RFQP25009 Wet Well Cleaning FY25 FINAL.pdf

THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY(ACCGov)

DATE: August 16, 2024

TO: Contractor – On-Call Wet Well Cleaning

SUBJECT: RFQ/P #25009 On-Call Wet Well Cleaning FY25

You are invited to submit a response to provide Contractor Services – On-Call Wet Well Cleaning FY25 for the Unified Government of Athens-Clarke County (ACCGov) Public Utility Projects, Athens- Clarke County, Georgia.

This Request for Qualifications/Proposal seeks to identify potential providers of the above-mentioned services. Some firms that respond to this RFQ/P, who are determined by the Evaluation Committee to be especially qualified, will be deemed eligible for their Bid Form to be evaluated for these services. All respondents to this RFQ/P are subject to instructions communicated in this document and are cautioned to completely review the entire RFQ/P and follow instructions carefully.

Inquiries regarding proposals should be made to Ed Tulenko, Senior Buyer, 762-400-6070, or email: accbids@accgov.com.

There will not be a pre-proposal conference.

Attached hereto is the Request for Qualifications/ Request for Proposals (RFQ/P) instruction document. The written requirements contained in this RFQ/P shall not be changed or superseded except by a written addendum from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written requirements for this proposal may result in rejection of the proposal by the Unified Government of Athens-Clarke County.

Two (2) USB Flash drives with a copy of the Proposal WITHOUT the Bid Form must be submitted. One (1) Separately Sealed USB Flash drive with a copy of Bid Form must also be submitted. Proposals are to be sealed, marked with the Offeror's name and address and labeled, “RFQ/P #25009 On-Call Wet Well Cleaning FY25” and delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, Georgia 30601

Not later than 3:00 P.M. ET, September 17, 2024 A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the Americans with Disabilities Act (ADA).

Hand-delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00 p.m.

E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.

The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified Government of Athens-Clarke County.

mailto:accbids@accgov.com

TABLE OF CONTENTS

SECTION TITLE

I REQUEST FOR QUALIFICATIONS / REQUEST FOR PROPOSALS OVERVIEW AND

PROCEDURES

II REQUEST FOR QUALIFICATIONS/PROPOSAL (RFQ/P) SUBMISSION INSTRUCTIONS

III SCOPE OF SERVICES

IV SELECTION PROCESS AND EVALUATION CRITERIA

V MANDATORY PROPOSAL FORMS

A: PROPOSAL FORM

B: ADDENDA ACKNOWLEDGEMENT

C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

D: CONTRACTOR AFFIDAVIT & AGREEMENT

E: BID FORM (See .xls file included in bid package as Attachment D)

F: CONTRACTOR PREQUALIFICATION APPLICATION COVER

G: PROJECT EXPERIENCE INFORMATION FORM

VI OPTIONAL FORMS

A: JOINT VENTURE STATEMENT OF INTENT

VII DOCUMENTS CHECKLIST

ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA’S E- VERIFY

REQUIREMENTS

ATTACHMENT B: SITE MAPS AND PHOTOS

ATTACHMENT C: PREVIOUS TCLP ANALYTICAL REPORT

ATTACHMENT D: BID FORM (see separate .xls file)

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

REQUEST FOR QUALIFICATIONS (RFQ)

AND

REQUEST FOR PROPOSALS (RFP)

RFQP #25009 ON-CALL WET WELL CLEANING

ATHENS, GEORGIA

SECTION I - REQUEST FOR QUALIFICATIONS / REQUEST FOR PROPOSALS

OVERVIEW AND PROCEDURES

A. INTRODUCTION

PURPOSE

The Unified Government of Athens-Clarke County (ACCGov) desires to solicit competitive proposals from responsible vendors to provide Contractor Services for Wet Well Cleaning. Services for this proposal would be for a one-year period, with the option to extend the contract for up to four additional one-year term if agreed upon by all parties.

The proposing firms will provide services per the scope of services as indicated in Section III of this Request for Qualifications / Request for Proposals.

