1442.pdf

SOLICITATION,OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

RFQP04171600001

SEALED BID (IFB)

X NEGOTIATED (RFP)

2. TYPE OF SOLICITATION 3. DATE ISSUED

10/29/2015

IMPORTANT -The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

4A4D

CODE BMIL

Federal Bureau of Prisons FCI Milan 4004 East Arkona Road Milan, MI 48160

Robert Armstrong

(O) 734-439-4771

(F) 734-439-8454 rlarmstrong@bop.gov

7. ISSUED BY

Federal Bureau of Prisons FCI Milan 4004 East Arkona Road Milan, MI 48160

Robert Armstrong

(O) 734-439-4771

(F) 734-439-8454 rlarmstrong@bop.gov

8. ADDRESS OFFER TO

9. FOR INFORMATION CALL: a. NAME

Robert Armstrong

b. TELEPHONE NO. (Include area code)(NO COLLECT CALLS)

734-439-4771

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" means "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

The awardee shall provide all materials, labor and equipment for the SUPPLY AND INSTALLATION OF PARKING LOT AT ARMORY BUILDING at FCI Milan in accordance with solicitation RFQP04171600001.

Purchase Request Number: 109

DUNS:____________________

TIN:______________________

11. The Contractor shall begin performance calendar days and complete it within calendar days after receiving10 30 award, X notice to proceed. This performance period is mandatory X negotiable. (See 52.211-10.)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If "YES," indicate within how many calendar days after award in Item 12b).

X YES NO

12b. CALENDAR DAYS

Sealed offers in original and copies to perform the work required are due at the place specified in item 8 by (hour) local time (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

14:00a.

11/13/2015

b. An offer guarantee is, X is not required.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by referencec.

30d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

13. ADDITIONAL SOLICITATION REQUIREMENTS

NSN 7540-01-155-3212 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

RFQP04171600001 Page 1 of 28

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ___________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

17.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY BMIL

Federal Bureau of Prisons FCI Milan 4004 East Arkona Road Milan, MI 48160

Federal Bureau of Prisons FCI Milan 4004 East Arkona Road Milan, MI 48160

Kelli Powell

(O) 734-439-3319

(F) 734-439-8454 krpowell@bop.gov

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return __________ copies to issuing office) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No futher contractual document is necessary.

30a.NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

Robert Armstrong

31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 4-85)BACK

RFQP04171600001 Page 2 of 28

Table of Contents

Section Description Page Number

1 Solicitation, Offer and Award 2 Commodity or Services Schedule 3 Special Contract Requirements

DJAR-PGD-15-02-1A Corporte Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - (DEVIATION 2015-02) (March 2015) DJAR-PGD-15-02-1B Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Solicitation - (DEVIATION 2015-02) (March 2015)

4 Contract Clauses C.1 Statement of Work

5 Attachments 6 Solicitation Provisions

52.215-5 Facsimile Proposals (Oct 1997) 52.222-5 Construction Wage Rate Requirements - Secondary Site of the Work (May 2014) 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction (Feb 1999) 52.225-10 Notice of Buy American Requirement - Construction Materials (May 2014) 52.225-12 Notice of Buy American Requirement - Construction Materials Under Trade Agreements (May 2014) 52.236-27 Site Visit (Construction) (Feb 1995) 52.236-27 Alt I Site Visit (Construction) (Feb 1995) - Alternate I (Feb 1995) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

52.27-103-71 FAITH-BASED AND COMMUNITY-BASED ORGANIZATIONS (AUG 2005)

7 Representations and Certifications 52.204-17 Ownership or Control of Offeror (Nov 2014) 52.219-1 Small Business Program Representations (Oct 2014)

RFQP04171600001 Page 3 of 28

RFQP04171600001 Page 4 of 28

Section 2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 SUPPLY AND INSTALL PARKING LOT AT ARMORY at FCI Milan in accordance with solicitation RFQP04171600001.

1.000000 JB $____________ $___________________

NO ADDITIONAL LINE INFORMATION

The successful contractor shall be responsible for all applicable federal, state, and local taxes.

RFQP04171600001 Page 5 of 28

Section 3 - Special Contract Requirements

Clauses By Full Text

DJAR-PGD-15-02-1A Corporte Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - (DEVIATION 2015-02) (March 2015)

(a) None of the funds made available by the Department's current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation -

(1) convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrat-ive remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability , unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer -

(1) the offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) the offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of Provision)

DJAR-PGD-15-02-1B Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Solicitation - (DEVIATION 2015-02) (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with an entity that requires employess or contractors of such entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, ora buse to a designated investigative or law en-forcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal depart-ment or agency authorized to receive such information.

