Amendment_1_to_RFQ_HA603714RCPF001_Full_Maintenance_and_Service.doc

Amendment 1

RFQ HA603714RCPF001

COMBINED SYNOPSIS/SOLICITATION

General Information Date:

June 13, 2014

Document Type:

Combined Synopsis/Solicitation

Solicitation Number:

RFQ HA603714RCPF001 Full Maintenance and Service Set Aside:

100% for Small Business

NACIS Code/Small 561621, Fire alarm sales combined with installation, repair, or monitoring services

Business Size Standard:

$19.0M

Contracting Office Address:

Department of Defense Education Activity (DoDEA) Procurement Division

4800 Mark Center Drive, 5th Floor Alexandria, VA 22350

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation HA603714RCPF001 is issued as Request for Quotation (RFQ) using a combination of simplified acquisition procedures prescribed under FAR Subpart 13.5 and commercial item procedures prescribed under FAR Part 12. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-73. This requirement is being competed among small businesses and is being procured as a small business set aside.

The Department of Defense Education Activity (DoDEA) has a requirement to provide full preventive service maintenance of all communication equipment hardware and software to keep systems in optimum working conditions for district schools located in Puerto Rico. This service includes all material, parts and labor. The FOB point is Destination. Inspection and acceptance shall be at the Government site. As a result of this solicitation, the Government intends to award one firm- fixed-price contract with a period of performance of one 12-month base period and up to four consecutive 12-month option periods. The anticipated award date is late July 2014.

Solicitation Provisions and Clauses

The following FAR provisions and clauses for commercial items are applicable to this acquisition:

52.212-1, Instructions to Offerors -- Commercial Items (JULY 2013) - - (See Attachment D for addendum to this provision)

52.212-2, Evaluation – Commercial Items (JAN 1999)- (See Attachment D for full text version of clause).

52.212-3, Offeror Representations and Certifications -- Commercial Items (NOV 2013)

52.212-4, Contract Terms and Conditions -- Commercial Items (SEPT 2014)

52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Deviation 2013-O0019) (JAN 2014)

The following attachments provide additional information and details regarding the Government’s minimum requirements:

Attachment A-Performance Work Statement (PWS)– Full Maintenance and Service Attachment B-Past Performance Part 1 and Part 2 Attachment C-Provisions/Clauses Incorporated by Reference Attachment D-Clauses Incorporated by full Text/And Addendum to FAR clauses Attachment E-Wage Determination All interested companies shall provide a quotation for the following Contract Line Item Numbers (CLINs). These CLINs are suggested for use, but may be replaced by a CLIN structure the respondent deems more appropriate.

Site Visit:

All interested parties may contact Ramon Moreno, Supervisory Logistics Management Specialist at 787-249-2806 (cellphone), 787-707-4613, ramon.moreno@am.dodea.edu, to coordinate a site visit before the response date.

FFP

BASE YEAR

Dukane Integrated Starcall Intercom, Clock and Intercom System Maintenance Services Contract for DDESS- PR District that includes the following locations; Antilles Middle School, Antilles Elementary School, Antilles High School at Ft Buchanan and Ramey Schools.

Full Service Maintenance: consist of repair and/or replacement of parts and subassemblies of all communication equipment hardware and software to keep systems in optimum working conditions. This service includes all material, parts and labor. The response time for this service will be 24 hours or less during normal working days. The contractor shall provide all labor, materials, equipment and supervision necessary to perform the work in accordance with all terms and condition of the contract.

SERVICES WLL BE PROVIDED IN REGULAR HOURS 7AM-3PM MONDAY- FRIDAY.

PREVENTIVE MAINTENANCE WILL BE PROVIDED TWICE A YEAR (DATES TBD)

IAW Attachment A - Performance Work Statement.

FFP

BASE YEAR

Antilles Middle School 1081 Chrisman Road Fort Buchanan, PR 00934

Total of 165 Dukane Sets and one main control box on Nine (9) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement.

FFP

BASE YEAR

Antilles High School 1062 Chrisman Road/ Victory Drive Fort Buchanan, PR 00934

Total of 179 Dukane Sets and one main control box on Eleven (11) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement.

FFP

BASE YEAR

Antilles Elementary School 1029 Chrisman Road/ Victory Drive Fort Buchanan, PR 00934

Total of 248 Dukane Sets and one main control box on Twenty-nine (29) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement.

FFP

BASE YEAR

Ramey School 201 Arch Road Aguadilla, PR 00603 Total of 105 Dukane Sets and one main control box on Nineteen (19) Buildings Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement.

0002AA

(Optional Item)

SERVICE CALLS/REPLACEMENT PARTS

FFP

BASE YEAR

This CLIN is for service calls that result in replacement parts that costs $500.00 or less.