B. REQUEST FOR QUALIFICATIONS/PROSPOSALS (RFQ/P) ESTIMATED TIMELINE

Proposal documents available: …………………………………………………………August 16 2024 Deadline for submission of questions: ……………………………………,.,.,……...September 4, 2024 Deadline for receipt of Submissions: …………………………...... 3:00 P.M. ET, September 17, 2024

Final Notification: ………………………………………………………. 60 days after date of opening

C. CONTACT PERSON

The contact person for this RFQ/P is Ed Tulenko, Senior Buyer 762-400-6070. Explanation(s) desired by offeror(s) regarding the meaning or interpretation of this RFQ/P must be requested from the contact person, in writing via email at accbids@accgov.com or Edward.Tulenko@accgov.com. Technical questions may be directed to Danny Barron, Plant Maintenance Administrator, Athens-Clarke County via email at Daniel.Barron@accgov.com and carbon copy accbids@accgov.com.

Offerors are encouraged to contact only the contact persons stated above to clarify any part of this RFQ/P. Any such unauthorized contact shall not be used as a basis for responding to this RFQ/P and also may result in the rejection of the offeror's submittal.

D. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of 60 days from the date specified for receipt of proposals.

E. ADDITIONAL INFORMATION/ADDENDA

The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the proposal due date. Offerors should not rely on any representations, statements or explanations other than those made in this RFQ/P or in any addendum to this RFQ/P. Where there appears to be a conflict between the RFQ/P and any addenda issued, the last addendum issued will prevail.

mailto:Edward.Tulenko@accgov.com mailto:Daniel.Barron@accgov.com

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changed the Owner’s requirements.

Offerors who obtain this Request for Qualifications / Request for Proposals from Georgia Procurement Registry or Athens Clarke County/Purchasing (https://www.athensclarkecounty.com/Bids.aspx) or from other than the Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The Unified Government of Athens-Clarke County assumes no responsibility for Offerors’ failure to acknowledge any addenda issued.

F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS, AND REJECTIONS

Proposals shall not be modified, withdrawn, or canceled by the offeror for a period of ninety (90) days following the time and date designated for the receipt of proposals, and each offeror so agrees in submitting his proposal. Negligence on the part of the Offeror in the preparation of his proposal shall not be grounds for the modification or withdrawal of a proposal after the time set for proposal closing. Proposals received after the proposal due date and time are late and will not be considered. Modifications received after the proposal due date are also late and will not be considered.

G. PROPOSAL CLOSING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from Georgia Procurement Registry or Athens Clarke County Bids or via email request to E-Mail: accbids@accgov.com after the proposal due date and time stated herein.

H. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any other offeror.

By submitting a proposal, the offeror represents and warrants that no official or employee of the Unified Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached Affidavits, the offeror verifies its compliance with O.C.G.A. §13-10-91. The offeror further agrees to maintain records of such compliance and shall provide a copy of each such verification to the Unified Government of Athens-Clarke County, at the time the subcontractor(s) is retained to perform such services.

J. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of proposals to the Unified Government of Athens-Clarke County, or any work performed in connection therewith shall be borne by the offeror(s). No payment will be made for any responses received or for any other effort required of or made by the offeror(s) prior to the commencement of work as defined by a contract approved by the governing body of the Unified Government of Athens-Clarke County.

K. EQUAL OPPORTUNITY POLICY STATEMENT

It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

https://www.athensclarkecounty.com/Bids.aspx mailto:accbids@accgov.com https://www.athensclarkecounty.com/Bids.aspx mailto:accbids@accgov.com https://www.athensclarkecounty.com/Bids.aspx https://www.athensclarkecounty.com/Bids.aspx mailto:accbids@accgov.com https://www.athensclarkecounty.com/Bids.aspx mailto:accbids@accgov.com https://www.athensclarkecounty.com/Bids.aspx mailto:accbids@accgov.com https://www.athensclarkecounty.com/Bids.aspx mailto:accbids@accgov.com https://www.athensclarkecounty.com/Bids.aspx mailto:accbids@accgov.com mailto:accbids@accgov.com https://www.athensclarkecounty.com/Bids.aspx mailto:accbids@accgov.com https://www.athensclarkecounty.com/Bids.aspx mailto:accbids@accgov.com https://www.athensclarkecounty.com/Bids.aspx mailto:accbids@accgov.com https://www.athensclarkecounty.com/Bids.aspx

L. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

M. AWARD OF CONTRACT

This is a past performance/technical/price trade-off source selection in which competing offeror’s past project experience, corporate criteria, and bid form are evaluated. Awards will be made to the responsible offeror whose submissions represent the best value after evaluation in accordance with the factors listed in Section IV herein. The Unified Government of Athens-Clarke County may reject any or all proposals if such action is in the Unified Government’s interest.

