Additional_Instructions.docx

Additional Instructions

2.1 SCHEDULE OF SUPPLIES/SERVICES

The contractor shall be capable of providing outpatient substance abuse, and mental health services (including psychiatric services) to male and female offenders confined in community-based programs. The location where services are to be provided should be with a vendor located within 10 miles from the Russell County Social Services, located at 79 Rogers Street, Lebanon, VA 24266 and must be located within a 0.5 mile walk from community based transportation.

All references to Residential Re-Entry Center (RRC) and Community Correctional Center (CCC) shall be treated equally for the purpose of this contract.

The performance period for the resulting contract will be a one-year base period (to begin upon the effective date of contract award) and four additional one-year option periods. The anticipated total contract period is five years. The anticipated performance start date is April 1, 2016.

Transitional Drug Abuse Treatment Decisional Rule Criteria Lowest Cost Technical Acceptable:

1. The Quoter demonstrates a philosophy that adheres to Cognitive Behavioral Therapy (CBT) or they use a theoretical model compatible with CBT (e.g. Motivational Interviewing, Rational Emotive Behavior Therapy, Dialectical Behavior Therapy). Quoter shall submit a mission statement and/or treatment philosophy reflecting and describing their use of CBT and CBT techniques in the administration of treatment services. Quoter must identify and submit a written summary of any additional treatment protocols to be used. Quoter must clearly explain how the additional treatment protocols will be used and how the additional treatment protocols are compatible with CBT.

2. Quoter must submit a plan addressing the obligation to report negative information which comes to their attention regarding an inmate’s treatment or an inmate’s behavior which may be a threat to them or to public safety. In response to negative behavior, the Bureau may request the treatment provider deliver an intervention. Quoter must submit a plan identifying the use of CBT interventions to address negative behavior.

3. Quoter will accept all referrals made by the Bureau for treatment services. Quoter must identify any treatment services and/or inmate types Quoter is unable to serve, to include sex offenders in need of substance use, mental health, and/or medication monitoring. Quoter must submit a written statement clearly explaining the inability to serve, including any possible violations of local and/or state laws or ordinances.

4. Quoter must submit a plan for addressing Crisis Intervention Assessments (i.e. PREA and suicide risk) required to be completed within 24 hours of the request by CTS staff. Quoter will have crisis intervention procedures in place for emergency referral and evaluation of inmates, if the need arises and the inmate cannot be evaluated by the agency’s mental health provider.

5. Quoter shall submit a plan or written statement identifying how treatment files for Bureau inmates shall be maintained. Quoter must clearly detail and address how Bureau inmate files will be maintained separately from non-Bureau files, maintained on-site, and maintained securely. Any use or intended use of electronic database systems must be detailed and address the electronic system’s ability to meet the Bureau’s electronic security requirements.

6. Quoter must have a comprehensive inmate accountability program to be used in conjunction with the Bureau provided sign-in/sign-out logs that ensures every inmate is accounted for while at the Quoter’s facility. Quoter must submit a written plan identifying the staff member who will be responsible for submitting weekly treatment schedules to the RRC. Quoter must also detail how inmates will be accounted for upon arrival, during treatment, and departure from the treatment performance site.

7. Quoter must have or demonstrate the ability to establish a community referral network (e.g., housing, medical, educational/vocational), that supports/complements the inmate’s life circumstance, treatment, and transition to the community.

8. Quoter must identify and demonstrate any and all proposed performance sites utilized in performing the contract are within the geographic restrictions. The Quoter shall submit how this was determined (e.g. MapQuest, Google, etc.).

9. Quoter must ensure the performance site meets the space requirements for the treatment population. The use of audio/video monitoring of treatment sessions is prohibited. Quoter shall submit documentation (e.g., written summary, pictures) identifying the performance site layout and number of rooms. Performance site compliance with ADA, or a plan for ADA accommodation, should be clearly addressed by Quoter, to include restroom access. Quoter shall submit a written statement detailing any use of audio/video cameras or recording devices in the performance site for security or other purposes.

10. Quoter’s proposed performance site is currently available to provide the treatment services required in the Statement of Work. Quoter must submit a deed, lease, bill of sale, options to lease, or option to buy in the name of the Quoter. If the proposed performance site is at a RRC, the Quoter must submit a valid lease or intent to lease a defined space at the RRC dedicated to treatment.

11. Quoter must have a valid state license for treatment services in the state where treatment services will be provided. Quoter must also provide a facility license if the state in which the services are being provided requires one. Quoter must submit a copy of the current agency license and/or certification as required by the state. Supporting documentation of state license regulations should also be provided. State licensure of a subcontractor does not remove the requirement of valid state licensure for treatment services by the Quoter in the state in which treatment services will be provided.

12. Quoter shall hire key personnel determined by the Quoter and approved by the Bureau to meet the requirements set forth in the SOW. The number of staff shall be adequate to perform the tasks associated with the SOW. The Quoter will identify the key personnel by name, position, and responsibility. Quoter shall use the List of Staff document attached to the solicitation posting to identify all personnel proposed to meet the SOW requirements, including billing and administrative staff. Position and responsibility for all personnel will be identified, and the number of staff will be adequate to perform. Resumes shall be submitted for all identified personnel.

