RFQP-2025_WTP_FEASIBILITY_STUDY-GROUND_WATER_(Addendum_#1_Revision).pdf

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RFQP-2025 WTP FEASIBILITY STUDY-GROUND WATER
Solicitation number
2025-WATER TREATMENT PLANT-040
Issued by
Kalamazoo County, Huntington Woods City, Michigan

About this file

This is a Request for Qualifications (RFQP) #2025-WATER TREATMENT PLANT-040 issued by the City of Jackson, Michigan for a Ground Water Feasibility Study. The project seeks engineering services to conduct a comprehensive multi-phase study to address water treatment and contamination challenges, with proposals due by June 12, 2025 at 10:00 am. The study will be conducted in six potential phases: Alternative and Cost Analysis, Evaluation of Mansion Street Well Field, Identification of New Well Fields, Feasibility Report Development, Public Outreach and Engagement, and a potential additional investigation phase if funds permit. The contract term is targeted to complete all phases by November 1, 2027, with each phase designed to progressively investigate and resolve water supply issues, particularly focusing on PFAS contamination and potential new well field locations.

The project will be evaluated using a points-based scoring system across three primary criteria: Experience/Qualifications (35 points), Understanding of the Problem (30 points), and Method of Approach (35 points). Consultants must be registered in the Federal System for Award Management (SAM) and submit a detailed cost proposal breaking down expenses across the different project phases. The City reserves the right to cancel the RFQP at any time without penalty, and cost proposals will only be reviewed for consultants deemed most qualified through their initial qualifications submission. The study aims to explore alternatives such as developing a new well field, protecting the existing Mansion Street well field, incorporating PFAS removal techniques, and potentially connecting to regional water systems.

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Figure_A_Summary_Sheet_TEMPLATE.xlsx XLSX spreadsheet
Figure_B_Pricing_Sheet_(2)_TEMPLATE.xlsx XLSX spreadsheet
Sample_PSA_Contract_Agreement.docx DOCX document

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For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofjackson

CITY OF JACKSON

2025-WATER TREATMENT PLANT-040

RFQP-2025 WTP FEASIBILITY STUDY-GROUND WATER

RELEASE DATE: April 28, 2025

RESPONSE DEADLINE: June 12, 2025, 10:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Qualification #2025-WATER TREATMENT PLANT-040 Title: RFQP-2025 WTP FEASIBILITY STUDY-GROUND WATER

Table Of Contents

1. Instructions to Consultants

2. General Information

3. Scope of Work

4. Criteria for Selection

5. Cost Proposal

6. Vendor Questionnaire

Attachments:

A - Figure A Summary Sheet TEMPLATE

B - Figure B Pricing Sheet TEMPLATE

Instructions to Consultants

1. REQUIRED TIME FOR RECEIPT OF PROPOSALS

Submit Electronic Responses via the e-Procurement Portal:

https://procurement.opengov.com/portal/cityofjackson by Thursday, June 12, 2025, no later than10:00 am . Any proposals received after this time will not be reviewed or considered by the City.

2. INTERPRETATIONS FOR ADDENDA

No oral interpretation will be made to any Consultant as to the meaning of the Document or any part thereof. Consultant shall submit all inquiries regarding this solicitation via the e-Procurement Portal, located at https://procurement.opengov.com/portal/cityofjackson. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

Any interpretation made to a Consultant shall be in the form of an Addendum to the Documents and, when issued, will be on the e-Procurement Portal at least five (5) calendar days before the proposals are opened. All such Addenda shall become part of the Contract Documents and all Consultants shall be bound by such Addenda, whether or not received by the Consultant.

3. PROPOSALS

A. All QUALIFICATION PROPOSALS must be submitted following format supplied by the City using figures attached (when provided) and shall be subject to all requirements including the

INSTRUCTION TO CONSULTANTS and QUALIFICATION PROPOSAL. All proposals must be regular in every respect and no interlineations, excisions, or special conditions shall be made or included in the format by the Consultant.

B. The City of Jackson may consider as irregular any proposal on which there is an alteration of or departure from this format, and at its option may reject the same.

C. Each Consultant shall include in its COST PROPOSAL, in the format requested thereof, the cost of performing the work. The prices set forth in the proposal by the Consultant shall remain effective for 90 days from the time proposals are opened.

4. ECONOMY OF PREPARATION

Each Proposal should be prepared simply and economically providing a straightforward concise description of the Consultant's ability to meet the requirements of the RFQP. Emphasis should be on the completeness and clarity of the content.

