Sol_RFQ-PA-15-00017.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R3

1650 Arch Street Contracts Branch (3PM10) US Environmental Protection Agency Region III

CODE 16. ADMINISTERED BYCODE

X

X

811219

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORR3

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/14/2015 1000 ET

07/27/2015

215-814-5305Sidney Ozer (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

RFQ-PA-15-00017

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 21 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Philadelphia PA 19103-2029

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Philadelphia PA 19103-2029 1650 Arch Street Contracts Branch (3PM10) US Environmental Protection Agency

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.0

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Region III

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

US Government Environmental Protection Agency Region 3 Environmental Science Center 701 Mapes Rd Ft Meade MD 20755 Agilent/HP/Varian/CETAC Lab Equipment Maintenance Request for Quotes - Questions Due to CO (not to Ft Meade)(not via phone) 10am ET 8/6 - Quotes Due to CO 10AM ET 8/14

0001 Base Year: Contractor shall furnish the necessary 1 YR personnel, replacement parts, travel, materials, equipment, services and facilities, except as Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Sidney Ozer 07/27/2015

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

otherwise specified herein, and otherwise perform all activities necessary for, or incidental to, the performance of the work as described in the

Statement of Work (SOW) for the equipment listed in Attachment A.

$__________ / qtr x 4 qtrs = $______________/ yr

0002 Unilateral Government Option Year 1: Contractor 1 YR shall furnish the necessary personnel, replacement parts, travel, materials, equipment, services and facilities, except as otherwise specified herein, and otherwise perform all activities necessary for, or incidental to, the performance of the work as described in the

Statement of Work (SOW) for the equipment listed in Attachment A.

$__________ / qtr x 4 qtrs = $______________/ yr

(Option Line Item)

345 Days After Award

See below for SOW and Government provisions.

You are hereby invited to submit a quote via e-mail, fax, hardcopy (USPS mail or courier) or

Fedconnect. It is the Government¿s intention to issue a single order. The procurement is unrestricted. NAICS 811219 Other Electronic and

Precision Equipment Repair and Maintenance Size standard $20.5million. Quoters shall be

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

21 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

RFQ-PA-15-00017

registered in SAM.gov prior to award.

Prospective quoters are reminded to review the evaluation criteria in the ¿Evaluation Factors for Award¿ section. Failure to submit the Past Performance and Pricing information may result in your quote not being considered for award.

Pricing information shall be submitted in the format as shown in the above schedule. It is the intent of the Government to award without discussions. Considering that, quoters are encouraged to submit their most advantageous quote for consideration. However, the Government reserves the right to conduct discussions.

Questions shall be submitted via E-mail, fax, hardcopy, or Fedconnect so they are received by the CO on or before 10am ET Thursday August 6, 2015. Questions submitted to the Environmental Science Center will not be considered. Questions submitted via phone will not be accepted. Please be aware that questions submitted via USPS/Courier will be routed thru the EPA mailroom before being distributed to the CO. Please allow sufficient time to allow for arrival at CO¿s desk on or before the date/time established.

Questions will be answered via an amendment issued prior to closing date/time specified.

Quotes shall be submitted via E-mail, fax, hardcopy, or Fedconnect so they are received by the CO on or before 10am ET Friday August 14, 2015. Quotes submitted to the Environmental Science Center will not be considered. Quotes submitted via phone will not be accepted. Please be aware that quotes submitted via USPS/Courier will be routed thru the EPA mailroom before being distributed to the CO. Please allow sufficient time to allow for arrival at CO¿s desk on or before the date/time established.

Sincerely, /s/ Sidney Ozer Contracting Officer (CO) USPS/Courier: Contracts Branch (3PM10), Region 3, Environmental Protection Agency, 1650 Arch St, Continued ...

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Sponsored by GSA

FAR (48 CFR) 53.110

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RFQ-PA-15-00017

Philadelphia PA 19103-2029 Voice 2158145305 Fax 2158145211 E-mail ozer.sidney@epa.gov

This solicitation was previously issued as E-Buy RFQs that did not result in an award.

