SOW-Wolff_Conference-RFQRMLC1791792-062416.docx

NIH Clinical Center Wolff Conference Center Audio Video Telepresence Upgrade Statement of Work (SOW) June 24, 2016

Department of Health and Human Services National Institutes of Health National Institute of Allergy and Infectious Diseases

RFQ ID No. RFQ-RML-C-1791792

NIH Clinical Center Wolff Conference Center Audio Video Telepresence Upgrade for the

Office of Cyber Infrastructure and Computational Biology 5601 Fishers Lane Rockville, MD 20852

Statement of Work

(SOW)

June 24, 2016

1 PART 1 - GENERAL

1.1 Background

The National Institutes of Health (NIH), a part of the U.S. Department of Health and Human Services, is the nation’s medical research agency – making important discoveries that improve health and save lives. NIH is made of 27 Institutes and Centers, each with a specific research agenda. Among the 27 NIH Institutes and Centers, the National Institute of Allergy and Infectious Diseases (NIAID) conducts and supports basic and applied research to better understand, treat, and ultimately prevent infectious, immunologic, and allergic diseases.

The Office of Cyber Infrastructure and Computational Biology (OCICB) manages technologies supporting NIAID biomedical research programs. The office provides a spectrum of management, technologies development, applications/software engineering, bioinformatics support, and professional development. OCICB works closely with NIAID intramural, extramural, and administrative staff to provide technical support, liaison, coordination, and consultation on a wide variety of ventures. These projects and initiatives are aimed at ensuring ever-increasing interchange and dissemination of scientific information within the federal government and among the worldwide scientific network of biomedical researchers.

The NIAID has approved the upgrade and renovation of The Wolff Conference Center for video teleconferencing at the NIH Clinical Center (building 10), on the 11th floor “F” wing, located at 10 Center Drive, Bethesda, Maryland 20892.

1.2 Objective

The OCICB requires immediate assistance with providing and installing a complete and operational Audiovisual System(s) that works in conjunction with Microsoft Lync for The Wolff Conference Center located at the NIH Clinical Center in Bethesda, Maryland. The operational turnkey system shall be seamlessly integrated to work with and over the existing network and conferencing infrastructure that is currently in place at NIAID. The conference center will also be integrated into existing the Crestron Fusion server to facilitate remote management and monitoring of this space.

1.3 Scope

The contractor shall provide all the qualified personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, warranties, and other items and non-personal services necessary to perform the coordination, provision, installation, programming, inspection, testing, and training of a complete and operation Audiovisual System(s) for The Wolff Conference Center.

The work includes, but is not necessarily limited to the following:

A. Provide and install complete and operational Audiovisual System(s) as outlined in these specifications and related drawings and documentation requirements as set forth in this documentation.

B. It is the responsibility of the Contractor to provide all wiring, plates, connections, equipment, rigging, supports, and miscellaneous equipment for complete and operational System(s) even if not specified in this or other related documents.

C. Ensure all equipment provided by the Contractor is installed per manufacturer’s specifications and warranted by the Contractor for a period of one year from the date of acceptance.

1.4 Definitions

A. “Contracting Officer’s Representative” (COR) – Government employee appointed by the Contracting Officer to assist in the technical monitoring or administration of the contract.

B. “Contractor” – Installer who has been awarded the contract to perform the work under this requirement.

C. The term “shall” is mandatory, the term “will” is informative, and the term “should” is advisory.

D. “Provide and install” – To supply, install, and connect up complete and ready for safe and regular operation.

E. “Indicated”, “shown”, or “noted” – As indicated, shown, or noted on drawings or specifications.

F. “Equivalent”, “similar”, or “equal” – Of equipment manufacturer, equal in materials, size, color, design, and efficiency of specified product, conforming to equipment manufacturers.

G. “Reviewed”, “satisfactory”, “accepted”, “approved”, “directed” – As reviewed, satisfactory, accepted, approved, or directed by the COR.

H. “Professional grade” – Equipment that is intended for commercial, not residential, use and is rated for continuous duty.

I. “User-friendly controls” – Controls that are designed and laid out for ease of use in a logical, easily recognizable, format that utilizes industry standard symbols wherever applicable.

J. “Labels” – All labels on audio-visual equipment and racks shall be self-adhering black laminate with white engraved letters.

K. “Government-furnished equipment” (GFE) – Hardware and/or software that is furnished by the government to the contractor for installation in, for use with, or in support of this requirement.

1.5 Applicable Documents

The following specifications standards, tests, or recommended installation methods and procedures or applicable installation or safety codes are applicable to the extent specified herein. The latest version of these documents as of the contract date shall apply.

A. National Electrical Code (NEC) NFPA-70 B. National Electrical Manufacturer’s Association (NEMA) C. Underwriters Laboratories (UL) D. Electronics Industries Association (E.I.A.)

