rfql-des-2025-10.pdf

Request For Qualifications 2025 Lake Sunapee Watershed Management Plan Implementation Phase IV: Shoreline Stabilization

Sunapee, NH

Lake Sunapee Protective Association

Contact:

Geoff Lizotte

Project Manager 63 Main Street

Sunapee, NH 03782 geoff@lakesunapee.org mailto:geoff@lakesunapee.org

2 | P a g e 2025 Lake Sunapee Watershed Management Plan Implementation Phase IV: Shoreline Stabilization

Introduction:

The Lake Sunapee Protective Association (LSPA) has prepared this Request for Qualifications (RFQ) in cooperation with NH LAKES and the New Hampshire Department of Environmental Services (NHDES) to solicit submittals from qualified engineering contractors to provide the deliverables requested in the subject Scope of Work.

Project Description:

This project consists of stabilizing about 200 feet of shoreline at the Georges Mills Town Beach property located at 18 Cooper Street in Sunapee, NH. The proposed stormwater best management practices (BMPs) include the construction of a retaining wall, infiltration trench and the addition of native plantings. The result of having these proposed BMPs implemented will be to prevent further bank erosion and sedimentation within Lake Sunapee. For more details including images of the site, please our RFQ webpage. LSPA understands this is a proposed approach and the final design may differ. The result of having these BMPs implemented will be the reduction of turbidity levels and available phosphorus and other nutrients within Lake Sunapee helping to prevent a further decline in water quality.

Selection Procedure:

Required Qualifications Submissions

Applicants are required to submit one (1) electronic copy as a PDF of their qualifications package. PDF documents can be emailed to Geoff Lizotte at geoff@lakesunapee.org. Submissions, including all listed components below, shall be 15 or fewer pages in length and not include a cost estimate. BMP construction is anticipated to commence fall of 2025.

Qualification packages shall include the following components as described below.

1. Name, address, brief history, and description of the firm.

2. Description of the project team, including project team organization, team member resumes, special qualifications or certifications, and their anticipated level of involvement in each phase of the project as described in the Scope of Work.

3. Related projects, areas of expertise, and experience:

a. Include a description of other projects the firm has done that are similar in nature to this one.

b. Provide a list of references including names, titles, and contact information.

4. Description of the firm’s approach to performing the tasks detailed in the Scope of Work and described in the project description, including a timeline and discussion of the relative effort anticipated to be expended on each Objective and Task.

Responses should demonstrate and document that the individual/firm has the professional experience to proceed with the work tasks as described in the scope of work in this RFQ. A complete and timely submittal as described in this RFQ is required for the submittals to be considered.

https://www.lakesunapee.org/grant-rfq

3 | P a g e 2025 Lake Sunapee Watershed Management Plan Implementation Phase IV: Shoreline Stabilization

Selection Criteria

Selection will be based on the assessment of the qualifications package to meet the following criteria.

1. Specialized Experience of the Project Team (40%)

a. Overall experience directly related to the successful completion of similar watershed restoration projects;

b. Experience with the design and installation of stormwater Best Management Practices (BMPs), including specific experience with the type of practices detailed in the Scope of Work;

c. Experience with development of Site-Specific Project Plans, Operation and Management Plans, BMP load reduction modeling and Pollutants Controlled Reports as required by the U.S. Environmental Protection Agency (EPA), and NHDES;

d. Familiarity and/or experience with Lake Sunapee Watershed;

e. Demonstrated ability to complete work within the available budget and schedule and

f. Knowledge of the local, state and federal permits and authorizations required for stormwater BMP implementation projects in New Hampshire.

2. Project Personnel and References (25%)

a. Principal team members’ roles and participation levels, availability, qualifications, and experience; and

b. Reference check responses.

3. Project Approach (35%) Demonstrated strong understanding of the scope of work, project schedule, and expected deliverables outlined in the RFQ.