Evaluation Factors for Award

Past Performance

The Government will evaluate the quoters for their past performance in servicing the types of instruments of the Original Equipment Manufacturer, as described in Attachment A.

Quoters do not need to have performed maintenance on the exact models listed, but quoters will be evaluated for maintaining Original Equipment Manufacturer equipment similar in scope, magnitude and relevance to this requirement.

Quoters shall submit a list of three contracts, orders, subcontracts, or suborders active in the last three years or currently active which are similar in scope, magnitude, relevance, and complexity to this requirement. The following information shall be listed for each contract, order, subcontract, order, or suborder:

- Name of contracting activity

- Contract#, order#, subcontract#, or suborder#

- Brief description of scope of work and relevance to this requirement

- Identification of Original Equipment

Manufacturer of Equipment

- Instrument Description ¿ Identification of instruments maintained (incl Original Equipment Manufacturer of Equipment and Part Number)

- Number of pieces of equipment under annual maintenance agreement

- Period of performance (incl start and end dates; incl max end date, if contract has option periods)

- Name of client¿s Contracting Officer (incl telephone# and E-mail address) Continued ...

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- Name of client¿s Contracting Officer

Representative (incl telephone# and E-mail address)

Basis for Award Award will be made to the lowest price quote with acceptable performance. The lowest evaluated price to be calculated is the sum of the extended amounts for each line item. In case of discrepancy between a unit price and extended price, the unit price will be presumed to be correct. This is subject to correction to the same extent and same manner as any other mistake.

The period of performance is for one year from date of award, and includes a one year unilateral Government option period.

Unless otherwise noted, the instruments are not currently under a service contract.

Unless otherwise noted, the Original Equipment Manufacturer warranty is expired. On any instruments still under Original Equipment Manufacturer Warranty, maintenance commences, at no extra cost, when the warranty expires.

Unless otherwise noteD, the instruments are currently fully functional IAW Original Equipment Manufacturer specifications and in operational order. On any instruments that are not operational, remedial maintenance shall be performed, at no extra cost, upon commencement of the basic order effective period.

Billing quarterly in arrears. Copies of invoices to CO.

Equipment/Instrument Maintenance for Instrumentation at USEPA Region3 OASQA Ft. Meade, MD Laboratory, 701 Mapes Rd Ft Meade MD 20755

The USEPA Region 3 Laboratory, known as the Continued ...

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RFQ-PA-15-00017

Office of Analytical Services and Quality Assurance (OASQA) provides analytical services to analyze environmental samples for metals analysis. The environmental samples are from the air, water, soil and sediment collected by EPA¿s field inspectors and supports their efforts to monitor and enforce EPA¿s regulations. OASQA uses its state of the art instrumentation to provide timely metals analyses. The environmental samples have regulatory set expiration times for the different chemical tests we perform, requiring the analytical instruments to be well kept and in good working condition at all times throughout the year. In addition, OASQA also supports criminal investigations that require additional levels of scrutiny on our data, work processes and equipment/instrument used for such testing.

OASQA is accredited under the NELAP program.

Maintaining working instrumentation is essential to keep our accreditation status and serve our clients in a timely manner.

STATEMENT OF WORK:

SCOPE:

The Contractor shall furnish the necessary personnel, replacement parts, travel, materials, equipment, and services and facilities, except as otherwise specified herein, and otherwise perform all activities necessary for, or incidental to, the performance of the work set forth in the requirements listed below.

CONTRACTOR REQUIREMENTS:

1. The Contractor shall provide technical advice and instructions by telephone to answer questions and resolve problems encountered in analytical applications of the equipment listed in Attachment A. These questions and problems will address issues related to the use of this equipment. They are expected to include, but are not limited to, a diagnosis of hardware and software malfunctions; and assistance in proper interpretation and use of the software systems, including instructions on procedures to follow in Continued ...

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RFQ-PA-15-00017

using the software systems to properly acquire and record data from the instruments. The contractor shall respond within four business hours of receipt of that call for assistance.

The contractor¿s call number shall be toll-free.