E. American National Standards Institute (ANSI) F. Audiovisual System Engineering, by Davis and Davis Second Edition.

G. Handbook for Sound Engineering Third Edition by Glen Ballou H. Video Engineering by Arch Luther, Andrew Inglis I. Basic Television and Video Systems Sixth Edition, by Bernard Grob, Charles Herndon J. BICSI/INFOCOMM AV Design Reference Manual.

K. IEEE standards for advanced audio and video coding 1857-2013.

1.6 Requirements

A. General

1) Provide Audiovisual System(s) compatible with NIAID’s communications systems (i.e. telephone, video, and computer systems) and operations.

2) Provide complete and operational system(s) configured and installed for user-friendly operation and low maintenance.

3) Vulnerabilities to the A/V equipment shall be eliminated or reduced. Examples include, but not limited to, telnet disabled, HTTPS enabled, current software patches, and strong passwords.

4) Restore finished hardware that was modified to its original condition including painting, ceiling and wall modifications.

5) Work shall be in compliance with all applicable standards listed above and all governing codes and regulations of the authorities having jurisdiction and the Contract Documents.

6) Coordinate exact location and installation of the equipment, power, conduit, and raceway systems.

7) All software affiliated with the equipment, including but not limited to, the audio digital signal processor (DSP), Control System, etc. is the property of NIAID and will be provided on labeled CDs for archival purposes.

8) Supply all control software, programming service codes, programming notes, files interactive source codes, all media and associated software, touch panel design, all passwords, licenses, dangles and “keys” or other associated control or programming items at no additional cost to NIAID.

9) All existing equipment that is no longer required will be dismantled and placed in an area selected by Federal project manager for disposal and/or removal.

10) The Contractor shall provide operating personnel with extensive training for the conference room system(s) as outlined in Section 1.8 C.

B. Technical

1) The Contractor shall be experienced in the provisioning of systems similar in complexity to those required for this project.

2) The primary business of the Contractor/Installer shall be the installation of audio or video systems.

3) Be an authorized reseller and authorized service provider for the products furnished.

4) Have a fully staffed installation crew and service crew available for maintenance and installation of the specified system(s).

5) Have at least one office located within 50 miles of the installation site staffed with certified service, engineering and programming personnel.

6) Provide a fulltime project manager for the duration of the project. This project manager shall be dedicated to this project and shall be on site while work is being done on the project.

7) Provide a 24/7/365 Call center for technical support for the duration of the project.

C. Procurement of Hardware and Software

1) The Contractor shall procure the commercial off-the-shelf (COTS) products specified in Part 2: Products and Attachment 1: Bill of Materials (BOM).

2) In compliance with Executive Order 13123, the Contractor shall offer equipment that is EPEAT-registered (http://www.epeat.net), and ENERGY STAR® certified or other energy-efficient products listed on the Department of Energy Federal Energy Management (FEMP) Product Energy Efficiency Recommendations product list, whenever available.

3) The Contractor shall obtain and convey appropriate warranties and data rights on the acquired COTS products to be delivered to the NIAID. Data rights shall permit the NIAID to make unlimited copies of all documentation.

4) The Contractor shall provide an initial set of technical information, manuals, instruction books, and training support materials available from the COTS product vendors for each product. The Contractor shall ensure such documents are free of encumbrances that would prohibit their reproduction or use by the NIAID for training and site operational purposes.

5) The Contractor shall identify and report all license, copyright, and proprietary restrictions that affect the NIAID’s ability to maintain the COTS products. >

6) The Contractor shall provide equipment that, where required, shall conform to the applicable requirements of the Underwriters Laboratories, Inc., local codes, the National Electrical Code and any other governing codes. Such items shall bear a label or mark indicating their conformance to the above requirements.

7) Electronic and information technology (EIT) procured through this effort will meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

D. Pre-Installation

1) Pre-Installation Meeting

a. A mandatory pre-installation meeting will be utilized to allow the selected contractor to see the current job site conditions.

b. Prior to the start of the work, and at the COR's direction, meet at the project site to review methods and sequence of installation, special details and conditions, standard of workmanship, testing and quality control requirements, job organization and other pertinent topics related to the work. The meeting shall include the Contractor, Contractor's Project Manager, the COR, and the NIAID video project manager. Inspection and testing services (if any) and any other subcontractors whose work requires coordination with this work shall be coordinated.

c. A Conduit/Wiring Analysis shall be conducted at the Pre-Installation Meeting. The Contractor shall review “as-built” drawings locating all existing conduit runs, junction boxes, and electrical outlets. Show location and type of all special receptacle boxes and plates to be supplied and/or modified by the Contractor. Verify and inspect all necessary conduits and outlets. Provide with the deliverables, a list of all conduits, boxes, and power changes necessary for installation of systems in each location.