13. The number of staff shall be adequate to perform the tasks associated with the SOW. The Quoter’s program shall establish limits on caseload size and group size to ensure effective treatment. The Quoter must justify the caseload size based on the number of inmates to be served, program design, characteristics and needs of the population served to include gender concerns, and any other factors. Quoter shall submit a written plan identifying the inmate to therapist ratio for therapist caseloads and group size.

14. The Quoter shall provide or have access to appropriately credentialed bilingual staff for non-English speaking inmates. Quoter shall submit a written plan detailing availability of bilingual treatment services to non-English speaking inmates for as long as there is a need for such services.

15. It is the Bureau’s expectation treatment services will be provided during staff absences (e.g., vacation, sick leave). The Quoter is responsible for providing treatment services with staff that are equally credentialed to key personnel during these instances. Quoter shall submit a written plan detailing how treatment services will be provide and the personnel who will provide the services during scheduled and unscheduled staff absences.

16. The Quoter shall ensure all personnel providing direct clinical services to Bureau inmates meet the educational requirements/licensing requirements outlined in the SOW with appropriate licensure/certification to practice independently (i.e., without direct supervision) as required by the state authority where the services are being provided. A provisional license is not acceptable as a license. Interns or trainees must also work directly (i.e., in the same room) with a licensed staff member when providing direct clinical services. The Quoter will provide staff with experience in dealing with a criminal justice population. The Quoter must submit the name and position for all personnel providing direct clinical services. A resume, detailing type and years of clinical experience, and a valid license must be submitted for each staff member identified by Quoter as providing direct clinical services.

17. The Quoter must have a qualified practitioner (i.e., Physician, Physician Assistant, Advanced Practice Registered Nurse Practitioner/Specialist) with prescriptive authority who meets the standards of practice established by his/her state’s professional regulatory board to provide medication monitoring. The Quoter must have a qualified practitioner who is appropriately licensed to conduct psychiatric evaluations in the state where services are being rendered. Quoter shall submit the name, resume, and valid license of personnel who will perform psychiatric evaluations and medication monitoring services.

PRICING

Prices proposed to the Government shall be as low as or lower than those charges to the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts offered for prompt payment.

DELIVERIES

In accordance with Federal Acquisition Regulation (FAR) 16.505, and the clause located in FAR 52.216-18, Ordering, states that any supplies or services to be furnished under this contract shall be ordered by issuance of task orders by a warranted Contracting Officer in the CTS Contracting Office.

BILLING INFORMATION

The Government will make payment on a monthly basis via Electronic Fund Transfer. Invoices with the contract number should be submitted on a monthly basis in duplicate to the Regional CTS Coordinator indicated in Item 15 of the SF-1449. Contractors that are classified as a small business are required to indicate their small business size status on each invoice submitted for payment.

3.1 INSTRUCTIONS TO QUOTERS - COMMERCIAL ITEMS

The provision at 52.212-1 is hereby tailored to modify paragraph (b) "Submission of Offers". As a minimum, quoters shall submit all of the following documentation:

· Completed SF-1449 (blocks 12, 17a, 17b, 23, 24, 30a, 30b, and 30c).

· Signed copy of any solicitation amendments.

· Completed copy of the representations and certifications at FAR 52.212 -3 (see paragraph (k) of that clause for those representations and certifications that the quoters shall complete electronically at www.sam.gov).

· Completed Federal Bureau of Prisons Service Contract Business Management Questionnaire.

· Copies of Client and Bank Notification Letters.

· Proof that the proposed facility is within the geographic restriction stated in Section 20, Description of Services on the SF-1449.

· Proof that the proposed facility is licensed/certified (as required by the controlling state, county, city, or other controlling public entities authority).

· Copy of the deed, lease, bill of sale or option to buy for the proposed facility to where services shall be given.

· Copy of a mission statement that reflects the use of CBT.

· Proof that the proposed facility is accessible to or accommodates inmates with disabilities. This may be done by ADA documentation or a personal statement detailing a plan for accommodations.

· Copies of licensed/certified clinical professional (e.g. psychologist, social worker, etc.) with documented substance abuse training to oversee the program. Individuals shall be licensed in the state in which services will be provided to offenders.

· Proof that the agency has a licensed clinical supervisor for all staff providing services. Submit current license from the licensing board.

· List of names and positions of each staff member that will provide direct services to the inmates.

· Copies of Primary contractors and/or subcontractors licenses that shall be providing services.

· Copies of the quoters plan for emergency situations to include a contingency plan for suicidal inmates. Quoters who fail to furnish any of the above submission requirements may be excluded from consideration.

· Quotations shall be submitted on or before the deadline specified in Block 8 of the Standard Form 1449, page 1 of the solicitation. Quotations shall be submitted to the following address:

Aaron Tong, Contracting Officer

Federal Bureau of Prisons

320 First Street, NW - Room 5005

Washington, DC 20534

The following paragraphs are not applicable to the solicitation:

· Product Sample

· Multiple Offers

· Multiple Awards

· Availability of requirements documents cited in the solicitation