2. The Contractor shall provide on-site remedial and preventive maintenance service, as defined herein, to ensure minimal down time. The on-site service response for remedial services shall be within a maximum of 5 business days of the initial service call placed with the Contractor¿s Service Representative on the equipment specified on the equipment listed in the Attachment A.

Preventive maintenance must be performed within two months on or before the anniversary date for each instrument.

3. Immediately upon completion of repair, or preventative maintenance visit, the Contractor shall provide a detailed oral briefing to the Contracting Officer Representative detailing the work performed, nature of the problem (if applicable), items repaired, and exhibit full operational capability of the equipment/instrument being serviced.

4. Within 2 business days of the visit, the Contractor shall provide to the Contracting Officer Representative an electronic document detailing the work that was performed.

5. The Contractor shall maintain, or have access to an inventory of replacement parts and such tools and instruments as are necessary to properly and efficiently maintain the equipment listed in Attachment A for the life of the order.

6. The Contractor shall provide, install, and maintain timely updates of the data processing software, together with operating manuals (on-line or hard copy) describing and explaining the software and its applications.

7. The Contractor shall provide the services set forth above during business hours which are between 8am and 5pm ET, Monday through Friday, Continued ...

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excluding federal holidays. The Contractor shall not perform work under this contract unless Government personnel are present at the Government facility while the Contractor is performing the service.

DEFINITIONS:

1. Preventive Maintenance: includes cleaning, adjusting, inspecting and testing procedures designed to reduce product failure and/or extend useful product life. The Contractor shall perform preventive maintenance on the equipment listed in Attachment A at least one time during each year of the contract. The COR will schedule the performance of the preventive maintenance.

2. Remedial Maintenance: includes the diagnosis and correction of equipment malfunctions and failures. Remedies may consist of temporary procedures to be followed by the Government while a permanent remedy is being sought. Remedial maintenance shall commence during coverage hours until the equipment is operational. If the Contractor determines that additional parts and/or repair personnel are required, service shall be interrupted and shall resume as soon as these parts and/or personnel are available. The additional parts and/or personnel shall be available within 3 business days of the site visit. Loaner equipment need not be provided.

The COR is authorized to request the contractor to perform remedial maintenance.

3. COR - Contracting Officer¿s Representative - The COR will be provided at time of award.

EXCLUSIONS:

Remedial maintenance and preventive maintenance service do not include refinishing the equipment or furnishing materials for that purpose:

electrical work or ventilation exhaust equipment external to the equipment; maintenance of accessories, attachments or other items not specified in the contract and remedial maintenance due to facility inadequacies.

Continued ...

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PERIOD OF PERFORMANCE:

Period of performance will be one year from effective date, and includes a one year unilateral Government option period. Actual dates will be provided at time of award.

The following FAR Clauses apply to this solicitation and any subsequent order:

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years and 60 days.

(End of clause)

FAR 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED

OBLIGATIONS (JUN 2013)

(a) Except as stated in paragraph (b) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that Continued ...

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includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(1) Any such clause is unenforceable against the Government.

(2) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an I agree click box or other comparable mechanism (e.g., click-wrap or browse-wrap agreements), execution does not bind the Government or any Government authorized end user to such clause.

(3) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(b) Paragraph (a) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(End of clause)

The following provisions/clauses are hereby incorporated by reference:

52.212-1 Instructions to Offerors ¿ Commercial Items (Apr2014) 52.212-2 Evaluation ¿ Commercial Items (Oct2014) ¿ see Basis for Award 52.212-4 Contract Terms and Conditions ¿ Commercial Items (May2015)

1552.211.79 Compliance w/ EPA Policy for

Information Resources Management (Oct2000) 1552.233-70 Notice of Filing Requirements for Agency Protests (Jan2012)

52.212-5 Contract Terms and Conditions¿Commercial Items (May2015) is attached.

Location: US Government Environmental Protection Agency Region 3 Environmental Science Center 701 Mapes Rd Ft Meade MD 20755 Continued ...