(End of Provision)

RFQP04171600001 Page 6 of 28

Section 4 - Contract Clauses

This Section Is Intentionally Left Blank

C.1 Statement of Work

4A4D

FCI Milan Armory Parking Lot

United States Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution - FCI Milan

4004 E. Arkona Road

Milan, Michigan 48160

Table of Contents

Division-1, Specification Brief

1.01 Summary of Work

1.02 Contractor Use of Premises

1.03 Contractor Personnel and Equipment Security

RFQP04171600001 Page 7 of 28

1.04 Execution of Work and Clarification of Information

1.05 Definitions

1.06 Project Meetings

1.07 Construction Submittals

1.08 Construction Contract Management Requirements

1.09 Temporary Construction Facilities and Controls

1.10 Safety and Health

1.11 Construction Cleaning

1.12Project Closeout

DIVISION 2: Detailed Work Specifications

2.01 Description

2.02 Quality Assurance

2.03 Product Delivery, Storage and Handling

2.04 Completion

1.01 SUMMARY OF WORK

A. All work described in these Construction Documents, and all work necessary to completely finish the work as described or shown is to be executed in a thoroughly substantial and workmanlike manner. All work shall be done by persons who are thoroughly experienced in the installation of Hot Mix Asphalt (HMA).

B. The Federal Correctional Institution (FCI) Milan, MI requires the installation of an approximate 9,500 ft2 asphalt parking lot to be installed at the newly constructed armory. The Contractor will set the final grade then install the asphalt parking lot in two lifts; a

RFQP04171600001 Page 8 of 28

4” base course then a 2” wearing course. The Contractor will provide reflective stripping as delineated by the drawings.

C. The staging of equipment, trucks, and materials; ensuring there is no disruption to truck traffic and FCI Milan vehicles on the road immediately adjacent/allowing access to this area; as well as contractor access to this project are major factors of maintaining the security of the institution. Due to the close proximity to the Powerhouse, the fact that the contractor will have to utilize a road that FCI Milan will be using at the same time, and the potential equipment involved; a pre-bid meeting with FCI Milan Facilities and Cor-rectional Services staff will be arranged to discuss these topics. Due to both security and access issues a prior site visit is recommen-ded.

Project Name: 4A4D

FCI Milan Armory Parking Lot

Location: Federal Correctional Institution

4004 East Arkona Road

Milan, MI 48160

Owner: United States Department of Justice

Federal Bureau of Prisons (FBOP)

Federal Correctional Institution (FCI) – Milan

1.02 CONTRACTOR USE OF PREMISES

A. The Contractor shall limit its use of the premises to the immediate vicinity of the Armory parking lot, so as to allow for Gov-ernment occupancy and use of this area. During the entire construction period, the Contractor shall coordinate use of the premises for construction operations with the FBOP Project Representative.

1. 1. All visitors to the construction site shall register and check in daily with the FBOP site officials. The Contractor shall not allow employees to have personal visitors on site.

2. 2. The project site will be open to the Contractor Monday through Friday, with the exception of federal holidays, for the duration of the project. The project schedule is to be based on a normal 40-hour work week. The Contractor shall establish a normal work week schedule for the duration of the project.

1. a. Work outside the secure perimeter of the institutions will be allowed 6:30 AM to 4:30 PM. This will allow the Contractor’s work force to arrive on-site in the morning and prepare for work as necessary. It will also allow the Contractor’s work force to button-up their lay-down/staging area prior to exiting the site at the end of the work day.

2. b. FBOP will provide a representative onsite at all times the Contractor has workers present on the site.

3. 3. Contraband: The Contractor shall inform his/her employees that intoxicating beverages, drugs, weapons, etc.., will not be allowed on the site. Introduction of contraband shall be subject to the penalties prescribed by Title 18

USC 1791.

4. 4. Explosives: The use of explosives is absolutely forbidden without written authorization from the FBOP Contract-

RFQP04171600001 Page 9 of 28 ing Officer upon no less than thirty (30) days advance written request.

5. 5. Cell phones, pagers, and radios are not allowed within the secure perimeter. The work being conducted by the

Contractor will be outside of the secure perimeter, however due to inmates working in and around this area, as well to the close proximity to the secure perimeter they must remain locked in vehicles at all times.

6. 6. Parking: Parking areas, either on or off-site will be furnished for workmen by the Contractor at a location ap-proved by the FBOP Project Representative.

7. 7. Temporary Office: Any temporary field office used by the Contractor shall be located in an area approved by the FBOP Project Representative.

8. 8. The Contractor shall review his or her site layout plan for staging, stockpiles, etc.., with the FBOP Project Rep-resentative. The Contractor shall maintain all staging and construction areas in a neat and orderly fashion.