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD. THE LUMP SUM AMOUNT IS FOR All parts acquired under this CLIN do not require pre-approval.

IAW Attachment A - Performance Work Statement. .

0002AB

(Optional Item)

SERVICE CALLS/REPLACEMENT PARTS

FFP

BASE YEAR

This CLIN is for service calls that result in replacement part cost that exceeds the limit of $500.00. All parts above $500.00 will be itemized and negotiated with pricing not to exceed (NTE) the manufacturer’s published price list.

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN require a pre-approval document from the contracting officer.

IAW Attachment A - Performance Work Statement.

(NTE)

0002AC

NEW INSTALLATION SERVICES

ADDITIONAL EQUIPMENT AND INSTALLATION FOR NEW USERS

FFP

BASE YEAR

All parts will be itemized and negotiated with pricing not to exceed (NTE) the manufacturer’s published price list.

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN require a pre-approval document from the contracting officer.

IAW Attachment A - Performance Work Statement.

TOTAL PRICE (BASE YEAR)

FFP

OPTION YEAR 1

Dukane Integrated Starcall Intercom, Clock and Intercom System Maintenance Services Contract for DDESS- PR District that includes the following locations; Antilles Middle School, Antilles Elementary School, Antilles High School at Ft Buchanan and Ramey Schools.

Full Service Maintenance: consist of repair and/or replacement of parts and subassemblies of all communication equipment hardware and software to keep systems in optimum working conditions. This service includes all material, parts and labor. The response time for this service will be 24 hours or less during normal working days. The contractor shall provide all labor, materials, equipment and supervision necessary to perform the work in accordance with all terms and condition of the contract.

SERVICES WLL BE PROVIDED IN REGULAR HOURS 7AM-3PM MONDAY- FRIDAY.

PREVENTIVE MAINTENANCE WILL BE PROVIDED TWICE A YEAR (DATES TBD).

IAW Attachment A - Performance Work Statement.

FFP

OPTION YEAR 1

Antilles Middle School 1081 Chrisman Road Fort Buchanan, PR 00934

Total of 165 Dukane Sets and one main control box on Nine (9) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement.

FFP

OPTION YEAR 1

Antilles High School 1062 Chrisman Road/ Victory Drive Fort Buchanan, PR 00934

Total of 179 Dukane Sets and one main control box on Eleven (11) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement.

FFP

OPTION YEAR 1

Antilles Elementary School 1029 Chrisman Road/ Victory Drive Fort Buchanan, PR 00934

Total of 248 Dukane Sets and one main control box on Twenty-nine (29) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 1

Ramey School 201 Arch Road Aguadilla, PR 00603

Total of 105 Dukane Sets and one main control box on Nineteen (19) Buildings Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

1002AA

SERVICE CALLS/REPLACEMENT PARTS

FFP

OPTION YEAR 1

This CLIN is for service calls that result in replacement parts that costs $500.00 or less.

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN do not require pre-approval.

IAW Attachment A - Performance Work Statement

(NTE)

1002AB

(Optional Item)

SERVICE CALLS/REPLACEMENT PARTS

FFP

OPTION YEAR 1

This CLIN is for service calls that result in replacement part cost that exceeds the limit of $500.00. All parts above $500.00 will be itemized and negotiated with pricing not to exceed (NTE) the manufacturer’s published price list.

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN require a pre-approval document from the contracting officer.

IAW Attachment A - Performance Work Statement

(NTE)

1002AC

(Optional Item)

NEW INSTALLATION SERVICES

ADDITONAL EQUIPMENT AND INSTALLATION FOR NEW USERS

FFP

OPTION YEAR 1

All parts will be itemized and negotiated with pricing not to exceed (NTE) the manufacturer’s published price list

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN require a pre-approval document from the contracting officer.

IAW Attachment A - Performance Work Statement

TOTAL PRICE (OPTION YEAR 1)

FFP

OPTION YEAR 2

Dukane Integrated Starcall Intercom, Clock and Intercom System Maintenance Services Contract for DDESS- PR District that includes the following locations; Antilles Middle School, Antilles Elementary School, Antilles High School at Ft Buchanan and Ramey Schools.

Full Service Maintenance: consist of repair and/or replacement of parts and subassemblies of all communication equipment hardware and software to keep systems in optimum working conditions. This service includes all material, parts and labor. The response time for this service will be 24 hours or less during normal working days. The contractor shall provide all labor, materials, equipment and supervision necessary to perform the work in accordance with all terms and condition of the contract.