N. QUALIFICATION OF OFFERORS

The Unified Government of Athens-Clarke County may make such reasonable investigations as deemed proper and necessary to determine the ability of the offeror to perform the work and the offeror shall furnish to the Unified Government all such information and data for this purpose as may be requested. The Unified Government reserves the right to reject any proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy the Unified Government that such offeror is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

The Unified Government of Athens-Clarke County contractors/vendors must have a current Athens-Clarke County business license if they are physically located in Athens-Clarke County or if they perform a service in Athens-Clarke County.

Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies due to the Unified Government will not be accepted.

O. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate from the requirements of this solicitation will not be considered. Offerors shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering subject matter thereof.

P. OPEN RECORDS

In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

SECTION II – REQUEST FOR QUALIFICATIONS/PROPOSAL (RFQ/P)

SUBMISSION INSTRUCTIONS

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the RFQ/P and all instructions in their entirety. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by the solicitation. The Proposal and Bid Form must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the offeror.

All proposals received will become a part of the official contract file and may be subject to disclosure.

PROPOSAL FORMAT: All proposals should include the information outlined below and in the following order:

Qualification Criteria

A. Project Experience Criteria – Contractor

1. The Contractor must have satisfactorily completed a minimum of three commercial and/or industrial contracts of similar work in the past three years.

B. Corporate Criteria–Contractor

1. The GC has operated under the current corporate name for the last five (5) years.

2. The GC currently has sufficient resources to provide the minimum insurance requirements as outlined in Section III.

3. The GC has not defaulted on a project or failed to complete a project within the last ten years.

4. The GC has not filed for bankruptcy nor been judged bankrupt at any time over the last nine years.

5. The GC has a history of completing projects consistently on time and within the bid amount.

6. The GC has never abandoned a project (even temporarily) during a dispute.

7. The GC does not have a history of being involved in litigation or filing claims against owners, construction contract administration firms, or design firms.

8. The GC, nor any of its affiliated companies, is currently involved in a dispute, formal claim, or litigation with ACCGov, or with any authority or organization with which ACCGov has a vested interest.

9. The GC has a written Safety Programs for their work. A copy of this plan must be submitted by the bidder as part of their bid.

10. The Contractor Applicant has the ability to provide a proper and logical schedule to demonstrate the effort required to complete the project in a timely manner.

Required Documentation - Application for Qualification

A. Contractor Prequalification Application Cover – to be completed by all applicants

Applicant must complete and submit the Contractor Prequalification Application Cover.

B. Project Experience – Contractor

Complete and submit Project Experience - Project Information Form for each project referenced as documentation of meeting the Criteria; provide all the information specified items listed below for each Project.

(The form may be expanded to accommodate information):

1. Name of project as bid, name of owner, owner contact and contact information (current address, phone number and email).

2. A summary project description including work performed, major components of the project, equipment utilized, etc.

3. Percent and description of labor-related items performed by the Applicant's own work force.

4. The bid date, bid amount and final cost to owner.

5. The contract performance time as bid, actual time to complete project and completion date.

6. Description and associated value of major Change Orders including impacts/adjustments to contract time.

C. Corporate Criteria:

Complete and submit a narrative response to the following directions/instructions.

1. Provide name, address and telephone number of Applicant's corporate headquarters, regional offices, subsidiaries and affiliates, if any. Provide name, title, and biographical summary of pertinent corporate officers. Provide a statement that Applicant has operated under the current corporate name for the last five years.

2. Provide a certificate of insurance, name of insurance Company, with agent contact persons, and telephone numbers.

3. Provide a statement that Applicant has not defaulted on a project nor failed to complete a project within the past ten years. If this is not the case, explain.

4. Provide a statement that Applicant has not filed for bankruptcy or been judged bankrupt at any time over the past nine years. If this is not the case, explain.

5. Provide a statement that Applicant has not been involved in liquidated damages in the past five years. If this is not the case, explain.

6. Provide a statement that the Applicant has never abandoned a project, even temporarily, during a dispute. If this is not the case, please explain.

7. Provide a statement whether Applicant has or has not been involved in litigation as a plaintiff against an owner, design firm or construction contract administration firm, or served an owner with a claim for additional compensation prepared by an attorney or a claims consultant, excluding routine change order requests, in the past five years. If Applicant has had such involvement, explain. List any lawsuits or administrative actions to which the Applicant is currently a party or has been a party (as either a plaintiff or defendant) during the past ten years. For each suit, list all parties and indicate whether any party was a bonding company, insurance company, an owner, or other. Identify the project giving rise to the suit or administrative action; explain the basis of the claim and whether a settlement was reached or a judgment entered into for or against the Applicant, or the Applicant’s bonding company or Insurance Company.