2) Project Conditions

a. If conditions exist on the jobsite which make it impossible to install work as shown on the drawings or detailed in the specifications, the contractor should recommend solutions and submit drawings showing how the work may be installed to the COR for approval.

b. The Contractor shall secure and protect all Contractor-owned property and equipment brought into Government facilities during performance of work under this contract. The Government shall not be held liable for loss of or damage to Contractor-owned property or equipment brought into Government facilities. The Contractor shall remove any Contractor-owned property deemed inappropriate by the Government, for any reason, from the Government facility in which it is found.

3) Scheduling

a. The contractor shall submit a final schedule to the COR for approval within thirty (30) calendar days before starting the remodel. The schedule shall show sequence of work from start of work to final inspection and testing. This schedule shall be submitted on Microsoft Project, both paper and electronic format, with deliverables. The COR shall approve or reject this schedule within five working days of receipt.

b. It shall be the responsibility of the contractor to coordinate the installation of the system(s) to be compatible with the work of the other trades.

4) Conduits

a. Review all conduit runs, junction boxes, and electrical outlets provided and provide fit-up and coordination drawings as required for proper communication and understanding between trades.

b. Verify and inspect all necessary conduits and outlets to ensure proper size for A/V cabling.

c. Provide a written acceptance to the COR of all field conditions or a list of any discrepancies thirty working days prior to the start of scheduled remodel of the conference room.

1.7 Installation, Integration and Acceptance Testing

A. Installation

1) The Contractor shall install all equipment in accordance with manufacturer specifications and recommendations.

2) The Contractor shall perform in accordance with Part 3 – Execution.

3) The Contractor shall provide for two reprogramming of the remote control software, as directed by the Contracting Officer’s Representative (COR), before Final Acceptance. Provide for two level adjustments of the Audio System(s), as directed by the COR, before Final Acceptance. On-site factory technical support shall be provided, if necessary, to assure performance.

B. Final Inspection and Acceptance Testing

1) It shall be the responsibility of the contractor to arrange with the COR a mutual and feasible time for Acceptance Testing, based upon completion of the conference room.

2) Upon completion of installation and Contractor commissioning (as outlined in Section 3.4), the Contractor shall perform system(s) inspection and testing.

3) To assist the customer, the Contractor shall provide a minimum of one person for inspection and two persons for testing who are familiar with all aspects of the system(s).

4) The process of testing the system(s) may necessitate moving and/or adjusting certain components such as speaker aiming, transformer tap values, software adjustments, DSP adjustments.

5) Testing will include operation of each system and any components deemed necessary by NIAID. The Contractor will provide required test equipment, tools, and materials needed to perform necessary repairs and/or adjustments.

6) In the event that further adjustments or work is required during testing, the Contractor shall continue his work until the system(s) is (are) acceptable at no addition to the contract price.

7) All Control Systems shall be fully tested prior to Final Testing. Once the Control Programming is finalized all source code, programming, and touch panel software shall be burned on to a CD ROM and delivered to NIAID. All Control System programming (including source, files, touch panel design), and DSP is the property of NIAID.

8) Prior to turn over to NIAID

a. Burn in and test functionality for final review.

b. Demonstrate functionality and demonstrate capabilities to customer.

c. Complete at least one point to point and multipoint video conference.

d. Work shall be signed off as complete and accepted by the COR.

9) The Digital Audio Console shall be fully programmed and tested prior to Final Testing. Once the programming is “finalized” all presets and console configuration shall be stored on a USB drive and burned onto a CD ROM and delivered to NIAID. Console input and outputs should be labeled for ease of operation and clarity.

10) Contractor shall supply, to the COR, all DSP and control layouts for review and comment and authorization prior to installation. Contractor shall provide any necessary adjustments to software as deemed by the COR for a period of one year following final acceptance.

1.8 Post-Installation

A. Warranty

1) All equipment provided by the Contractor shall be installed per manufacturer’s specifications and warranted by the Contractor for a period of one (1) year from the date of completion to meet all performance requirements outlined herein. If the Government takes possession of any part of the equipment or work before completion, the Contractor shall honor or augment the manufacturer’s warranty up to completion.

2) During the warranty period, no charges shall be made for any labor, equipment, or transportation to maintain performance and functions.

B. Final Acceptance

1) Final Acceptance shall be achieved when: (1) the equipment is installed in accordance with this SOW, and the Contractor provides written certification that all aspects of installation meet the specifications; (2) all of the Contractor’s equipment and materials are removed from the work site; (3) all associated debris has been removed from the site and disposed of properly by the Contractor; (4) the Government has approved the complete AV system(s) through final acceptance and testing. The final inspection and testing shall be performed by the Government when notified by the Contractor that the work is complete. Work not meeting the requirements of this SOW shall be diligently reworked by the Contractor, at the Contractor’s expense, until approval is achieved.

2) The Contractor shall be present at the first use of the system (scheduled by the NIAID), and one additional event as requested by the NIAID for no additional charge.

