Sol_RFQ-PA-15-00017_Amd_000001.pdf

(x)

RFQ-PA-15-00017

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Philadelphia PA 19103-2029

R3

1650 Arch Street Contracts Branch (3PM10) US Environmental Protection Agency Region III

07/27/2015000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/27/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

US Government Environmental Protection Agency Region 3 Environmental Science Center 701

Mapes Rd Ft Meade MD 20755 Agilent/HP/Varian/CETAC Lab Equipment Maintenance Request for

Quotes Quotes Due to CO 10AM ET 8/27

LIST OF CHANGES:

Bids due date : 14-AUG-15 changed to 10am ET 27-AUG-15

Copies : 0 changed to 1

See below for SOW and Government provisions.

You are hereby invited to submit a quote via e-mail, fax, hardcopy (USPS mail or courier)

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Sidney Ozer

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

08/11/2015

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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or Fedconnect. It is the Government¿s intention to issue a single order. The procurement is unrestricted. NAICS 811219 Other Electronic and Precision Equipment Repair and Maintenance Size standard $20.5million. Quoters shall be registered in SAM.gov prior to award.

Prospective quoters are reminded to review the evaluation criteria in the ¿Evaluation Factors for Award¿ section. Failure to submit the Past Performance and Pricing information may result in your quote not being considered for award.

Pricing information shall be submitted in the format as shown in the above schedule. It is the intent of the Government to award without discussions. Considering that, quoters are encouraged to submit their most advantageous quote for consideration. However, the Government reserves the right to conduct discussions.

Quotes shall be submitted via E-mail, fax, hardcopy, or Fedconnect so they are received by the CO on or before 10am ET Thursday August 27, 2015. Quotes submitted to the Environmental Science Center will not be considered. Quotes submitted via phone will not be accepted. Please be aware that quotes submitted via USPS/Courier will be routed thru the EPA mailroom before being distributed to the CO. Please allow sufficient time to allow for arrival at CO¿s desk on or before the date/time established.

Sincerely, /s/ Sidney Ozer Contracting Officer (CO) USPS/Courier: Contracts Branch (3PM10), Region 3, Environmental Protection Agency, 1650 Arch St, Philadelphia PA 19103-2029 Voice 2158145305 Fax 2158145211 E-mail ozer.sidney@epa.gov

This solicitation was previously issued as E-Buy RFQs that did not result in an award.

Evaluation Factors for Award

Continued ...

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Sponsored by GSA

FAR (48 CFR) 53.110

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Past Performance

The Government will evaluate the quoters for their past performance in servicing the types of instruments of the Original Equipment Manufacturer, as described in Attachment A.

Quoters do not need to have performed maintenance on the exact models listed, but quoters will be evaluated for maintaining Original Equipment Manufacturer equipment similar in scope, magnitude and relevance to this requirement.

Quoters shall submit a list of three contracts, orders, subcontracts, or suborders active in the last three years or currently active which are similar in scope, magnitude, relevance, and complexity to this requirement. The following information shall be listed for each contract, order, subcontract, order, or suborder:

- Name of contracting activity

- Contract#, order#, subcontract#, or suborder#

- Brief description of scope of work and relevance to this requirement

- Identification of Original Equipment Manufacturer of Equipment

- Instrument Description ¿ Identification of instruments maintained (incl Original Equipment Manufacturer of Equipment and Part Number)

- Number of pieces of equipment under annual maintenance agreement

- Period of performance (incl start and end dates; incl max end date, if contract has option periods)

- Name of client¿s Contracting Officer (incl telephone# and E-mail address)

- Name of client¿s Contracting Officer Representative (incl telephone# and E-mail address)

Basis for Award Award will be made to the lowest price quote with acceptable performance. The lowest evaluated price to be calculated is the sum of the extended amounts for each line item. In case of discrepancy between a unit price and extended price, the unit price will be presumed to be correct. This is subject to correction to the same extent and same manner as any other mistake.

Continued ...

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The period of performance is for one year from date of award, and includes a one year unilateral Government option period.

Unless otherwise noted, the instruments are not currently under a service contract.

Unless otherwise noted, the Original Equipment Manufacturer warranty is expired. On any instruments still under Original Equipment Manufacturer Warranty, maintenance commences, at no extra cost, when the warranty expires.

Unless otherwise noteD, the instruments are currently fully functional IAW Original Equipment Manufacturer specifications and in operational order. On any instruments that are not operational, remedial maintenance shall be performed, at no extra cost, upon commencement of the basic order effective period.

Billing quarterly in arrears. Copies of invoices to CO.

