Pre-Bid_Minutes.docx

November 6, 2015

Pre-Bid Meeting for RFQP0417160001: FCI Milan Armory Parking Lot.

NOTHING STATED AT THE PREBID CHANGES THE SPECIFICATIONS AND DRAWINGS UNLESS IN WRITING BY AN AMEMDMENT.

· This project is set-aside 100% for Small Business

· NAICS Code - 237310

· SBA Size Standard – 36.5 million average for preceding 3 years

· Contract Monitor: Jason Whatley

· Contracting Officer: Rob Armstrong

· Questions: All questions concerning the technical specifications and/or drawings should be routed through the Contracting Officer. Contact info as follows:

· Email – rlarmstrong@bop.gov

· Phone – (734) 439-4771

· Fax – (734) 439-8454

· Note – Any RFI will be posted on the FBO website both the question and answer. The contractor is responsible for checking this website for any updates.

· Once project is awarded the successful contractor will have 10 days to start work after the notice to proceed.

· Work Hours: 6:30 a.m. – 4:30 p.m. Monday – Friday. There will be no work on weekends or Federal Holidays. Work schedules may be altered by the COR with a 48 hour notice to the contractor.

· Insurance: A Certificate of Insurance will be required of the successful contractor prior to start of work. The contractor will be required to supply copies of insurance from sub-contractors.

· Davis Bacon Wage Rates are Applicable to this project

· The contractor will be responsible for supplying certified payroll for each person on the project when submitting payment applications.

· Retainage: There will be NO retainage held from the payment applications unless a situation arises that permits the Contracting Officer to do so. A written notice will be sent to the contractor notifying them that a retainage will be held.

· Payments: The required form for payment is the AIA form G702 &703. The government prefers the contractor to limit their requests to 30 day increments.

· Safety: Safety and Accident Prevention, report all injuries to the contract monitor. OSHA rules 1910 &1926, pertaining to fire prevention, electrical, personal protection equipment, chemical management, fall protection, confined entry space and trenching and excavation. Provide MSDS sheets, GFCI’s, notification if use of scaffolding. Reference area for questions on safety will be the Safety Managers, his representative or the COR. OSHA/MIOSHA can visit the site at their discretion. Institutional Safety Staff can shut down the project if they feel that there are unsafe conditions. The government will provide emergency first aid only. The contractor will be responsible for additional medical care. Periodic job site inspections will be conducted by the Safety Department. COR will be informed of hazardous or unsafe areas of concern that need to be corrected.

· Custody: Contraband, do not give or receive anything to inmates. Intoxicating beverages are not allowed on the grounds. Medications are permitted, however, only the amount required for the day. Weapons are not allowed on the grounds, this includes pocket knives, explosives, firearms, etc. Tool control is a large concern. All tools will be inventoried at the start and finish of each work day. Class A tools cannot be left inside the institution overnight. Class B tools can be left in a locked gang box inside the institution but must be locked with a contractor lock and an institution lock. Contractors will never be left alone or allowed to move about the property without a BOP escort. Fog restrictions will not permit the contractor to enter the property until the restriction has been lifted by the Lieutenant. Fog restrictions as well as emergencies within the institution are non-compensatory, time only. Cellular phones, pagers, and radios are allowed outside the secure perimeter only. Cameras permitted with special permission from the Warden or Captain only.

· Facilities: There will be no smoking or chewing tobacco allowed on the job. This contract has only allowed for (1) escort. If more than that is needed, it is the responsibility of the contractor to coordinate with the COR to ensure coverage. The contractor can only invoice for work in place. The government will not pay for stored material unless it is in a bonded warehouse and verified by the contract specialist.

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