8. Provide a statement that the Applicant, as well as all of its affiliated companies, is not involved in any dispute, formal claim, or litigation with neither the ACCGov, nor any authority or organization with which the ACCGov has a vested interest. If this is not the case, please explain.

9. Provide a copy of the Applicant’s Safety Program. Also provide the date it was last updated. If this is not the case, please explain.

10. Provide a list of all projects currently under contract.

SUBMITTAL FORMAT INFORMATION: ALL Statements of Qualifications must be submitted in a sealed envelope or container with the OUTERMOST container stating the company name, address, telephone number, the RFQ/P number and TITLE (RFQ/P #25009 On-Call Wet Well Cleaning FY25).

Two (2) USB Flash Drives with a copy of the Proposal without the Bid Form One (1) Separately Sealed USB Flash Drive with a copy of the Bid Form

Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper or improper address. Proposals via facsimile will NOT be considered. Additionally, paper submittals will NOT be considered.

ALL DOCUMENTS SUBMITTED ON USB FLASH DRIVES MUST BE IN A SINGLE PDF FILE.

SECTION III – SCOPE OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for Wet Well Cleaning as per the scope of services outlined below for the period through June 30, 2025.

A. INTRODUCTION AND PURPOSE

The Unified Government of Athens-Clarke County (ACCGov) is a unified city/county government located in the northeast section of the state of Georgia and is approximately sixty (60) miles northeast of Atlanta, Georgia.

The Unified Government of Athens-Clarke County (the government’s official name) was formed in 1991 by a referendum which required the combining of The City of Athens and Clarke County. ACCGov serves an area population of approximately 100,000 with annual growth projected at 1% per year. ACCGov provides a multitude of local and state-funded services, which includes, but is not limited to, Public Safety, Utility, Courts, Corrections, Tax and Fire Services.

PUD requires a contractor to provide services to clean the wet wells located at the Water Reclamation Facilities and Lift Station to assist in the ongoing maintenance needs of these operations.

Once a Contractor is selected, a “Unit Cost” for each specific service provided will be negotiated. This will be the basis of all future cost for work. On an on-call basis, the Contractor will be requested to develop a detailed scope of work and a cost utilizing the “Unit Costs” already negotiated and submitted to PUD for review and approval. Once a scope of work and cost is agreed upon, a supplemental agreement will be executed, a purchase order will be issued, and a Notice to Proceed provided to the Contractor for that scope of work.

B. GENERAL REQUIREMENTS

1. Physical Security: The contractor shall safeguard all Unified Government of Athens-Clarke County property provided for contractor use. At the close of each work period, vehicles, facilities, support equipment, and materials shall be secured.

2. Access Control: Access will be coordinated by the Plant Maintenance Administrator, as required.

3. Contract Performance Period: Contract performance period shall be from the date of award through June 30, 2025, unless terminated by either party giving to the other written notice of termination in writing thirty (30) days prior to the proposed date of termination. The Contract Period may then be renewed annually on July 1st for up to four additional one-year terms. Termination by the Unified Government of Athens-Clarke County can be immediate upon contractor failure to comply with any of the terms.

4. Hours Of Operation: Regular working hours are defined as 8 hours per day, Monday through Friday, excluding holidays, occurring between the hours of 7:00 a.m. and 7:00 p.m., the contractor may be requested to work in non-regular hours during emergency situations.

5. Ordering and Payment: Performance will be ordered by issuance of a purchase order for the period of performance. Payment for work performed shall be paid monthly upon receiving invoicing with an attached copy of each certificate of receipt of service for that month signed by the Plant Maintenance Administrator. The contractor shall ensure that all invoices clearly reflect the purchase order number. All original invoices must be mailed or hand-delivered to Athens-Clarke County Accounts Payable, P.O. Box 1748, Athens, GA 30603 or Athens-Clarke County Accounts Payable, 375 Satula Avenue, Room 175, Athens, GA 30601. A duplicate invoice may be submitted to the department. Failure to comply with this provision may result in delayed payments for services rendered.

a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to whom payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of the person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

b. In the event orders are made via monthly or period purchase orders, the contractor may provide a summary invoice for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value. A summary invoice shall be supported by receipt copies of the delivery tickets. Delivery tickets or sales slips shall contain:

(i) Name of supplier

(ii) Purchase Order number

(iii) Ship to Department and Address

(iv) Description, Quantity, unit price, and extension of each item.