C. Instruction of NIAID Personnel

1) After final inspection and completion, provide instruction to five designated personnel on the operation and maintenance of the system(s).

2) Provide a minimum of eight hours of on-site instructional training to the designated personnel.

3) Collaborate with NIAID’s training team to co-create a detailed instruction manual for each room system.

1.9 Delivery, Storage, and Handling

A. The Contractor shall carefully control handling and installation of all items which are not immediately replaceable, so that completion of the work will not be delayed by hardware or equipment losses before, during, and after installation.

B. It shall be the responsibility of the Contractor to store all of the procured AV equipment and related components in a facility that is compliant to all equipment warranties and is approved by the COR and deliver these items onsite as needed during the installation process.

C. The Contractor shall, prior to installation, protect exposed surfaces with material which is easily removed without marring finishes.

D. The Contractor shall, without cost to NIAID, replace any products damaged during storage or handling.

1.10 Deliverables

A. Pre-Installation - Provide the following for approval no later than thirty days after award date and prior to commencement of work:

1) A complete list of all products to be incorporated within the work with all quantities listed. Each product shall be listed with specification section references in Microsoft Excel format showing Item Number, Item Description, Manufacturer, Part Number, Quantity, and Price. This shall be generated from this document and related drawings.

2) Complete functional diagrams of each system required for a complete and operational system with descriptive narratives of any deviations from the specified system design.

3) All shop drawings as defined in the section below.

B. Shop Drawings:

1) Shall not be smaller than 24” x 36” and shall be sized as appropriate for thorough understanding of system(s).

2) Shall be scaled appropriately but not less than 1/8” =1’.

3) Shall show detailed schematic wiring diagrams showing interconnection of Contractor- provided components and fabricated products, wiring and cabling diagrams depicting cable types, and device designators. Each component shall have a unique designator and use same designator throughout the project.

4) Shall show location of all equipment in racks, consoles, or on tables, with complete dimensions, wire routing, and cabling within housing.

5) Shall show all A.C. power outlet locations and terminal strip locations within each equipment rack including all sequencing as required for proper start-up and shut down.

6) Shall show plans and sections of the conference center and adjacent grounds with the location of all installed equipment such as loudspeakers, racks, consoles, plates/panels, antennas, (etc.).

7) Shall show patch panel layouts and labeling strips, including color schemes, as necessary.

8) Shall show full fabrication detail of custom enclosures and millwork indicating dimensions, material, finish, and openings for equipment.

9) Shall show all speaker mounting details including hardware types and load capacity.

10) Shall show all structural information with design calculations and a copy of the Project Engineer’s certifications for each item/drawing.

11) Shall provide complete drawings for all fabricated plates and panels. Drawings shall include dimensional locations of components, component type, engraving information, plate color information, and a complete bill of materials for each plate and sample plates per type.

12) Shall show complete labeling schemes for all cabling and equipment components for project. Include font size and styles along with a sample cable label and equipment label. All labeling shall be consistent within the project scope.

13) Shall show a complete wire schedule showing source and destination and indicating conduit location and sizing. Provide conduit sizing and layout coordination information.

C. Final Schedule will be given before work can begin and will include the following:

1) Thirty (30) calendar days before work begins the following shall be completed:

a. Complete a visual inspection of the required audio/video conference room 1.6 D 4).

2) Thirty (30) calendar days before work is to begin the audio/video contractor must:

a. Verify and make any change to schedule as outlined in section 1.6 D, 1.17.

b. Pre-installation meeting as outlined in section 1.6 D 1).

c. A detailed schedule of work outlined in section 1.6 D 3)

3) During the specified construction/retrofit stage

a. Installation must adhere to Part 2 of this SOW.

b. Installation of cabling must comply with sections 2.4 and 3.2.

4) Post Installation

a. Complete all work in compliance to Part 3 of this SOW.

b. Program all equipment and test for functionality according to section 2.3.

D. Deliverables Format

1) Each deliverable shall be in three-ring binders no larger than 3” spines and sized for 150% of material enclosed. Use multiple volumes if necessary and PDF on CD or flash drive.

2) Arrange product data in alphanumeric order by system type and room.

3) Separate major groupings with labeled binder tabs.

4) Index product data sheets by manufacturer and model or part number.

5) Each deliverable shall include a unique numbering scheme and be numbered in consecutive order.

6) Reference addendum numbers as applicable.

7) Reference specification section, part, article, paragraph, and/or drawing reference as applicable.

8) Each deliverable shall include a complete table of contents with the following information:

a. Project title and number.

b. Deliverable number.

c. Date of submission.

E. Deliverable Schedule

1.11 Key Personnel

A. Contractor shall identity the Key Personnel in accordance with their proposal for successful performance of the requirements of this contract. Key personnel will not be replaced without notification to the NIAID COR and COR concurrence with proposed replacement personnel. For each proposed key person, a resume is required. See HHSAR clause 352.237-75 Key Personnel incorporated.