1. a. The Contractor shall provide protection of the work against weather, rain, wind, storms, frost, cold, or heat so as to maintain all work, materials, apparatus and fixtures free from injury or damage.

2. b. Due to chance of wet weather and/or thunderstorms associated with the current season, the Contractor must ensure the work is protected from runoff, washout, and negative water infiltration

3. c. The Contractor will ensure proper containment for any chemicals and ensure all materials are stored in an atti-tude most conducive to save and proper storage prior to installation.

4. d. This area must be maintained in a very neat fashion at all times as the adjacent building is occupied, the road servicing this area will be actively utilized by trucks making deliveries to FCI Milan, and FCI Milan personnel will be working within the building.

9. 9. The provided drawings indicate the general location of work. An opportunity to walk the areas shown and take measurements and photographs will be provided at the pre-bid meeting.

1. a. The drawing indicates the asphalt width is 50’; this has been changed to now be approximately 69’ and will span the area from the curb to the base of the light poles.

2. b. The Contractor is responsible for asphalt and stripping only, however the Contractor must ensure the grading around East, South, and West sides of the new asphalt is in such condition FCI Milan can hand rake it to achieve fi-nal grading and seeding.

B. The Contractor will work closely with the FBOP Representative to minimize negative impact on the areas immediately adja-cent to the asphalt. The area of work will be cordoned off by the Contractor to ensure FBOP activities do not slow their work in any way.

C. The Contractor will ensure their work activities do not impede FCI Milan’s ability to take truck deliveries to the Rear Gate or the Warehouse.

1.03 CONTRACTOR PERSONNEL AND EQUIPMENT SECURITY

A. Contractor employees working at the FBOP institution will be subject to a background investigation after award of the con-tract. Contractor employees must complete the applicable forms provided by the FBOP Project Representative. Following the invest-igation, the FBOP will provide the Contractor with a list of employees cleared to work at the institution. If a Contractor’s employee is not cleared, that fact will only be communicated to the Contractor. No additional justification will be released.

B. Contractor employees working on institution grounds for more than four days shall wear a clearance badge issued by the insti-tution at all times and shall be escorted by an institution staff member.

C. Tools brought into the institution’s secure perimeter will be inventoried at the beginning and end of each work day by FBOP staff.

1. 1. All tools used by the Contractor working within the secure perimeter shall be under constant supervision. Loss of a tool shall be reported immediately to the escorting FBOP staff.

2. 2. No explosive action tools shall be used on the property at any time.

3. 3. The work on this project will be outside the secure perimeter, as such the tools still need to be accounted for at all times and properly secured and/or removed from the site at the end of each day.

RFQP04171600001 Page 10 of 28

D. Contractor employees working on the FBOP site more than four days shall be required to undergo a general institution orienta-tion on responsibilities, procedures and laws governing conduct when working at an FBOP institution. Anticipate one hour for all contract employees’ to complete the necessary documentation and three hours of onsite orientation. The rules include, but are not lim-ited to the following:

1. 1. Weapons and ammunition of any kind are not allowed on Federal property, including the parking lot.

2. 2. Do not give, or offer to give, anything to an inmate.

3. 3. Do not bring any correspondence into or out of the institution.

4. 4. Do not accept gifts or favors from inmates.

5. 5. Leave personal items locked in your vehicle or secure them at the Contractor’s lay-down area.

6. 6. A form of photo ID is required to be carried at all times while working on the property.

7. 7. Revealing clothing is not acceptable attire and work attire is required at all times.

8. 8. Conduct yourself in a responsible, mature manner.

9. 9. Report any unusual action(s) or behavior to FBOP staff.

1.04 EXECUTION OF WORK AND CLARIFICATION OF INFORMATION

A. It is the intention of the Construction Documents to provide a complete project. The Contractor shall be responsible for this result. The Contractor shall verify all measurements and be responsible for the correctness of same. The Contractor shall layout their work and be responsible for all lines, elevations, and measurements of buildings, utilities, and other work executed by them. This in-cludes verification of existing conditions, if any, that affect their work or to which their work is to be fitted.

B. The Contractor shall carefully study and compare Contract Documents before proceeding with fabrication and installation of work. Coordination schedules, submittals and work to ensure efficient and orderly sequence of installation.

C. Should it appear that the work intended to be described is not sufficiently detailed or explained by the Construction Docu-ments, the Contractor shall issue a Request for Information (RFI) to the FBOP Contracting Officer. RFI’s shall be used by the Con-tractor to clarify information in the Construction Documents only. Each RFI shall be numbered sequentially, dated and indicate a reasonable date for the Contracting Officer’s written reply. All RFI questions shall be thoroughly researched by the Contractor, prior to presenting them as RFI’s. In no case shall any work proceed in uncertainty.