(v) Date of delivery or shipment.

C. ADDITIONAL REQUIREMENTS

1. TERMINATION FOR CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the resulting contract, in whole or in part, for failure to comply with any provisions of the contract as outlined by providing a written notice to the successful vendor at least ten (10) days before the effective date of termination. The successful vendor will not be relieved of any outstanding responsibilities or unfinished obligations under this contract.

The successful vendor has the right to terminate this contract for cause by providing a written notice of intent to the Purchasing Administrator to terminate at least thirty (30) days prior to the effective date of the contract termination.

2. CONTRACT RENEWAL TERMS

Beginning July 1, 2025, the term of this contract shall be automatically extended for four (4) additional periods of one (1) year each (collectively “Renewal Term”) unless either party gives written notice of its intention not to renew, or the intention to modify, the agreement 90 days before expiration of the effective renewal term.

3. TERMINATION WITHOUT CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the contract at any time without cause, in whole or in part, by providing a written notice to the other party at least thirty (30) days before the effective date of termination. The other party will not be relieved of any outstanding responsibilities or unfinished obligations under this contract that were incurred prior to termination.

5. REPORTING DISPUTES: The contractor shall report any contract disputes and/or problems to the Purchasing

Administrator, both verbally and in writing, within 48 hours of their occurrence.

6. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of the Unified Government of

Athens-Clarke County, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind the Unified Government or to otherwise act on behalf of the Unified Government, except as the Unified Government may expressly authorize in writing.

7. SAFETY: The contractor shall take every precaution at all times for the protection of persons and property, including the Unified Government of Athens-Clarke County's employees and property and its own. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work under this contract.

The contractor shall maintain an adequate safety program to ensure the safety of contractor employees, subcontractor employees, and all other individuals working under this contract. In addition, the contractor must also provide the Unified Government of Athens-Clarke County with a written safety program that he intends to follow in pursuing work under this contract. No work under this contract will be permitted until the Unified Government is assured that the contractor has an adequate safety program in effect.

8. SUBCONTRACTS: No portion of the work shall be subcontracted without the prior written consent of the

Unified Government of Athens-Clarke County Purchasing Division. If a portion of the work is approved for subcontracting, the contractor shall remain fully liable and responsible for the work to be done by the subcontractor(s) and shall assure compliance with all requirements of this contract.

9. ESTIMATED QUANTITIES: The quantities of items specified in the Proposal Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Unified Government of Athens-Clarke County requirements do not result in orders in the quantities described as "estimated", that fact shall not constitute the basis for an equitable price adjustment. Delivery shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order clause or elsewhere in this contract, the Contractor shall furnish to the Unified Government all items specified in the Proposal Schedule and called for by orders issued in accordance with the Ordering clause

10. CHANGES: Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

11. INSURANCE.

a. General:

(i) The following general requirements apply to any and all Work under this Contract. All Contractors and Subcontractors of any tier must comply. The Owner reserves the right to adjust or waive any or all requirements based on receipt of additional information pertinent to this Contract.

(ii) Evidence of Insurance Required Before Work Begins: No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract shall have been complied with as outlined below, and until evidence of such compliance satisfactory to the Owner as to form and content has been filed with the Owner. The Accord Certificate of Insurance or a pre-approved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

(iii) Minimum Financial Security Requirements:

a. Any and all companies providing insurance required by this Contract must meet certain minimum financial security requirements set forth below. These requirements conform to the ratings published by A.M. Best & Co. in the current Best's Key Rating Guide - Property- Casualty. The ratings for each company must be indicated on the Accord Certificate of Insurance Form. For all Contracts, regardless of size, companies providing insurance must have:

i. Current Best's Rating not less that A-, and

ii. Current Best's Financial Size Category not less than Class VII, and

iii. Current authorization to conduct and transact insurance contracts by the Insurance Commissioner, State of Georgia.

b. If the issuing company does not meet these minimum requirements, or for any other reason shall be or become unsatisfactory to the Owner, written notification shall be mailed by the Owner to the Contractor who shall promptly obtain a new policy issued by an insurer acceptable to the Owner, and shall submit evidence of the same to the Owner as required herein.

c. Upon failure of the Contractor to furnish, deliver, and maintain such insurance as herein provided, this Contract, at the election of the Owner, may be declared forthwith suspended, discontinued, or terminated. Failure of the Contractor to take out and/or maintain any required insurance shall not relieve the Contractor from any liability under the Contract, nor shall these requirements be construed to conflict with the obligation of the Contractor concerning indemnification.