B. Resumes of key personnel shall be provided with the initial quote and shall be provided when any of the key personnel originally proposed are replaced. The page limit is 3 pages per resume. Resumes must document certification, education/training requirements.

C. The Government anticipates the following positions will be key personnel:

1) Project Engineer: responsibilities include schedule preparation, pre-planning and resource planning for engineering and other technical activities relating to the project. They ensure projects are completed according to project plans. Project engineers manage project team resources. Project engineer will coordinate and be responsible for overall quality control of the work. Minimum education/minimum experience - will have two or more of the following: InfoComm CTS-D certification; Bachelor of Science in Engineering from an accredited university; Ten years of documented experience in the design, engineering, and commissioning of systems similar in scope.

2) Project Manager: is the main point of contact between NIAID and the integrator. The Project Manager is required to attend all meetings, have intimate knowledge of the day-to-day operations of the project, and produce and maintain the project schedule. The Project Manager must be dedicated to this project and cannot have any other duties (unless the project manager is also the Project Foreman) for the award date until the final signoff, i.e. salesperson, engineer, programmer, installation tech, etc. Minimum education/minimum experience - will have two or more of the following: InfoComm CTS certification; CAPM or PMP Certification from Project Management Institute; Successful completion of InfoComm certified project management training course resulting in at least 35 CEU credits; Ten years of documented experience in the design, engineering and commissioning of systems similar in scope.

3) Project Foreman: is responsible for the day-to-day operations of the installation staff. The Project Foreman is required to attend all meetings, have intimate knowledge of the day-to-day operations of the integration, and produce and maintain the required field documentation and testing results. They must be present at all times work is being performed. If the Project Foreman is not available for any reason, NIAID must be notified in writing at least a day prior to his/her absence and a replacement sent or work cannot be performed that day. The Project Foreman must be a dedicated position (unless the project manager is the project foreman) and cannot have any other duties from the start of installation until final signoff, i.e. salesperson, engineer, programmer, installation tech, etc. Minimum education/minimum experience – will have two or more of the following: CAPM or PMP Certification from Project Management Institute or Ten years of documented experience in the design, engineering and commissioning of systems similar in scope.

4) Control Systems Programmer: responsible for contributing to the development and implementation of programming framework and procedures. It also include programming and commissioning of control systems. This is a high level programming position in which expert knowledge of Crestron programming is necessary. Minimum education/minimum experience – shall have the Crestron Certification and at least ten years of documented experience programming control systems.

1.12 Inherently Governmental Functions

Pursuant to FAR 7.5, the Contractor shall not perform any inherently governmental actions under this contract. No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves and specify the name of the company for which they work

1.13 Corporate Certifications

The Prime Contractor shall be the holder and prove evidence of the following minimum corporate certifications dependent upon the solutions proposed:

· Cisco Master ATP Partner

· Cisco Premier Certified Partner, Advanced Unified Communications

· Cisco “Lighthouse” Partner

· Cisco DMS and MXE Certification

· Microsoft Gold Communications Partner

· Crestron DME Engineers (A Minimum of three (3) personnel)

· Biamp Tesira, and Audioflex

1.14 Quality Control

The Contractor shall provide weekly status reports to the COR. The COR will spot check the reports and conduct periodic inspections.

1.15 Government Quality Assurance and Monitoring of Work

All work under this contract shall be monitored by the COR, who will act as the primary representative of the Government. Final inspection and acceptance of all work performed, reports and other deliverables will be performed by the COR. In absence of the COR, an alternate Point of Contact (POC) will be designated and the Contracting Officer will provide final inspection and acceptance.

1.16 Contracting Officer Representative (COR)

The COR will be identified by a separate letter. The COR is responsible for: 1) monitoring the Contractor’s technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; 2) interpreting the statement of work and any other technical performance requirements; 3) performing technical evaluation as required; 4) performing technical inspections and acceptances required by this contract; and 5) assisting in the resolution of technical problems encountered during performance. [The alternate COR is responsible for carrying out the duties of the COR only in the event that the COR can no longer perform his/her duties as assigned.] The Contracting Officer is the only person with authority to act as an agent of the Government under this contract. Only the Contracting Officer has authority to: 1) direct or negotiate any changes in the statement of work; 2) modify or extend the period of performance; 3) change the delivery schedule; 4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; 5) otherwise change any terms and conditions of this contract; or 6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in the contract. The Government may unilaterally change it’s COR designation.

1.17 Changes

Any changes to the terms and conditions of the resulting contract shall be made only by written agreement between the contracting officer and contractor per FAR 52.212-4(c). Any contract change directed by a government official, other than the contracting officer, is unauthorized.