D. The Contractor will coordinate the sequence of work to ensure absolute minimal down time. The Contractor will be cognizant of the weather and temperatures and ensure the working temperatures of all materials, adhesives, and/or sealants are within the para-meters set by the manufacturer so as to not negatively affect any portion of the long term performance of the entire asphalt parking lot system

1.05 DEFINITIONS

A. Contracting Officer: The officer who executes the contract on behalf of the United States; this shall include a duly appointed successor. The Contracting Officer is the only official authorized to administer, modify, and/or terminate the contract. The Contract-ing Officer makes related approvals, determinations, and findings pertaining to the contract and is the only individual on the project staff who can obligate funds on behalf of the Government and is registered with the Department of Justice.

B. FBOP Project Representative: The FBOP representative, located at the construction project site, or authorized representat-ive(s) who has overall responsibility (except for contractual matters) for the administration of the operations and activities at the con-struction project site. References to "Government Representative” or "Contracting Monitor (CM)" shall mean the FBOP Project Rep-resentative. The FBOP Project Representative represents the Contracting Officer for all technical matters that arise under the con-tract. The FBOP Project Representative shall be specifically responsible for the following areas as they relate to the administration of

RFQP04171600001 Page 11 of 28 the construction contract. This delegation of duties and responsibilities does not preclude the Contracting Officer from also perform-ing these duties.

1. 1. Monitor and review the progress of the work. This will include the conduct of onsite observations of the work as it is in progress. The FBOP Project Representative shall issue reports concerning deficiencies and/or omissions ob-served in the work.

2. 2. Receive submittals to verify conformance with the Contract Documents.

3. 3. Review requests for information from the Contractor. This does not include the authority for any change that may result from the approval of the request for information. Authorization for any change can come only from the Contracting Officer.

4. 4. Monitor that all tests required by the Contract Documents are performed. This may include the documentation of the test procedures and results.

5. 5. Review sample construction and job site mockups for conformance with the Contract Documents.

6. 6. Review and sign the application and certificates for payment. Approval of the certification must be made by the

Contracting Officer.

7. 7. Evaluate the Contractor’s performance and prepare a performance report at the completion of the Contract.

8. 8. Review and recommend final approval of the Contractor’s schedule for the Contracting Officer as required by the Contract Documents. This process would include the Schedule of Values.

1. a. The FBOP Project Representative shall approve the placement of Contractor’s trailers and general administra-tion of the construction site as it relates to the construction work.

2. 9. The FBOP Project Representative shall not and has no authority to:

1. a. Re-delegate any authority to any other person.

2. b. Change any of the terms of the Contract or sign any modification to the Contract.

3. c. Obligate the payment of any money by the Government.

4. d. Cause the Contractor to incur costs not otherwise covered by the Contract.

C. Contractor: The sole proprietorship, partnership, joint venture, corporation, or other legal entity that agrees to provide all labor, material, and services required in the contract, including but not necessarily limited to construction. In order to administer and supervise the Contract Work, the Contractor shall provide the following minimum supervisors:

1. 1. Contractor’s Project Manager: The Contractor’s Representative experienced in administration, supervision, and quality control of all construction work required by the Contract. This includes, but is not limited to enforcing all ap-plicable federal, state, and local standards.

2. 2. Project Field Superintendent: The Contractor’s Representative experienced in general field supervision of all construction work required by the Contract. Supervise, direct, inspect, and coordinate the construction work of the Contractor, subcontractors, suppliers, and installers and to assure compliance with the Construction Schedule.

D. Subcontractor: The term, as employed herein, includes a business having a direct contract with the Contractor, and it includes one who furnishes material according to the Drawings and Specifications of this work. This definition also includes businesses having contracts with subcontractors.

E. Approve: Only the Contracting Officer can approve or disapprove Contract actions. Even if the Specifications indicate that an individual other than the Contracting Officer (such as the "FBOP Project Representative") will approve or disapprove an action, it is understood that only the Contracting Officer has this authority. In no case will "approval" by the Contracting Officer be interpreted as a release of the Contractor from responsibility to fulfill the requirements of Contract Documents.

F. Industry Standards and General Applicability of Standards: Except where more explicit or more stringent requirements are written directly into the Contract Documents, applicable standards of the construction industry have the same force and effect (and are made a part of Contract Documents by reference) as if copied directly into Contract Documents, or as if published copies were bound herein.