(iv) Insurance Required for Duration of Contract: Any and all Insurance required by this Contract shall be maintained during the entire length of this Contract, including any extensions thereto, and until all Work has been completed to the satisfaction of the Owner. The Owner shall have the right to inquire into the adequacy of the insurance coverages set forth in this Contract and to negotiate such adjustments as reasonably appear necessary.

(v) The Contractor shall submit to the Owner, along with the Insurance Certificate(s), a copy of the Insurer’s cancellation notice for any and all Insurance policies required by the Contract.

(vi) Additional Insureds: The Owner shall be covered as Additional Insured under any and all Insurance required by this Contract, except workers’ compensation and professional liability and such insurance shall be primary and contributory with respect to the Additional Named Insured.

Confirmation of this shall appear on any and all applicable insurance policies. Copies of endorsements showing that the Owner and each additional insured identified herein have been added to the policies, as an additional insured shall be attached to each of the certificates. Include the following parties or entities as additional insured:

a. The Unified Government of Athens-Clarke County, 301 College Avenue, Athens, GA 30601.

(vii) Mandatory Subcontractor Compliance: Contractor shall incorporate a copy of these insurance requirements in each and every Contract with each and every Subcontractor of any tier and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required insurance shall be procured and maintained by Contractor at Contractor's expense.

(viii) Authorization and Licensing of Agent:

a. Each and every agent acting as Authorized Representative on behalf of a Company affording coverage under this Contract shall warrant, when signing the Accord Certificate of Insurance, that specific authorization has been granted by the Companies for the agent to bind coverage as required and to execute the Accord Certificate of Insurance as evidence of such coverage; that the coverage required by the Owner may be broader than the original policies; and that these requirements have been conveyed to the Companies, which acknowledge and assent to these terms and conditions.

b. In addition, each and every agent shall warrant when signing the Accord Certificate of Insurance that the agent is licensed to do business in the State of Georgia and that the company or companies are currently in good standing in the State of Georgia.

b. Evidence of Coverage:

(i) Contractor shall deliver to Owner, at the time of execution of the Contract Agreement, with copies to each additional insured, certificates of insurance (and other evidence of insurance requested by Owner or any other additional insured; including notice of cancellation endorsements, additional insured endorsements and primary and non-contributory endorsements) that Contractor is required to purchase and maintain.

(ii) Copies of endorsements showing that the Owner and each additional insured identified herein have been added to the policies as an additional insured shall be attached to each of the certificates.

(iii) Waivers of subrogation shall be provided with each insurance certificate for all coverages.

(iv) Certificate for Contractor’s liability insurance must show coverage of claims for damages because of bodily injury, sickness or death of any person or property damage resulting from the ownership, maintenance, or use of mobile equipment.

(v) Each insurance certificate must show coverage is underwritten with an insurance carrier who is rated no less than the Minimum Financial Security Requirements provided above.

(vi) Certificate for Workers’ Compensation Insurance/Employers Liability Insurance must show that coverage includes and Contractor’s leased employees, temporary staff, and part-time employees.

(vii) Owner may waive specific insurance coverages if Contractor provides equivalent insurance coverage by way of a different combination of policies.

c. Coverages and Limits:

(i) The Contractor shall provide all coverages listed below.

(ii) Workers' Compensation and Employer's Liability Insurance: The Contractor shall procure and maintain Workers' Compensation and Employer's Liability Insurance in the following limits, such insurance to cover each and every employee who is or may be engaged in work under the Contract:

Workers' Compensation Statutory Employer's Liability Bodily Injury by Accident/Disease $1,000,000 each accident Bodily Injury by Accident/Disease $1,000,000 each employee Bodily Injury by Accident/Disease $1,000,000 policy limit

(iii) Comprehensive General Liability Insurance: The Contractor shall procure and shall maintain, during the life of the Contract Agreement, such Comprehensive General Liability and Broad Form Property Damage Insurance as shall protect Contractor and any Subcontractor performing work covered by this Contract from claims for damages for bodily injury, including accidental death, as well as from claims for property damages, which may arise from operations under the Contract, whether such operations are by the Contractor or by any subcontractor or by anyone directly or indirectly employed by either Contractor or Subcontractor. The amount of insurance shall not be less than the following:

General Aggregate for each annual period $2,000,000.00 Products Comp/Ops Aggregate for each annual period* $2,000,000.00 Personal and Advertising Injury $1,000,000.00 Each Occurrence $1,000,000.00 Fire Damage (Any one fire) $50,000.00 Medical Expenses (Any one person) $5,000.00 *Completed Operations coverage extending for not less than three years after the completion of Work and Acceptance by the Owner.