1.18 Government Furnished Equipment (GFE) –

Hardware and/or software that is furnished by the government to the contractor for installation in, for use with, or in support of this requirement. The GFE equipment shall consist of network switches, personal computers, Apple products, and software.

1.19 Place of Performance

This requirement will be performed at the following location:

The Wolff Conference Center for video teleconferencing at the NIH Clinical Center (building 10 on the 11th floor “F” wing) located at 10 Center Drive, Bethesda, Maryland 20892.

1.20 Period of Performance

The Government anticipates installation and deployment to begin on August 19, 2016 and completed by September 22, 2016. Estimated Total Period of Performance is from award date of July 13, 2016 through September 22, 2016.

1.21 Hours of Operation

Hours of operation for the Wolff Conference Center is Monday thru Friday 08:00 until 17:00. The facilities are closed on weekends, Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or other Government directed facility closings. Contractor hours will be determined during the pre-installation meeting.

1.22 Recognized Holidays

1.23 Physical Security

A. Campus Access and Security All visitors must enter through the NIH Gateway Center. You will be asked to submit to a vehicle or personal inspection. Federal law prohibits the following items on Federal property: firearms, explosives, archery equipment, dangerous weapons, knives with blades over 2½ inches, alcoholic beverages and open containers of alcohol.

B. NIH Gateway Center Visitors will be required to show one (1) form of identification (a government-issued photo ID-driver's license, passport, green card, etc.) and to state the purpose of their visit. The is located adjacent to the Medical Center Metro Station at the South Drive entrance to campus from Rockville Pike / Wisconsin Avenue (Route 355). It combines visitor parking, non-commercial vehicle inspection and visitor ID processing, all in one location. The NIH will process all visitors in vehicles or as pedestrians.

C. Real ID The REAL ID Act prohibits federal agencies from accepting for official purposes driver’s licenses and identification cards issued by states that do not meet the law’s standards for secure issuance and production. While American Samoa, Illinois, Minnesota, Missouri, New Mexico, and Washington currently do not comply and do not have an extension from Department of Homeland Security (DHS), NIH is currently accepting driver’s licenses from these states and territory. This may change based on the Office of General Council’s (OGC) interpretation of the law. On October 13, 2015, DHS implemented Phase 3 of the Act, which applies the REAL ID act to all federal facilities “except those providing healthcare, federally protected benefits and participation in law enforcement functions.” The current NIH policy is to accept all driver’s licenses so that patients, invited speakers, and medical students are not turned away. The Office of Security and Emergency Response has asked OGC to determine REAL ID enforcement applicability for NIH.

D. Vehicles For visitors arriving in vehicles, on motorcycles or bicycles, the Gateway Vehicle Inspection Station (Building 66A), provides multiple inspection lanes and allows visitors to go through inspection and get a visitor badge in one centralized, efficient process. Vehicles enter the Gateway Center complex through a new roadway, "NIH Gateway Drive," just south of the intersection of the previous visitor entrance at South Drive and Rockville Pike. Vehicles that choose to bypass parking in MLP-11 will go through inspection and enter campus at Center Drive near the National Library of Medicine.

E. Parking Please note: visitor parking is limited at NIH. Visitors are encouraged to use public transportation such as the Metrorail subway system which has a convenient stop (Medical Center) on the NIH campus. Visit the "Metro" site for information on fares and schedules (link is external). The Gateway complex also includes MLP-11, a 342-space, multi-level underground parking garage. This visitor-only lot is the primary visitor parking for the NIH main campus. We strongly encourage all visitors to park in this garage as there will be limited visitor parking on campus, other than for patients and visitors to the Clinical Center. Vehicles parking in MLP-11 are outside of the perimeter security and will not go through vehicle inspection, reducing the amount of time it takes to get on campus.

The cost to park in MLP-11 is $2 per hour for the first three hours, $12 maximum for the entire day. This is the same rate currently charged for all visitor parking at the NIH.

Visitors parking in MLP-11 should proceed to the Gateway Center to get a visitor badge and either walk or take a shuttle bus to their destination.

MLP-11 Hours of Operation:

Monday–Friday:

6am–9pm (entrance) 6am–11pm (exit)

Saturday–Sunday:

Closed

When MLP-11 is closed, visitors can park in lots on the NIH main campus. Vehicles left in the MLP-11 parking garage after 11pm on weekdays or during weekends are subject to ticketing and towing.

F. Commercial Vehicle Inspection Facility (CVIF) Commercial vehicle deliveries must undergo security screening at the Commercial Vehicle Inspection Facility (CVIF). It is located on Rockville Pike between North Drive and Wilson Drive and is open 24 hours a day, 7 days a week (inbound traffic only). Vendors and contractors with frequent official business at NIH can be issued special temporary IDs. You must provide an original letter on company letter head or a memo from your NIH Project Officer justifying your need for a temporary ID. The letter/memo must contain your full name and date of birth and must be presented in person with a valid photo ID at the NIH Parking Office in Building 31C, B3 level, Monday–Friday, 7:30 a.m.–4:30 p.m. (phone 301-496-6851).

