Scope of Work Well 2.pdf

Statement of Work

Repair Institution Water Well #2

Federal Correctional Institution - Phoenix, Arizona

1. Introduction:

The Federal Correctional Institution of Phoenix, Arizona (FCI-Phoenix) intends to make a single award to a responsible entity to repair the Institution water well #2, at the Federal Correctional Institution.

2. Place of Delivery:

The Federal Bureau of Prisons, Federal Correctional Institution, 37900 N. 45 th Ave., Phoenix, Arizona

85086; located at Interstate 17, and exit #: 225 (Pioneer Road).

3. Schedule:

The site will be available for this project four (4) days a week, Tuesday through Friday, from the hours of 6:00 a.m. to 4:30 p.m. (Arizona Time), excluding Federal holidays; an alternate work schedule may be discussed. Work time will be based on a forty (40) hour work week, including check-in and check-out procedures. All personnel and tools will need to be at the work site no later than 4:00 p.m. for final check-out. All work will continue until the well repair has been completed (no more than 90 calendar days).

Any deviation from this schedule must be approved by the Contracting Officer.

Due to the nature of the correctional setting, delays in performance of work shall be expected. The Contractor may be delayed when a security concern arises; such delays may include, but are not limited to, inclement weather (rainy days), electrical or mechanical problems, or any other security matters.

4. Equipment / Supplies:

All supplies, materials, tools and equipment shall be provided by the Contractor.

5. Method of Performance:

The services provided shall be consistent with industry standards and with policies required by the Federal Bureau of Prisons (FBOP) concerning domestic water piping (TDG 15140), Environmental Protection Agency (EPA) and Arizona Department of Environmental Quality (ADEQ). The services and installation will be monitored by a representative of the Facilities Department.

The performance of these services will also be verified by the Contractor Monitor (CM) for this contract.

The Bureau of Prisons reserves the right to suspend, limit or revoke the Contractor s privileges at FCI - Phoenix due to any violations of FBOP security procedures, safety regulations and/or standard codes of conduct, which will be presented during the site orientation meeting.

The Contractor is required to submit to the FCI - Phoenix s Contracting Officer weekly payrolls for all work performed under the contract as required by the Department of Labor s standards for contracts involving construction. Davis Bacon Wage rates shall apply. Contractor will be present for a monthly progress meeting. Meetings will take place at FCI-Phoenix. Contractor will submit invoices at this time for review and approvals. Complete updated monthly progress reports will be submitted 24 hours in advance of the progress meeting to the CM.

6. Description of Duties:

a. Objective:

To have the Institution water well #2 completely repaired to ensure flow of 400 gallons/minute at 50 PSI. The water flows from the well to the potable water treatment plant and discharges into a 500,000-gallon, above-ground tank, dimensions 52’ W x 32’ H.

b. Scope of Work:

Provide all materials and labor to rebuild existing Institution water well #2, due to reduced water flow. Attached is a cross sectional view of the well and the existing pump. The work to be done on the well includes removing the pump and motor, perform well video, replace pump motor, inspect all parts of the pumps and repair or replace rotary brush and bail the well if needed, re-video, make necessary repairs, re-install pumps and new motor, start-up, flush and chlorination. Change out existing drip lubrication system with oil lubrication control and monitoring device.

c. Contractor Responsibilities:

i. Contractor will be responsible for the procurement and delivery of all equipment, project management, and installation.

ii. Contractor is responsible for processing all materials/equipment that is required for the project and be coordinated through the CM for temporary storage.

iii. All other construction related deliveries which are directly shipped to the Contractor can be received

Tuesday through Friday, from the hours of 6:00 a.m. to 4:30 p.m. (Arizona Time), excluding Federal holidays.

iv. Under no circumstances will the FBOP or its staff be responsible for the acceptance of any Contractor or company deliveries.

v. Contractor shall be responsible to provide their own means of loading and unloading Contractor material and equipment.

vi. Contractor will coordinate with the CM-designated Point Of Contact (POC) to coordinate an installation schedule.