Note: For the purpose of insurance coverage, each detonation of blasting is a single occurrence.

Contractor may provide General Liability, and Employer’s Liability with lower limits provided that the Umbrella/Excess Liability Insurance Limits are increased such that the total of the basic limits and umbrella/excess limits remains the same or higher.

(iv) Excess Liability: Contractor shall procure and maintain Umbrella/Excess Liability insurance coverage providing protection for at least the hazards insured under the general liability and automobile policies. Excess coverage shall follow form of underlying policies with the following limits:

General Aggregate $1,000,000.00

(v) Automobile Liability: The Contractor shall procure and maintain during the life of the Contract

Agreement, Commercial Automobile Liability Insurance. The insurance shall include coverage for owned, non-owned and hired vehicles. Amounts shall not be less than the following:

Combined Single Limits (CSL) $1,000,000.00

(vi) Pollution Liability: Contractor shall maintain Pollution Liability Insurance on covering third-party bodily injury and property damage claims including clean-up costs involving any actual or alleged contaminated or hazardous materials. Coverage shall be extended to cover transportation, off-site disposal sites, and natural resources. The amount of insurance shall not be less than the following:

General Aggregate $1,000,000.00 Each Occurrence $1,000,000.00

(vii) Deductibles and Self-Insured Retention: Any deductibles or self-insured retentions will be borne by the Contractor. All deductibles or self-insured retentions must be declared to and approved by the Owner. At the option of the Owner, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Owner, its officers, officials, and employees; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claims administration, and defense expenses. The costs of implementation of such option will be addressed by a change order.

(viii) The Contractor is responsible for losses within the deductible limits.

D. SPECIFIC TASKS:

RFQ/P scope for On-Call Wet Well Cleaning, (including but not limited to):

Responsible General Contractors are to provide all materials, equipment and labor to complete the On-Call Wet Well Cleaning FY25 Project (Project) as generally described below.

• The contractor will be required to initially clean the four wet wells at the WRFs and Sewage Pump Station sites (see addresses below).

• The ongoing cleaning routine of individual wet wells will be on an as-needed basis, with additional sites included to make use of the capacity of a single tractor-trailer. Additional sites may include clarifier sludge pits at WRFs.

• On-Call Wet Well Cleaning operations may be required during regular hours and in non-regular emergency hours. Contractors should typically be able to provide cleaning services within 1 week of notice from the Owner.

• Cleaning of all sites will be during live wet well operations. Contractors will need to agitate and clean wet wells from the top down.

• Contractors shall provide safety plans for their cleaning operations.

• Contractors shall follow OSHA safety standards.

• Contractor shall protect the Owner’s facilities during cleaning operations. Any damage caused shall be repaired or returned to the original condition. The Contractor may be required to provide video recorded inspection of the site prior to cleaning.

• The contractor shall dispose the materials at a Georgia EPD approved site of the contractor’s choosing

Work locations may include but are not limited to the following:

Addresses:

Water Reclamation Facility (WRF):

North Oconee WRF………………………...150 North Oconee Access Road, Athens GA 30605 Middle Oconee WRF.……………….............400 Will Hunter Road, Athens GA 30606 Cedar Creek WRF…………………...............4100 Barnett Shoals Road, Athens GA 30605 Sewage Pump Station:

Weatherly Woods Sewage Pump Station…...332 Weatherly Woods Drive, Winterville, Ga 30683

Site photos, maps and as-built drawings are included as an appendix to this RFQP for the benefit of the contractor

The Owner will provide the contractor with TCLP analytical reports for the disposal of the wet well material. A copy of a previous TCLP report is included as an appendix.