SERVICES WLL BE PROVIDED IN REGULAR HOURS 7AM-3PM MONDAY- FRIDAY.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 2

Antilles Middle School 1081 Chrisman Road Fort Buchanan, PR 00934

Total of 165 Dukane Sets and one main control box on Nine (9) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 2

Antilles High School 1062 Chrisman Road/ Victory Drive Fort Buchanan, PR 00934

Total of 179 Dukane Sets and one main control box on Eleven (11) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 2

Antilles Elementary School 1029 Chrisman Road/ Victory Drive Fort Buchanan, PR 00934

Total of 248 Dukane Sets and one main control box on Twenty-nine (29) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 2

Ramey School 201 Arch Road Aguadilla, PR 00603

Total of 105 Dukane Sets and one main control box on Nineteen (19) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

2002AA

SERVICE CALLS/REPLACEMENT PARTS

FFP

OPTION YEAR 2

This CLIN is for service calls that result in replacement parts that costs $500.00 or less.

All parts acquired under this CLIN do not require pre-approval.

IAW Attachment A - Performance Work Statement .

(NTE)

2002AB

(Optional Item)

SERVICE CALLS/REPLACEMENT PARTS

FFP

OPTION YEAR 2

This CLIN is for service calls that result in replacement part cost that exceeds the limit of $500.00. All parts above $500.00 will be itemized and negotiated with pricing not to exceed (NTE) the manufacturer’s published price list.

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN require a pre-approval document from the contracting officer.

IAW Attachment A - Performance Work Statement

(NTE)

2002AC

(Optional Item)

NEW INSTALLATION SERVICES

ADDITONAL EQUIPMENT AND INSTALLATION FOR NEW USERS

FFP

OPTION YEAR 2

All parts will be itemized and negotiated with pricing not to exceed (NTE) the manufacturer’s published price list

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN require a pre-approval document from the contracting officer.

IAW Attachment A - Performance Work Statement

TOTAL PRICE (OPTION YEAR 2)

FFP

OPTION YEAR 3

Dukane Integrated Starcall Intercom, Clock and Intercom System Maintenance Services Contract for DDESS- PR District that includes the following locations; Antilles Middle School, Antilles Elementary School, Antilles High School at Ft Buchanan and Ramey Schools.

Full Service Maintenance: consist of repair and/or replacement of parts and subassemblies of all communication equipment hardware and software to keep systems in optimum working conditions. This service includes all material, parts and labor. The response time for this service will be 24 hours or less during normal working days. The contractor shall provide all labor, materials, equipment and supervision necessary to perform the work in accordance with all terms and condition of the contract.

SERVICES WLL BE PROVIDED IN REGULAR HOURS 7AM-3PM MONDAY- FRIDAY.

FFP

OPTION YEAR 3

Antilles Middle School 1081 Chrisman Road Fort Buchanan, PR 00934

Total of 165 Dukane Sets and one main control box on Nine (9) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 3

Antilles High School 1062 Chrisman Road/ Victory Drive Fort Buchanan, PR 00934

Total of 179 Dukane Sets and one main control box on Eleven (11) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 3

Antilles Elementary School 1029 Chrisman Road/ Victory Drive Fort Buchanan, PR 00934

Total of 248 Dukane Sets and one main control box on Twenty-nine (29) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 3

Ramey School 201 Arch Road Aguadilla, PR 00603

Total of 105 Dukane Sets and one main control box on Nineteen (19) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

3002AA

SERVICE CALLS/REPLACEMENT PARTS

FFP

OPTION YEAR 3

This CLIN is for service calls that result in replacement parts that costs $500.00 or less.

All parts acquired under this CLIN do not require pre-approval.

IAW Attachment A - Performance Work Statement .

(NTE)

3002AB

(Optional Item)

SERVICE CALLS/REPLACEMENT PARTS

FFP

OPTION YEAR 3

This CLIN is for service calls that result in replacement part cost that exceeds the limit of $500.00. All parts above $500.00 will be itemized and negotiated with pricing not to exceed (NTE) the manufacturer’s published price list.

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN require a pre-approval document from the contracting officer.

IAW Attachment A - Performance Work Statement

(NTE)

3002AC

(Optional Item)

NEW INSTALLATION SERVICES

ADDITIONAL EQUIPMENT AND INSTALLATION FOR NEW USERS

OPTION YEAR 3

FFP

All parts will be itemized and negotiated with pricing not to exceed (NTE) the manufacturer’s published price list

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN require a pre-approval document from the contracting officer.

IAW Attachment A - Performance Work Statement

TOTAL PRICE (OPTION YEAR 3)

Total Price for Base + All Option CLINs

FFP

OPTION YEAR 4

Dukane Integrated Starcall Intercom, Clock and Intercom System Maintenance Services Contract for DDESS- PR District that includes the following locations; Antilles Middle School, Antilles Elementary School, Antilles High School at Ft Buchanan and Ramey Schools.