LSPA reserves the right to request interviews with any or all applicants. Scope, schedule, and fee negotiations will start with the highest-ranked qualified firm. If an agreement cannot be mutually arrived at, negotiations shall proceed with the next highest ranked firm and so on until an agreement is reached.

RFQ Questions

Questions concerning this RFQ must be submitted via email to Geoff Lizotte at geoff@lakesunapee.org by April 17, 2025. LSPA will not respond to telephone inquiries about the RFQ. Any questions about this RFQ raised by an individual/firm will be answered in a summary digest. The summary digest will be provided to those who contact LSPA before April 17, 2025 at 5 pm. The summary digest will be provided via e-mail no later than April 18th, 2025 to all who requested to be on the response list.

Timeline

• March 28, 2025 Request for Qualifications release

• April 17, 2025 Deadline for submittal of questions about this RFQ

• April 18, 2025 Q&A summary digest distributed by 5 pm to those who have requested it

• April 22, 2025 Deadline for receipt of qualification packages to this RFQ

• May 2025 Anticipated final selection of contractor and notification to all firms

Disclaimer

This RFQ does not commit LSPA to award a contract or pay any costs incurred during the preparation of any submittal. LSPA reserves the right to reject any or all of the submittals while adhering to applicable laws. LSPA

4 | P a g e 2025 Lake Sunapee Watershed Management Plan Implementation Phase IV: Shoreline Stabilization also reserves the right to eliminate the need for the selected firm to complete one or more tasks, pending the outcome of preceding related tasks or issues.

To participate in the project and receive payment, the selected firm will be required to enter into a contract which stipulates that the contractor is eligible to receive federal funding, and certifies compliance with State and Federal rules related to grant funded projects.

Scope of Work:

Deliverable 1: Completion of final site design plan acceptable to NH LAKES and NHDES.

Tasks: Coordinate with LSPA and the Town of Sunapee to develop a conceptual shoreline stabilization plan for the Georges Mills town beach property acceptable to NH LAKES and NHDES. This process may include holding community sessions to solicit public input at the Towns discretion. Complete final plan for the installation of BMPs that takes into consideration the capability of the Town of Sunapee working crew and available equipment. The final plan shall include details of all erosion prevention and sediment control measures required by a NHDES Wetlands Bureau permit. Plan is to include list, quantity and locations of native plants suitable to the site conditions. Planting details must be descriptive enough for ordering and implementation purposes.

Deliverable 2: Approved wetland/shoreland permit(s).

Tasks: Coordinate with an NH certified wetland scientist to perform a wetland survey of the project area.

Participate in NHDES pre-permit meetings as needed to discuss proposed project design. Complete NHDES Wetland permit application for LSPA to submit (permit fees to be covered by LSPA). Provide any necessary information as requested by NHDES to ensure the permit is approved in a timely manner.

Deliverable 3: Completion of Site-Specific Project Plan (SSPP) and Pollutants Controlled Report (PCR)

Tasks: Work with LSPA to develop an acceptable SSPP under the NHDES S319 Grant Project Management generic Quality Assurance Project Plan that will cover the models to be used to estimate the pollutant load reductions attributable to the implemented BMPs. The SSPP must be completed prior to the construction phase. Complete a PCR using the EPA Pollutant Load Estimation Tool that includes every implemented BMP within one month after the construction phase.

Deliverable 4: Successful implementation of project BMPs.

Tasks: Following the approved NHDES final design plan, provide oversight to the Town of Sunapee during the BMP construction phase that includes being onsite during critical phases of the project. Assist LSPA and the Town of Sunapee with finding sources for materials and supplies as needed prior to the implementation phase.

Deliverable 5: Completion of Operation and Management (O&M) Plan.

Tasks: Working in cooperation with LSPA and the Town of Sunapee, complete an O&M plan that includes the type and frequency of maintenance required and lists who will be responsible for the long-term operation of the BMPs.