Attachment 28.instructions.SB.doc

INSTRUCTIONS TO OFFERORS

RFQ-OSCU-FFDPE2011-SB

Quotes must be submitted in accordance with the FAR provision at 52.212-1, Instructions to Offerors – Commercial Items (June 2008) and the following instructions:

I. Content

Quotes should clearly indicate the following basic information:

Name and Address of the Company

Point of Contact Name, Phone Number, & Email Address

DUNS Number

TIN Number

Quotes shall be submitted as electronic copies on compact disk (CD). The electronic copies of documents should be accessible through either Adobe Acrobat (PDF format), MS Word, or MS Excel for pricing information.

Quotes should consist of four individual volumes/sections of information and be submitted according to the following number of copies and format:

Disk One:

(4) Copies

1) Required Credentials/Licenses/Insurance

2) Technical Proposal

3) Past Performance Questionnaires

Disk Two:

(1) Copy

4) Price Quote - **Pricing information should remain separate from all other information; no pricing information should be contained on the same disk or within the same volume/section that contains the technical proposal or required credentials/licenses/insurance. **

(1) Required Credentials/Licenses/Insurance:

The following documentation is required and considered part of the technical evaluation factor. Failure to submit the required documentation will result in elimination from consideration for award.

(1) Physician Position: the Offeror shall submit the following documentation for each physician position:

i) resume(s) to support the physician qualifications in paragraph III.3.0.A – III.3.0.H and III.25 of the Statement of Work;

ii) documentation to show that the physician(s) is (are) Board-Certified in cardiology, emergency medicine, internal medicine, family medicine, or preventive medicine (aerospace, occupational, or general preventive medicine and public health);

iii) copies of credentials, state licenses and board certifications (including, FAA, medical specialties, and renewals as applicable);

(2) Credentials for staff:

i) current certification to perform audiometric testing, unless micro processor is used (reference III.4.0.H);

ii) Licenses for Nurse Practitioners, Physician’s Assistants and Nurses; and

iii) current ACLS certification for physicians and staff conducting stress tests.

(3) Malpractice insurance:

Proof of current malpractice insurance for physicians including cardiologists.

(2) Technical Proposal:

The technical proposal should consist of the offeror’s approach in accomplishing the program objectives stated in the solicitation. The technical proposal may be submitted in any narrative type format, but is limited to 12 pages total, and must address the following items:

Technical Approach:

(a) Identify the name and address of every location where services will be performed. The type of service and the proposed personnel associated with each location should be clearly indicated.

This should include identifying the location of where all testing will be performed and the name and location of any outside location where services are to be performed. Specifically, but not all inclusive, identify where TB/Mantoux, Complete OB/GYN, Colonoscopy, Specthallium, Stress Echocardiogram, and Mammogram testing and exams will be conducted;

(b) Identify the name and location of any outside laboratory facility involved in the testing in paragraph III.5.2, including the amount of time required to receive results. A national certification is required and must be provided (*note: the copy of the certification does not count toward the 12 page limitation).

(c) Address the approach to medical consultations as set out in the Statement of Work.

(d) Address the storage of paper medical records, reference Sections III.19.0.

Management Plan:

a) Address the proposed manpower to complete the number and types of examinations as described in the Statement of Work and Section A of the Pricing Matrix.

b) Indicate time estimates to perform these services and the anticipated clinic flow.

c) Address management controls including the supervision of: scheduling, storage of medical records, maintenance of equipment, current licensures/ certifications/staff training, and adherence to procedures to accomplish the requirements as delineated in the solicitation.

d) Address the process for ensuring examination paperwork is processed within the required 10 days turnaround timeframe.

e) Address how any deficiencies identified via FBI performance scorecards will be addressed.

f) If the offeror’s proposal includes the use of subcontractors, the offeror shall identify all subcontractors and explain what oversight will be conducted over subcontractor performance.

(3) Price Proposal

Price proposals shall be submitted using the Pricing Matrix provided section VIII - Attachments. No other pricing format, form, or notations will be accepted. Line items that are required and left blank may be viewed as “Non Responsive.” Offerors shall complete one pricing matrix for each Field Office location being proposed.

(4) Past Performance Information The Offeror shall submit with the quote three (3) completed past performance questionnaires filled out by references (see section VIII-Attachment 32). References should be associated with either current contracts or contracts performed within the past three years that are similar to this requirement in scope, size, and complexity.

II. Additional Information Offerors are reminded of the following in regards to submitting a quote:

· If the resultant contract is expected to exceed $150,000.00, the offeror must provide a completed copy of the provision at FAR 52.209-5, Certification Regarding Responsibility Matters (see section IX.3.0).

· If the resultant contract is expected to exceed $500,000.00, the offeror must provide a completed copy of the provision at FAR 52.209-7, Information Regarding Responsibility Matters (see section IX.4.0).

· Offerors must provide a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications, Commercial Items, with their offer (see section IX.4.0). An offeror shall complete only paragraphs (b) of the provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of the provision.

· Offerors must be registered in the Central Contractor Registration (CCR) database prior to award and during performance and through final payment of any contract resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

· If an offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

ATTACHMENT 28