RFQP06032500001 - QTR 2-3 FY25.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Federal Detention Center

Office of Business Administration P.O. Box 30547 Honolulu, HI 96820

January 18, 2025

RE: RFQP06032500001

Dear Offeror:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Detention Center, Honolulu, Hawaii, Contracting Office, for the acquisition of supplemental subsistence items for 2nd and 3rd Quarter funding concerning fiscal year 2025. This acquisition is set aside for small business. The contract type is firm-fixed price. This package contains all the necessary information for submitting a request for quote for evaluation. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of your quote.

The government reserves the right to award to responsible vendor(s) whose offer conforms to the solicitation and is considered most advantageous to the Government. Quotations will be evaluated on price and past performance. Past performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications etc.) may result with vendors quotes being considered as a non-responsible vendor. All potential offerors are advised that this solicitation includes the clause FAR 52.212-4 (November 2021) for Commercial Items, System for Award Management database (SAMS). This clause requires all contractors doing business with the Federal Government to be registered in the SAM database. Offerors should include their Unique Entity ID provided at SAM.GOV. The Contracting Officer will verify registration prior to award by entering the potential awardee’s UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Offerors are asked to comply with the specifications on the solicitation. Substitutions will not be accepted. Offerors must be able to accept the government purchase card for orders totaling under $10,000.00. The form of payment is solely at the discretion of the Contracting Officer.

Offers shall be received on or before the deadline of January 31st , 2025, at 14:00 (HST) via e-mail only.

Shaylynn Robertson, PPS Phone: 808-838-4200 x2302 s9robertson@bop.gov mailto:s9robertson@bop.gov

The Federal Bureau of Prisons, Federal Detention Center, Honolulu, Hawaii, intends to issue solicitation RFQP06032500001, for the requirements of: FOOD SUBSISTENCE – 2nd and 3rd QTR funding in FY25. This solicitation will be Total Small Business Set-Aside, FOB Destination. Delivery dates will be Monday thru Friday, 7:00 a.m. to 12:00 p.m., apart from Federal Holidays. Deliveries will be made to the Honolulu Federal Detention Center, 351 Elliott St., Honolulu. HI 96819 (Back Gate – Elliott Street Entrance). The contract type is a firm-fixed price. The Government reserves the right upon award to make formal single or multiple awards.

The Government will award to the responsible offeror(s) whose offer, conforming to the solicitation, that are considered to be most advantageous to the Government, with past performance and price considered, prices being rated higher than past performance. The solicitation will be available on or about January 21, 2025, and will be distributed solely through SAM.GOV. Hard copies of the solicitation will not be available. All future information about this acquisition, including solicitation amendments, will also be distributed solely through this site.

Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition. The anticipated date for receipt of quotes is January 31st, 2025 COB. Payment will be made using Electronic Funds Transfer (EFT) if the total amount awarded exceeds $10,000.00. Otherwise, payment will be made using the Government Purchase Card. All offerors must be registered in the System for Award Management database at SAM.GOV. Faith-Based and Community-Based Organizations have the right to submit offers/bids equally with other organizations for contracts for which they are eligible. The point of contact for all information regarding this solicitation is Shaylynn Robertson, Procurement and Property Specialist at 808-838-4200 x2302. Completed offers may be emailed to the attention of Shaylynn Robertson at s9robertson@bop.gov. The anticipated date of award is February 7th, 2025.

mailto:s9robertson@bop.gov

ADDITIONAL INSTRUCTIONS FOR FDC HONOLULU:

All items will be closely inspected. Items may require thawing and cooking to determine specification compliance. Receipt of delivery will be conditional for a period of three days to allow for adequate examination and testing. Frozen items must have a shelf life of three months minimum. Failure to comply with specifications will be considered as nonconformance to the terms of the contract, and the contracts may be canceled. Items which are conditionally received and found to be unacceptable must be picked up at the vendor’s expense within two weeks of notification of noncompliance. If a refused product is not picked up within two weeks, it will be disposed of.

All deliveries must be palletized. All non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F. All frozen foods must be delivered at 0 degrees F or below. Any products that indicate prior thawing will be refused. Vendors who fail to meet delivery schedules or specifications may be removed indefinitely from future solicitations for bids. Upon award/delivery if an item is recalled the vendor must replace it within 7-10 days. Proper disposal of product will be at the vendor’s expense.

ALL ITEMS AWARDED MUST BE DELIVERED ON OR BEFORE

MARCH 31st , 2025.

DELIVERY SCHEDULE

Deliveries are to be made at the Elliott St. (rear gate) entrance.

DELIVERY HOURS ARE: 7:00 a.m. - 10:00 a.m., Monday – Thursday, excluding federal holidays (firm adherence to hours of delivery). Please call 808-838-4200 ext. 2302 or 1200 ahead to confirm delivery availability.

FEDERAL DENTENTION CENTER - HONOLULU

351 ELLIOTT ST.

HONOLULU, HI 96820

808-838-4200 ext: 2302