Full Service Maintenance: consist of repair and/or replacement of parts and subassemblies of all communication equipment hardware and software to keep systems in optimum working conditions. This service includes all material, parts and labor. The response time for this service will be 24 hours or less during normal working days. The contractor shall provide all labor, materials, equipment and supervision necessary to perform the work in accordance with all terms and condition of the contract.

SERVICES WLL BE PROVIDED IN REGULAR HOURS 7AM-3PM MONDAY- FRIDAY.

FFP

OPTION YEAR 4

Antilles Middle School 1081 Chrisman Road Fort Buchanan, PR 00934

Total of 165 Dukane Sets and one main control box on Nine (9) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 4

Antilles High School 1062 Chrisman Road/ Victory Drive Fort Buchanan, PR 00934

Total of 179 Dukane Sets and one main control box on Eleven (11) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 4

Antilles Elementary School 1029 Chrisman Road/ Victory Drive Fort Buchanan, PR 00934

Total of 248 Dukane Sets and one main control box on Twenty-nine (29) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

FFP

OPTION YEAR 4

Ramey School 201 Arch Road Aguadilla, PR 00603

Total of 105 Dukane Sets and one main control box on Nineteen (19) Buildings

Each Set includes: clock, sound system, phone and bell.

IAW Attachment A - Performance Work Statement

4002AA

SERVICE CALLS/REPLACEMENT PARTS

FFP

BASE YEAR

This CLIN is for service calls that result in replacement parts that costs $500.00 or less. All parts acquired under this CLIN do not require pre-approval.

IAW Attachment A - Performance Work Statement .

EST.

4002AB

(Optional Item)

SERVICE CALLS/REPLACEMENT PARTS

FFP

BASE YEAR

This CLIN is for service calls that result in replacement part cost that exceeds the limit of $500.00. All parts above $500.00 will be itemized and negotiated with pricing not to exceed (NTE) the manufacturer’s published price list.

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN require a pre-approval document from the contracting officer.

IAW Attachment A - Performance Work Statement

(NTE)

4002AC

(Optional Item)

NEW INSTALLATION SERVICES

ADDITIONAL EQUIPMENT AND INSTALLATION FOR NEW USERS

OPTION YEAR 4

FFP

All parts will be itemized and negotiated with pricing not to exceed (NTE) the manufacturer’s published price list

DO NOT ADD PRICING TO THIS SUBCLIN. A LUMP SUM AMOUNT WILL BE ADDED AT TIME OF AWARD.

All parts acquired under this CLIN require a pre-approval document from the contracting officer.

IAW Attachment A - Performance Work Statement

TOTAL PRICE (OPTION YEAR 4)

Total Price for Base + All Option CLINs

RFQ Questions Cut-off Date The cut-off date for all questions and inquiries regarding this RFQ is 30 June 2014 at 11 a.m. EST Questions and inquiries must be submitted electronically via email to Arlene.Richardson@hq.dodea.edu, Contract Specialist and Nina Lin@hq.dodea.edu, Contracting Officer, with subject line “Questions - RFQ HA603714RCPF001 Preventive Maintenance and Inspection.” Telephone inquiries will not be accepted. Questions concerning this solicitation will be posted via an amendment to this RFQ on FedBizOpps.gov.

RFQ Closing Date The closing date for all quotes is 14 July 2014 at 11:00 A.M. EST. Quotes shall be submitted by mail via U.S. Postal Service or a commercial carrier to the following address:

Department of Defense Education Activity (DoDEA)

Attn: Arlene Richardson/RFQ HA603714RCPF001 Full Maintenance and Service 4800 Mark Center Drive, 5th Floor, East Tower

Suite 05H01-09– Procurement Division

Alexandria, VA 22350-1400

Other forms of delivery are not accepted. No late offers will be considered.

Attachment A

PERFORMANCE WORK STATEMENT

FULL MAINTENANCE AND SERVICE

DUKANE INTEGRATED STARCALL MODEL SCR+

1.0. INTRODUCTION

1.1 The Department of Defense Domestic Elementary and Secondary Schools (DDESS) operates four elementary and secondary schools for children of U.S. military and government civilian employees stationed in the U.S. territory of Puerto Rico (DDESS-PR District). The district includes schools located in Guaynabo (at Ft Buchanan) and Ramey School at Aguadilla, PR. DDESS-PR requires full preventive maintenance and service for a Dukane lntegrated Starcall Intercom, Model SCR+: Clock and Page System- Network Security System-LON Cables located at: Antilles Middle School, Antilles Elementary School, Antilles High School, Ramey Schools (Attachment 1 – School Floor Maps).

2.0

BACKGROUND

2.1 The Dukane Starcall Model SCR+ is a Local Operating Network (LON) based multi-channel microprocessor controlled communication system that is capable of simultaneously handling telephone conversations, intercom calls, program and page distribution using standard dual-tone-multi-frequency signaling (telecommunication over analog telephone lines) telephones with electronic ringers, standard speakers, administrative telephones and classrooms speakers. Capabilities also include the ability to synchronize classrooms clocks. See Attachment 2 – Starcall Model SCR+ for items that may require maintenance and service. (The colors in Attachment 2 has no special significance.)

