RFQM26006434 Ice Melt Products SOW.pdf

2026-1 Page 1 of 3 Revised 04/02/2026

RFQM26006434 – AGENCY SOLICITATION SPECIFICATIONS

TITLE: BAGGED ICE MELT PRODUCTS

SECTION A. BACKGROUND

It is the Intention of these specifications that the vendor hereunder shall furnish ice melt products covered by this contract. The State reserves the right to order supplies that may be required during said period, and it also reserves the right not to order supplies bid upon by the vendor, if it is found that such supplies are not required by the State during the period covered by this contract.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

Samples:

The successful bidder(s) may be required to furnish samples for evaluation prior to award.

Bidder shall be able to deliver samples to the desired location of the State and provide test certification report that the proposed product meets the performance ratings. Samples furnished must conform exactly to the specifications herein unless otherwise specified by the buyer.

Samples furnished with deviations must be clearly marked. When required, samples shall be furnished within seven (7) calendar days upon request. Samples not provided may result in rejection of bid.

The successful bidder(s) samples may be retained pending delivery, for comparison with products delivered under the contract.

Samples will not be returned unless the vendor indicates the requirement to do so at the time sample is furnished, and then only at the vendor’s expenses. Failure to arrange for pickup of released samples within thirty (30) calendar days will result in disposal of the samples.

Deliverables:

Vendor shall assure sufficient stock of products as to provide “on time delivery” within a minimum of one (1) week of order time during the contract period. Cost submitted shall be total cost: product INCLUDING, but not limited to fuel, freight charges, insurance, expenses, and/or overhead etc. (landed cost to agency per request). - No travel, no mileage, no miscellaneous charges, no portal to portal. Failure to deliver a shipment on-time constitutes default by the vendor and gives authority to the State of Rhode Island to rescind the remainder of the contract from defaulted vendor.

The quantities given are ESTIMATES and as such do not constitute a guarantee to purchase on part of the State. There shall be no required minimum quantity for any order placed.

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Palletized delivery is required for pallet quantities or greater. The State will make best effort to purchases product in full pallet quantities. However, the State reserves the right to purchase less than full pallet quantities.

Tailgate delivery to be off-loaded by vendor: All deliveries will be made to the agencies ordering the product on vehicles supplied by the vendor. Vehicles are required to have a proper mechanism (lift gate and or hoisting) when delivering pallets. Vendors are to provide sufficient staff for off truck delivery regardless of quantity ordered. The handling and delivery of all products shall be in accordance with all Federal, State and Local Government requirements.

Any/All orders that are palletized shall be on standard mill size pallets with product secured by banding, strapping, or plastic shrink wrapped prior to time of delivery.

If necessary, due to unforeseen harsh winter weather conditions the successful vendor(s) will make best efforts to delivery within 24-36 hours after receipt of order.

Note: One full pallet contains 49 bags of product, each bag of product weighing fifty (50) pounds.

Supplier must provide the products quoted for the duration of the contract. Approved substitutions for the convenience of the supplier will not be accepted and will be cause for termination of the bid agreement. Products discontinued by the manufacturer, supplanted by improved formulations, or in tight supply due to market conditions will not apply.

Vendor shall accommodate and stand behind any damaged product and accept returns at no extra cost. This shall include pick-up of damaged product and delivery replacement product. Delivery of replacement product shall be made within three (3) business days from receipt of notification of damage.

Vendor is not required to accept returns due to agency overstock or product appearance such as color tint. Ice melt will be ordered by the pallet, or bag depending on agencies request.

PRODUCT SPECIFICATIONS - All-purpose Bagged Ice melt products adhere to the following:

A.) Calcium Magnesium Acetate (preferred)

Safe to handle, will not burn or irritate skin Medium size granules - must smoothly process through spreaders Color Coated Anti-caking agent to render melter usable for at least 12 months when stored properly Time release formula Anti-corrosive agent to render melter less corrosive when applied directly Additive for increased traction/footing control Non-harmful to vegetation, trees, grass Non-toxic to humans and animals Bio-degradable Provide effective deicing action down to a minimum temperature of -10°F Non-Flammable A solid physical state Packed in 50lb. bags

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PRODUCT SPECIFICATIONS - Liquid Ice melt product adhere to the following:

B.) Liquid ice melt product containing Calcium Chloride and/or Magnesium Chloride formulated to be spray able and applied with spraying equipment. Product must be stable for storage in freezing temperatures. Product must not contain Sodium. Product may be delivered as bulk liquid transfer to be stored in customer's holding tanks or delivered in tote sized containers (~275 gallons).

PRODUCT SPECIFICATIONS – 1 Ton “tote” Bag product adhere to the following:

C.) Solid calcium/magnesium product - 1-ton bags; Regular rock salt mixed or coated with a calcium and magnesium chloride and some dye for color

It is the interest to make multiple awards to ensure adequate sources of supply and include multiple product types for agency use. Due to diverse ground areas, surface types, and geographical locations it is in the best interest of the State to include multiple product types for this contract.

ANNUAL PRICE ADJUSTMENT FOR LONG TERM FIXED PRICE CONTRACTS

Unit Prices for each line item shall be fixed for one year from the contract start date. On contract anniversaries and renewals, unit prices may be adjusted for the next year in accordance with manufacture’s published price adjustments. Any price adjustments shall be mutually agreed upon by the Division of Purchasing and the supplier. Price increases will not exceed a reasonable amount, supported by written documentation as indicated in the paragraph below and as determined by the Division of Purchasing, for any price adjustment. Price reductions may be issued at any time.

The State reserves the right to terminate contract without further obligation in the event increase are not acceptable. Escalating factors will not be automatically granted. Requests for price increases shall be in writing and accompanied by each manufacturer(s) price list(s) with appropriate supporting documents acceptable to the State. The request shall state the percentage increase and revised price for each affected contract item.