G. Building Security Due to the checking of IDs at the perimeter, employees and visitors will not be required to show their ID again to gain access to the majority of buildings on the NIH Bethesda campus during the normal business day. Employees and visitors should continue to wear their identification prominently at all times while on campus. Guards will remain at certain buildings to address specific program requirements such as sensitive research and safety concerns. At building entrances where guards are posted:

Visitors and contractor personnel may be required to log in, wear a visitor’s pass and have an employee escort them through the building. Visitors and contractor personnel may be required to pass through a metal detector and have bags, backpacks or purses inspected or x-rayed as they enter buildings. Security staff will be looking for and confiscating any suspicious or potentially dangerous materials. U.S. Code prohibits bringing any dangerous weapons onto Federal property, including anything with a blade longer than 2 ½ inches.

1.24 Post Award Conference

The Contractor agrees to attend any post award conference convened by the contracting officer in accordance with Federal Acquisition Regulation Subpart 42.5.

The post award meeting is to provide the integrator/installer the ability to survey the site and identify any issue that may prevent them from delivering and completing the project. All security and site access will be discussed. Nondisclosure agreements will be provided and any questions will be addressed.

1.25 Data Rights

The Government has unlimited rights to all documents/material produced under this contract, in accordance with the FAR clause at 52.227-14, Rights in Data – General. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2 PART 2 - PRODUCTS

2.1 Manufacturers

A. Electronic component models shall be commercially available for at least one year prior to offer, or be approved by the COR.

B. All equipment and material shall be new – original equipment manufacturer (OEM).

C. All equipment must be UL listed or built to UL standards, where required.

2.2 General

A. All equipment shall be professional grade and rated for continuous duty. Basic guidelines have been prepared with manufacturer names, makes, and model numbers included as minimum performance requirements. These must be satisfied, unless a variance (separate document) is submitted and approved by the COR.

B. All like components shall be from the same manufacturer for usability.

C. System(s) shall be installed and configured for simplicity of operation, with user-friendly controls.

D. Product quantity is as required for complete and operable system(s). If any quantities are given, the Contractor shall provide at least the given amount. Some of the products listed under this section may not be required to fulfill the work as outlined.

E. Regardless of the length or completeness of the descriptive paragraphs listed herein, each device shall meet published manufacturer’s specifications.

F. Remove all manufacturer’s nameplates or logos from product, such as found on speaker(s), within the public sight lines or spaces.

G. Paint all wall and ceiling mounted speaker grilles and enclosures as directed by the COR.

H. The Contractor is responsible for providing a fully operational turnkey system. The provided equipment list and attached drawings are for design intent purposes.

I. The Contractor shall program no less than five presets on the audio console such that the first preset will reset the console to a default “cleared” setup and each of the other presets will be for various levels of user group. Additionally, settings that are not needed for everyday use will be locked out and the password is given to NIAID. Additionally, no less than three user groups will be programmed and password protected.

2.3 System(s) Description and Requirements

The following is a basic system(s) description and is not intended to be exhaustive in nature and is not complete for proper installation or operation of system(s). The AV equipment specifications and the AV Set drawings need to be fully reviewed together to ensure that the design intent and list of design intent equipment is completely understood.

A. Wolff Conference Center Functionality

1) The video switching will be done via Crestron DM matrix switcher. Cat6 cable will be used to connect the DM endpoints back to the matrix. This room will have the following six inputs:

i. One for the GFE Laptop.

ii. One for a future podium that will be positioned at the front of the room or specified location.

iii. Two for the VTC codex.

iv. One for the GFE rack PC

v. One for the conference table.

2) This room shall have two independent display devices. There shall be two, 80” side by side mounted LED monitors located at the front of the room.

3) A VTC codec will be used and wiring shall be done to accommodate this installation.

4) 70V Ceiling speakers shall be used for sound reinforcement in the room. The program audio shall be a mix of the program sources, VTC and wireless microphone. Ceiling Microphone Arrays will be used to pick up room audio for both VTC and PC based conferencing.

5) An Audio DSP shall process the audio sources and send the mono output to a 70V power amplifier to feed the ceiling speakers.

6) A Vaddio camera shall provide a camera feed to the Room PC via its USB output and provide video cabling for HDMI output for VTC. Audio from the DSP shall be run to both the room PC and the VTC for microphone audio. The VTC shall also accept content from the Room PC and laptop inputs, which shall be scaled to the maximum allowed video input resolution of the codex.

7) USB from the rack PC will be extended to both the Podium and table laptop locations for full USB control not just HID.