2.2 Full Preventive Service Maintenance consists of repair and/or replacement of parts and sub-assemblies of all communication equipment hardware and software to keep systems in optimum working conditions. This service includes all material, parts and labor. The contractor shall provide all labor, materials, equipment and supervision necessary to perform the work in accordance with all terms and conditions of the contract.

3.0

PERIOD OF PERFORMANCE.

The period of performance shall be from date of service start through twelve months, plus four (4) one (1) year periods, if exercised by the government.

4.0

SCOPE.

The contractor shall provide maintenance services, to include technical support and repair that will enable the DDESS-PR School District to communicate with school population (students and staff) in a timely and effective manner in time of emergencies, drills and mass notification.

5.0 REQUIREMENTS: The contractor shall:

5.1 Provide maintenance and repair services related and associated with Dukane Integrated Intercom Systems, Dukane Model SCR+Maintenance Services for Clock System - Sound System - Starcall SCR+Intercom-Phones. The Contractor shall insure that all Dukane Intercom Systems equipment is maintained to minimize downtime. In the course of normal operations, Contractor shall make repairs and adjustments as necessary to provide repair/replacement of damaged, broken or worn out parts. The Preventive Maintenance of this contract shall include the following:

· Clean all items: twice a year

· Change batteries as necessary

· Data-Voltage check- twice a year

· Sound Level Checks- twice a year

· Sound and Video Level check -twice a year

· Cables & connection - as necessary.

5.2 Replace or Repair Parts and Equipment: Contractor shall be responsible to replace any parts or equipment for all equipment and parts installed.

· Repair parts valued at $500.00 or less are inclusive in the Preventive Maintenance of this contract.

· Repair parts valued at more than $500.00 will be itemized and negotiated separately.

5.3 Upon completion of any maintenance work, the equipment and its components shall be clean and shall have no missing or damaged parts. All components and parts shall be fitted.

5.4.

Provide Inspection/Tests Services: Contractor shall inspect all Dukane Intercom Systems installed at all facilities. Inspection shall include two (2) annual overall inspections/tests. Contractor shall provide the Contracting Officer’s Representative a copy of all inspection/tests schedules for review.

5.5 Contractor shall maintain a record of all inspections and tests performed on the equipment inventory of the Dukane Intercom systems.

5.6.

Contractor's Quality Control (QC) Plan shall include a schedule of services for Maintenance, repair and inspection/testing of the Dukane Integrated Intercom Systems at buildings: The final QC must be submitted and made a part of the contract within one month of contract award.

5.7 Service Calls:

Service calls are defined as maintenance, repair or other miscellaneous work requirements performed outside the routine preventive maintenance schedule as requested by the Government. The response time for this service call will be within One (1) business day. Service calls shall be completed within One (1) to two (2) working days after receipt and once begun the work shall be prosecuted to completion. Service calls outside of the routine annual calls and above $500.00 shall be itemized and submitted to the Contracting Officer’s Representative (COR) or Quality Assurance Representative (QAR) for prior approval. The itemized list must contain the following information:

a. Description of work to be performed

b. Cost estimate to include parts and related installation costs.

c. Brief description and quantities of material and parts to be utilized.

d. Name and signature of contractor representative.

NEW ADDITIONS TO THE INTERCOM SYSTEM:

Requests to add new equipment and its installation to the intercom system for a new user, contractor must submit an itemized list that must contain the following information:

a. Description of work to be performed

b. Cost estimate to include parts and related installation costs.

c. Brief description and quantities of material and parts to be utilized.

d. Name and signature of contractor representative 5.8.

Operational Readiness: Contractor shall maintain all equipment to provide complete operational readiness. Contractor shall maintain records of all maintenance performed and notify the COR when equipment is not repairable.

5.9.

Personnel Requirements: The Contractor shall provide personnel meeting minimum qualifications for the maintenance of the Dukane Intercom System on all facilities. Contractor shall provide in writing to the Contracting Officer acceptable evidence that all employees engaged in the Dukane Intercom System maintenance are capable of performing maintenance services to this specific system prior to performance of work under contract.

5.10 Security Requirements:

5.10.1 Installation Access: The Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract shall obtain Installation access as required. Government furnished identification shall be returned to the Government when employees no longer perform work for the contractor or sub-contractor under this contract.

5.10.2 Identification Badges: Contractor personnel on duty shall wear contractor-provided identification badges displaying employee’s name, photo, position, signature and name of the contractor. Identification badges shall be worn on the upper right front quadrant of the upper outer garment.

