Ultrasound-Echo and Cardiac Stress Testing Combined Syn-Sol.pdf

ATTACHMENT 1

Combined Synopsis Solicitation Ultrasound /Echo and Cardiac Stress Testing Services

Federal Correctional Institution (FCI) Elkton

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. This solicitation number for this Request for Quotation (RFQ) is RFQP02161100014. This acquisition will not be set-aside, but issued using unrestricted procedures.

GENERAL

The FCI Elkton is located at 8730 Scroggs Rd, Elkton, OH 44415. The Federal Bureau of Prisons intends to make a single award (though multiple awards may be made, in accordance with FAR 52.212-1(h)) for the provision of ultrasound /echo and cardiac stress testing services to a responsible contractor who can provide the services in accordance with the stated requirements. The resulting contract shall be a firm fixed price, indefinite delivery, requirements type contract, with a base year and four option years. The base period of performance will be from the date of award through 12 months, and each option year shall be 12 months in duration, in consecutive order, if exercised, at the Government’s unilateral right. Faith-based and Community-based organizations can submit quotations equally with other organizations for contracts which they are eligible.

CONTRACT PRICING AND METHODOLOGY

Quotes will be based on a “per session” rate whereas, for the ultrasound /echo services requirement, one session is equal to one work day in duration (approximately 8 hrs.), to be performed between the hours of 6:00 AM to 4:00 PM, Monday through Friday. For the cardiac stress testing requirement, a session is defined as the act of performing one of the services, to include adenosine testing, cardiolite testing and treadmill testing services (see attachment 2 for details). Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract (e.g., overhead, profit, supervision, wages, etc.).

The Government reserves the right to award without discussion. Contractors are hereby notified that the Government intends to evaluate quotes and extend an offer of contract award to the contractor whose quote, conforming to the solicitation, represents the best value to the Government, in accordance with FAR 52.212-1(g). The evaluation criteria used will be price, past performance and technical merit, all valued equally. The quantity of services to be provided by the contractor is estimated below, and is not a representation that the estimated quantities will be required or ordered or that conditions affecting requirements will be stable or normal. Pursuant to FAR 17.203(b), the Governments evaluation shall be inclusive of options.

Pursuant to FAR 17.203(d), the contractor may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

CONTRACT CLAUSES

52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address:

www.acquisition.gov. Full text copies of Justice Acquisition Regulation (JAR) clauses or BOP clauses may be requested in writing from the Contracting Officer.

52.212-4 Contract Terms and Conditions--Commercial Items (JUN 2010) with addendum to incorporate the additional clauses listed below into this solicitation and any resulting contract.

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010) 52.204-4 Printed or copied doubled-sided on recycled paper (AUG 2000) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.223-5 Pollution Prevention and Right to Know Information (AUG 2003) 52.223-18 Contractor Policy to Ban Text Messaging While Driving (SEP 2010) 52.224-1 Privacy Act Notification (APR 1984) 52.224-2 Privacy Act (APR 1984) 52.228-5 Insurance - Work on a Government Installation (JAN 1997) Workers compensation or Employers liability: $100,000; and General Liability written on the comprehensive form of policy of at least $500,000 per occurrence for bodily injury. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.237-7 Indemnification and Medical Liability Insurance (JAN 1997) (a) $1,000,000 per occurrence, which will not be less than the amount normally prevailing within the local community for the medical speciality concerned.

52.253-1 Computer Generated Forms (JAN 1991)

The following clauses will be incorporated into a resultant contract in full text with applicable fill-in information, as noted:

52.216-18 Ordering (OCT 1995) - (a) from the first day of the effective performance period through the last day of the effective performance period 52.216-19 Order Limitations (OCT 1995) - (a) less than one session; (b) (1) the estimated quantities identified in the Schedule of Items within the current performance period; (b) (2) the estimated quantities identified in the Schedule of Items within the current performance period;

(b) (3) 30 days; (d) 5 days 52.216-21 Requirements (OCT 1995) - (f) after the last day of the effective performance period 52.217-8 Option to Extend Services (NOV 1999) - prior to expiration of the current performance period 52.217-9 Option to Extend the Term of the Contract (MAR 2000) - (a) on or before the first day of the option period; 60 days; (c) but excluding the exercise of any option under the clause at 52.217-8, which is also incorporated into this contract, shall not exceed five (5) years.