vii. Contractor will provide a designated Project Manager (PM) for administration of this project, and an on-site manufacturer / trade (eg. Journeyman) certified personnel while installation is in progress.

viii. Contractor will provide proof of competency for personnel used during the installation of this system.

ix. Contractor will commence work ten (10) calendar days after order of issuance, and Contractor will complete the project within 90 calendar days after receipt of order (ARO). Contractor will send written confirmation, via e-mail or fax, to the contracting officer and the site POC after finalizing the installation start date.

x. The Contractor will be responsible for proper tool and equipment control and sanitation of the assigned areas. Sanitation of the work area is crucial to the security of the institution. During normal work conditions trash and remnants are discarded. These trash and remnants could be used by inmates for situations of escape and/or harm to staff/contractors/inmates. No trash will be left on the work site at the end of each day.

xi. The Contractor will report to work at the designated time and location and will follow all rules related to contract staff and security of the institution.

xii. Contractor will abide by all of the institution s security requirements. Contractor must recognize that security has the utmost priority and Contractor will allow for unproductive work times, caused by unforeseeable security issues, such as lock-downs, weather conditions or any other security situation determined by the institution.

xiii. Contractor will provide shop drawings for review and approval. Drawings must be provided to the institution in hard copy and electronic file format utilizing the AutoCAD 2004 version (or newer, up to 2010) prior to mobilization and installation.

xiv. Contractor will provide to the CM three (3) sets of Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the course of the project, for approval by the Institution Safety Manager prior to bringing the materials and/or substances on the Institution grounds. In the event the material is not approved it shall be the responsibility of the Contractor to locate and procure an alternative product.

xv. The Contractor will be permitted to wear jeans in the institution; green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

xvi. Contractor is responsible to provide all safety equipment required to perform this project, to include, but not limited to, Lock-out/Tag-Out equipment, fall protection, head wear, safety glasses, etc.

xvii. All Contractors / Sub-Contractors working on the grounds of FCI Phoenix will be issued and required to wear a picture ID Contractor Badge. For security reasons, this badge will be worn in a visible manner as directed by the CM.

xviii. Lunches will be consumed at the work site. Contractor will ensure they have everything they need for their lunch when they check in to the Water Operations office in the morning.

xix. Federal smoking policy on Federal property states that smoking is only allowed in designated areas.

This policy will be strictly enforced.

d. GOVERNMENT RESPONSIBILITIES:

The FBOP will assign roles and responsibilities for FBOP personnel that will be responsible for the planning, system administration and coordination of activities.

i. The FBOP-designated POC will be authorized and available to accept the equipment and materials provided by the Contractor.

ii. The FBOP will provide a secure lay-down area for storage of all equipment and material deliveries from Contractor. The FBOP does not take any responsibility for the security of such equipment and materials. The Contractor will work through the CM to address any security issues relating to storage.

iii. The FBOP will provide Contractor with access to the sites during installation. Work hours will be 6:00 am to 4:30 pm (Arizona Time) Tuesday thru Friday, with Federal Holidays off or otherwise written approval is made by the FBOP and Contractor.

iv. This project will require security clearances, in accordance to Homeland Security Presidential Directive -

12 (HSPD-12); the contractor will supply the Government with a list of employees, to have security clearance checks, four(4) weeks prior to the start of installation.

v. The FBOP will provide restroom facilities.

e. Motors, Well Assembly and Lubrication Device:

i. A new motor will be installed to ensure flow of 400 gallons/minute at 50 PSI. The existing motor will be removed and given to the Government.

ii. Column pipe that needs replacing will be six inch diameter schedule 40 in 20' lengths with the same thread as existing.

iii. Inner column for well #2 will be 2" diameter with a 1 3/16" line shaft in 20 foot lengths. All new bearings will be installed in well head and column.

iv. A new bowl assembly will be furnished and installed on the well. Bowls will be close grained cast iron.

