RFQ-BPD-11-0030-000001.pdf

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RFQ-BPD-11-0030

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Parkersburg WV 26101 Attn: M. Clegg

BPD-MCLEGG

200 Third Street Avery 5F Division of Procurement Bureau of the Public Debt

01/14/2011000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/07/2011

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

THE PURPOSE OF THIS AMENDMENT IS TO PROVIDE ANSWERS TO VENDOR QUESTIONS.

Regarding Volume III - Price proposal, page 21 and Scope page 13.

Q1. Please describe BPD expectations for weather alerts?

A1. Weather reports at a minimum would include but are not limited to National or Local weather service severe weather alerts or other weather broadcasts alerting the user to hazardous weather conditions.

Q2. Please describe BPD application for the option of voice and data rates?

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ALAN DOTSON

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

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Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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A2. Voice rates would be used when ever there is a phone call involved, i.e. notification to employees, 800 number call in from employees or other charges as they apply to voice service.

Data rates would be used when ever there is a Text Message or other type of non voice message that is sent or received through the notification system. Additional details may be available depending on the services offered by the vendor.

Page 21, Price proposal states "The price proposal shall list the base prices for contracted service that will allow for 24-hour a day, 365 days per year, notification of approximately 2,100 BPD employees that will be contacted at least five (5) times per year." And page 13, paragraph titled Scope, states "estimated usage not to exceed 10,000 minutes per year".

Q3. Would it be correct to state that the firm fixed price will provide BPD up to 10,000 minutes of total usage for the year. The 10,000 minutes may be used for approximately 5 BPD uses per year.

A3. Yes, the firm fixed price will provide BPD with 10,000 minutes of total usage for the year.

BPD will purchase at a fixed contract price 10,000 minutes per year and from this block of time will conduct system testing at least 5 tests a year that may include all BPD personnel.

Q4. And minutes used by BPD over 10,000 minutes in a contract year will be invoiced out of additional blocks of time?

A4. Should BPD exceed the 10,000 minute initial purchase, BPD will purchase additional blocks of time at a fixed price from the vendor. Vendor will provide cost information to purchase additional time over the contracted 10,000 minutes.

Q5. Are the quarterly tests referenced on page 13, paragraph Scope included in the not to exceed 10,000 minutes per year commitment?

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Sponsored by GSA

FAR (48 CFR) 53.110

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A5. Yes, the quarterly tests would be 4 of the 5 BPD uses per year.

Q6. What is the date of expected contract award?

A6. No later than March 1, 2011.

Q7. Should blocks 21, 22, 23, 24 be completed on Standard Form 1449? Or is the information to be submitted in Volume III, Price Proposal sufficient?

A7. The price proposal is sufficient.

Q8. Are Volume I, Volume II and Volume III to be combined into one document for submittal or submitted as separate documents?

A8. In accordance with Volume III in the solicitation, the price proposal shall be a volume separate from the technical proposal.

Q9. It appears that the Bureau of Public Debt has an incumbent providing Alert Notification. Is BPD satisfied with the current system, and if not, what other elements or requirements is BPD looking for?

A9. Yes, BPD is satisfied with the current service.

Q10. Have any vendors provided assistance in drafting the requirements for this RFI? If so, whom?

A10. No, BPD employees drafted the requirements.

Q11. How many "administrators" or personnel with the ability to generate and send a message does BPD anticipate?

A11. The number would vary based on the number of sub data bases that are being used. From the main data base I would estimate the maximum number that could prepare and send a message would be 25. Under normal conditions this number would be closer to 10 although it is dynamic and can change based on need on a daily basis.

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Q12. Has your office received any demonstrations from other vendors? If so, whom? And would BPD be open to allowing demonstrations after the RFQ phase of this solicitation?

A12. No, demonstrations have not been received.

This action does not require demonstrations.

Q13. you did not describe how many calls need to be made per day or what features they need, A13. There is no set or even a way to approximate the amount of calls made per day. Most days the number will be zero while that number could go as high as ten thousand during an all employee quarterly test to an indeterminable amount during an emergency incident.

Q14. I am submitting this to you to request clarification on question 10 regarding the sub-databases. Can you please explain this request and its purpose with regard to RFQ-BPD-11-0030 MC? I appreciate any and all details of this architecture.

A14. The proposed system must have the capability to create small data bases that people outside of the administrators can use without giving them administrator rights where they could get into the main data base and inadvertently or intentionally cause damage to our data.

We sometimes need to create sub groups of people from our main data base or groups with people who are not in our main data base. These are used by sections within Public Debt for specific contact and notification requirements. The people who control these data bases have limited access to the main data base and as a result cannot make changes to the main data base.

Q15. In evaluating the bids, will contractors who hold GSA Schedule 70 contracts for the services requested be considered more favorably than other responders, all other factors being equal?

A15. No, all proposals will be evaluated equally as indicated in the solicitation.

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