ATTACHMENT_II_Psychiatry_SOW.docx

Statement of Work Psychiatrist Non Personal Services Contract Health Services Department MDC Brooklyn, New York

I. Place of Performance The service will be provided to the inmate population, on-site at the United States Metropolitan Detention Center Brooklyn (MDC Brooklyn), Brooklyn, NY, on the east and west building.

II. Objective The objective of this contract is to set forth the terms and conditions for the provision of Psychiatry services.

III. Period of Performance The contract period will be in effect from the date of the award through a 12 month period, with the government’s right to exercise up to four, 12 month option periods.

IV. Description of Services/ Staff Qualifications/ Credentialing The contractor shall provide psychiatrist(s) to the institution Health Services Department at MDC Brooklyn to conduct examinations on patients scheduled by the institution medical staff.

The contractor shall perform psychiatric services which will include conducting psychiatric evaluations, and making referral recommendations for inmates at MDC Brooklyn.

The contractor will provide psychiatry services which conform to all local, state, and federal laws and regulations applicable to the delivery of psychiatric care to members of the general public. The contractor will also conform to all Bureau of Prisons (BOP) policies, procedures, and clinical guidelines as applicable to psychiatric services. The BOP physician will have the final authority to approve or disapprove any and all treatment plans and recommendations by the contractor.

Contract psychiatrists shall only prescribe pharmaceutical drugs that are listed in the approved BOP Formulary. Requests for exemptions to the formulary shall be submitted to the BOP clinical director, who shall approve or deny recommendations. If the recommendation for a non-formulary prescription is approved by the BOP physician, then the same will be referred to the pharmacist, who will submit to the Central Office Pharmacy for a Request of Exemption. The issuance of sample medication to any federal inmate is prohibited.

The contractor shall have current certification in their chosen field of expertise that permits them to practice and to perform psychiatric services in the state of New York for the duration of the contract. The contractor shall have obtained a doctorate degree of medicine or osteopathy from an accredited university program, completed a residency in psychiatry, be licensed to practice medicine in at least one of the United States, be board certified, and be otherwise qualified/certified to perform the required services and hold a current license to practice in the state of New York.

The contractor will complete an Application for Appointment to medical staff and request privileges. The contractor will submit and complete all necessary information needed to provide a complete credential file as defined by the Program Statement 6027.01. This applies to consultation services rendered in-house or through tele-health services.

Contractors shall make direct entries into the inmates’ “Bureau Electronic Medical Records” (BEMR), including the patient’s history of present complaint, objective findings, assessment, proposed treatment, and follow-up recommendations.

V. Place of Performance The services will be rendered at the Institution’s west and east buildings, located at 80 29th Street, Brooklyn, NY 11232.

VI. Schedule of Services The contractor will be contacted in advance by the Institution Health Services Administrator (HSA) or designee to schedule services. Each session will consist of six hours in length and it is estimated that 2 sessions will be used per week (12 hours + unpaid half hour lunch). The contractor will have six hours to complete a session. Clinics will typically be scheduled between the hours of 8:30am and 3:00pm (including an unpaid ½ hour lunch) on, Tuesdays, and Thursdays, excluding federal holidays. The scheduled days will be mutually agreed upon by MDC Brooklyn and the contractor.

Due to the nature of a correctional setting, delays in performance may be expected. Such delays may include, but are not limited to, inclement weather, electrical or mechanical problems, and other security matters. When contract employees report to the institution, but are not able to perform services due to such delays, the contractor will be reimbursed for the first hour of the first session, should the contractor be turned away. If the institution requests that the contractor remain for eventual performance, the contractor shall be paid for the full sessions worked.

VII. Supplies MDC Brooklyn will provide all general medical necessities, such as: support personnel, facilities, equipment, supplies, unities, janitorial, security, and other services related to the provision of psychiatry services.

VIII. Method of Performance The services to be provided are professional in nature, and will be commensurate with JCAHO standards of care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be reviewed periodically by the HSA at MDC Brooklyn. The performance of these services will be monitored by the Contracting Officer’s Representative (COR).

The HSA will retain professional responsibility for all patients referred to the Health Services department.

The contractor shall adhere to all applicable federal, state, and local regulations during their performance.

The contractor has the sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in the Statement of Work as long as the requirements are met in accordance with the regulations described above.

The services required are non-personal in nature, which means:

· Payment will be based on the accomplishment of a specific task;

· The services will not constitute an employee/employer relationship; and

· The contractor will not be subject to government supervision.

The government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered. (e.g., professional judgments, diagnosis of specific medical treatment). Contract monitoring reports will be prepared by the Contracting Officer’s Representative (COR) and maintained in the contract file.

The contractor shall indemnify the government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance. In addition to maintaining medical liability insurance as prescribed above, the contractor is required to ensure that its subcontracts contain the requirements of the clause at 52.237-7, including the maintenance of medical liability insurance.

IX. Record Management The contractor shall submit consultation sheets (provided by the institution medical staff) that provide all information pertaining to services rendered, including, but not limited to, medical evaluation and treatment plans.

Information provided by paper or BEMR shall be signed, authenticated, legible and completely address all aspects of assessment and management of the patient examined.

Inmate records are the sole property of the Federal Bureau of Prisons and are confidential. No medical record shall be released by the contractor to any person without prior approval from the HSA or designee and the FOIA/Privacy Act Branch of the Office of General Counsel in Central Office, Washington, DC.

X. Inmate Management The provision of services under this proposed contract will require frequent and unsupervised contact with inmates. However, the contractor will not be responsible for the supervision of inmates. The contractor will report any infraction of rules and regulations by any inmate to the COR, or designee.

XI. Institution Security The contractor shall agree to all regulations prescribed by MDC Brooklyn for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974.

Contract security is in accordance with Homeland Security Presidential Directive 12, HSPD-12. Security clearance shall be established for contract and consultant personnel involved in the delivery of services to the Bureau of Prisons facilities.

All contract personnel providing services within the confines of the MDC shall have a complete background investigation conducted in accordance with BOP Program Statement 3000.02.

The contractor agrees to adhere to all regulations prescribed by the institution in regards to the safety, custody, and conduct of inmates. The BOP requires all non-employees to sign in and out of the institution for security reasons. The contractor will be required to attend a one-time orientation program consisting of approximately four (4) hours, prior to performing any services under this contract. The date and time for this orientation will be mutually agreed upon by both parties. Reimbursement will not be available for the orientation. A badge will be issued and worn at all times for proper identification.

XII. Payment Terms Contractor must provide a means for electronic payment to include bank routing and account number. Payment terms as specified in FAR 52.212-4(g). The government will make payment in accordance with the Prompt Payment ACT (31 U.S.C 3903) and prompt payment regulations at 5 CFR Part 1315. The contractor can, however, offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation. Partial or half sessions will not be authorized for payment.

The contractor, if an individual other than a corporation, upon contract award must complete several Human Resource Management forms. The forms are referenced as follow:

1. Direct Deposit (SF-119A)

2. Federal/State/City/County Tax form (as applicable)

3. Employee Locator Form (DOJ-233)

4. Race and National Origin Identification (SF-181)

5. Self-Identification of Handicap (SF-256)

6. Employee Eligibility Verification (I-9)

7. NCIC background check

8. Consent to Search

9. Non Disclosure Agreement

10. Release of Information

11. Credit Authorization (DOJ555_1)

An award made to an individual resulting from this solicitation is not subject to 52.212-4(i), Prompt Payment Act.