Equipment/Instrument Maintenance for Instrumentation at USEPA Region3 OASQA Ft. Meade, MD Laboratory, 701 Mapes Rd Ft Meade MD 20755

The USEPA Region 3 Laboratory, known as the Office of Analytical Services and Quality Assurance (OASQA) provides analytical services to analyze environmental samples for metals analysis. The environmental samples are from the air, water, soil and sediment collected by EPA¿s field inspectors and supports their efforts to monitor and enforce EPA¿s regulations. OASQA uses its state of the art instrumentation to provide timely metals analyses. The environmental samples have regulatory set expiration times for the different chemical tests we perform, requiring the analytical instruments to be well kept and in good working condition at all times throughout the year. In addition, OASQA also supports criminal investigations that require additional levels of scrutiny on our data, work processes and equipment/instrument used for such testing.

Continued ...

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OASQA is accredited under the NELAP program.

Maintaining working instrumentation is essential to keep our accreditation status and serve our clients in a timely manner.

STATEMENT OF WORK:

SCOPE:

The Contractor shall furnish the necessary personnel, replacement parts, travel, materials, equipment, and services and facilities, except as otherwise specified herein, and otherwise perform all activities necessary for, or incidental to, the performance of the work set forth in the requirements listed below.

CONTRACTOR REQUIREMENTS:

1. The Contractor shall provide technical advice and instructions by telephone to answer questions and resolve problems encountered in analytical applications of the equipment listed in Attachment A. These questions and problems will address issues related to the use of this equipment. They are expected to include, but are not limited to, a diagnosis of hardware and software malfunctions; and assistance in proper interpretation and use of the software systems, including instructions on procedures to follow in using the software systems to properly acquire and record data from the instruments. The contractor shall respond within four business hours of receipt of that call for assistance.

The contractor¿s call number shall be toll-free.

2. The Contractor shall provide on-site remedial and preventive maintenance service, as defined herein, to ensure minimal down time. The on-site service response for remedial services shall be within a maximum of 5 business days of the initial service call placed with the Contractor¿s Service Representative on the equipment specified on the equipment listed in the Attachment A.

Preventive maintenance must be performed within two months on or before the anniversary date for each instrument.

3. Immediately upon completion of repair, or preventative maintenance visit, the Contractor Continued ...

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shall provide a detailed oral briefing to the Contracting Officer Representative detailing the work performed, nature of the problem (if applicable), items repaired, and exhibit full operational capability of the equipment/instrument being serviced.

4. Within 2 business days of the visit, the Contractor shall provide to the Contracting Officer Representative an electronic document detailing the work that was performed.

5. The Contractor shall maintain, or have access to an inventory of replacement parts and such tools and instruments as are necessary to properly and efficiently maintain the equipment listed in Attachment A for the life of the order.

6. The Contractor shall provide, install, and maintain timely updates of the data processing software, together with operating manuals (on-line or hard copy) describing and explaining the software and its applications.

7. The Contractor shall provide the services set forth above during business hours which are between 8am and 5pm ET, Monday through Friday, excluding federal holidays. The Contractor shall not perform work under this contract unless Government personnel are present at the Government facility while the Contractor is performing the service.

DEFINITIONS:

1. Preventive Maintenance: includes cleaning, adjusting, inspecting and testing procedures designed to reduce product failure and/or extend useful product life. The Contractor shall perform preventive maintenance on the equipment listed in Attachment A at least one time during each year of the contract. The COR will schedule the performance of the preventive maintenance.

2. Remedial Maintenance: includes the diagnosis and correction of equipment malfunctions and failures. Remedies may consist of temporary procedures to be followed by the Government while a permanent remedy is being sought. Remedial maintenance shall commence during coverage hours Continued ...

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until the equipment is operational. If the Contractor determines that additional parts and/or repair personnel are required, service shall be interrupted and shall resume as soon as these parts and/or personnel are available. The additional parts and/or personnel shall be available within 3 business days of the site visit. Loaner equipment need not be provided.

The COR is authorized to request the contractor to perform remedial maintenance.

3. COR - Contracting Officer¿s Representative - The COR will be provided at time of award.

EXCLUSIONS:

Remedial maintenance and preventive maintenance service do not include refinishing the equipment or furnishing materials for that purpose:

electrical work or ventilation exhaust equipment external to the equipment; maintenance of accessories, attachments or other items not specified in the contract and remedial maintenance due to facility inadequacies.

PERIOD OF PERFORMANCE:

Period of performance will be one year from effective date, and includes a one year unilateral Government option period. Actual dates will be provided at time of award.

The following FAR Clauses apply to this solicitation and any subsequent order:

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000)

(a) The Government may extend the term of this Continued ...

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contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years and 60 days.

(End of clause)

FAR 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED

OBLIGATIONS (JUN 2013)

(a) Except as stated in paragraph (b) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(1) Any such clause is unenforceable against the Government.

(2) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an I agree click box or other comparable mechanism (e.g., click-wrap or browse-wrap agreements), execution does not bind the Government or any Government authorized end user to such clause.