8) There shall be two rack CPUs, one Mac and one PC. They will be connected via a controllable KVM switch so that both machines shall have full use of the room cameras and room mic audio. Additionally, the USB that is sent to the Podium and table locations should also switch. There shall be a visible button on the touch panel that will provide true feedback as to which rack PC is selected. There should be no functional differences in terms of room usage between the two Computers.

9) There shall be a wall mounted touch panel on the wall by the door to the room and a tabletop touch panel on the table or podium for room control. The GUI and functionality shall adhere to existing touch panels that NIAID currently uses in 5601 Fishers lane. The room shall be controlled in the room and remotely via Crestron Fusion. The control system shall control the Audio Conferencing, Video Conferencing, AV Equipment, Display Devices, and Camera. Lights and Shades shall also be tied into the control system, if the systems are capable of being controlled.

10) The A/V equipment will be housed in a Mid Atlantic decora style equipment cabinet located at the back corner of the room. This will hold the Audio DSP, Amplifier, Video Matrix, Room PC, Wireless Microphones, Control System, VTC, UPS, and Surge Suppressor. The rack must be sized appropriately for the equipment. Conduit will be in place from that location to all the previous mentioned A/V locations.

11) The cabling for podium/lectern must have the ability to be disconnected and moved. The contractor is responsible for providing a disconnect-able whip that can be disconnected from the wall plate. The faceplates for the three Legrand Wiremold 6” Poke-Thru floor boxes will need to be custom made and have blanks for those compartments not used (Reference Attachment 4). The faceplate and whip cables must be color coordinated for ease of use. The podium shall require cables for the following: video transmitter, touch panel, USB and LAN.

2.4 AV Infrastructure Cabling and Pathways

1) Communication pathways shall be cable trays, ladder trays, and conduit, used for placement of fiber and/or copper cables and A/V equipment infrastructure for the facility. The AV pathways will have separation between AV cables with varying signal types. All power cables shall be placed in a separate pathway.

2) Additional local pathways or conduit will be specified within designated rooms. Connectivity will be needed from the main cable infrastructure pathway to the local A/V equipment rack and from the local A/V rack to the A/V device locations (junction boxes) within the room.

3) To all designated locations in the facility; there will be AC power, fiber, UTP (CAT6A or the latest standard of Category cable available at time of installation), coax, and line level audio connectivity provided via a consolidation point, wall plate, and/or floor box. The locations of these wall plates and floor boxes shall be such that all relevant and key areas of the building will have proper and convenient connectivity and will also be supported in the future in the inevitable event of relocation of these relevant and key offices and functions within the building. Cable whips as needed to connect individual workstations to the floor and wall boxes will be part of the furniture vendor’s scope of work.

4) All junction boxes, wall boxes, and floor boxes shall be installed by the audio video contractor. All wood blocking and structural support required for the flat panel display shall also be supplied and installed by the audio video contractor or sub-contractor of audio video contractor.

5) The AC outlets next to the any AV device (including AV floor boxes, AV wall boxes, AV junction boxes) will need to be derived from a/v technical power.

6) The AC outlet next to the flat panel display, and associated floor boxes will need to be derived from a/v technical power.

2.5 Structural Support Considerations

1) Walls that will be supporting flat panel displays shall be reinforced to support the weight of approximately 100 pounds per flat screen display. Walls supporting wall-mounted speakers shall be reinforced to support the weight of approximately 50 pounds per wall-mounted speaker

2) Video projectors, video projection screens, flat screens, cameras, and speakers will need to be attached to structure capable of providing the required support.

3) The electric roll down screens must be properly secured to structure above the ceiling. Wall mounted screens will require “blocking” in the wall to support the area on which the screen will be fastened. The hang points for the “suspended” projection screens will need to be secured to structure above the “drop tile” ceiling.

2.6 Required Equipment

A. Refer to the Bill of Materials (BOM) for the equipment list for the Wolff conference center in building 10.

2.7 Plates and Panels/Floor Boxes

A. Provide plates and panels as described in the drawings and as required for fully operable system(s).

B. All audio/video designated electrical box will require custom plates, when utilized and blanks if unutilized.

C. Custom plates shall be 1/8” thick aluminum, standard EIA sizes, sized to cover rough- in/boxes behind plates.

D. Plastic plates are not allowed.

E. Lettering shall be in all caps and numbers engraved with black or white lettering to the base material with a minimum size of 0.25”.

1) Font Size shall be 1/8”

a. Font Style shall be Helvetica

F. Acceptable manufacturer of custom plates and panels shall be:

1) RCI Custom – AL/ALOS series Aluminum Wall Plates

2) Whirlwind

2.8 Cables and Wiring

A. All audio cable shall be stranded copper.

B. Shielded cables located in raceways shall have aluminum foil shield with drain wire.

C. Where cables are run exposed in return plenum space, provide plenum rated cable.

D. Where cables are routed through cable tray, provide tray rated cable of equal gauge.

E. Provide the following as required for fully operable system(s).

1) Microphone/Line level cables: No.