5. SUBCONTRACT AGREEMENTS

Before executing any subcontract, the successful Consultant shall submit the name of any proposed subcontractor for prior approval.

6. CORRECTIONS

Consultants may select "unsubmit" their proposal anytime before the bid deadline to make any necessary corrections.

7. TIME FOR RECEIVING PROPOSALS

Proposals may be received up to but not later than 10:00 am, Thursday, June 12, 2025 via the e-

Procurement Portal located at https://procurement.opengov.com/portal/cityofjackson. The e-

Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Jackson strongly recommends completing your response well ahead of the deadline.

8. OPENING PROPOSALS

The City of Jackson will open every eligible responsive qualification proposal received within the time set for receiving proposals. Cost proposals will only be opened for those Consultants who have deemed most qualified based on their qualifications proposal.

9. WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn on the e-Procurement Portal anytime prior to the time fixed for opening.

10. AWARD OF CONTRACTS / REJECTION OF PROPOSALS

A. The City of Jackson reserves the right to reject any and all proposals and to waive any irregularity in proposals received whenever such rejection or waiver is in its best interests. The

Consultant to whom the Award is made will be notified at the earliest possible date.

B. The City of Jackson reserves the right to consider as unqualified to perform the Contract any

Consultant who does not habitually perform with its own forces at least fifty (50%) of the work involved.

11. EQUAL EMPLOYMENT OPPORTUNITY

Attention of Consultants is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated on any illegal basis including race, national origin, color, religion, age, sex, height, weight, marital status, and physical or mental handicap as required by the City of Jackson's Ordinance Chapter 15-3.

12. DEFAULT TO CITY

It is understood that any Consultant who is in default to the City at the time of opening the proposal shall have the proposal declared null and void.

13. SIGNATURES

All proposal notifications, claims and statements must be signed as following:

A. CORPORATIONS: Signature of official shall be accompanied by a certified copy of the resolution of the Board of Directors authorizing the individual signing to bind the corporation.

Each signature must be witnessed and notarized.

B. PARTNERSHIPS: Signatures of one partner shall be accompanied by a certified copy of the

Power of Attorney authorizing the signing to bind all partners. If the proposal is signed by all partners no authorization is needed. Each signature must be witnessed and notarized.

INDIVIDUAL: No authorization is needed, but signature must be witnessed and notarized

14. TAX LIABILITY

When the terms of this contract involve the lease of property, real or personal, to the City, it is understood that the Lessor shall be solely responsible for the payment of all taxes of any nature whatsoever that accrue on the property during the term of the lease. Sales Tax and Use Tax are applicable in this contract and are the sole responsibility of the Provider of services.

15. CITY ORDINANCE AND CHARTER REFERENCES

All City of Jackson Policies, Ordinances and Charter Sections applicable to this RFQP are available at the Jackson City Clerk's office for the Consultant's inspection and review, and the Consultant understands that it is its sole responsibility to understand and fully comply with all applicable City of

Jackson Policies, Ordinances and Charter sections.

16. NOT TO EXCEED OR NON-APPROPRIATION

The Consultant hereby recognizes that the City is a political body corporate, and that in the event the

City fails to appropriate monies sufficient enough to pay its obligations herein, that the City may terminate this agreement without incurring any liability thereof.

17. INCURRING COST

The City shall not be liable for any costs, including any travel, incurred by the Consultant prior to award of contract. The City does not intend to pay for any information obtained from the RFQP, though such may be utilized in determining the award.

18. NO THIRD-PARTY RIGHTS

It is agreed and understood that the contract is made solely for the benefit of the City and the

Provider of Services; that it is not made for the benefit of any third party; and that no action or defense may be founded upon this contract except by the parties signatory hereto.

19. ORAL PRESENTATION

Those Consultants deemed most qualified based on their qualifications proposal may be required to make an oral presentation of their proposal to the City of Jackson. These presentations will provide an opportunity for the Consultant to clarify his proposal to ensure mutual understanding of its contents. The City of Jackson will schedule any such presentations.

20. ACCEPTANCE OF PROPOSAL CONTENT

The contents of the proposal of the successful Consultant will become contractual obligations, if a contract is issued. Failure of the successful Consultant to accept these obligations will result in cancellation of the award.

21. NEWS RELEASES

News releases pertaining to this request or the work to which it relates will not be made without prior written approval of the Issuing Office.