5.10.3 Contractor, Personnel Identification: Upon the award of contract, the Contractor shall submit to the Contracting Officer, in writing, the names and work assignments of the contractor representative, alternate, supervisory personnel, and work crew that will perform work under this contract. The list shall also include birth date, social security number, qualifications, experience, training and certification as required. All Contractor personnel shall have a legally valid identification card with photo and his/her social security number to get authorized access inside Fort Buchanan. Contractor will be required to complete a background check (DD Form 369) that will be approved by Post Provost Marshall, Fort Buchanan, PR.

5.10.4 Vehicle Registration: Contractor and employee owned motor vehicles entering any military installation in Puerto Rico shall have a valid Puerto Rican license plate, valid liability insurance and shall be registered with the vehicle registration section of the Provost Marshal Office, Ft. Buchanan. Vehicles such as bicycles and mopeds entering Ft. Buchanan Installation shall also be registered with the vehicle registration section of the Provost Marshal Office. Vehicles shall be registered prior to commencement of contract work. Puerto Rican license, registration and insurance shall be maintained current during the time the vehicle is in use on installations. Vehicle registration documents and proof of insurance shall be maintained in vehicle when operated on a military installation. Heavy equipment operators shall have a valid Puerto Rico license in order to operate such equipment. Contractor personnel shall return registration decals to the vehicle registration section of the Provost Marshal Office within three (3) work days after termination or completion of work under this contract, when Puerto Rican license plate is no longer valid, or upon sale of the vehicle. Contractor personnel shall return visitor passes to the Vehicle Registration Section of the Provost Marshal Office immediately upon conclusion of the conduct of business authorized on the installation.

5.10.5 Vehicle Operation: Contractor personnel operating motor vehicles on the installation shall have a valid operator’s license for the category of the vehicle

5.11 Safety: Contractor shall insure that all maintenance and repair operations services are conducted in a safe manner and that all personnel are knowledgeable of safe practices.

5.12.

Reporting Accidents/Property Damage: Contractor shall provide the Contracting Officer a report of any accidents involving personnel injury or property damage. Contractor shall comply with all aspects of the Occupational Safety and Health Act. Contractor shall coordinate with the Fort Buchanan Safety Officer, Chief of Fire Department and Fire Prevention Branch safety requirements through and in conjunction with, the COR.

5.13.

Inspection Schedule and Report: Contractor shall provide the COR a copy of the inspection schedule and report of corrective action taken. Contractor shall maintain an up-to-date file on each building and area inspected.

5.14 Record Keeping: Contractor shall maintain complete and accurate records and reports of all Dukane Intercom System maintenance services required by the contract. Dukane Intercom System service records and reports shall be available for the COR to review at the COR’s discretion.

5.15 Contractor's Quality Control (QC) Plan shall include a schedule of services for maintenance and repair of the Dukane Integrated Intercom Systems at buildings:

5.16 Contractor Furnished Equipment and Materials: Contractor shall furnish all equipment and material necessary to fulfill the requirements of this contract.

5.17 Provide Customer Support

· Customer support shall be provided during the working hours of 7:00-3:00pm EST Monday thru Friday. Holidays are excluded.

· Customer support shall be provided via phone, e-mail or fax (7:00-3:00pm EST Monday thru Friday)

6.0. Contract Kickoff Meeting.

A joint site visit and inventory shall be conducted the first day of the contract to verify the serviceability of all Dukane Intercom systems.

7.0. REFERENCES

The following references apply to this requirement:

· National Electrical Code Safety – 1990 Edition (IEE, 1996

· Optical Fiber Communications (ISBN 0-12-497350-7)

· Dukane Starcall Installation Manual

8.0.

SPECIFICATION REQUIREMENTS

The following specifications apply to this requirement:

· TIA/EIA-492AAAA (Detailed Specification 62.5 Multimode Fiber

· TIA/EIA-492BAAA (Detailed Specification for Single Mode Fiber

· TIA/EIA-568 Building Telecommunications Cabling Specs

9.0.

POINT OF CONTACT (POC) and COR:

POC: TBD and/or COR: TBD

DODEA DDESS NYVAPR District

Bldg. 566 Columbus Street

Fort Buchanan, PR 00934-4540

10.0

PLACE OF PERFORMANCE:

The following lists school locations to be serviced with this contract and the Point of Contact at each location:

Antilles Middle School (AMS) POC Name/Phone: TBD 1081 Chrisman Road Fort Buchanan, PR 00934

POC Email: TBD Antilles High School (AHS) POC Name/Phone: TBD 1062 Chrisman Road/Victory Drive Fort Buchanan, PR 00934 POC Email: TBD Antilles Elementary School (AES) POC Name/Phone: TBD

