FBO_Additional_Instruction_Letter.docx

UNITED STATES GOVERNMENT

memorandum

FEDERAL BUREAU OF PRISONS

Federal Medical Center, Carswell Fort Worth, Texas

June 13, 2013

Dear Offeror:

The additional instructions are provided:

All items will be closely inspected. Items may require thawing and cooking to determine specification compliance. Receipt of delivery will be conditional for a period of three days to allow for adequate examination and testing. Frozen items must have a shelf life of three months minimum. Failure to comply with specifications will be considered as nonconformance to the terms of the contract and contracts may be canceled. Items which are conditionally received and found to be unacceptable must be picked up at the vendor’s expense within two weeks of notification of noncompliance. If a refused product is not picked up within two weeks it will be disposed of.

All deliveries must be pelletized. All on-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F. All frozen foods must be delivered at 0 degrees F or below. Any products that indicate prior thawing will be refused. Vendors who fail to meet delivery schedules or specification may be removed indefinitely from future solicitations for bids.

All items awarded must be delivered between July 1, 2013, and September 30, 2013.

Deliveries are to be made at Federal Medical Center Carswell, J St., Bldg 3000, Fort Worth, TX. We are located on the Naval Air Station Fort Worth Joint Reserve Base.

Delivery hours are 7:30 a.m. - 10:30 a.m. and 12:00 p.m. – 2:45 p.m. Monday through Friday excluding federal holidays (firm adherence to hours of delivery).

If you have any other questions, please feel free to call me at 817-782-4126. If you have any questions pertaining to specifications, please call Mr. Vic Hausler at 817-782-4061; and any questions about delivery call Mr. Jeff McCoy at 817-782-4268.

Sincerely, Roy E. Franklin Supervisory Contract Specialist image1.wmf