SECTION IV - SELECTION PROCESS AND EVALUATION CRITERIA

The Unified Government of Athens-Clarke County intends to evaluate all statements of qualifications/proposals and award a contract with offerors whose proposals have been determined to be within the competitive range. Each Evaluation Committee member will thoroughly review and evaluate Statements of Qualifications submitted in response to the RFQ, and, for those firms found to be qualified, the Evaluation Committee will review and evaluate the Bid Forms submitted in response to the RFP, using the criteria stated herein.

Proposals that rank highest upon completion of the scoring process will be designated as qualified. Bid Forms of those qualified Offerors will be opened, reviewed, and evaluated.

The selection of a responsible Applicant for recommendation of contract award will be based on the determined best value to ACCGov after evaluating the Statements of Qualifications and the Fee Proposals. The ACCGov may reject any or all proposals if such action is determined and in the best interest of the Unified Government.

EVALUATION CRITERIA (for shortlisting of firms):

It is the intent of the ACCGov to identify and qualify as many Contractors as possible.

ACCGov has established optimal Project Experience and Corporate Criteria against which ACCGov will compare the actual project experience and corporate information offered by each Applicant to evaluate and determine whether the Applicant possesses sufficient and appropriate qualifications to offer a Bid and to provide the desired general services. The stated Criteria IS NOT considered PASS/FAIL Criteria but represents the project experience and corporate criteria desired and deemed suitable by ACCGov for qualified Applicants. The applicants will be evaluated based on Understanding of the project (20 points), Project team (10 points), Qualifications and experience (20 points), References and Reference projects (20 points), Safety plan (10 points), and cost/price of bid form (20 points). ACCGov will consider Applicants having experience that differs from the optimal Project Experience and Corporate Criteria described below provided the Applicant has substantial experience in such areas.

ACCGov reserves the right to reject any one or all Applications for Qualification submitted and to waive technicalities and informalities in making its evaluation of applications and determination of qualified applicants.

The final determination of any Applicant's qualification status rests solely with the ACCGov.

Based on the proposal format, as outlined in Section II, the following evaluation criteria will be considered when determining that a firm is unqualified:

A. Applicants fail to submit a responsive Application, including failing to provide all required documentation; Applicants shall confirm response to all noted criteria.

B. Applicants fail to reasonably meet the Project Experience Criteria. Any determination that an Applicant meets or fails to meet the Criteria rests solely with the ACCGov.

C. Applicants fail to reasonably meet the Corporate Criteria. Any determination that an Applicant meets or fails to meet the Criteria rests solely with the ACCGov.

D. The Contractor Applicant, or any of its affiliated companies, is a party to more than one Application.

E. The Contractor Applicant, or any of its affiliated companies, has a Claim against Athens-Clarke County.

F. Reasonable grounds exist that Applicant(s) are involved in collusion among other applicants; or

G. Applicants fail to execute the Disclosure Affidavit.

FINAL SELECTION AND CONTRACT AWARD

Upon completion of the criteria evaluation by the Evaluation Committee, a recommendation will be presented to the Mayor & Commission for approval. Upon Mayor & Commission approval, negotiations will then be initiated with the best-qualified firm , or firms, to finalize the terms and conditions of the contract.

SECTION V – PROPOSAL FORMS

A: PROPOSAL FORM

MANDATORY SUBMITTAL

Proposal of___________________________________________________________

(Hereinafter called "Offeror"), organized and existing under the laws of the State of

__________________________, doing business as ________________________________*.

In compliance with your RFQ/P, the Offeror hereby proposes and agrees to perform and furnish all work for the requirement known as RFQP #25009 On-Call Wet Well Cleaning FY25 in strict accordance with the Proposal Documents, within the time set forth therein, and at the price proposed.

By submission of this Proposal, the Offeror certifies, and in the case of a joint Offer, each party thereto certifies as to its own organization that:

1. The Offeror has examined and carefully studied the Proposal Documents and the Addenda, receipt of all of which is hereby acknowledged at Section VI- Form B.

2. The Offeror agrees that this proposal may not be revoked or withdrawn after the time set for the opening of proposals but shall remain open for acceptance for a period of sixty (60) days following such time.

By checking this box, I acknowledge that I have read all insurance requirements and will meet requirements listed in RFQP #25009 On-Call Wet Well Cleaning FY25 if awarded.

Authorized Representative/Title (print or type)

Authorized Representative (Signature)

Date

Company:

Contact:

Address:

Phone: Fax

Email:

Company Name (printed):

B: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the Owner’s requirements.

Addendum No.

dated

Acknowledgement

Initial

C: GEORGIA SECURITY & IMMIGRATION…