Bowlshaft will be 416 stainless steel and all bolting shall be stainless steel. Bowl diameter shall be no more than 10 inches.

v. A 1" schedule 80 PVC sounding tube will be installed from the discharge head to the top of the bowls. It will be attached to the column by stainless steel straps at 20 foot intervals. The discharge head is assumed to have an access hole to allow for installation of the sounding tube.

vi. A vertical lineshaft oil lubrication control system for the well vertical turbine pump will be installed.

(1) Equipment Requirements:

(a) Oil lubrication control device must actively maintain constant oil drip rates in both normal

(pump in operation) and pre-lube (pump-idle) modes of operation. This is to eliminate the need for a secondary slow drip lubrication system when pump is in idle.

(b) Constant drip rate must be maintained regardless of ambient temperature or hydrostatic oil pressure in oil tank. This should be achieved by monitoring and controlling the drip rate at least 55 times an hour.

(c) An automatic pump shutdown mechanism should be incorporated to ensure that the pump never runs dry.

(d) A set of ports should be provided for the SCADA interface:

(i) Drip rate count (provides accurate oil consumption data)

(ii) Sufficient oil indication (facilitate pump shutdown)

(iii) Zero lack of oil warning

(iv) Automatic mode switching (normal / pre-lube)

(e) Drip rates should be selectable by a set of dipswitches

(f) Gravity based oil flow

(g) An internal solenoid should provide an On/Off oil flow state

(h) The drip rate count should be clearly visible by means of a two-digit display

(i) In case of unit malfunction, a manual drip rate setting mechanism must be provided

(j) A front window should be provided for visual drip rate count

(k) The device shall be enclosed in a sealed cast aluminum housing

(l) The device should be compact and easy to install

(m) Maintenance-free operation is required in all weather conditions

(2) Specifications:

(a) Power requirements: 115VAC, 10 VA or 24 V AC/DC

(b) Normal mode preset drip rates: 20, 25, 30, 35, 40 dpm

(c) Pre-lube mode drip rate: 2 dpm

(d) Drip volume: 50 drips per 1 cc

(e) Drip relay contact: 35 VDC - 0.5 A

(f) Sufficient oil relay contact: 250 VAC - 10 A AC1

(g) Zero oil relay contact: 125 VAC - 0.5 A

110 VDC - 0.2 A

24 VDC - 1 A

(h) Normal / Pre-lube mode control: 24 V AC/DC

(i) Duty Cycle: 60 secs count

6 secs freeze

(j) Drip stabilizing tolerance: From x-1 to x+2 dpm (where x is the pre-selected drip rate)

vii. After pump assemblies have been removed from the well, a well video will be performed. Video equipment will be color with side scan capability. If the decision is made to clean the well, it shall be done with a cable tool rig with tools adequate to rotary brush the casing perforations and bail any fill accumulated. If necessary, the well shall be cleaned utilizing dry ice, acid, or sonar jet treatment to break up accumulations on the well screens. FCI Phoenix will determine which method is used. After the selected treatment has been completed the well shall be re-scanned by video to determine the effectiveness of the selected treatment.

viii. After reinstallation, the well shall be chlorinated with enough chlorine to obtain a 50 PPM concentration in the well, surged and allowed to sit for 24 hours. The well shall be pumped to waste after the contact period and bacteria samples collected. The contractor will install 100 feet of temporary discharge pipe to dispose of waste water. The FCI staff will take bacteria samples for analysis and provide a suitable place for disposal of discharge water.

7. Commercial Warranty:

Manufacturer-provided commercial warranties will be extended to the Government on all components, motors, well assembly and lubrication control device. Contractor warrants the workmanship for one (1) year from date of acceptance.

8. Inmate Management:

The Contractor shall be constantly aware of security and maintain a professional relationship with the inmates, at all times; if Contractor comes in contact with the inmate population. Any violations of the institution rules and regulations are to be brought immediately to the attention of an appointed Government employee for prompt and proper action.

9. Institution Security:

Contractors will not be permitted to bring cell phones, cameras or two-way pagers in to the Institution. Numerical pagers are allowed and will be verified as working equipment prior to the entry to the Institution. Facilities Department maintains a digital camera that can be utilized by FBOP staff to document the project work. The Contractor may have copies of these documentation photos for record keeping.