1. 1. Any materials, equipment, or workmanship specified by references to published manufacturer's specifications, industry standards, building codes, or other referenced published standard shall comply with the requirements of the latest editions or revisions thereof and any amendment or supplements in effect on the date of the Invitation for Bid, except as limited to type, class, grade, or modification in the Specification. The Contractor, if requested, shall fur-nish an affidavit from the manufacturer certifying that material or product delivered to the project site meets require-ments specified.

1. a. "Federal Specifications," "Commercial Standards," and "Simplified Practice Recommendations" can be pur-chased from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

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2. b. Standards of associations, institutes, or similar organizations referred to in the Specifications may be obtained directly from the organization.

1.06 PROJECT MEETINGS

1. A. Pre-Construction Meeting: Contracting Officer shall schedule and conduct a pre-construction conference and organizational meeting at the Project site or other convenient location prior to or at the time of receipt of the Notice to Proceed for the Construction Contract. Contracting Officer shall arrange for a record of the meeting to be taken and dis-tributed to all concerned. Instructions given that are supported in the Contract Documents are considered binding on all contracting parties.

1. 1. Attendees:

1. a. FBOP: Contracting Officer, FBOP Project Representative, Institution Representatives, and technical sup-port disciplines as appropriate.

2. b. Contractor: Project Manager, Project Field Superintendent, and technical support disciplines as appropriate

(Subcontractors, Manufacturers, Suppliers, etc...)

3. B. Construction Progress Meetings: The Contracting Officer and the FBOP Project Representative shall co-conduct progress meetings at the project site on a monthly basis, or at intervals as determined by the Contracting Officer.

1. 1. Attendees:

1. a. FBOP: Contracting Officer, FBOP Project Representative, Institution Representatives, and technical support disciplines as appropriate.

2. b. Contractor: Project Manager, Project Field Superintendent, and technical support disciplines as appropriate

(Subcontractors, Manufacturers, Suppliers, etc...)

1.07 CONSTRUCTION SUBMITTALS

A. The types of submittal requirements specified in these requirements include shop drawings, product data, samples, certificates of conformance or compliance, certified test or inspection reports, and miscellaneous work-related submittals for construction. Indi-vidual submittal requirements are specified for applicable work.

B. The Contractor shall ensure submittals (product data, shop drawings, etc.) produced by subcontractors, vendors, or other entities are reviewed for adequacy of coordination and meeting the design intent of the construction documents prior to the submission to the Government. Failure on the part of the Contractor to indicate review and approval on submittals, prior to submission to the FBOP Project Representative, will result in the submittals not being accepted and returned to the Contractor. The FBOP Project Representat-ive shall return the submittals to the General Contractor within approximately fifteen (15) calendar days.

C. Preparation of Submittals: Provide permanent marking on each submittal to identify project, date, Contractor, Subcontractor, submittal name, Specification section number, and similar information to distinguish it from other submittals. A minimum of four (4) marked copies will be supplied for each submittal.

D. Coordination and Sequencing: Coordinate preparation and processing of submittals with performance of the work so that work will not be delayed by submittals. Coordinate and sequence different categories of submittals for the same Work, and for interfacing units of Work, so that one will not be delayed for coordination of review with another. The Contractor shall process submittals within fifteen (15) calendar days after receipt. The Contractor shall promptly notify the Contracting Officer and the FBOP Project Represent-ative when submittal action is delayed for any reason, citing the cause for delay.

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E. The contractor will provide a plan of action detailing the order and time estimates on the completion of work for FCI Milan’s approval before work can proceed.

1. 1. Provide drawings

1. a. Drawings must indicate actual existing elevations

(1) Sidewalks and curbs

(2) Ditches

(3) Green space adjacent to asphalt

1. b. Grading and water sheeting design based upon actual conditions

2. c. What changes need to be made to existing area around the asphalt to ensure proper grading and water shed-ding can occur.

3. 2. The Contractor shall recommend the optimum HMA for each of the two courses. A certified Job Mix Formula

(JMF) will be provided. Special attention should be paid to the exact mix formula that will provide support to FCI Mil-an’s MCI prisoner transport bus that will be pulled into the parking lot on a regular basis.

4. 3. A certification by both the Contractor and Supplier the mix conforms with the JMF listed above.

1. a. Maximum and Minimum working temperatures will be delineated.

2. b. Target temperature for HMA at paver laydown

3. 4. In addition to the above, the Contractor shall supply the following

1. a. Compaction testing (at least 4 locations) of the stone sub-base after it has been prepared by the Contractor for asphalt installation.

2. b. Technical data for any materials, additives, and or chemicals used in the asphalt but not covered in the JMF.

3. c. Sample (Five Gallons) of each of the different asphalt concrete mixtures

4. d. Gradation data of asphalt concrete aggregates.

