BIB RFQ Attachment 001.pdf

Attachment 001 – Specifications and Requirement Description

BAG IN BOX JUICE BEVERAGE SUPPLY

General Information: The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to award a firm‐fixed price indefinite‐delivery, requirements type contract to a responsible small business entity for the supply bag in box (BIB) juice beverages, equipment, and service for the Federal

Correctional Institution McDowell (FCI) and Satellite Prison Camp (FPC), located in Welch, West Virginia.

FCI McDowell is a medium security facility opening in October 2010 and expected to house approximately 1920 federal male inmates once fully activated. Additional information regarding FCI

McDowell and the Federal Bureau of Prisons is available at www.bop.gov.

Place of Performance: Supplies and equipment will be delivered to FCI McDowell, 101 Federal Way, Welch, West Virginia 24801.

Supplies: The contractor shall provide five (5) gallon, non‐alcoholic, non‐carbonated, liquid concentrate, bag‐in‐box (BIB) beverages. The flavor selection must included fruit punch, lemonade, sweet tea, unsweetened tea, grape, and orange. The product supplied may be sweetened with natural and/or artificial sweeteners. Additionally, each flavor, except unsweetened tea, must be Vitamin C enriched and provide a minimum of 30mg of Vitamin C per 8 ounce serving. The contractor shall also provide one non‐carbonated (ratio of 4:1 or greater) 35% pasteurized juice base beverage in five (5) gallon BIB containers. The flavor selection is limited to orange or apple. The juice content of the product should be no more than 5%. All products must be Kosher approved and the contractor must provide written documentation for verification.

Equipment: All beverages required will be dispensed by a bag‐in‐box dispensing system supplied and maintained by the vendor. The contractor will be required to provide beverage racks with the capability to store two (2) five (5) gallon boxes of each product in each location for each machine with switch over connectors on each flavor.

Cold Beverage Dispenser: The contractor shall provide and install six (6) refrigerated beverage dispensing units with a minimum of six (6) push button spigots capable of dispensing six (6) flavors without the use of CO2. The units must be counter top style with a built‐in ice maker, capable of producing up to 300 pounds of ice per day, installed on top of each refrigerated beverage dispensing unit. The ice maker must have a replaceable water filter on the side of the ice maker. The drink dispensing units should hold a minimum of 125 pound of ice. The unit air compressors must be able to pump beverages up to 125’. Due to space limitations, each unit must not exceed 25” wide, 20” deep and 64” high. Each machine will have post mix pumps with fast flow push type juice valves. The valves must be covered with a stainless steel cover with the ability to accept a 3/8 inch shank padlock to be provided by the institution. Product flow rate: 1.1 to 1.6 ounces per second. Dispensing unit should accept all cup sizes and handle dispensing of both 5% juice base along with 5:1 to 10:1 beverage base products ratios. Each dispensing unit will have a water tap on it.

All machines should be equipped with back flow preventers and in‐line water filters. All units should be the same make, model and have the same type appearance. The contractor shall provide hasps on each piece of equipment so padlocks can be used to secure the equipment. The equipment should be completely secured with no free access to the internal parts. Contractor shall provide straps, locks, or bars, if needed, to secure unit from being tampered with by other than authorized staff.

Electrical: 115 volt, 3 prong ground outlet, 12 amp service, US & NSF approvals. Each dispenser shall be equipped with one (1) full set of flavor labels for all dispensing nozzles indicating juice/beverage selection. Replacement labels shall be provided upon request. Upon initial delivery, a supply of ten (10) additional labels per flavor should be provided to the Food Service Administrator (FSA) in the event labels are lost or damaged. The contractor shall supply the FSA with the electrical requirements for the ice makers, which is normally single phase 208/220/240, and electrical receptacle if needed 3 weeks in advance of installation of beverage systems.

Locations: Five (5) dispensing units will be installed at the FCI and one (1) dispensing unit will be installed at the FPC. The contractor shall deliver and have equipment operational within 30 calendar days from the effective date of awarded contract. The BOP may request, at any time throughout the life of the contract, additional equipment or the current equipment moved and/or removed as necessary.

All equipment provided shall remain the property of the contract and shall be retrieved at the contractor’s expense upon the completion of the contract.

