solicitation cover ltr.docx

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution P.O. Box 9999, 4004 E Arkona Rd Milan, Michigan 48160

All Interested Parties:

The Federal Correctional Institution, Milan, Michigan, is soliciting quotations under Request for Quotations RFQP04171100011 for quarterly subsistence items. Please read the RFQ carefully and be sure that all information requested is included in your quote. Missing, changed, or incomplete data will result in the elimination of your quote from further consideration. The Government reserves the right to award item by item, or in groups of items, or in aggregate, whichever is most advantageous to the Government by responsive, responsible bidders.

The original of your quote, signed by an individual authorized to bind the offer or, must be submitted to the address contained within the solicitation posting by 2:00 EST, March 17, 2011.

Facsimile Quotes Are Permitted as long as the document is legible. Fax Number: 734-439-8454

The following must be completed and submitted with your offer:

· Standard Form 1449, Solicitation/Contract/Order for Commercial Items – Please complete blocks 12, 17a, 23, 24, 30a, 30b, and 30c of the SF-149 and continuation sheets. Please include your telephone number in Block 17a.

· Representations and Certifications (FAR 52.213-3) = Prospective offerors are required to submit Annual Representations and Certifications via the On-line Representations and Certifications Application (ORCA) at http://orca..bpn.gov/help.aspx. By submission of a quotation under this solicitation, the quoter acknowledges completion of the annual representations and certifications via ORCA and verifies, by the submission of the quotation, that the representations and certifications currently posted in ORCA were entered or updated within the last 12 months and are current, accurate, complete and applicable to this solicitation. Submission of your quotation constitutes compliance.

· On-line Contractor Central Registration Requirements (CCR) via www.ccr.gov . In an effort to create an e-commerce environment, the FAR requires all contractors seeking, or currently doing business with the Government, to register in the Central Contractor Registration (CCR) Database. Quoters should include their Data Universal Number System (DUNS) in their quote. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardees DUNS number into the CCR database. Failure to complete the Representations and Certifications, can result in non-consideration of your quote.

Prospective quoters are cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, shall result in non-consideration of the quote. Accordingly, all communication prior to award shall be directed to the Contracting Officer, in writing. Abstracts of the bids will not be forwarded upon completion of the award.

*** PLEASE PROVIDE THE FOLLOWING INFORMATION ALONG WITH YOUR QUOTE****

Credit Card Accepted?: ______ Small Business Certification: Yes/No

Your Fax #: Company TIN #:_________________________

DUNS #: E-mail:___________________________________ www.ccr.gov Registration renewal date: ____________

All quotes will be submitted via mail or fax to the following address:

Quotes received after the deadline of 2 pm will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).

All communications regarding this solicitation, including any of a technical nature, must be made in writing to the Contracting Officer. Questions or comments may be faxed to my attention at (734) 439-8454 or submitted electronically to me at lerdmann@bop.gov. All inquiries received will be considered and responses will be provided when appropriate.

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