52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) - beyond September 30th of the Base year or any option year exercised; beyond September 30th of the Base year or any option year exercised.

2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (JAR 2823.303-70)

(JUN 1996)

52.21-603-70 Contract Monitor (CM) (AUG 2008) (a) Janet Bunts, Health Services Administrator.

52.27-103-72 Department of Justice (DOJ) Contractor Residency Requirement (JUN 2004) 52.224-102(a) Security of Systems and Data, Including Personally Identifiable Information

(MAR 2008)

52.224-102(b) Information Resellers or Data Brokers (MAR 2008) 52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005) Continuing Contract Performance During a Pandemic Influenza or other National Emergency

(MAY 2008) (AGD 08-004)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (JAN 2011)- (b) 1, 4, 6, 8, 12, 20, 21, 23, 24, 25, 26, 27, 28, 29, 33, 37, 42, (c)(1) –Wage Determination No: 2005-3013, Revision 13, dated 07/26/2010, (c)(2) $19.00 and $20.07 /hr (not inclusive of benefits), (c)(3).

OTHER CONTRACT TERMS AND CONDITIONS

Type of Contract: The resulting contract will be a single award, indefinite delivery /requirements type contract with firm-fixed pricing. It is anticipated that the contract award resulting from this combined synopsis solicitation will be made in March, 2011, with an anticipated effective date of April 3, 2011.

Performance Period: The periods of performance of the resulting contract shall be Base Year

- Effective Date of Award (EDOA) thru 12 months; Option Year 1 - 13 months from EDOA thru 24 months; Option Year 2 - 25 months from EDOA thru 36 months; Option Year 3 - 37 months from EDOA thru 48 months; Option Year 4 - 49 months from EDOA thru 60 months. The contractor shall commence performance of services under this contract, by submitting required documentation to initiate security clearance, within 5 calendar days from effective date of award of the contract. In accordance with FAR 46.503 and 46.403(a)(6), the place of acceptance for services under this contract is at the destination, FCI Elkton, located in Elkton, Ohio.

Contracting Officer Responsibility: Authority to negotiate changes in terms, conditions, or amounts cited in the resulting contract is reserved to the Contracting Officer. This responsibility will be delegated and in accordance with FAR 42.202 and 42.302, the awarding Contracting Officer assigns the contracting staff at FCI Elkton, 8730 Scroggs Rd, Elkton, OH 44415, as the Contract Administration Office (CAO). This assignment carries with it the authority to perform all normal contract administration functions listed in FAR 42.302(a) as items (1) through (70), to the extent those functions apply to the resulting contract. This assignment also includes delegation of authority to perform functions specified in FAR

42.302(b) as items (1) through (11).

Security and Investigative Requirements: The employees of the contractor entering the institution may be required to meet certain security requirements prior to entering the institution.

Primary concerns are the amount of contact that may occur between the contractor and his/her employees with the inmate population during the performance of the contract. Contractor employees are allowed access to the institution at the sole discretion of the Warden of the institution. The program manager at FCI Elkton is responsible for conducting the appropriate law enforcement check on all contractor staff that may need access inside the prison facility.

The following investigative procedures may be performed: 1). National Crime Information Center (NCIC) check; 2). DOJ-99 (Name Check); 3). FD-258 (fingerprint check); 4). Law Enforcement Agency checks; 5). Vouchering of Employers; 6). Resume/Personal Qualifications;

7). OPM-329-A (Authority for Release of Information); 8). National Agency Check and Inquiries (NACI) check (if applicable); and 9). Urinalysis Test (for the detection of marijuana and other drug usage)By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedure. An individual who does not pass the security clearance will be unable to enter the BOP facility. Any individual employed by the contractor who is deemed not suitable by the BOP requirements will not be granted access to perform services under the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens. The service is a contractual arrangement and not a personnel appointment;