4. 5. Stripping materials: Samples of all colors and proof of reflectivity.

5. 6. Upon completion of the project, the successful Contractor shall provide all truck delivery tickets and any other pertinent documentation as it relates to the installation.

1.08 CONSTRUCTION CONTRACT MANAGEMENT REQUIREMENTS

A. Construction Scheduling: The Contractor shall provide a detailed Construction Schedule with activity entries for each portion of the construction work, in chronological order, cumulatively indicating the entire Contract Performance Period. The Construction Schedule shall include the initial detailed Construction Schedule, and all subsequent Construction Schedule updates and revisions, as required over the life of the contract.

1. 1. The entire contract performance period as established by the Contract shall establish a Final Contract Comple-tion Date and shall be utilized in the planning and presentation of the Contractor’s Construction Schedule. As the Construction Schedule is being developed, the Contractor may project an earlier completion date. The government may elect to accept a schedule that projects an earlier completion date; however, this acceptance shall not modify the Final Contract Completion Date. The time difference between the Contractor’s projected completion date and the Final Contract Completion Date shall be owned and for the mutual use of both the Contractor and the Govern-ment. The Government reserves the right not to accept any schedule it determines to be unrealistic in length.

2. 2. The purpose of the Construction Schedule shall be to:

1. a. Assure adequate planning, staffing, scheduling, and reporting during execution of the work by the Contractor;

2. b. Assure coordination of the work among the Contractor, subcontractors, manufacturers and suppliers.

3. c. Assist the Contractor and Contracting Officer in monitoring the progress of the work and evaluating proposed changes to the Contract and the Construction Schedule;

4. d. Assist the Contracting Officer and the Contractor in the preparation and evaluation of the Contractor’s monthly progress payments.

5. 3. The Construction Schedule shall be updated on a weekly basis throughout the entire Contract time and until

Project Completion. The Contractor and the Contracting Officer shall review the actual progress made during each Construction Progress Meeting. The Contractor shall inform the Contracting Officer of any current or anticipated

RFQP04171600001 Page 14 of 28 conditions which may delay the work, and provide any additional written information necessary to support these con-ditions. The Contractor shall update the Construction Schedule to reflect the actual progress of the project, as of the date directed by the Contracting Officer. If it appears the Construction Schedule no longer represents the actual prosecution and progress of the work, the Contracting Officer will direct the Contractor to revise the Construction Schedule.

B. Schedule of Values: The Contractor shall prepare a Schedule of Values (SOV) for the total project. The SOV shall be correl-ated to the Construction Schedule. The SOV shall be formatted per the CSI/CSC Master Format structure, 49 Divisions. The Con-tractor may propose an alternate organizational format to the Contracting Officer for approval.

1. 1. The Schedule of Value shall include:

1. a. Project name, location, and contract number

2. b. Contractor’s name and address

3. c. Date of submittal

4. 2. The SOV shall be arranged in a tabular form with separate columns to indicate the following for each item listed:

1. a. Generic name.

2. b. Related specification section, if applicable.

3. c. Name of subcontractor, if applicable.

4. d. Name of manufacturer or fabricator, if applicable.

5. e. Name of supplier, if applicable.

6. f. Change orders (modifications) that have affected value, if applicable.

7. g. Dollar value.

8. h. Percentage of Contract sum rounded to the nearest percent, adjusted to total 100 percent.

9. 3. The SOV breakdown shall breakdown the Contract sum in sufficient detail to facilitate continued evalu-ation of applications of payment and progress reports. Break principal subcontract amounts down into several line items.

10.4. SOV amounts shall be rounded to the nearest whole dollar. The total of all SOV amounts shall equal the Contract sum.

C. Contractor Applications for Payment: The Contracting Officer shall provide the Contractor with his/her requirements for sub-mitting applications for payment. The application for payment may include, but is not limited to: lien waivers for work paid to date, receipts or vouchers for payment of labor, budget cost report, listing of stored materials, and any other supporting data requested by the Contracting Officer.

D. Contract Modifications (Change Orders): When changes are made in the work that require an equitable adjustment to the Con-tract, the Contractor shall submit to the Contracting Officer a written proposal for adjustment of the amount of increase or decrease.

Each Contract Modification Proposal (Change Order) shall be numbered sequentially using a unique series of numbers for document control purposes.

1. 1. With the proposal, the Contractor shall submit an itemized breakdown in at least the following detail:

1. a. Material quantities and item cost.

2. b. Labor costs by material item.

3. c. Construction equipment cost.

4. d. Workmen’s compensation and public liability insurance.

5. e. Overhead

6. f. Profit or commission.

7. g. Employment taxes (FICA and FUTA); no overhead, profit or commission will be allowed on employment taxes.

8. h. Request for time extension (calendar days) if applicable.

9. 2. If the Contracting Officer determines that an equitable adjustment in time and dollars is to be made, the con-tract shall be modified in writing using the prescribed Standard Form provided by the Contracting Officer.

RFQP04171600001 Page 15 of 28

1.09 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

A. The Contractor shall provide the following temporary provisions for the duration of the contract.

1. 1. Temporary heating and ventilating as necessary to protect materials, products, and finishes from damage due to temperature or humidity, and to maintain specified conditions during construction.

2. 2. Temporary telephone and fax services to the Contractor’s temporary field office.

3. 3. Temporary sanitary facilities.

4. 4. Temporary barriers, barricades, and similar devices as necessary for safety and protection of construction per-sonnel and public.

5. 5. Temporary tree and plant protection to preserve existing trees and plants. Replace trees and plants damaged by construction operations with new of equivalent caliper. Coordinate with FBOP Project Representative.

6. 6. Temporary utilities, as necessary to complete the contract.

1. a. Water Service: Water from the FBOP institution’s existing water system is available for use without metering and without payment of use charges. The Contractor shall provide connections and extensions of services as re-quired for construction operations.

2. b. Electric Power Service: Electric power from the FBOP institution’s existing system is available for use without metering and without payment of use charges. The Contractor shall provide connections and extensions of services as required for construction operations.

3. 7. Temporary access roads and approaches to serve the construction area.

4. 8. Temporary dust, erosion and sediment controls; this includes keeping streets, drives and walks adjacent to the work site and haul routes clean and free of dirt, debris, and litter caused by construction operations.

1.10 SAFETY AND HEALTH

A. The Contractor is wholly responsible for safety and health on the project. In performing the work under this contract the Con-tractor shall:

1. 1. Conform to the specific safety requirements established by this contract;

2. 2. Comply with the safety rules of the FBOP institution that concern related activities not directly addressed in this contract;

3. 3. Take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

4. 4. Take such additional immediate precautions as the Safety Officer may reasonably require for safety and acci-dent prevention purposes.

5. 5. The Contractor must remain compliant with all MIOSHA regulations and is subject to their jurisdiction throughout the life of the contract. FCI Milan personnel are under the Jurisdiction of OSHA.

6. B. The Contractor will provide FCI Milan with a written Safety Plan addressing all items listed above, to in-clude actions necessary in case of an emergency and directions to the nearest health care provider to be used.

1.11 CONSTRUCTION CLEANING

A. The Contractor shall execute continual cleaning to keep building, site and adjacent properties free from accumulations of waste materials, litter, debris, rubbish, wind-blown debris and foreign substances resulting from construction operations. The entire area within the secure perimeter must be free from all debris. The soils must be free of nails, wires, re-bar and other construction materi-

RFQP04171600001 Page 16 of 28 als. During and after the construction process there must be no burying of any construction debris.

B. Remove waste materials, debris, and rubbish from premises and dispose offsite in a lawful manner. Do not dispose of volatile waste such as mineral spirits, oil, diesel fuel, or paint thinner in storm or sanitary drains. Do not dispose of any type of wastes into streams or waterways.

1.12 PROJECT CLOSEOUT

A. Substantial Completion: When the Contractor considers the work substantially complete, submit the following to the Contract-ing Officer:

1. 1. A written notice that work, or designated portion thereof, is substantially complete, and request an inspection by the FBOP Project Representative and the Contracting Officer.

2. 2. A punch-list of remaining incomplete/non-compliant items shall accompany this written notice. Prior to the Con-tractor requesting substantial completion, the Contractor shall develop a punch-list of incomplete and non-compliant items.

3. 3. Within a reasonable time after receipt of such notice, the Contracting Officer and FBOP Project Representative shall make an inspection to determine the status of substantial completion.

4. 4. If the Contracting Officer determines that the work is not substantially complete:

1. a. The Contracting Officer will promptly notify the Contractor in writing, giving reasons thereof.

2. b. The Contractor shall remedy deficiencies in the work and send a second written notice of substantial comple-tion to the Contracting Officer.

3. c. The Contracting Officer and FBOP Project Representative will re-inspect the work.

4. d. The Contractor shall be responsible for any additional inspections by the Government that are no fault of the

Government.

5. 5. When the Contracting Officer determines that the work is substantially complete, the Contracting Officer will:

1. a. Request the FBOP Project Representative verify the Contractor’s punch-list. The Contractor’s punch-list may be amended by the FBOP Project Representative with any open issues and any remaining items from the incom-plete/non-compliant list.