General Information

1. INTRODUCTION

The City of Jackson is inviting qualified consulting firms to submit proposals for engineering services required for a feasibility study to identify new well field locations in the Sharp Park area, other property within the City, or property in the surrounding area.

Each eligible applicant must obtain a Unique Entity Identifier (UEI) and maintain active registration with the Federal System for Award Management (SAM). The SAM website is: https://www.sam.gov/SAM

SAM registration must be completed prior to bid opening date, for eligibility and submitted with proposal attachments.

2. TERM OF CONTRACT

Any contract awarded pursuant to this RFP shall be for a period ending phase I through IV completed by November 1, 2026, and all phases for this grant are to be completed by November 1, 2027, or until project completion, whichever is earlier. The City of Jackson reserves the right to cancel this RFQP at any time, without penalty.

https://www.sam.gov/SAM

Scope of Work

1. Phase I: Alternative and Cost Analysis

Phase I will provide a feasibility and cost analysis for remedying the contamination issues and will consider at a minimum:

• Developing a new well field

• Protecting or adapting the existing Mansion Street well field

• Incorporating PFAS removal into the water treatment process

• Connecting to another nearby system and/or pursuing other regional alternatives

2. Phase II: Evaluation of Mansion Street Well Field

Some of the wells in this location showed detectable levels of PFAS contamination. This phase will evaluate some of the factors potentially contributing to the PFAS in City wells, well construction, well operation, and contaminant fate and transport.

Specific Tasks include:

• Identifying additional hydrogeologic information needed to assess the extent and fate and transport of the Michner Plating contamination plume

• Modeling fate and transport of the Michner Plating site and other nearby contamination plumes should the Mansion Street wells, and existing treatment plant continue to operate

• If the review of historic data completed during Phase I indicates the Mansion Street wells may be susceptible to contamination due to well construction, this phase may include down-hole video and/or geophysical investigation of the Mansion Street well casing and well seal conditions

• Identifying alternatives for continued use of the Mansion Street well field, such as rehabilitating existing wells and/or installing new wells

3. Phase III: Identification of New Well Fields

If Phase I identifies a new well field as a preferred alternative, Phase III will commence to determine potential locations for a new well field. This may be in the Sharp Park area, other property within the

City, or property in the surrounding area.

Tasks include:

• Groundwater resource evaluation and map creation, including compilation of existing hydrogeologic and land ownership data

• Exploratory drilling and pump tests, which will provide general yield characteristics of the aquifer and allow groundwater sample collection

• Compliance and permitting review with EGLE to determine whether to move forward with further well site testing

• Test-production well drilling and aquifer testing

4. Phase IV: Feasibility Report Development and Compilation

In Phase IV, the City's consultants and engineers will document the results of Phases I-III in a report to be presented to the City and EGLE. This report will include an executive summary, narrative of the work performed and associated findings, and relevant tables, maps, and figures. A brief executive summary presentation will also be provided.

5. Phase V: Public Outreach and Engagement

To fully assess the future success of the municipal water system, public outreach must be completed to ensure the new system will be well-received by the community and that future users will be willing to participate in the system.

Tasks include:

• A kickoff survey will be created and advertised to assess the interest of the public in the selected alternative - Survey results will be compiled, and possible themes or correlations will be identified

• A public outreach and engagement meeting will be conducted to inform and engage the public on the City's future plans for the drinking water supply - Public comment will be encouraged and taken into consideration

6. NOTE:

*Should funds be available after completion of Phase I to Phase IV, Phase VI would commence. *

7. Phase VI: Investigate Well Fields, Test Treatment and/or Municipal System Design

If funds are available after completion of Phases I to III, available funds will be used for:

• Further investigation of the existing and/or proposed well fields

• Pilot testing of additional treatment and/or

• Initial design of new municipal water treatment and distribution facilities

Criteria for Selection

The qualifications proposals will be evaluated using the criteria listed below prior to review of the cost proposals. The price proposals will be evaluated only for those Consultants deemed most qualified by their qualification proposal.

No. Evaluation Criteria Scoring Method Weight (Points)

1. EXPERIENCE/QUALIFICATIONS

Experience and qualifications will be measured by the firm's character, integrity, and competence in managing projects of similar size and scope; and experience of the principals and key staff assigned to the proposed operation. It will also be based on the experience and qualifications of the principals and key staff assigned to the individual tasks related to this project.

0-10 Points 35 (35% of Total)

2. UNDERSTANDING OF THE PROBLEM

Based upon the understanding exhibited by the statements of work presented in the proposal.