Payment is based on an end product or the accomplishment of a specific result;

The service does not constitute an employer /employee relationship; and

The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

The resulting contract will be a nonpersonal health care services contract, as defined in 37.101, under which the contractor is an independent contractor; the Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment); the contractor must indemnify the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance; the contractor must maintain medical liability insurance, in the amount of $1,000,000, which is not less than the amount normally prevailing within the local community for the medical specialty concerned; and the contractor is required to ensure that its subcontracts for provisions of health care services, contain the requirements of the clause at 52.237-7, including the maintenance of medical liability insurance.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-49.

The Department of Justice, Federal Bureau of Prisons utilizes a web based Contractor

Performance Assessment Reporting System (CPARs) to provide contractor performance evaluations, whereas the contractor will be required to access and review evaluations and /or provide responses.

QUALITY OF PATIENT CARE /NON-DISCRIMINATION

The contractor will provide BOP patients under the terms of this contract the same or equal services to those provided to non-BOP patients. Services shall be provided within accepted professional standards.

The Contractor agrees to make no distinction among patients under this contract on the basis of race, color, creed, national origin, or physical condition. For this contract, distinctions on the grounds of race, color, creed, national origin, or physical condition include but are not limited to the following: denying any service or benefit or availability of a facility; providing any service or benefit to a patient which is different; or if provided in a different manner or at a different time from that provided to other patients under this contract; subjecting a patient to segregation or separate treatment in any manner related to his receipt of any services; restricting a patient in any way in the enjoyment of an advantage or privilege enjoyed by others in determining whether he satisfies any admission, enrollment quota, eligibility, membership or other requirement or condition which an individual must meet in order to be provided any service or benefit; the assignment of time or places for the provision of services on the basis of race, color creed, or national origin of the patients served.

PRIVACY ACT NOTIFICATION

The contract will require contract staff to operate a system of records and maintain documentation that will require adherence to the Privacy Act of 1974. The system of records will be maintained in accordance with community standards for health service medical records.

The contractor and /or staff are not authorized to disclose this or any information pertaining to an inmate to any non-BOP source. Any requests for such information shall be forwarded to the Health Services Administrator for proper disposition.

SOLICITATION PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of any FAR clause or provision may be accessed electronically at www.acquisition.gov

52.209-5 Certification Regarding Responsibility Matters (APR 2010) 52.209-7 Information Regarding Responsibility Matters (JAN 2011) 52.212-1 Instructions to Offerors - Commercial Items (JUN 2008) tailored to delete paragraphs at c, d and i as they have been determined to be non-applicable to this solicitation. The additional provisions listed below are incorporated into this solicitation via addendum to this provision.

52.212-2 Evaluation—Commercial Items (JAN 1999) 52.212-3 Offeror Representations and Certifications - Commercial Items (JAN 2011) 52.217-5 Evaluation of Options (JUL 1990) 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (FEB 1999) 52.233-2 Service of Protest (SEP 2006) (a) Procurement Executive, BOP, 320 First Street, N.W., Room 5005, Washington, D.C. 20534 52.237-1 Site Visit (APR 1984) 2852.233-70 Protests Filed Directly with the Department of Justice (JAN 1998) 52.27-103-71 Faith-Based and Community- Based Organizations (AUG 2005)

Quoters are advised that the Contracting Officer will verify registration in the Central Contractors Registration database (www.ccr.gov) and the Online Representations and Certifications Application (orca.bpn.gov) prior to award of any contract, by entering the potential awardee DUNS number into each database. Contractors are further advised to mark each individual item within their quote considered privileged or confidential under the Freedom of Information Act with notification that the data is considered confidential and privileged and not subject to mandatory disclosure under the FOIA. The North American Industrial Classification (NAICS) code is 621512 and the applicable small business size standard is $13.5 million.