1029 Chrisman Road/Victory Drive Fort Buchanan, PR 00934 POC Email: TBD Ramey School - (Ramey Base)

POC Name/Phone: TBD

201 Arch Road Aguadilla, PR 00603

POC Email: TBD 11.0

PERFORMANCE STANDARDS

The Contractor shall furnish all services to be performed with the following performance standards for a 12-month base period and four 12-month option periods:

Reporting Method

1 Copy to COR

DUKANE INTEGRATED CLOCK SYSTEM at Antilles Middle, Elementary and High School and Ramey School for base period and all option years

Clean 2 times a year

Battery Change – on an as needed basis

Data-Voltage check – 2 times a year Service Calls Exceeding $500.00

DUKANE INTEGRATED SOUND SYSTEM at Antilles Middle, Elementary and High School and Ramey School for base period and all option years

Data-Voltage check: 2 times a year

Sound Level check: 2 times a year Service Calls Exceeding $500.00

DUKANE INTEGRATED STARCALL INTERCOM

at Antilles Middle, Elementary and High School and Ramey School for base period and all option years

Data-Voltage check: 2 times a year Sound & Video Level checks: 2 times a year Service Calls Exceeding $500.00

CUSTOMER SUPPORT

On site 7:00-3:00pm EST Monday thru Friday (excluding Holidays) And Phone, E-mail or Fax: 7:00-3:00pm EST Monday thru Friday

PWS Attachments:

Attachment 1 – School Floor Maps

Attachment 2 – Starcall Model SCR+ Attachment B - Past Performance (PART 1) RFQ HA603714RCPF001 – Preventive Maintenance and Inspection Information To Be Completed by Offeror Provide a Minimum of Three References

Name of Agency/Command/Company Contracting Activity:

Contract number:

Contract type:

Total contract value (Include exercised an unexercised options)

At time of award: $ Currently (or at completion): $

Period of performance or delivery schedule (Include exercised an unexercised options) At time of award:

Currently (or at completion):

Brief description or title of contract requirements. Use space as needed, but do not exceed one typewritten page per contract.

Procuring Contracting Officer (PCO) Use current name as point of contact for on-going contracts or the last individual’s name for completed contracts.

Name:

Telephone number:

Facsimile number:

E-mail address:

Contracting Officer’s Representative (COR) Name:

Telephone number:

Facsimile number:

E-mail address:

Administrative Contracting Officer (ACO):

Name:

Telephone number:

Facsimile number:

E-mail address:

Brief description of any problems encountered and corrective actions taken to resolve those problems. Use space as needed, but do not exceed one typewritten page per contract.

Past Performance (PART 2) - RESPONDENT INFORMATION RFQ HA603714RCPF001 – Preventive Maintenance and Inspection

REFERENCE INQUIRY

Interviewer:

Date of Call/FAX

Name of Offeror: _______________________________________________________________

1. Reference Firm Contacted

2.

Project Title: ____________________________________________________________

3.

Contract Number (if known):

4.

Name of Key Person Contact:

5.

Key Contact Phone No.:

6.

Did the Key Contact work directly on the contract referenced? Yes [ ] No [ ]

7.

Contract period: From to

8.

Brief Description of Work Performed:

9.

Quality of Work Performed and Products Delivered:

10. Degree of Cooperation by Contractor and Your Organization.

(a) How well overall did the Contractor work with the Contracting Organization?

(b) How well did the key personnel and Contractor’s staff work with COTR and

Contracting Organization’s staff?

11. Timeliness of Contract Work.

Was work completed on time?

Were there any unresolved problems during performance or afterwards? _______

12.

Effectiveness of Cost Controls (For Cost Reimbursement Contracts Only).

Was the project completed within budget?

Were costs properly controlled? ______________________________________

13.

Would you recommend the Contractor? Yes No If no explain why

Rating_________ (Rate the past performance as Excellent, Satisfactory or Unsatisfactory)

Supporting Comments

Common DoD Assessment Rating System

Excellent (E) - Performance meets contractual requirements and exceeds many to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Satisfactory (S) - Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Unsatisfactory (U) - Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

Attachment C - CLAUSES INCORPORATED BY REFERENCE

52.222-42

252.204-7004 Alt A

Attachment D - CLAUSES INCORPORATED BY FULL TEXT

CONTRACTOR MANPOWER REPORTING REQUIREMENTS

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense Education Activity (DoDEA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: hnp://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.”

ADDENDUM TO FAR 52.212-1

INSTRUCTION TO VENDORS - - COMMERCIAL ITEMS (Feb 2012)

1. Addendum to Paragraph (b) Submission of quotes. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Quote Format - All vendors must submit a written offer as described below. In addition, the vendor should also provide an electronic version of its offer on Microsoft Windows-compatible CD-ROM (CD-R) or DVD in Microsoft Windows (latest version) and Excel format (latest version). Any pricing information will be on separate disk(s) from the past performance information. In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

Volume I - Technical Capability – Vendors must demonstrate their understanding of the Government’s requirement for performing the work as described in the Performance Work Statement (Attachment A) by providing a written Technical Capability Statement. This item shall be in accordance with Paragraph b (Quote Composition Requirements and Instructions) below.