2. b. Request the Contractor to prepare a Certificate of Substantial Completion on a form approved by the Contract-ing Officer, accompanied by the punch-list. This form will be used to record the established start dates for war-ranties and guaranties. This document provides for agreement as to the time allowed for completion or correction of the work remaining, the date upon which the FBOP institution will assume possession of the work. If issued after the contract completion date, the certificate establishes the date upon which liquidated damages cease.

B. Final Inspection and Acceptance: The Contractor shall diligently complete all punch-list items before a Final Inspection is scheduled.

1. 1. When the Contractor considers the work complete, he/she shall submit a written certification to the Contracting Officer stating the Work has been completed and inspected for compliance with the Contract Documents, and the Work is ready for final inspection. The Contractor shall give the Contracting Officer a minimum of ten (10) work days advanced written notice of the date on which the work will be fully completed and ready for the Government’s final inspection.

2. 2. The Contracting Officer and the FBOP Project Representative shall make an inspection to verify the status of completion with reasonable promptness after receipt of such certification.

3. 3. Should the Contracting Officer consider that the work is incomplete or defective:

1. a. The Contracting Officer will promptly notify the Contractor in writing, listing the incomplete or defective work.

2. b. The Contractor shall take immediate steps to remedy the stated deficiencies and send a second written certific-ation to the Contracting Officer when the work is complete.

3. c. The Contracting Officer and the FBOP Project Representative will re-inspect the work.

4. d. The Contractor shall be responsible for any additional inspections by the Government that are no fault of the

Government.

5. e. The Contracting Officer will assign monetary value to all punch-list items not completed and to all required sub-

RFQP04171600001 Page 17 of 28 mittals not received, as of the date of Final Acceptance. The total value of those items shall be retained and/or de-ducted from the Contractor’s final payment until the Contractor demonstrates to the Contracting Officer’s satisfaction that such items have been completed or corrected.

1. When the Contracting Officer finds that the work is acceptable under the Contract Documents, the Contracting Officer will re-quest the Contractor to complete all remaining closeout submittals and contract requirements, including but not limited to the following: operating and maintenance manuals, record documents, warranties, guarantees, certificates, clearances, and bonds.

The Contractor will provide a complete and non-conditional warranty to cover both labor and materials for a period of 30 years.

The contractor will provide all applicable documentation ensuring all FBOP specifications are satisfied.

2. When all work is acceptable, the Contracting Officer will issue a Certificate of Contract Completion, GSA Form 218, or other approved form to the Contractor for signature.

C. Final Application for Payment: After the work is fully accepted by the Contracting Officer, the Contractor shall submit the final application for payment in accordance with procedures and requirements stated in the Contract requirements.

1. As required by the Contracting Officer, the final application for payment shall include affidavits that all bills have been paid. The Contractor’s submission of the final application for payment shall signify that the work is complete, and that the Con-tractor has vacated the Project work site.

2. The final payment review process is more extensive; therefore anticipate closer to the 30 day requirement.

DIVISION 2: DETAILED WORK SPECIFICATIONS

2.01 DESCRIPTION

1. The Contractor to prepare, complete and provide drawings delineating the best way to provide a HMW surface at the Armory that will stand up to the heavy traffic of a prisoner transport bus while at the same time provide proper grading to shed water.

1. The proposed asphalt mix must be a standard design mix approved by the Michigan Department of Transportation.

2. FCI Milan has provided an approximate 10” crushed stone base stone material in the location of the proposed parking lot.

1. The Contractor will grade the stone base to the final elevation and prepare it as necessary for the asphalt.

2. Compaction to ensure proper performance of the asphalt will be required. Testing to verify proper compaction.

3. See Note #5 on the provided drawing, the Contractor will provide a plan making an under drain system unnecessary.

3. The Contractor to furnish all materials, equipment, labor and related items necessary to complete the work shown on the draw-ing and as specified within this document. The items or work to be performed shall include but are not limited to:

1. Subgrade preparation

2. Base course and pavement surfacing

3. Stripping

4. All other related items required to complete the work shown on the drawing and as specified.

4. This work shall consist of two courses of plant mixed asphalt concrete placed on the Contractor prepared foundation/base in ac-cordance with the Michigan State Department of Transportation Standard Specifications and in reasonable close conformity with the lines, thicknesses, and typical cross-sections shown in the attached plans.

1. Contractor shall install a 4” Base Course of HMA in accordance with the submittals.

2. Contractor shall install a 2” Wearing course of HMA in accordance with the submittals.

5. Asphalt concrete shall be composed of asphalt and aggregate which, with or without the addition of mineral filler and blending sand as may be required, shall be missed in the proportions outlined in the Contractor…