SUBMISSION OF QUOTATIONS

On letterhead or business stationary, the following information is required:

(1) Contractor Dun and Bradstreet Number

(2) Contract pricing for each Contract Line Item Number (CLIN) shall be based on a “price per session” to provide ultrasound /echo and cardiac stress testing services, as described in “ATTACHMENT 2, Statement of Work”. Pricing must be provided for each contract year, to include the Base Year, Option Year 1, Option Year 2, Option Year 3, and Option Year 4, for both /either “Ultrasound /Echo Services” and /or “Cardiac Stress Testing Services”.

An example format for price quotes is as follows:

FOR ULTRASOUND /ECHO SERVICES:

BASE YEAR:

CLIN 0001: $__________ per session x 12 sessions per year = $ _____________ year

OPTION YEAR 1:

OPTION YEAR 2:

OPTION YEAR 3:

OPTION YEAR 4:

Combined Total for the Base Year and All Option Years for Ultrasound /Echo Services:

FOR CARDIAC STRESS TESTING SERVICES:

BASE YEAR:

CLIN 0001 (for Adenosine Stress Tests):

$__________ per session x 15 sessions per year = $ __________/ year

CLIN 0002 (for Cardiolite Stress Tests):

$__________ per session x 17 sessions per year = $ __________/ year

CLIN 0003 (for Treadmill Stress Tests):

$__________ per session x 4 sessions per year = $ __________/ year

OPTION YEAR 1:

CLIN 0001 (for Adenosine Stress Tests):

$__________ per session x 15 sessions per year = $ __________/ year

CLIN 0002 (for Cardiolite Stress Tests):

$__________ per session x 17 sessions per year = $ __________/ year

OPTION YEAR 2:

$__________ per session x 15 sessions per year = $ __________/ year

CLIN 0002 (for Cardiolite Stress Tests):

$__________ per session x 17 sessions per year = $ __________/ year

OPTION YEAR 3:

$__________ per session x 15 sessions per year = $ __________/ year

CLIN 0002 (for Cardiolite Stress Tests):

$__________ per session x 17 sessions per year = $ __________/ year

OPTION YEAR 4:

$__________ per session x 15 sessions per year = $ __________/ year

CLIN 0002 (for Cardiolite Stress Tests):

$__________ per session x 17 sessions per year = $ __________/ year

Combined Total for the Base Year and All Option Years for Cardiac Stress Testing Services:

Combined Total for the Base Year and All Option Years for both the Ultrasound /Echo Services and the Cardiac Stress Testing Services requirements:

(3) Documentation establishing compliance with the requirements referenced in “ATTACHMENT 2”, under “MINIMUM REQUIREMENTS”.

(4) Completed copies of the provisions at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, FAR 52.209-5 Certification Regarding Responsibility Matters and 52.222-22 Previous Contracts and Compliance Reports, if different from entries made to the Online Representations and Certifications Application (ORCA) site, located at orca.bpn.gov.

(5) Point of Contact information for professional references. Contractors should provide a list of the last three contracts awarded to your firm, which are of a related nature. Include the following for each: Customer Name and contact, Address, Phone, Email address, Contract Number, Type of Work, Contract Amount, Contract Status (Active or Complete).

(6) Point of Contact information for financial reference. Contractors should also provide contact information for a financial reference to include Bank Name, Address, Phone, and Contact Person. Financial references such as banking institutions generally require your authorization for release of information. If your reference will require a release, please provide an authorizing statement with your quote submittal.

(7) Proof of ability to obtain medical liability insurance.

Quotes must be received at the Federal Bureau of Prisons, Field Acquisition Office, U.S. Armed Forces Reserve Complex, 346 Marine Forces Drive, Grand Prairie, TX 75051, no later than 2:00pm local time on Friday, March 25, 2011. Quotes must be marked with the solicitation number (RFQP02161100014) and include all required information, to the attention of Dennis A.

Chinnici, Contracting Officer, FAO. Quotes will be accepted by mail, fax (fax #:

972-352-4545), or email (dchinnici@bop.gov). Any questions regarding this requirement may be submitted to Dennis A. Chinnici, Contracting Officer, at dchinnici@bop.gov.