Volume II - Past Performance - Vendors must demonstrate performance of similar work relevant to requirements of the SOW by submitting Past Performance documentation in accordance with Paragraph b (Quote Composition Requirements and Instructions) below.

Volume III - Contract/Price - Instructions for preparation of the Contracting/Pricing Volume are provided at Paragraph (b) (Quote Composition Requirements and Instructions) below.

(b) Quote Composition Requirements and Instructions

1. Volume I: Technical Capability Statement

(a) Technical Capability Statement (no more than 5 pages) must describe how the offeror has the ability to provide the full service maintenance (repair and replacement of parts and subassemblies) at the following locations:

i). Antilles Elementary School , 1029 Chrisman Road/ Victory Drive, Fort Buchanan, PR 00934 for 248 Dukane Sets and one main control box on Twenty-nine (29) Buildings;

ii). Antilles Middle School, 1081 Chrisman Road, Fort Buchanan, PR 00934 for 165 Dukane Sets and one main control box on Nine (9) Buildings;

iii) Antilles High School, 1062 Chrisman Road/Victory Drive, Fort Buchanan, PR 00934 for 179 Dukane Sets and one main control box on Eleven (11) Buildings; and iv). Ramey School, 201 Arch Road, Aguadilla, PR 00603 for 105 Dukane Sets and one main control box on Nineteen (19) Buildings.

Volume II – Past Performance Information:

a. Vendors shall provide information concerning performance in providing supplies and services relevant to those required in the Performance Work Statement, for the last three contracts similar in nature to this requirement, either completed or currently being performed during the last three years. Vendors shall describe the relevance of each listed contract to the current RFQ requirements. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers. “Relevant” is defined as “work similar in complexity and magnitude to the work described in the Performance Work Statement.”

b. Attachment B,

(i) Past Performance Information (Part I), must be completed and submitted by all vendors.

(ii) The Respondent Information (Part II) must be completed and submitted directly by vendor’s references to the DoDEA Procurement Division by email to Arlene Richardson at Arlene.Richardson@hq.dodea.edu before or by the closing date and time, 14 July 2014 at 11:00 A.M. EST.

c. The Government may also consider past performance information obtained through other sources.

Volume III – Contract Price

a. The Contract Price Volume shall provide an Administrative Cover Letter that includes the following information:

1. Tax identification number (TIN)

2. Dun & Bradstreet Number (DUNS)

3. Complete Business Mailing Address

4. Cage Code/NAICS Code

5. Contact Name, Phone, Fax, and email address

b. The Contract Price Volume shall provide the QUOTE, be in Microsoft Excel, and be a separate volume.

c. Complete quote schedule with item description, quantity, unit price and total amount for each CLIN.

d. Terms of any express warranty;

e. Price and any discount terms;

f. An acknowledgement of all issued amendments to the solicitation.

g. The vendors are cautioned that no reference to proposed price(s) shall be made in any other volumes but Volume III.

h. Vendors shall comply with all requirements of the quote submission instructions. Deviations shall be fully explained; however, inclusion of price/cost in documents other than the Contracting/Pricing Volume is not an acceptable deviation.

i. Quote preparation costs – This Request for Quote does not commit the Government to pay any costs incurred in the preparation and submission of your quote or in making any necessary studies for the preparation thereof, or for any visit the Contracting officer may request for the purpose of clarification of the quote or for preparation of negotiations. By the submission of its quote, the vendor assumes all costs associated.

2. Addendum to Paragraph (c): Period for acceptance of quotes: This paragraph (c) is changed to read as follows: The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

3. Addendum to Paragraph (e): Multiple quotes. This paragraph (e) is changed to read as follows: Multiple quotes presenting alternative terms and conditions will NOT be accepted.

4. RFQ Due Date: The closing date for all quotes is 14 July 2014 at 11:00 A.M. EST. Quotes shall be submitted in three separate volumes: Volume I – Technical, Volume II – Past Performance and Volume III – Contract Price.

(End of addendum to FAR 52.212-1)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote is determined to be the Lowest Price Technically Acceptable (LPTA). The Government will evaluate Technical Capability and Past Performance as acceptable or unacceptable, and Price will be used to support a selection on a LPTA basis. The following factors shall be used as the basis of contract award:

1. Technical Capability: Ability to meet the required specifications set forth in the SOW;

2. Past Performance: Ability to perform the contract successfully.

3. Price: Total Offered Price for each item.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement.