee, shall select a Procurement representative who shall serve as the Selection Process Facilitator to monitor the selection process, ensure compliance with all applicable procedural requirements, limiting discussion which facilitates the procurement process, the facts of the procurement and documentation on file, and will maintain objectivity at all times.

7.3 The Selection Process Facilitator shall be responsible for ensuring that each member is provided information on the project, directs discussion as necessary and determines when the committee may need to vote on any compliance related issues.

7.4 The final rankings as approved by the Board of Education will rank all proposers from highest to lowest scores based on the selection criteria described in the RFQu.

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8.0 SCHEDULE

8.1 Virtual Pre-submittal conference attendance (mandatory). It is the firm’s responsibility to become fully informed as to the nature and extent of the services required. The virtual pre-submittal conference will be held at 10:00 a.m., EST, Thursday, May 21, 2026, via Microsoft Teams. The RFQu will be reviewed and questions will be addressed.

8.2 Statements of Qualifications must be received electronically at the DeKalb County School District website https://dekalbschoolsga.ionwave.net not later than date and time set forth in the “Advertisement for RFQu for Professional Architectural and Engineering Services for Miller Grove High School Building Façade Repair and Replacement”. Based on evaluations of Statements of Qualifications, a maximum of five firms may be interviewed at times and location to be determined at a later time. The order of presentation will be determined at DCSD’s sole discretion and the firms so notified.

8.3 The dates and times identified in this RFQu are subject to change. All changes will be posted to the DeKalb County School District solicitation website via addendum as it becomes available for all phases of this project.

9.0 GENERAL INSTRUCTIONS

9.1 Firms are required to register as a supplier using the IONWAVE portal and obtain a username and password.

9.2 The response shall contain manual signature of an authorized representative of the responding firm.

9.3 Responses received after the receipt time noted in the RFQu will not be accepted.

9.4 Firms responding to the RFQu shall be available for presentations and interviews to the DCSD PEC Selection Committee.

9.5 The contents of the proposal of a successful firm may become part of its contractual obligations.

9.6 Excluding items 5.1.4 and 5.2, Proposals shall respond to each item noted in sections

4.0 and 5.0 in the order noted. Identify responses with the same paragraph notation as contained in this RFQu.

9.7 Submittals shall be typed. All corrections made by the proposer prior to the opening shall be initialed and dated by the proposer. No changes or corrections will be allowed after proposals have been unsealed.

9.8 Questions: Any questions concerning the RFQu should be submitted electronically via email to the Procurement Manager at dcsd-op-bidquestion@dekalbschoolsga.org.

Questions submitted to any other email address will not be considered. The deadline for receipt of vendor questions is Wednesday, May 27, 2026, at 2:00 p.m.

EST. Questions received after the deadline time will not be considered. Questions received by the deadline time will be answered in writing and posted to the DCSD solicitation website http://dekalbschoolsga.ionwave.net no later than Wednesday, June 3, 2026 by 2:00 p.m. EST. No response other than written by the Procurement Manager, will be binding upon DCSD. All supplemental instructions will be in the form of written Addenda to the RFQu.

https://dekalbschoolsga.ionwave.net/ mailto:dcsd-op-bidquestion@dekalbschoolsga.org

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9.9. Selection committee members, school board members and school board personnel are not to be contacted prior to the Board of Education’s decision to approve or reject the final recommendation presented to it by the Chief Operating Officer. At the discretion of DCSD, failure to comply with this requirement will be grounds for disqualification.

9.10. Specifically, this NO-CONTACT PERIOD shall commence on the initial date of the advertisement for Request for Qualifications and continue through and include the date the DeKalb County Board of Education makes its determination to approve or reject the final recommendations.

9.11. The assigned contact persons for this RFQu are Weyman Christopher, Procurement Manager III and Tijauna Naylor-Simth, Procurement Manager. Mr. Christopher can be reached at (678) 676-0217 or by email at dcsd.bidquestion@dekalbschoolsga.

Dr. Naylor-Smith can be reached at (678) 676-1313 or by email at tijauna_naylor_smith@dekalbschoolsga.org. Prospective Respondents must limit their contact regarding this RFQu to the assigned contact persons

9.12. Failure to meet any of these requirements may disqualify your firm from consideration.

10.0 TERMS AND CONDITIONS:

10.1. DCSD reserves the right to accept or reject any or all proposals in the best interest of DCSD. DeKalb County School District reserves the right to waive any formalities in the selection process.

10.2 It is mutually understood and agreed that the nature, amount, and frequency of the

Services shall be determined solely by Owner and that Owner does not represent or guarantee unto firm that any specific amount of services will be requested or required of firm pursuant to this RFQu.

10.3 Proposals which do not comply with these instructions or that do not include the requested data may not be considered.

10.4 The successful firm shall not discriminate against any person in accordance with Federal, State or Local law.

10.5 It is the sole responsibility of the submitting firm to ensure proposals are received on or before the time and date required, and in the format stated.

10.6 By submission of a response to this RFQu, the Respondent certifies that he/she and his/her employees shall not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled…