RFQ PCO v2.pdf

CE Dormitory Furniture PCO: Ms. Eva Leavitt

Contract Specialists: Ms. Brittany Colton

NOTE

All Instructions, templates, and formats constrained herein should explicitly be adhered to, otherwise, a quote is determined to be incomplete and may not be considered for award.

If you are the apparent awardee, the Government will notify you immediately by sending a copy of the contract for your signature. The signed contract shall be returned to the Government within the specified deadline called out in the notice; a fully executed copy will be distributed once the Government has signed the contract. If you do not meet the required deadline, the Government reserves the right to award to the next technically acceptable offeror. The Government reserves the right to enter discussions with all, some, or none of the offerors.

This solicitation is issued as a Request for Quote (RFQ). This will be posted on SAM.gov as a 100% small business set aside.

Please prepare your quote in accordance with the attached List of Materials (LOM), Statement of Work

(SOW).

NAICS Code: 337121

Date of delivery / Period of Performance: Within 30 days of contract award

Place(s) of Delivery and Acceptance: Building 1527, Hanscom AFB, MA 01731-2100:

FOB Point: DESTINATION

Attachments:

a) Statement of Work

b) Bid/Quote Schedule

The name of the individuals to contact for information regarding the solicitation are Contract Specialist, Brittany Colton at brittany.colton@us.af.mil or Contracting Officer, Eva Leavitt at eva.leavitt@us.af.mil.

Additional Information

Be advised that all interested parties must be registered in the System for Award Management (SAM) Database to receive an award. If you are not registered, you may make a request through the SAM website at http://www.sam.gov. Please include your organizations CAGE and/or UEI (Unique Entity Identifier) code along with your proposal to aid in verification or registration within SAM. For Small Business Set-Asides, the Contractor shall have a current SAM registration with a Small Business certification under this solicitation NAICS code size standard listed on page 1.

Be advised: IAW FAR 52.232-18 Availability of Funds

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Provisions

FAR 52.204-7

System for Award Management (Nov 2024)

(a) Definitions. As used in this provision— "Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that–

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS).

The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record "Active".

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)

(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and at time of award (see FAR clause 52.204-13, System for Award Management Maintenance, for the requirement to maintain SAM registration during performance and through final payment).

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one.

The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://ww.sam.gov for information on registration.

(End of provision)

Evaluation Criteria

i. Technical

ii. Price

PLEASE NOTE: The award will be made to the lowest priced proposal that is found to be technically acceptable. All quotes will be considered. However, quotes will initially be ranked based on price. The five (5) lowest-priced quotes will be subject to evaluation based on the factors below. If fewer than two (2) quotes are deemed technically unacceptable, the Government will proceed to the next lowest priced quote until a minimum of two (2) technically acceptable quotes are identified.

Factor 1 – Technical Factor:

1. Contractor’s proposal shall demonstrate an understanding of the Government’s requirements by including the following: The Contractor shall submit their technical approach for the completion of this effort and statement acknowledging they have the technical capabilities to perform the requirements as stated in the Statement of Work. The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the effort as outlined in the attached Statement of Work. Address your technical solution for meeting the government’s minimum performance or capability requirements.

All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Contractors will be evaluated as acceptable or unacceptable according to the following definitions:

Acceptable: The proposal clearly meets the minimum requirements of the solicitation.

Unacceptable: The proposal does not meet the minimum requirements of the solicitation. To receive a Technically Acceptable rating for Factor 1, ALL required documentation must be evaluated as technically acceptable.

Factor 2 – Price: ONLY bids that are evaluated as Technically Acceptable will be evaluated for Price.

The price evaluated for this factor will be the sum of the base year. Price will be evaluated for reasonableness in accordance with FAR 13.106-3. Award will be made on the basis of the Lowest Evaluated Price of Technically Acceptable quotes in accordance with FAR 13.106-3 to the Contractor who is determined to be responsible in accordance with FAR 9.103.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

DAFFARS 5352.201-9101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of 0MB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, PAUL W. TINKER, Lt Col, USAF

Deputy Director, Acquisition Excellence & Program Execution Directorate AFLCMC/ AQ-AZ

Office: 937-255-5512 (DSN: 785-5512)

Cell: 937-477-8852

2640 Loop Road West Wright Patterson AFB, OH 45433

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Eva Leavitt Contracting Officer

AFLCMC/PZIB