(3) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(b) Paragraph (a) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(End of clause)

The following provisions/clauses are hereby Continued ...

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incorporated by reference:

52.212-1 Instructions to Offerors ¿ Commercial Items (Apr2014) 52.212-2 Evaluation ¿ Commercial Items (Oct2014) ¿ see Basis for Award 52.212-4 Contract Terms and Conditions ¿ Commercial Items (May2015)

1552.211.79 Compliance w/ EPA Policy for

Information Resources Management (Oct2000) 1552.233-70 Notice of Filing Requirements for Agency Protests (Jan2012)

52.212-5 Contract Terms and Conditions¿Commercial Items (May2015) is attached.

Location: US Government Environmental Protection Agency Region 3 Environmental Science Center 701 Mapes Rd Ft Meade MD 20755

Attachment A

Name Model SN EPA Bar Code Element ID Year

AG 6890N G1540N

US10638013 90058

OX-HP5975 2006

5975 MSD G3172A

US62734121

Injector G2913A

US63810587

Tray G2614A

US63615677

HP 6890 Plus G1530A

US00024797 90057

OX-HP5973MSD 2000

5973 MSD G1999A

US82330262

Injector G2613A Continued ...

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US84603378

Tray G2614A

US42615146

Ion. Gauge 59864B

US60102487

HP 6980 G1530A

US00009749 90296

O3-HP5973 2004

5973 MSD G1099A

US72020939

Ion. Gauge 59864B

US60101000

AG 6890N G1530N

US10523063 90303

OBB-AG5975 2005

5975 MSD G3172A

US51530132

Teledyne Tekmar Velocity XPT Purge and trap concentrator Model # 14-8900-00T SN US05144007

Teledyne Tekmar Aquatek 70 vial autosampler:

Model 14-AA70-400 SN US05139003

**HP 5890 5890A series II 3336A55309 90305

OU-HP5972 2005

**5972 MSD 5972A

3434A01694

**Ion Gauge 59822B 8788

**EST/Varian Archon Autosampler: Model: Archon

SN 14033

Continued ...

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** EST Analytical Encon Purge and trap concentrator: Model: Encon SN 318101603 P

AG 6890N G1530N

US10639071 90321

PZ1-AG5975 2006

5975 MSD G3172A

US62734399

Aquatek70 auto-sampler 14-AA70-100

US07297001 90332

Stratum PTC

14-9800-100 US07319002

AG 6890 Plus G1530A

US00034650 90323

O8-5973N 2000

5973 MSD G2579A

US01160168

Ion. Gauge 59864B

US60102882

Aquatek70 auto-sampler 14-AA70-100

US01282007 90324

Stratum PTC 14-9800-100

US07152011

AG 6890N G1530N

US10523046 90326

O4-HP5975 2005

5975 MSD G3172A

US51530137

Continued ...

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AG 6890N G1540N

US10642076 90063

96-5975B 2006

5975 MSD G3174A

US63244596

Injector G2913A

US74110820

Tray G2614A

US64015722

FPD ???

micro ECD G2397A U10846

5975 MSD G3174A

US73347675 90166

UDA Database 2008

7890A G34440A

US10746048

7890G102

Tray G2614A

US73915847

Injector G2913A

US64110632

HP5975C

US11173710 90610

O1-HP5975 2011

7890A GC

US11191031

Computer

2UA1131MZX

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AC 6890N G1540N

US10237067 90033

O9-AG6890N 2002

Injector G2613A

CN30429181

Tray G2614A

CN30322967

micro ECD G2397A U4686 micro ECD G2397A U4687

AG 6890N G1540N

US10613018 90034

HKP-AG6890GC 2006

Injector G2913A

US61110379

Tray G2614A

US54615567

micro ECD G2397A U10023 micro ECD G2397A U10024

AG 6890N G1540N

US10615049 90062

AG3-6890N 2006

PC/ Software EM502UC#ABA 2UA6110406

FID/FID N/A

N/A

Injector G2613A

US61510419

Tray G2614A

US54715573

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AG 6890 Plus G1530A

US00042420 90070

Stevie, F206 2002

Injector G2613A

US43621805

Tray G2614A

CN35027463

7890A G3440A

CN11231072 90727

MASH-AG7890GC 2011

micro ECD G2397A U19134 micro ECD G2397A U19135

Injector G2613A

CN10820015

Tray G2614A

US11311205

AG 6890N G1530N

US10339109 90298

None 2003

FID N/A

N/A

CETAC Quik M-7500

090702QTA 90130

Trace Mercury Auto Sampler ASX-520 090738A520

Continued ...

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PeriPump

100703PMP

Warranty expires 3/14/16

HP5975C

US12023920 90725

O2-HP5975C 2012

GC-7890A G344oA

US12041002

computer SN780UC#ABA 2UA1430L3P

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