Repair and Service: Repair and service of the equipment supplied by the contractor shall be provided throughout the life of the contract at no additional cost. Service will include preventative maintenance checks at least once each quarter. Preventive maintenance shall include a complete check of all dispensing equipment and calibration of syrup and water ratios. The government shall notify the contractor of any equipment breakdown or failure to dispense. Requests for repairs will be made by the

FSA and/or designee. The contractor shall provide repair service within ten (10) hours of request, including weekends and holidays. In the event repair cannot be completed within 24 hours, a loaner machine should be delivered and installed within 24 hours of the service call, as to ensure no interruption of service. Service visits will normally be scheduled during regular business hours (7:30 a.m. to 3:00 p.m., except 11:00 a.m. to 12:00 p.m.) Monday through Friday.

Schedule: FCI McDowell will place order for products as needed. Product shall be delivered Monday thru Friday with the exception of Federal Holidays and deliveries will be begin no later than fifteen (15) working days after receipt of an order. In general, the food service staff will determine supply needs for the upcoming week or quarter and call in that requirement to the contractor.

Institution Security‐ The contractor agrees to adhere to all regulations prescribed by the institutions in regards to the safety, custody, and conduct of inmates.

CONTRACT PRICING METHODOLOGY AND SCHEDULE OF ITEMS

CONTRACT PRICING: Contract pricing shall be based on a “per case” price, with the product provided in five (5) gallon BIB containers. Contract pricing shall include all charges to the Government for provision of bag in box (BIB) juice beverages, equipment, and service required by this solicitation (e.g., overhead, profit, taxes, maintenance, transportation, etc.) The Government reserves the right to award without discussion; therefore, the initial quote should contain the quoter’s best terms from a price standpoint.

PRICING METHODOLOGY: The quantity of supply to be provided by the contractor is estimated and is not a representation to a quoter or contractor that the estimated quantities will be required or ordered or that conditions affecting requirements will be stable or normal. Additionally, the quantities indicated below are based on estimated usage for one fiscal year for a 9:1 product for sweet tea, lemonade, grape, fruit punch, orange, and unsweetened tea; as well as, a 5:1 product for the apple/orange juice base. Pursuant to FAR 17.203(b), the Governments evaluation of quotes shall be inclusive of options.

Pursuant to FAR 17.203(d), the quoter may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

SCHEDULE OF ITEMS: Please complete the following schedule when preparing your quote. Estimated quantities for the Base Year period are lower than option years in consideration of the “Activation” status of the institution.

Base Year: Effective Date of Award (EDOA) through 12 months

Base Beverage Mix Ratio Cost per 8oz. serving

Estimated Quantity

Price per Case

Sweet Tea 9:1 180 cases $

Fruit Punch 9:1 180 cases $

Lemonade 9:1 180 cases $

Grape 9:1 180 cases $

Orange 9:1 180 cases $

Unsweetened Tea 9:1 180 cases $

Apple/Orange

Juice 5:1 205 cases $

Option 1: 13 months from EDOA through 24 months

Base Beverage Mix Ratio Cost per 8oz. serving

Estimated Quantity

Price per Case

Sweet Tea 9:1 453 cases $

Fruit Punch 9:1 453 cases $

Lemonade 9:1 453 cases $

Grape 9:1 453 cases $

Orange 9:1 453 cases $

Unsweetened Tea 9:1 453 cases $

Juice 5:1 347 cases $

Option 2: 25 months from EDOA through 36 months

8oz. serving

Estimated Quantity

Price per Case

Sweet Tea 9:1 453 cases $

Fruit Punch 9:1 453 cases $

Lemonade 9:1 453 cases $

Grape 9:1 453 cases $

Orange 9:1 453 cases $

Unsweetened Tea 9:1 453 cases $

Option 3: 37 months from EDOA through 48 months

8oz. serving

Estimated Quantity

Price per Case

Sweet Tea 9:1 453 cases $

Fruit Punch 9:1 453 cases $

Lemonade 9:1 453 cases $

Grape 9:1 453 cases $

Orange 9:1 453 cases $

Unsweetened Tea 9:1 453 cases $

Option 4: 49 months from EDOA through 60 months

8oz. serving

Estimated Quantity

Price per Case

Sweet Tea 9:1 453 cases $

Fruit Punch 9:1 453 cases $

Lemonade 9:1 453 cases $

Grape 9:1 453 cases $

Orange 9:1 453 cases $

Unsweetened Tea 9:1 453 cases $