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Attachment A

Name Model SN EPA Bar Code Element ID Year

AG 6890N G1540N

US10638013 90058

OX-HP5975 2006

5975 MSD G3172A

US62734121

Injector G2913A

US63810587

Tray G2614A

US63615677

HP 6890 Plus G1530A

US00024797 90057

OX-HP5973MSD 2000

5973 MSD G1999A

US82330262

Injector G2613A

US84603378

Tray G2614A

US42615146

Ion. Gauge 59864B

US60102487

HP 6980 G1530A

US00009749 90296

O3-HP5973 2004

5973 MSD G1099A

US72020939

Continued ...

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CONTINUATION SHEET

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(A) (B) (C) (D) (E) (F)

RFQ-PA-15-00017

Ion. Gauge 59864B

US60101000

AG 6890N G1530N

US10523063 90303

OBB-AG5975 2005

5975 MSD G3172A

US51530132

Teledyne Tekmar Velocity XPT Purge and trap concentrator Model # 14-8900-00T SN US05144007

Teledyne Tekmar Aquatek 70 vial autosampler:

Model 14-AA70-400 SN US05139003

**HP 5890 5890A series II 3336A55309 90305

OU-HP5972 2005

**5972 MSD 5972A

3434A01694

**Ion Gauge 59822B 8788

**EST/Varian Archon Autosampler: Model: Archon

SN 14033

** EST Analytical Encon Purge and trap concentrator: Model: Encon SN 318101603 P

AG 6890N G1530N

US10639071 90321

PZ1-AG5975 2006

5975 MSD G3172A

US62734399

Continued ...

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(A) (B) (C) (D) (E) (F)

RFQ-PA-15-00017

Aquatek70 auto-sampler 14-AA70-100

US07297001 90332

Stratum PTC

14-9800-100 US07319002

AG 6890 Plus G1530A

US00034650 90323

O8-5973N 2000

5973 MSD G2579A

US01160168

Ion. Gauge 59864B

US60102882

Aquatek70 auto-sampler 14-AA70-100

US01282007 90324

Stratum PTC 14-9800-100

US07152011

AG 6890N G1530N

US10523046 90326

O4-HP5975 2005

5975 MSD G3172A

US51530137

AG 6890N G1540N

US10642076 90063

96-5975B 2006

5975 MSD G3174A

US63244596

Injector G2913A Continued ...

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US74110820

Tray G2614A

US64015722

FPD ???

micro ECD G2397A U10846

5975 MSD G3174A

US73347675 90166

UDA Database 2008

7890A G34440A

US10746048

7890G102

Tray G2614A

US73915847

Injector G2913A

US64110632

HP5975C

US11173710 90610

O1-HP5975 2011

7890A GC

US11191031

Computer

2UA1131MZX

AC 6890N G1540N

US10237067 90033

O9-AG6890N 2002

Injector G2613A Continued ...

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(A) (B) (C) (D) (E) (F)

RFQ-PA-15-00017

CN30429181

Tray G2614A

CN30322967

micro ECD G2397A U4686 micro ECD G2397A U4687

AG 6890N G1540N

US10613018 90034

HKP-AG6890GC 2006

Injector G2913A

US61110379

Tray G2614A

US54615567

micro ECD G2397A U10023 micro ECD G2397A U10024

AG 6890N G1540N

US10615049 90062

AG3-6890N 2006

PC/ Software EM502UC#ABA 2UA6110406

FID/FID N/A

N/A

Injector G2613A

US61510419

Tray G2614A

US54715573

AG 6890 Plus G1530A

US00042420 90070

Continued ...

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Stevie, F206 2002

Injector G2613A

US43621805

Tray G2614A

CN35027463

7890A G3440A

CN11231072 90727

MASH-AG7890GC 2011

micro ECD G2397A U19134 micro ECD G2397A U19135

Injector G2613A

CN10820015

Tray G2614A

US11311205

AG 6890N G1530N

US10339109 90298

None 2003

FID N/A

N/A

CETAC Quik M-7500

090702QTA 90130

Trace Mercury Auto Sampler ASX-520 090738A520

Continued ...

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RFQ-PA-15-00017

PeriPump

100703PMP

Warranty expires 3/14/16

HP5975C

US12023920 90725

O2-HP5975C 2012

GC-7890A G344oA

US12041002

computer SN780UC#ABA 2UA1430L3P

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)