0-10 Points 30 (30% of Total)

3. METHOD OF APPROACH

Referring to the technical soundness of the

Consultant's stated work plan for the project, the comprehensiveness of the proposed work tasks, the techniques to be used and the products to be delivered.

0-10 Points 35 (35% of Total)

Cost Proposal

SUMMARY OF COSTS - RFQP 2025 WTP FEASIBILITY STUDY-GROUND WATER

NOTE: Copy (Control C) from the Excel Sheet and Paste (Control V) into this Cost Proposal Table.

Prices in this table shall govern.

Line

Item Description Quantity Unit of

Measure Total

Cost

C+D+E

Extended

Price A.

Base

Labor

Costs

B.

Overhead

Rate

C.

Direct

Labor

Costs

D.

Material and

Direct

Costs

E.

Transportation

Costs

Ph I Alternative & Cost

Analysis 1 Each

Ph II Evaluation of

Mansion Street Well

Field

1 Each

Ph III Identification of New

Well Fields 1 Each

Ph IV Feasibility Report

Development &

Compilation

1 Each

Ph V Public Outreach &

Engagement 1 Each

Ph VI Investigate Well

Fields, Test

Treatment/Municipal

System Design (If funds are available after Phase I to

Phase IV)

1 Each

TOTAL

Vendor Questionnaire

1. Proposal Submission*

Please download the below documents, complete, and upload.

• Jackson_RFQP_Proposal_Submi...

*Response required

2. Figure A & B Summary Excel Worksheets*

Please download this information to Copy (Control C) and Paste (Control V) into the Cost Proposal

Table. These are worksheets to assist with the Cost Proposal only. DO NOT INCLUDE FIGURE B IN

YOUR ATTACHMENTS.

• Figure_A_Summary_Sheet_TEMP...

• Figure_B_Pricing_Sheet_TEMP...

*Response required

3. Qualification Proposal*

Qualification proposals must be submitted in the format outlined below:

BUSINESS ORGANIZATION

State the full name and address of corporate or home office of your organization. Indicate whether you operate as an individual, partnership or corporation; if a corporation, indicate the state in which you are incorporated. If appropriate, state whether you are licensed to operate in the State of

Michigan.

If applicable, provide the full name and address of any branch office or other subordinate element that will be performing part or all of the work. Indicate the relationship of the subordinate element to the corporate or home office as well as how much and what parts of the work it will perform.

STATEMENT OF PROBLEM

State in precise terms your understanding of the problem presented by this RFQP.

WORK PLAN

Describe in narrative form your technical plan for accomplishing the work. Explain the choice of methodology, particularly its strengths and weaknesses.

QUALIFICATION QUESTIONNAIRE

State in precise terms your responses to the four questions on the Qualification Questionnaire.

PROJECT STAFF DESCRIPTION

Include the number of personnel, whether executive, professional, or technical, by skill and qualification that will be employed in the work. Provide an address of the workstation or base of 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operations for each of those listed as personnel. Indicate which of these individuals you consider key to the successful completion of the project. Identify key individuals by name and title and include resumes for each of the proposed project personnel.

AUTHORIZED NEGOTIATIONS

Include the names and phone numbers of personnel of your organization authorized to negotiate the proposed contract with the Issuing Office.

ADDITIONAL INFORMATION

The consultant may also include any information and/or comments believed to be pertinent but not specifically requested elsewhere in the document.

ALSO INCLUDE: FIGURE A - SUMMARY SHEET HERE

*Response required

4. Qualification Questionnaire*

The Respondent shall provide the following information with the Qualifications Proposal for the purpose of evaluating the qualifications of the firm to perform the work provided in the RFQP.

A. Describe your firm's experience in providing engineering services similar to the services requested by this RFQP. Describe only the experience of the project-lead office. Do not describe the experience of branch or corporate offices that will not have personnel directly involved in providing the requested services.

B. List the key personnel of your firm to be working on this project along with their degree-specialty- registration and the number of years of experience, both total years and years with your firm. Indicate the physical location of each individual's workstation or base of operations

(project lead office, subordinate branch office, lab, field, etc) while working on the project.

Attach resumes.

C. List representative projects your firm has completed within the last five years. List only those projects completed by the proposed project-lead office. Do not describe projects completed by branch or corporate offices. The list will include name and type of project, location, year completed, name and address of owner and costs.

*Response required

File details come from the government source that posted it. Updated .